Attachment D - Systems Furniture Evaluation Technical Factors.docx

Department of State Systems Furniture Technical Factors

1. Factor 1 – Past performance

1.1. The Government will evaluate the offers past performance, as an indicator of an offeror's ability to perform this contract, of three separate contracts that are comparable in providing labor support. The contractor shall inform as to the magnitude and scope of the efforts of those contract.

1.2. The Government will evaluate the information obtained relative to the past experience and performance of the offeror and significant subcontractors or affiliates, if any. This evaluation may be used both for determining responsibility and for qualitative evaluation purposes. In conducting the evaluation of proposals, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the offeror in its proposal or obtained from other sources.

1.3. For example, the Government may rely on information contained in its own records (such as Government audit agencies), information made available through commercial sources (such as Dunn and Bradstreet reports). (1) In assessing past performance risk, the government will employ several approaches including:

1.3.1. Reviewing the present and past performance information volume required by section 2.2 of this solicitation:

1.3.2. Seeking present and past performance information through the use of simplified questionnaires; as well as

1.3.3. Using data independently obtained from other government and commercial sources. To name a few

1.4. The purpose of the evaluation will be to identify and review relevant present and past performance, and then make an overall risk assessment of the offeror's ability to perform this effort.

1.5. The past performance review process will result in an overall risk rating of low, moderate, high or not applicable. This risk assessment represents the government evaluation team's judgment of the probability of an offeror's successfully accomplishing the proposed effort based on the offeror's based as demonstrated present and past performance.

2. Factor 2 - Technical Evaluation Part 1

2.1. After review and screening of offerors submission, proposals will receive a pass/fail rating based on offerors completeness of the submission requirements set forth in sections 1.4 through 1.10 in SOW or 2.2 through 2.10 below. If a proposal fails to meet a requirement of the RFP, or if it is incomplete or contains irregularities, the proposal may be rejected. Immaterial deviations may cause a proposal to be rejected. The Department of State may or may not waive an immaterial deviation or defect in a proposal. The Department of State’s waiver of an immaterial deviation or defect will in no way modify the RFP or excuse an offeror from full compliance with the RFP requirements.

2.2. WORKSTATIONS

Must have the ability to provide both systems furniture, utilizing a fixed spine wall, and freestanding furniture with the following attributes.

2.2.1.1. Panels

1. The finished panels, connecting assemblies and components shall be uniform in quality, style, material, and workmanship and shall be clean and free from any defects that may affect appearance, serviceability, or safety.

2. Panels shall have the ability to accept structural stacking elements.

3. Tile finish options shall include paint, tackable or acoustical, wood, vinyl, laminate, marker board, safety/plexi-glass and pass through. All glass products must be tempered and alternate glass products must be shatterproof.

4. The fabric section of any panel shall be without any sewn or glued seams. Panel fabric shall be installed with concealed edges to prevent fraying and shall be sufficiently stable that no snags or wrinkles shall appear on the finished screen. Panel fabric shall be stretched straight of grain.

5. Panel fabric shall be high-performance and meet ANSI/BIFMA panel system standards.

6. Fixed central spine must be self-supporting, without requiring perpendicular panel supports for a minimum run of 24’-0”.

7. Fixed central spine must have the ability to accommodate electrical and telecommunication requirements detailed in section 15 of this, RFP, maximum 8 workstation capacity.

8. Panels shall allow for a full range of panel mounted components at varying heights.

9. Trim, filler components and all exposed panel ends shall be covered with hard surface finished trim. All hardware to be included.

10. Hardware used in assembling components and connecting panels shall allow for repeated assembly, disassembly, and reconfiguration. Assembly of panels shall not require any specialized tools.

11. Panels shall accommodate hanging components on either side of panel frame, without requiring load balancing.

12. Matching finish cover to prevent unsightly openings and shall be provided for knockouts/access points.

13. Tool/accessory rail option to be flush mounted in panel frame with option for paper trays, vertical organizers, shelves, pencil tray, binder bins and divisional sorters.

2.2.1.2. Panel Heights

1. Wheelchair access range – 30” - 36".

2. Transaction/worksurface privacy range – 42" - 45”.

3. Seated privacy range – 54” - 60".

4. Full standing privacy – 72".

2.2.1.3. Worksurfaces

1. Worksurface lengths shall align with panel widths and span 60” unsupported without deforming.

2. All surface wood veneer, printed substrate surfaces, and plastic laminate shall have a balance sheet to minimize warping and bowing.

3. The worksurface shall not exceed 1 ¾”and shall be made of medium-density core material or steel reinforced construction.

4. Worksurfaces of more than 47" width shall have steel reinforcement.

5. Privacy screens in full and partial height shall be removable and interchangeable in the field.

6. All worksurface components shall be non-handed, finished on all sides and shall accept a modesty panel. Modesty panel shall be removable in the field.

7. Finish options shall include at a minimum, wood veneer and plastic laminate and paint. All edges shall be finished with square edges. Edge banding or solid veneer edge shall be fully integrated and match worksurface finish.

8. Integrated height adjustable worksurface located at (or perpendicular to) spine wall with extended height range adjustability. Worksurface height adjustability, load, capacity, and stability must meet ANSI/BIFMA requirements. 220V and 110V power options, UL listed and NEMA 6-20R or 5-20R plug. No converters or pneumatic cylinders accepted.

9. Base to support a minimum weight of 68kg (150lbs).

10. Base shall be controlled pneumatically or electrically. Electric controller shall not have Bluetooth capability and shall have ability to adjust the height of the worksurface with a memory function for pre-set heights (either factory set or user set).

2.2.1.4. Storage

1. Storage components at a minimum must include: wardrobe, adjustable shelving, open and enclosed cabinet with adjustable shelving, credenza, and file pedestal.

2. Shelving and storage units must be fully accessible from a seated position.

3. Finish options shall include, at a minimum, wood veneer, plastic laminate, and paint.

2.2.1.5. Pedestals

1. Mobile, fixed and freestanding, file pedestal options shall be available as box/box/file and file/ file. Freestanding file pedestals shall have full extension drawers and counterbalance weights.

2. Finishes shall include, at a minimum, wood veneer, plastic laminate, and paint and include an option for an upholstered seat.

3. Pedestals shall be available in various depths to align with worksurface depths.

4. Drawers shall have anti-rebound safety mechanism and leveling glides.

5. Drawers shall accommodate letter and legal filing capabilities and all required accessories included.

6. Pencil drawer or accessory tray shall be provided.

2.2.1.6. Keying

1. Individual components (wardrobe, files pedestals) for each workstation shall be keyed alike, with master keys provided.

2.2.1.7. Ergonomic Capability

1. Articulating keyboard tray with pneumatic assist and rotation.

2. Adjustable single and dual monitor arm support with grommet and clamp mounted options. Monitor arm support shall be able to hold 34” monitor screens and 11.5 lbs.

2.2.1.8. Acoustics

1. Panels and screen options shall have acoustical properties or materials to assist with noise control and reduction.

2.3. PRIVATE OFFICE

Private Office Casegoods with the following key attributes: modular kit of parts containing a height-adjustable L-shaped desk, storage, display shelving and fabric-wrapped tackable workwall.

2.3.1. Workwall

1. Wall-mounted upholstered tackable panel.

2. Wall-mounted shelving unit.

3. Shelving component finish shall be wood veneer with square edge.

2.3.2. Worksurfaces

1. Finish shall be wood veneer with solid veneer wood edges on all sides. Material used for worksurfaces shall be resistant to scratch, impact, moisture, chemicals, and stains.

2. The worksurface shall have a minimum thickness of 1 ½” consistently throughout - and shall be made of high-density core material or steel reinforced construction. Construction shall also include a balance sheet to minimize warping and bowing.

3. The worksurface shall be supported to ensure no visible deflection under a load of 180kg (397lbs). Worksurfaces of more than 47" width shall have steel reinforcement.

2.3.3. Height Adjustable L-shaped Desk

1. Worksufaces finish shall be wood veneer with solid wood veneer edge. Material used for worksurfaces shall be resistant to scratch, impact, moisture, chemicals, and stains.

2. Extended height range adjustability. Worksurface height adjustability, load, capacity, and stability must meet ANSI/BIFMA requirements. 220V and 110V power options, UL listed and NEMA 6-20R or 5-20R plug. No converters or pneumatic cylinders accepted.

3. Painted metal T-legs. Front-facing T-leg to be inset 18” to receive 15” box/file mobile pedestal.

4. Standard dimensions 30”D x 70”W x 1.5”Thick, with other dimensions available.

5. Base shall support a minimum weight of 68kg (150lbs).

6. Base shall be controlled electrically. Electric controller shall not have Bluetooth capability and shall have ability to adjust the height of the worksurface with a memory function for pre-set heights (either factory set or user set).Shall include integrated wire management components.

7. Shall include integrated wire management components.

8. Partial or half height modesty panel shall run the length of the entire L-shaped surface. Finish shall match worksurfaces.

2.3.4. Storage

1. Storage components must include full-height wardrobe, 15” box/file mobile pedestal, box/box/file fixed pedestal, and open adjustable shelf fixed pedestal as pertinent. No locking mechanisms shall be included.

2. All storage components shall be available in matching wood veneer finishes for casegoods throughout..

3. Drawers shall have anti-rebound safety mechanism and leveling glides.

4. Drawers shall accommodate letter and legal filing capabilities and all required accessories included.

5. Handles or pulls shall be Barrier Free compliant.

6. All drawer assemblies shall have resilient bumpers to minimize impact noise when drawers reach the end of their inward and outward travel.

7. All drawers shall have stops to prevent their accidental removal, but still permit removal of the drawers when required.

8. All drawers’ slides shall be full extension and corrosion resistant.

2.3.5. Ergonomic Capability

1. Articulating keyboard tray with pneumatic assist and rotation.

2. Adjustable single and dual monitor arm support with grommet and clamp mounted options. Monitor arm support shall be able to hold 34” monitor screens and 11.5 lbs.

2.4. FREESTANDING FURNITURE

Must have ability to provide coordinating freestanding furniture components and casegoods with the following attributes.

2.4.1. Lateral Filing Cabinets

1. Shall be available in two (2), three (3), four (4), five (5) or one half (1/2) drawer and one full (1) file drawer configurations for lateral filing cabinets.

2. The lateral filing cabinets shall have a counterweight base to prevent tipping when drawers are fully loaded and extended.

3. The lateral filing cabinets with two (2) drawers shall fit under worksurfaces and have a radiused metal edge.

4. Lateral file cabinets shall be keyed alike, with master keys provided.

5. Finish options shall include, at a minimum, plastic laminate, and paint.

2.4.2. Bookcases

1. Open bookcases shall have two (2), three (3), four (4), or five (5) shelves configurations for open bookcases with adjustable shelves.

2. Bookcases shall have a counterweight base to prevent tipping over when all shelves are fully loaded.

3. Finish options shall include, at a minimum, wood veneer, plastic laminate, and paint.

2.4.3. Freestanding Tables

1. Round, square or rectangular meeting table available with 4-star base and lockable casters.

2. Standard dimensions 30”W x 30”L x 28.7”H x 1.5” Thick, with other dimensions available.

3. Occasional table with standard dimensions 18”W x17”H x 1.5” Thick, with other dimensions available.

4. Surface finish options shall include wood veneer, plastic laminate, and paint, at a minimum. All edges shall be finished. Edge banding or solid veneer edge shall be fully integrated and match surface finish.

2.4.4. Storage Credenzas

1. Shall be available with drawers, doors, adjustable shelving, waste/recycling unit, and integrated wire management.

2. Standard dimensions 60”W x 18”D x 28.75”H, with other dimensions available.

3. Finish options shall include at a minimum, solid surface (for tops), wood veneer, plastic laminate, and paint.

4. Drawers shall have anti-rebound safety mechanism and leveling glides.

5. All drawer assemblies shall have resilient bumpers to minimize impact noise when drawers reach the end of their inward and outward travel.

6. All drawers shall have stops to prevent their accidental removal, but still permit removal of the drawers when required.

7. All drawers’ slides shall be full extension and corrosion resistant.

8. Handles or pulls shall be Barrier Free compliant.

2.5. ELECTRICAL & TELECOMMUNICATIONS REQUIREMENTS – SYSTEMS FURNITURE

Electrical and Telecommunications with international electrical capability System shall include the following capabilities.

1. Accommodate both 220V/50Hz and 110V/60Hz.

2. Maintain separate distribution for electrical and telecommunications cables, at 60% max fill ratio.

3. Accessible cable trays and raceways for both freestanding and panel-based workstations.

4. Pathways capable of accommodating up to 4-telecom cables per workstation.

5. Integrated wire management system below and above worksurface

6. Flush mounted power receptacles and data faceplates in the following configurations:

· Two (2) duplex electrical receptacles above the work surface

· Two (2) duplex electrical receptacles below the work surface located along the base

· Two (2) telecom faceplates below the work surface

· Two (2) telecom faceplates above the work surface

2.5.1. TELECOMMUNICATIONS – PATHWAYS & CONNECTIONS

1. Pathway within furniture supporting both electrical and telecommunications cabling must be minimally sized as 2” wide by 7” high and include a ferrous barrier to separate power and telecommunications cables. Base telecom cable raceway must include a minimum of 2.5” of pathway height and 2” of pathway width to comply with cable bend radius requirements.

2. “Whip” conduits are utilized to connect telecom cables from the wall to systems furniture. A one-inch (1”) conduit pathway connecting to system furniture will support a maximum of eight (8) telecom cables.

3. Two (2) recessed, integrated telecommunication outlets shall be required for each workstation. Outlets located on each side of a single panel or spine shall be offset from one another.

· One (1) telecom receptacle configured with one (4) CAT 6 receptacles in compliance with the ANSI/TIA/EIA T-568A wiring scheme.

· One (1) telecom quad receptacle configured with one (4) CAT 6 receptacle in compliance with the ANSI/TIA/EIA T-568A wiring scheme and two (2) 50/125 SC fiber connectors.

2.5.2. ELECTRICAL – RACEWAY & WIRING CONFIGURATION

Design Reference E0803-C01.01: Refer to E090402 Building Electrical Distribution for electrical distribution associated with modular furniture.

1. Electrical cable raceway requires a minimum of 2.5 inches of pathway height and 2.0 inches of pathway width to comply with cabling requirements.

2. Receptacle configuration for all furniture must be provided with host country utilization voltages.

3. For 220V/50Hz installations receptacles shall utilize NEMA 6-20R receptacles, UL rated at 250V/50Hz.

4. For 110V/60Hz installations receptacles shall utilize NEMA 5-20R receptacles, UL rated at 125V/60Hz.

5. Electrical configuration shall utilize a 4+4+2 wiring:

· Four (4) 20-AMP circuits, non-directional 10 wire configuration: four hots, four neutrals (12 AWG), two grounds.

6. An alternate 4+2+2 wiring configuration may be considered for specific projects: Four (4)20-AMP circuits, non-directional 8 wire configuration: four hots, two neutrals (10 AWG, 35A rated), two grounds.

7. Power must be factory assembled UL rated wiring harness (in-feed or whip) to connect the power.

2.6. INDUSTRY STANDARDS & TESTING

Must meet full UL 1286 rating at 250V/50Hz and 125V/60Hz.

2.7. WARRANTY & CLAIMS

Provide statement of warranty for systems, finishes, fabrics, and accessories. A [minimum of 3-year] warranty period is expected for systems and casegoods furniture to align with Department of States project’s procurement, delivery, and installation timeframes. Manufacturers are required to process claims expeditiously. Orders resulting from claims shall be fulfilled within a maximum of 24 weeks after order approval by Department of State. Comment by Laws, Kimairy D: Alicia (AQM) to insert final decision on minimum warranty period per GSA guidance.

2.8. SUSTAINABILITY

Must meet ANSI/BIFMA Certified Level 2, minimum.

2.9. REFERENCES

Manufacturer shall submit a history of similar production quantities with on time results and with 220V/50Hz product supplied for overseas installation. Provide performance evaluations, references and contact information for at least three (3) projects with 220V/50Hz product supplied for installation overseas within the last three (3) years (attachment A).

2.10. DEALER DESIGNATION

Manufacturer shall designate a minimum of two (2) local dealers for furniture specification and project management support. Designated Dealers shall maintain a minimum of four (4) cleared designers for production on staff to support Department of State projects. Dealers shall be required to notify the Contracting Officer when dedicated resources fall under the minimum.

Provide the following information on designated dealer:

· Dealer team members and their respective resumes, to include a Team Leader, Systems Furniture Specialist and all other professionals who will perform work on Department of State projects.

· Dealer technical capability, capacity, and flexibility to perform on multiple simultaneous projects.

· Dealer facility and team member clearance levels, issue date and expiration date, issued by the U.S. Department of State, Bureau of Diplomatic Security.

· Dealers without active security clearances will not be disqualified if they meet or exceed all other requirements however, if designated dealer does not obtain required clearances by the end of the first contract year, they will not be considered for awards.

· Dealer’s history of similar project work with on time results and multiple simultaneous projects. Provide performance evaluations, references and contact information for at least three (3) projects in the past five (5) years with a minimum of 50 workstations and at least one project with over 200 workstations.

· Dealer Cage code and DUNS number.

3. Factor 3 - Technical Evaluation Part 2

3.1. Mockup evaluation. Offerors must have mockup ready for evaluation within 30 days of invitation to provide mock-up and must be within a 50-mile radius of Arlington, VA 22209.

3.2. Mock-up must be based on typical workstation drawing “4.5” and cluster configuration determined by the Department of State. Include furniture for an open plan for a 4-workstation cluster to include freestanding furniture and accessories. Mock-up must include all product description requirements set forth in sections 1.4 through 1.10 of the SOW (2.2 through 2.10 above) with the inclusion of 220V/50Hz integrated into mock-up. Failure to include all elements of product description will be deemed non-responsive.

Source Selection Information – See FAR 2.101 and 3.104