Attachment D - Systems Furniture Evaluation Technical Factors.docx

Department of State Systems Furniture Technical Factors

TECHNICAL EVALUATION

The Government intends to evaluate as lowest price technically acceptable. The contractor must demonstrate that they meet or exceed the technical capability. The Department of State reserves the right to determine the suitability of proposals on the basis of a proposal meeting administrative requirements, technical requirements, the review team’s assessment of the quality and past performance of the furniture and services proposed and cost. The technical evaluation will be split amongst two parts. The first part, "First Part Technical Evaluation" will be a review of the offeror's proposal with a pass/fail rating, as well as a review of the offeror's past performance with an acceptable/unacceptable rating. The second part of the technical evaluation, "Second Part Technical Evaluation" is the review of offeror's mock up submissions. Vendor's mock up submissions will be rated on a pass/fail basis.

FIRST PART TECHNICAL EVALUATION

9.1 First Part Technical Evaluation – After review and screening of offerors submission, proposals will receive a pass/fail rating based on offerors completeness of the submission requirements set forth in sections 1.4 through 1.10. If a proposal fails to meet a requirement of the RFQ, or if it is incomplete or contains irregularities, the proposal may be rejected. Immaterial deviations may cause a proposal to be rejected. The Department of State may or may not waive an immaterial deviation or defect in a proposal. The Department of State’s waiver of an immaterial deviation or defect will in no way modify the RFQ or excuse an offeror from full compliance with the RFQ requirements.

Technical Evaluation factors – First Part Technical Evaluation -Responsiveness and completeness of the proposal on the criteria set forth in section 1.4 through 1.10 of this RFQ. Provide plans, elevations, 3D color renderings and a bill of materials for a 6-workstation cluster, comprised of (6) 4.5 SM workstations based on Typical C along with the 8.3 workstation and the private office. Include spine wall, panels, screens, worksurfaces and storage. Provide technical requirements for electrical and telecommunications to include a wiring diagram.

-Manufacturer’s technical capability, capacity and flexibility to perform the task based on the manufacturer’s history of production quantities with on time results with 220V/50Hz product supplied for overseas installation. Past performance evaluations, references and contact information for at least three (3) projects with 220V/50Hz product supplied for installation overseas within the last five (5) years must be submitted for evaluation.

-Manufacturer-designated local dealers for furniture specification and project management support, to include all criteria set forth in section 1.10. Dealers must be active and registered small businesses with SBA Small Business Association as well as active on Sam.gov.

Failure to include all submission requirements will be deemed non-responsive.

9.2 PAST PERFROMACE EVALUATION

Manufacture – Provide past performance evaluations, references and contact information for at least three (3) projects with 220V/50Hz product supplied for installation overseas within the last five (5) years must be submitted for evaluation.

Dealer - history of similar project work with on time results and multiple simultaneous projects. Provide past performance evaluations, references and contact information for at least three (3) projects in the past five (5) years with a minimum of 50 workstations and at least one project with over 200 workstations.

Past Performance Evaluation Factors

-The Government will evaluate the offers past performance, as an indicator of an offeror's ability to perform this contract, of three separate contracts that are comparable in providing labor support. The contractor shall inform as to the magnitude and scope of the efforts of those contracts.

-The Government will evaluate the information obtained relative to the past experience and performance of the offeror and significant subcontractors or affiliates, if any. This evaluation may be used both for determining responsibility and for qualitative evaluation purposes. In conducting the evaluation of proposals, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the offeror in its proposal or obtained from other sources. For example, the Government may rely on information contained in its own records (such as Government audit agencies), information made available through commercial sources (such as Dunn and Bradstreet reports). (1) In assessing past performance risk, the government will employ several approaches including:

-Reviewing the present and past performance information volume required by this solicitation: Seeking present and past performance information through the use of simplified questionnaires; as well as Using data independently obtained from other government and commercial sources.

The purpose of the evaluation will be to identify and review relevant present and past performance. The offeror's past performance will result in an acceptable/unnacceptable.rating This risk assessment represents the government evaluation team's judgment of the probability of an offeror's successfully accomplishing the proposed effort based on the offeror's based as demonstrated present and past performance.

SECOND PART TECHNICAL EVALUATION

9.3 Second Part Technical Evaluation – Companies receiving a pass rating for meeting technical requirements and who has also received a rating of acceptable for past performance in the First Part Technical Evaluation will be invited to provide a mock-up of a four (4) workstation cluster based on a 4.5 SM workstation and drawing provided, inclusive of all requirements set forth in sections 1.4 through 1.10. This shall include 220V electrical components integrated into the product mock-up. Offerors must have mockup ready for evaluation within 30 days of invitation to provide mockup. Mockup presentation must be within a 50-mile radius of Arlington, VA 22209.

Technical Evaluation Factors – Second Part Technical Evaluation -Mockup evaluation. Offerors must have mockup ready for evaluation within 30 days of invitation to provide mock-up and must be within a 50-mile radius of Arlington, VA 22209.

-Mock-up must be based on typical workstation drawing “4.5” and cluster configuration determined by the Department of State. Include furniture for an open plan for a 4-workstation cluster to include freestanding furniture and accessories. Mock-up must include all product description requirements set forth in sections 1.4 through 1.10 of this RFQ with the inclusion of 220V/50Hz integrated into mock-up. After review and screening of offerors submission, mock-ups will receive a pass/fail rating based on offerors completeness of the submission requirement. If a proposal fails to meet a requirement of the RFQ, or if it is incomplete or contains irregularities, the proposal may be rejected Failure to include all elements of product description will be deemed non-responsive.

9.4 Price Evaluation

The government will evaluate price by review of total amount offered for base and all option years (1.3.1 through 1.3.6) as well as review of individual CLINS for price reasonableness (Attachment C). The government intends to award as Lowest Price Technically Acceptable.

Price Evaluation Factors Offerors shall submit completed sections 1.3.1 through 1.3.6. This can be in a word document using a table or Excel Spreadsheet. Attachment C is also required with all CLINS filled out.

Source Selection Information – See FAR 2.101 and 3.104