Q and A Questions and Answers RFQ-08-05-2024.pdf

US Department of State

RFQ: 19AQMM24Q0123

Q and A

8/05/2024

152 Questions & Answers

Question 1: The spec calls out for wood veneer product in both the private offices and workstations. Would the US State Department accept an alternative of laminate for offices and workstations that would be more cost effective?

Answer to Question 1: Please refer to the RFP, the solicitation outlines a range of minimum finish options, refer to sections 1.4.1 for workstations finishes and 1.4.2 for private office casegoods finishes.

Question 2: If a contract has a list of secondary sustainability/environmental requirements (ex.

EPP, ANSI, BIFMA, etc.), do we actually need to find a supplier that complies with every single one of them or if there are 6, realistically we only need to comply with 4 or 5 if we have competitive pricing and a solid supplier.

Answer to Question 2: Yes. You must comply with ALL that are listed within the contract & solicitation. The RFP calls out the quality and sustainability standards the products must meet. These are industry standards, not just for manufacturers on GSA.

Question 3: Generally for the secondary requirements for these, are they very strict? For example in the case of wood plank orders, they sometimes had EPP (Environmental protection product (?)) certification required but most mills even in the US cannot provide that kind of certification.

Answer to Question 3: We cannot attest to how strict the requirements are. If they are listed, they are required.

Question 4: ELECTRICAL – RACEWAY & WIRING CONFIGURATION (SF1449, PDF pg

10, #1.5.2, sixth bullet): Please confirm you will accept an 8-wire, 4+2+2 configuration as an acceptable electrical configuration.

Answer to Question 4: Per the solicitation Section 1.5.2, a 4+2+2, 8- wire configuration is acceptable and must meet the following criteria: Four (4)20-AMP circuits, non-directional 8 wire configuration: four hots, two neutrals (10 AWG, 35A rated), two grounds.

Question 5: TRADE AGREEMENT ACT (SF1449, PDF pg 22): The terms of our GSA

Schedule contract deem our products must be Trade Agreement Act (FAR 52.225-5) compliant. Given that this BPA will be based off a GSA agreement, please confirm that Trade

Agreement Act is an acceptable alternative to Buy American-Free Trade Act (FAR 52.225-3) and

Buy American - Supplies (FAR 52.225-1.)

Answer to Question 5: Yes, this is acceptable.

Question 6: Which workstation typical should be used for the bid pricing of the 4.5 & 8.3, “A” , “B” or “C”?

Answer to Question 6: Per the table in Section 1.3 of the solicitation, please include pricing for 4.5 (A), and 8.3 (C).

Question 7: Which private office should be used for the bid pricing “A” or “B”?

Answer to Question 7: Please include pricing for A.

Question 8: Do the written specifications outweigh what has been drawn? In other words, shall we follow the written specifications or drawings?

Answer to Question 8: Please follow the written specifications.

Question 9: Should the specifications be in 110 or 220 volt for the pricing submittal?

Answer to Question 9: Please use 220V for pricing submittal.

Question 10: Section 1.5.2 – we see that an alternative wiring of 4+2+2 has been added and we would like to understand if there is a preferred wiring configuration of the two options (4+4+2 or the new alt of 4+2+2?)

Answer to Question 10: Both options are acceptable. Per the RFP - The electrified configuration must consist of one of the following configurations: a) 10-wire configuration consisting of four phase conductors, four neutral conductors, with one dedicated to each phase and two shared grounds (shared by two conduits); or b) 8-wire configuration consisting of four phase conductors with two upsized (10AWG) neutral conductors, with one shared with two phases and two shared grounds (shared by two conduits).

Question 11: Should the NEMA 6-20R include a functional circuit three?

Answer to Question 11: Yes

Question 12: Is this a multiple manufacturer award?

Answer to Question 12: The government seeks to award BPAs based on manufacturers' capacity to meet RFP requirements. The number of awards will depend on how many proposals are received that meet the government's needs. It could be one BPA award or

100 BPAs.

Question 13: We would like to request three weeks after we receive answers back from our questions to submit our proposal package.

Answer to Question 13: Proposals are now due 8/29

Question 14: Must all electrical and wiring products proposed already be on GSA contract and publicly listed in the manufacturers GSA price lists?

Answer to Question 14: Yes.

Question 15: Regarding section 9.5 Past Performance of the SOW regarding manufacturers. Is the request to have past performance regarding the manufacturers electrical and wiring to have been used in the manufacturer’s own systems furniture products? In other words, Knoll’s 250v

NEMA 6-20 electrical in Knoll’s Dividends panel system.

Answer to Question 15: The requirement is to indicate past performance of manufacturer’s experience with the electrical and wiring specifications included in the

RFP.

Question 16: ELECTRICAL – RACEWAY & WIRING CONFIGURATION (SF1449, PDF pg

10, #1.5.2, fifth bullet): Would you permit a 16-wire configuration as an acceptable alternative to the 10-wire requirement?

Answer to Question 16: Please refer to RFP section 1.5.2. for acceptable wiring configurations, these requirements are based on OBO Electrical Code. Manufacturers must be able to provide at least one of the acceptable 2 options outlined in the solicitation.

Question 17: SF1449: Are quoters required to complete and submit the SF1449 with their bid packages? If so, which pages and Blocks (on the SF1449)?

Answer to Question 17: Yes. Sign block 30a, complete 30b and 30c of the SF1449 and submit with bid package to cameroncr@state.gov. Solicitation instructions updated for clarification purposes. Section 6.0 INSTRUCTIONS TO OFFERORS, 6.1 RFQ Submission

Package Requirements (page 12)

Question 18: Since this is a federal BPA, are quoters required to price products on GSA

Schedule?

mailto:cameroncr@state.gov

Answer to Question 18: YES. This is for GSA manufacturers ONLY. All products priced must be on GSA.

Question 19: PROJECT VARIANCE: In order to provide open competition amongst all manufacturers, please permit a +/- 2” variance on all dimensions as long as the overall footprint is not exceeded.

Answer to Question 19: +/- 3” variance it’s acceptable as long as the overall footprint is not exceeded.

Question 20: GLASS TILES (SF1449, PDF pg 7, Panel section, third bullet): Please confirm safety/plexi-glass tiles are tempered back-painted glass tiles (in a variety of colors).

Answer to Question 20: Per RFP, all glass products must be tempered, and alternate glass products must be shatterproof.

Question 21:TECHNOLOGY TILES (SF1449, PDF pg 7, Panel section, third bullet): Please confirm technology/Slatwall tile should be included in the specifications since it is depicted in the typicals.

Answer to Question 21: Please refer to Section 1.4.1 for panel specifications and

Section 1.5 for electrical and telecom requirements integration requirements for the panels.

Question 22: GLASS STACKERS (SF1449, PDF pg 7, third bullet): So that all quoters price the same thickness of glass, please confirm quoters are required to price 3/8” or greater to provide enhanced durability and safety.

Answer to Question 22: Please use 3/8” for pricing purposes.

Question 23: PLASTIC LAMINATES: Please confirm references to "plastic laminate" means quoters should price High Pressure Laminate, which is more durable than Low Pressure

Laminate or melamine.

Answer to Question 23: Please use HPL for pricing submittal.

Question 24: HEIGHT-ADJUSTABLE WORKSURFACE - CORD LENGTH (SF1449, PDF pg

7, Worksurface section, eighth bullet): Please accept a 9' power cord so we can price product on our GSA Schedule.

Answer to Question 24: 12’ power cord is preferred but a min. of 9’ power cord will be accepted.

Question 25: HEIGHT-ADJUSTABLE WORKSURFACE - HEIGHT ADJUSTMENT

MECHANISM (SF1449, PDF pg 7, Worksurface section, eighth bullet and tenth bullet): The eighth bullet stipulates pneumatic cylinders are not acceptable for the height-adjustable worksurface; however, the tenth bullet indicates a pneumatic mechanism is acceptable. Please advise if pneumatic height adjustment is acceptable or unacceptable since most organizations prefer electric height-adjustment to minimize strain on users.

Answer to Question 25: Base shall be controlled electronically with 220V and II0V power options, UL listed and NEMA 6-20R or 5-20R plug.

Question 26: MOBILE PEDESTAL - VENEER CONFIGURATION ONLY (SF1449, PDF pg 8, Pedestals section, first bullet): Please confirm the box/box/file and file/file drawer configuration applies only to the fixed and freestanding pedestals per SOW, page 5, Storage: 1. "15" box/file mobile pedestal, box/box/file fixed pedestal"

Answer to Question 26: Per section 1.4.2 Private Office, all storage components shall be available in matching wood veneer finishes for casegoods, including mobile pedestals.

This section only applies to the private office casegoods.

Question 27: PEDESTAL - LEVELING GLIDES (SF1449, PDF pg 8, Pedestal section, fourth bullet): Please confirm leveling glides are required on the bottom of the pedestal, rather than on the drawers. If drawers are required to have leveling glides, please provide the Basis of Design because this is an unusual requirement.

Answer to Question 27: The leveling glides requested are for the storage units base not the drawers.

Question 28: MONITOR ARM - MONITOR SIZE (SF1449, PDF pg 8, Ergonomic Capability section, second bullet): Please accept a monitor width of 32" so we can quote product on our

GSA Schedule.

Answer to Question 28: Please price specified product in solicitation.

Question 29: HEIGHT-ADJUSTABLE DESK - WORKSURFACE THICKNESS (SF1449, PDF pg 8, Height Adjustable L-shaped Desk section, fourth bullet): Please accept a 1" thick worksurface on the L-Shape Height Adjustable Desk so we can price product on our GSA

Schedule that complies with ANSI/BIFMA X5.5 standards.

Answer to Question 29: +/- .5” Variance is acceptable.

Question 30: PRIVATE OFFICE - PEDESTALS (SF1449, PDF pg 9, first bullet at the top of the page): Please confirm pedestals do not require locks since the specification states "No locking mechanisms shall be included." This is an unusual requirement for storage in an executive's office.

Answer to Question 30: This is an OBO requirement, private office casegoods shall not include locking mechanisms. If manufacturer does not have this option for casegoods storage products, keyed-alike is acceptable.

Question 31: PRIVATE OFFICE - MOBILE PEDESTAL (SF1449, PDF pg 9, first bullet at top of page): Please accept a 15-1/2"W veneer mobile pedestal so we can quote product on our GSA

Schedule.

Answer to Question 31: +/- 2” variance is acceptable.

Question 32: PEDESTAL - LEVELING GLIDES (SF1449, PDF pg 9, third bullet): Please confirm leveling glides are required on the bottom of the pedestal, rather than on the drawers. If drawers are required to have leveling glides, please provide the Basis of Design because this is an unusual requirement.

Answer to Question 32: Please refer to answer in Question 27.

Question 33:PEDESTALS - HANDLES/PULLS (SF1449, PDF pg 9, fifth bullet from the top of the page): Please confirm "Barrier Free" refers to ADA compliance.

Answer to Question 33: Confirmed.

Question 34:WORKSTATION MONITOR ARM - MONITOR SIZE (SF1449, PDF pg 8, Ergonomic Capability section, second bullet): Please accept a monitor width of 32" so we can quote product on our GSA Schedule

Answer to Question 34: Please refer to answer in Question 28.

Question 35: PRIVATE OFFICE MONITOR ARM - MONITOR SIZE (SF1449, PDF pg 9, Ergonomic Capability section, second bullet): Please accept a monitor width of 32" so we can quote product on our GSA Schedule.

Answer to Question 35: Please refer to answer in Question 27.

Question 36: LATERAL FILES - LAMINATE and VENEER (SF1449, PDF pg

9, Lateral Filing Cabinets section, first bullet): Please confirm quoters are not required to offer a 5H laminate or veneer lateral file since the weight of the material is too heavy to safely support a tall storage unit with drawers. As an alternative solution would a 4-drawer and door storage combination be an acceptable alternative to a 5-high vertical file (see image)?

Answer to Question 36: Per SOW Section 1.4.3 Freestanding Furniture – Finish options shall include, at a minimum, plastic laminate, and paint.

Question 37: FREESTANDING TABLE - CASTERS (SF1449, PDF pg 9, Freestanding Tables section, first bullet): Please confirm locking casters may be quoted on post-legs rather than 4-star base and the 4-star/X-Base may have leveling glides so we can price product on our GSA

Schedule.

Answer to Question 37: Post legs with locking casters are acceptable for free-standing tables.

Question 38: FREESTANDING TABLE - HEIGHT (SF1449, PDF pg 9, Freestanding Tables section, second bullet): Please accept a height range of 28-1/2" to 30" so quoters have some flexibility.

Answer to Question 38: +/- 2” variable is acceptable for standard table height.

Question 39: FREESTANDING TABLE - WORKSURFACE THICKNESS (SF1449, PDF pg 9, Freestanding Tables section, second bullet): Please accept a thickness range of 1-1/8" to 1-1/2" so quoters have some flexibility.

Answer to Question 39: +/- .5” variable is acceptable for standard table thickness.

Question 40: STORAGE CREDENZAS (SF1449, PDF pg 9, Freestanding Tables section, fifth bullet): Please confirm that Storage Credenza specifications are not part of the Freestanding

Tables specifications.

Answer to Question 40: Per SOW Storage Credenzas are part of Section 1.4.3

“Freestanding Furniture.”

Question 41: STORAGE CREDENZAS - FINISHES (SF1449, PDF pg 9, Freestanding Tables section, eighth bullet): We respectfully request you change the finish statement to "or" instead of

"and" because we do not have one product line that can achieve all four finish options.

Answer to Question 41: Concur, finish options shall include at minimum solid surface

(for tops), wood veneer, plastic laminate or paint.

Question 42: STORAGE CREDENZA - SHELVING (SF1449, PDF pg 9, Freestanding Table section, sixth and seventh bullet): Please remove the requirement for "adjustable" shelving since the unit is only 28-3/4" high.

Answer to Question 42. Please note this refers to adjustable interior shelving.

Question 43: STORAGE CREDENZA - DEPTH and HEIGHT (SF1449, PDF pg 9, Freestanding Table section, seventh bullet): Please accept a height range of 28-3/4" to 29"H and a depth range of 18" to 18-7/8" so we can quote product on our GSA Schedule.

Answer to Question 43: +/- 2” variable is acceptable for width, depth and height.

Question 44: WARRANTY PERIOD (SF1449, PDF pg. 10, first bullet): To maximum the significant investment in product, we recommend you revise the warranty period from three-years to ten-years since most major office furniture manufacturers offer a ten year warranty.

Answer to Question 44: Please refer to RFP for minimum warranty requirements.

Question 45: REFERENCES (SF1449, PDF pg 10, #1.9): Please allow quoters to provide past performance references for customers that meet the scope/size and security requirements of this

BPA, and allow the references from the past five years.

Answer to Question 45: Request approved. Solicitation has been updated to reflect this change.

Question 46: CLEARED PERSONNEL (SF1449, PDF pg 11, 3rd bullet on page): If our personnel have not had the opportunity to obtain the necessary Department of State clearances, may we list Department of Defense security clearances instead to demonstrate our ability to obtain federal clearances? If Department of Defense clearances are not permitted to demonstrate ability to meet stringent federal requirements, please confirm Department of State clearances may be obtained post-award.

Answer to Question 46: Yes, please list other federal agencies where clearances have been obtained if your personnel have not had the chance to obtain a Department of State clearance. Solicitation updated to reflect this change.

Question 47: PENALTIES (SF1449, PDF pg11, Manufacturing Schedule section): Please confirm Dealer and Manufacturers aren't responsible for any delays or penalties that are beyond their scope (e.g., construction delays).

Answer to Question 47: Per the RFP, Dealers/Manufacturers will be liable for logistical expenses, penalties or liabilities incurred by DOS due to Manufacturer/Dealer’s failure to meet the agreed upon manufacturing and delivery period after a purchase order has been awarded.

Question 48: PRODUCT DESCRIPTION (SF1449, PDF pg 12, #6.1, first bullet): Please describe what type of information is required for a "detailed product description". Is it similar to a compliance table?

Answer to Question 48: Per RFP, product description should include all relevant criteria per Sections 1.4-1.8.

Question 49: PRODUCT DESCRIPTION - SECTIONS 1.7 to 1.10 (SF1449, PDF pg 12, #6.1, first bullet): Sections 1.7 to 1.10 are not necessarily product-related. Please confirm what type of information quoters are required to provide since those sections aren't product-related.

Answer to Question 49: Please include relevant information per the criteria described in

RFP - Sustainability, Industry Standards and Warranties are product-related.

Question 50: PAST PERFORMANCE - TIMEFRAME (SF1449, PDF pg 12, #6.1, eighth bullet): Please allow past performance references to be within a five year period since it must be an overseas reference.

Answer to Question 50: Please refer to question 45.

Question 51: PERMISSIBLE FILE-SIZE (SF1449, PDF pg 13, #7.0): Please advise the maximum file-size the receiving email address allows?

Answer to Question 51: Maximum file size via email Microsoft Office is 20MB.

Multiple files are acceptable if needed. Solicitation Section 8.0 RFQ SUBMISSION

INSTRUCTIONS updated to include maximum file size.

Question 52: HARD COPY (SF1449, PDF pg 13, #8.0, fourth paragraph): Are "hard copy" brochures required, or are quoters required to submit an electronic response?

Answer to Question 52: Solicitation 19AQMM24Q0123 Section 8.0 RFQ

SUBMISSION INSTRUCTIONS updated to remove hard copy verbiage. Quoters are responsible for submitting bid packages electronically to CameronCR@state.gov

Question 53: EVALUATION CRITERIA (SF1449, PDF pg 13, #9.0, first sentence; and, SF1449, PDF pg 13, #8.0, second paragraph): Please confirm the award will be based on "lowest price technically acceptable" as stipulated in section #9.0, rather than "materially compliant" submissions as stated in section #8.0.

Answer to Question 53: Award will be based on LPTA Lowest Price Technically

Acceptable. 8.0 RFQ SUBMISSION INSTRUCTIONS revised.

Question 54: MOCK-UP - 4.5 (SF1449, PDF pg 14, #9.3): Please provide the document name and page number that depicts or lists the required products in "4.5".

Answer to Question 54: Please refer to Attachment B. A “4.5” is a single workstation in typical A.

Question 55: MOCK-UP - FREESTANDING FURNITURE (SF1449, PDF pg 14, #9.3): Please confirm quoters are required to include Lateral Filing Cabinets, Bookcases, Freestanding Tables, and Storage Credenzas in the mock-up, and what finish is required.

Answer to Question 55: Mock-ups may be required for workstation and private office typicals only.

Question 56: MOCK-UP - ACCESSORIES (SF1449, PDF pg 14, #9.3): Specifically what

Accessories are required in the mock-up?

Answer to Question 56: Please refer to question 113.

Question 57: ATTACHMENTS 7 and 8 (SF1449, PDF pg 30, #1.5.2, #6 and #7): Please provide the referenced Attachment 7 and Attachment 8 because we didn't not receive it in the bid package.

Answer to Question 57: Solicitation 19AQMM24Q0123 revised to remove mention of attachments 7 and 8.

Question 58: PROPOSAL CONTENTS (SF1449, PDF pg 30, #1.5): Throughout the SF1449, proposal submission requirements are mentioned. To clarify the specific structure of our bid submission, please confirm that the proposal submission requirements are listed on page 30 of the SF1449 in #1.5.1 and #1.5.2.

Answer to Question 58: Solicitation 19AQMM24Q0123 was revised to remove duplicate information. All proposal submittal instructions for offerors are outlined in

Section 6.0 INSTRUCTIONS TO OFFERORS, 6.1 RFQ Submission Package

Requirements Submissions shall include: (Page 11 through 13)

Question 59: ATTACHMENT A: Are quoters required to forward Attachment As to their past performance references to complete, and then return the completed form to the Dept of State or to the quoter? If Attachment A, is supposed to be returned to the Dept of State, please provide the mailing address and recipient's name. NOTE: The file-name says "Attachment A", but on page 1 of the document it says "Attachment B").

Answer to Question 59: Attachment A Past Performance Survey revised to read

19AQMM24Q0123. Quoters are responsible for sending attachment A to references.

References will email their completed past performance surveys to Charlotte Cameron at

CameronCR@state.gov. Solicitation 19AQMM24Q0123 has been revised and updated to add additional information.

mailto:CameronCR@state.gov

Question 60: WORKSTATION TYPICALS (A to C) - FINISHES (Attachment B, PDF pg 1 to

3): Please confirm quoters are required to price metal storage for Workstation Typicals A to C.

Answer to Question 60: Please price storage in a standard laminate finish.

Question 61: WORKSTATION TYPICAL A - CPU HOLDER (Attachment B, PDF pg 1): Are quoters required to price a CPU holder since the specifications weren't included in Attachment

D?

Answer to Question 61: Yes, please include pricing for CPU holder.

Question 62: WORKSTATION TYPICAL A - TASK CHAIR (Attachment B, PDF pg 1): Are quoters required to price fixed arms on the task chair?

Answer to Question 62: Task chair is not required for this solicitation.

Question 63: WORKSTATION TYPICAL A - LATERAL FILES (Attachment B, PDF pg 1):

Are quoters required to price cushion tops on the 1.5H laterals?

Answer to Question 63: Yes, please price with cushion top.

Question 64: WORKSTATION TYPICAL B - CPU HOLDER (Attachment B, PDF pg 2): Are quoters required to price a CPU holder since the specifications weren't included in Attachment

D?

Answer to Question 64: Please refer to question 61.

Question 65: WORKSTATION TYPICAL B - TASK CHAIR (Attachment B, PDF pg 2): Are quoters required to price fixed arms on the task chair?

Answer to Question 65: Please refer to question 62.

Question 66: WORKSTATION TYPICAL C - MONITOR ARMS (Attachment B, PDF pg 3):

Are quoters required to price a dual monitor arm on the height-adjustable worksurface, and a single monitor arm on a slatwall above the fixed worksurface?

Answer to Question 66: Please price a dual monitor arm on the height-adjustable worksurface for Typical A. And both dual and single monitor arms for Typical C as depicted in Attachment B.

Question 67: WORKSTATION TYPICAL C - STORAGE (Attachment B, PDF pg 3): To clarify the intent of the three large storage pieces opposite of the height-adjustable worksurface and adjacent to the fixed worksurfaces, please confirm quoters should price:

• one metal Combo Storage tower (wardrobe on one side and shelving and drawers on the other side)

• one metal Lateral File

• one metal Bookcase

Answer to Question 67: Concur with storage components, for bid purposes please price in laminate finish when available.

Question 68: PRIVATE OFFICE TYPICALS (A to B) - FINISHES (Attachment B, PDF pg 4 to

5): Please confirm quoters are required to price High Pressure Laminate for Private Office

Typicals A to B.

Answer to Question 68: Please price private office casegoods in veneer finish.

Question 69: PRIVATE OFFICE TYPICAL A - TRASH CAN (Attachment B, PDF pg 4): Are quoters required to price the depicted trash can since the specifications weren't included in

Attachment D?

Answer to Question 69: Please include trash bin for both private office and workstation typicals.

Question 70: PRIVATE OFFICE TYPICAL A - CPU HOLDER (Attachment B, PDF pg 4): Are quoters required to price a CPU holder since the specifications weren't included in Attachment

D?

Answer to Question 70: Please refer to question 61.

Question 71: PRIVATE OFFICE TYPICAL A - LATERAL FILE (Attachment B, PDF pg 4):

Please accept a 2H under worksurface lateral so we can price product on our GSA Schedule.

Answer to Question 71: Please include product per the specifications.

Question 72: PRIVATE OFFICE TYPICAL B - TRASH CAN (Attachment B, PDF pg 5): Are quoters required to price the depicted trash can since the specifications weren't included in

Attachment D?

Answer to Question 72: Please refer to question 69.

Question 73: PRIVATE OFFICE TYPICAL B - CPU HOLDER (Attachment B, PDF pg 5): Are quoters required to price a CPU holder since the specifications weren't included in Attachment

D?

Answer to Question 73: Please refer to question 61.

Question 74: MOBILE PEDESTALS (Attachment B, PDF pgs 1 to 5): Please confirm all mobile pedestals in the Workstations and Private Offices should have a cushion top.

Answer to Question 74: Yes, please include option with cushion top.

Question 75: COST ESTIMATE (SF1449 and Attachment C): Are quoters required to complete the Cost Estimate in the SF1449 (PDF pg 6) as well as Attachment C?

Answer to Question 75: Per Solicitation 19AQMM24Q0123, Section 6.1 RFQ

Submission Package Requirements Submissions shall include:, Attachment C is required to be filled out as well as Summary of Base and Option Years - Section 1.3.6.

This is to be provided in a word document.

Question 76: ECONOMIC PRICE ADJUSTMENTS: The terms of our GSA Contract permit economic price adjustments. Therefore, please confirm acceptance of economic price adjustments and a hold on discounting for the duration of the BPA, in accordance with the terms of our GSA Schedule.

Answer to Question 76: Yes, this is acceptable.

Question 77: MULTIPLE-VENDOR AWARD: Please confirm if you intend to possibly award this project to multiple vendors because when we have the opportunity to aggregate product volume, we can leverage better discounting for the project as a whole

Answer to Question 77: It all depends on what proposals we receive. We could award 1 to 100 BPAs. We do intend to award to multiple vendors if multiple vendors meet our needs.

Question 78: FURNITURE SPECIFICATIONS: If there are discrepancies in furniture specifications, which document governs: SF1449 (PDF pgs 7 to 10), Attachment D (pgs 2 to 7), Systems+Furniture+SOW+Final.pdf (pgs 3 to 8), or Attachment B drawings?

Answer to Question 78: Please refer to SOW, but also verify if discrepancy has been addressed within the questions.

Question 79: Please confirm the document "2024+OBO_FIRE_CODE.pdf" will be updated to reflect the latest US federal law that requires all upholstered furniture meet 16 CFR 1640. This new Federal Standard preempts all other Standards and Codes, including NFPA 260, UFAC, International Fire Code (IFC), etc.

Answer to Question 79: The 16 CFR 1640 simply adopts flammability standard CA TB

117-2013. Please refer to Section 805.4 in the 2024 OBO Fire Code 2024, Chapter 8 excerpt provided. OBO Fire Code complies with the federal requirement.

Question 80: Can product be billed upon receipt at the dealer’s warehouse in the event there is a delay at the site beyond our control which requires product to be redirected to the warehouse?

Answer to Question 80: The DOS has it’s own warehouses, dealers or manufacturers are not responsible for warehousing government orders. Billing is expected once the order has been fulfilled.

Question 81: BPA CALL ORDERS: Please confirm whether or not BPA holders are required to respond to every Call Order Request for Quotation.

Answer to Question 81: BPA holders *should* respond to every call order request for quotation, but are allowed to no bid if they see fit. We are looking for manufacturers that can keep up with our high volume of orders.

Question 82: CAD DRAWINGS: Please provide the CAD drawings so quoters can accurately price the Typicals.

Answer to Question 82: Attachment B includes critical dimensions; CAD drawings will not be provided.

Question 83: The specific nature of the 10 wire system seems to favor a specific manufacturer.

We respectfully request you modify the requirement to be inclusive by changing the specification to an 8 wire system.

Answer to Question 83: Please refer to question 10 for additional details. Furthermore, please be aware that the electrical requirements are based on the OBO Electrical Building

Code. These requirements are established by the government and are not influenced by specific vendor products. The government is seeking vendors who can meet these established requirements.

Question 84: What is the intended Award Date?

Answer to Question 84: TBD We do not have a set date, but aim to issue by the fall.

Question 85: WORKSTATION and PRIVATE OFFICE FURNITURE: Please confirm all

Workstation and Private Office Furniture (excluding ergonomic worktools) should be from the same manufacturer to ensure aesthetic and functional consistency.

Answer to Question 85: Manufacturers should follow criteria for function and finishes outlined in the SOW. Workstations and casegoods products are expected to aesthetically coordinate and maintain cohesion.

Question 86: HEIGHT ADJUSTABLE DESK: Please confirm all height adjustable desks must have obstruction sensing technology to protect personnel and property.

Answer to Question 86: Please refer to SOW Sections 1.4.1 and 1.4.2 for height adjustable desks specifications.

Question 87: PENALTIES (SF1449, PDF pg11, Manufacturing Schedule section): Please confirm Dealer and Manufacturers aren't responsible for any delays or penalties that are beyond their scope (e.g., construction delays).

Answer to Question 87: Please refer to SOW Section 3.

Question 88: In order to maximize flexibility, enhance cable safety and security (which is important in secure facilities), and future proofing, please confirm panels should accommodate data separation cable pathway below the worksurface (18-20 AFF) and at the worksurface.

Answer to Question 88: Please refer to Section 1.5.1 for requirements on pathways and connections.

Question 89: Please confirm product will be shipped to OCONUS locations, and Contractor and dealer are NOT required to install the product in those OCONUS locations.

Answer to Question 89: Correct. Dealers are NOT required to install any product.

Question 90: Please confirm if full breadth of line that is available on GSA schedule is eligible for use on this BPA.

Answer to Question 90: Yes, anything on a vendor’s GSA schedule is eligible for use on their BPA

Question 91: RFQ, Dealer Designation, Pg 10/11: Please confirm how the State Department intends to assign projects between primary and back up dealer. Is this delegation determined by

BPA holder or the agency?

Answer to Question 91: This delegation shall be determined by manufacturer, however, if DOS has a specific project that one dealer is more suitable to service, DOS will inform manufacturer for consideration.

Question 92: RFQ, Pg 11: Please clarify all team members that require clearance.

Answer to Question 92: Please see section: 1.10 DEALER DESIGNATION in solicitation

19AQMM24Q0123 (PAGES 10 & 11).

Question 93: Attachment A, Past Performance Survey – please confirm correct contract number is listed on the document (as shown is 19AQMM21R0039), or if this needs to be updated prior to submission to contract POCs (please note - this is also listed as “Attachment B” within the title block).

Answer to Question 93: Attachment A Past Performance Survey revised to read

19AQMM24Q0123. References will email their completed past performance surveys to

Charlotte Cameron at CameronCR@state.gov. Solicitation 19AQMM24Q0123 has been revised and updated to add this information.

Question 94: Please confirm if State Department will develop a standard work/flow process for dissemination of project opportunities: i.e., templated format, who sends solicitations and to whom (dealer or manufacturer), etc.

Answer to Question 94: DOS has a standard template for bids. Bids will be distributed by AQM to the designated dealer representative.

Question 95: Deliverables, Pg 11: Please clarify what is meant by “packaged for overseas transport.”

Answer to Question 95: Per Section D of the solicitation - The packing and palletizing -if required for any order - must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: "Guidelines for Regulating Wood

Packaging Material in International Trade" (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated delivery address that do not meet these standards will be rejected at the vendor's expense.

For any additional information concerning these requirements, please refer to the following www.cbp.gov/xp/cgov/import/commercial_enforcement/ wpm OR www.aphis.usda.gov/ppq/wpm/import.html.

Question 96: RFQ, Volume II Technical evaluation: please clarify how responders should indicate how their product meets/does not meet specific requirements within the proposal response. Should this be demonstrated with a technical compliance matrix or technical data sheets?

Answer to Question 96: Yes, a technical compliance matrix and supplemental technical sheets are acceptable.

http://www.cbp.gov/xp/cgov/import/commercial_enforcement/ http://www.aphis.usda.gov/ppq/wpm/import.html

Question 97: RFQ, Volume II Technical evaluation: Please confirm if BOMs for (5) typical types should include pricing or provide as no price BOMs.

Answer to Question 97: Please include BOMs for Workstation A and C, and Private

Office A and B typicals for pricing.

Question 98: RFQ, Second Part Technical Evaluation, Pg 14: Mock-up is requested to include

220V electrical. Please note that this will not connect to US electrical to show functioning workstations.

Answer to Question 98: Correct, DOS must be able to review 220V electrical components capabilities with the mock-up. Transformer or other method may be used to accomplish this.

Question 99: Att C, Offeror cost estimate: Please clarify the Schedule of Supply Item tagging as it does not align with the Att B Typical drawing descriptions (Workstation Typical A, B, C, and

Private Office Typical A & B).

Answer to Question 99: For clarification please see below:

Attachment B Lists:

Workstation “Typical A” (4.5)

Workstation “Typical B”

Workstation “Typical C” (8.3)

Private Office “Typical A”

Private Office “Typical B”

Attachment C lists:

Item Schedule of Supply

0001 Workstation 4.5 (see attached drawing, Workstation Typical A)

0002 Workstation 8.3 (see attached drawing, Workstation Typical C)

0003 Private Office (see attached drawing, Private Office Typical A)

Question 100: Att D, Technical Factors: Please indicate grade of materials to be specified in typical pricing, ie: Mid-grade, Grade 1/A, metallic, etc.

Answer to Question 100: Mid-grade for fabrics, standard HPL for workstations, freestanding tables and storage pieces, standard paint for metal, wood veneer for casegoods.

Question 101: Att D, Technical Factors: 1.4.1 Worksurfaces #5 – please confirm finish of screens to be provided within typical drawings (ie fabric, laminate, etc.).

Answer to Question 101: Please include mid-grade fabric.

Question 102: Att D, Technical Factors: 1.4.1 Storage #1 – Please clarify that a Box/file pedestal is acceptable, and confirm if cushion is required. Product requirements state mobile pedestals to be BBF and FF, however the workstation typical shows a mobile BF.

Answer to Question 102: Box/file pedestal is acceptable. Cushion option is required.

Question 103: Att D, Technical Factors: 1.4.1 Storage: Please confirm if cushions are required for low storage units.

Answer to Question 103: Yes, cushions are required for low storage units.

Question 104: Att D, Technical Factors: 1.5 Electrical in Systems Furniture: Please provide panel elevation indicating power and telecom location.

Answer to Question 104: Refer to Attachment F.

Question 105: Att D, Technical Factors: 1.5 Electrical in Systems Furniture: Please confirm if faceplates for data are to be provided by customer or furniture vendor, and if this should be included within the typical BOMs.

Answer to Question 105: Faceplates for telecom are required. Please see SOW Section

1.5 bullet 6.

Question 106: Att D, Technical Factors: 2.3.2 Worksurfaces #1 – Specification requests solid veneer wood edges – Please clarify if requesting a solid hardwood edge vs. a veneer self-edge.

Answer to Question 106: Veneer self-edge.

Question 107: Att D, Technical Factors: 2.3.2 Worksurfaces #2 – asking for worksurface minimum thickness 1 ½” – Please confirm if industry standard of nominal 1 ¼” is acceptable.

Answer to Question 107: Please refer to question 29.

Question 108: Att D, Technical Factors: 2.4.3 Freestanding Tables #2 – asking for 1 ½” thick top

– Please confirm if industry standard of nominal 1 ¼” is acceptable.

Answer to Question 108: .Please refer to question 39.

Question 109: Att D, Technical Factors: 2.4.3 Freestanding Tables #4 – Due to durability concerns and better scratch resistance, we would not recommend a painted top. Specification requests solid veneer wood edges – Please clarify if requesting a solid hardwood edge vs. a veneer self-edge.

Answer to Question 109: Please refer to question 106.

Question 110: Att D, Technical Factors: 2.4.4 Storage Credenzas #2 – standard dimension listed as 60”w x 18”d. Please confirm if a 20” and 24” depth is acceptable.

Answer to Question 110: 18” depth is required for low-storage credenzas at workstations in Typical A. 20” and 24” depths are acceptable for freestanding credenzas in SOW Section 1.4.3 Freestanding Furniture.

Question 111: Att B, Typicals: Please confirm if glass should be in spine only or on end of runs and confirm if clear or frosted glass should be included (End of run glass shown on Typical C only).

Answer to Question 111: Please include glass at spine only, for pricing purposes use frosted glass.

Question 112: Att B, Typicals: Please clarify if end of run panels should be gallery panels or standard frame and tile panels.

Answer to Question 112: End of run panels should be gallery panels.

Question 113: Att B, Typicals: Please confirm the accessory requirements for the HAT workstations are keyboard tray, dual and single monitor arms, CPU holder, undersurface power module, and a cable manager. Freestanding tasklight is shown in drawings, but not included in text.

Answer to Question 113: Please include the following accessories for the HAT:

keyboard tray, dual and single monitor arms, CPU holder, undersurface power module, cable manager, rubber trash bin and LED task light.

Question 114: Att B, Typicals: Please confirm tool rail accessories to include in the BOM.

Answer to Question 114: Please include paper trays, vertical organizers, and pencil tray.

Question 115: Att B, Typicals: Please confirm if task seating is to be included in BOM as shown in drawings, and if so – please provide list of salient requirements.

Answer to Question 115: Please refer to question 62.

Question 116: Att B, Typicals: Please confirm if 220V or 110 power is required for typical drawings and BOM.

Answer to Question 116: Please refer to question 9.

Question 117: Att B, Typicals: Private Office – Please confirm finish of wall mounted items above and between shelves shall be veneer.

Answer to Question 117: Yes, finish above and between shelves shall be veneer.

Question 118: Att B, Typicals: Private Office –Typical drawings show trash bins. Please confirm if these should be included in the BOM.

Answer to Question 118: Please refer to question 69.

Question 119: Att B, Typicals: In order to provide open competition amongst manufacturers, we respectfully request you include a nominal product variance of +/- 3” for workstation components and +/- 5” for private offices to account for manufacturing modularity standards.

Answer to Question 119: Please refer to question 19.

Question 120: Please confirm that teaming arrangements are acceptable.

Answer to Question 120: Teaming arrangements are acceptable.

Question 121: Can you please confirm that once GSA has accepted and approved an EPA on the

GSA contract that the new prices accepted under the GSA contract will be able to be passed along to this BPA as well?

Answer to Question 121: Yes, Equitable Price Adjustments are allowed and will apply to the BPAs.

Question 122: Can you please confirm that once GSA accepts an EPA, approval will not be required by the BPA COR prior to implementing the price increase on the BPA.

Answer to Question 122: This is correct. You will however need to notify the

Contracting Officer immediately in writing of the Equitable Price Adjustment (EPA).

Question 123: While the pricing response is based on typicals, it is highly unlikely these exact typicals will be ordered in every project. As a result, is it permitted to include a discount matrix consistent with the discounting in the typicals that would apply to these product categories over the life of the contract?

Answer to Question 123: Yes, this is acceptable.

Question 124: Are we limited to offering only the products within the provided typicals or are manufacturers able to provide all products within their product lines?

Answer to Question 124: Manufacturer must be able to meet the product requirements specified in the SOW. Manufacturers can include other products in the BPA if they choose to.

Question 125: Please confirm since this is a GSA-based BPA, that TAA applies.

Answer to Question 125: Yes, TAA Trade Agreement Act applies.

Question 126: Provided the dealers have the required clearances under the BPA and are performing the services, is it an acceptable option for the manufacturer to invoice for the services?

Answer to Question 126: No. Dealers will be issued their own DOS BPAs and dealer services will be invoiced through those.

Question 127: The products currently on this solicitation are workstations and private office furniture only. How are other products, like task seating, going to be procured? Can we anticipate another solicitation for those items to come out or will there be an addendum?

Answer to Question 127: The solicitation is for the products outlined in the SOW. Other ancillary products will not be included in this BPA.

Question 128: What level of clearance is needed for required personnel? Is the DOS going to be responsible for sponsoring the clearance?

Answer to Question 128: Personnel and facility must be able to obtain Secret level of clearance. DOS will sponsor the clearance.

Question 129: For the past performance requirement, do references need to send in their information directly or is that something we collect and turn in with our response?

Answer to Question 129: References will email their completed past performance surveys to Charlotte Cameron at CameronCR@state.gov. Solicitation 19AQMM24Q0123 has been revised and updated to add this information.

Question 130: Renderings, pricing, and Bill of Materials were requested for listed typicals;

however, the only typicals on the attachments were labeled A, B, & C. Which units are considered 4.5, 8.2, and 8.3?

Answer to Question 130: Please provide information for Workstation typicals A & C, and Private Office typicals A & B per Attachment B. A single workstation in Typical A is considered a 4.5. A single workstation in Typical C is considered a 8.3. We do not have an

8.2 typical, that is a typo.

For clarification please see below:

Attachment B Lists:

Workstation “Typical A” (4.5)

Workstation “Typical B”

Workstation “Typical C” (8.3)

Private Office “Typical A”

Private Office “Typical B”

Attachment C lists:

Item Schedule of Supply

0001 Workstation 4.5 (see attached drawing, Workstation Typical A)

0002 Workstation 8.3 (see attached drawing, Workstation Typical C)

0003 Private Office (see attached drawing, Private Office Typical A)

Question 131: Can you please clarify how you would like to see the pricing. There are several tables within the bid document; are all these needing to be completed or are these samples of the type of information you are looking for?

Answer to Question 131: Per Solicitation 19AQMM24Q0123, Section 6.1 RFQ

Submission Package Requirements Submissions shall include:, Attachment C is

Question 132: Is the design rate based on the vendor’s GSA schedule hourly rate?

Answer to Question 132: Design fee is determined by vendor; rates must be based on

GSA pricing.

Question 133: What’s the process for estimating the design time per project?

Answer to Question 133: DOS provides quantities and scopes of work for each project.

It’s up to the vendor to estimate adequate design time per project base on project requirements.

Question 134: Starting on page 4 of the SF1449 form, there is another table for pricing. Is this how you would prefer to see the pricing for each typical? Is there an excel document you would like to have completed?

Answer to Question 134: Per Solicitation 19AQMM24Q0123, Section 6.1 RFQ

Submission Package Requirements Submissions shall include:, Attachment C is

Question 135: Type of Contract Pricing: OTH – Can you explain what this means?

Answer to Question 135: OTH is short for other. Default for solicitation template. Prices are FFP Firm Fixed Price when BPAs are issued.

Question 136: To clarify, where do you anticipate the freight to be received by the government?

Is the GC responsible for containerizing? Are we needing to take this to a domestic port?

Answer to Question 136: Vendors will not be required to deliver to domestic ports or load containers. Product will be delivered to a central receiving point (warehouse) designated by DOS. DOS provides warehouse delivery instructions per project.

Question 137: For annual incremental increases, will the government accept a flat fee for the year over year increase for invoicing purposes?

Answer to Question 137: For annual increases the government will not accept a flat fee.

Each CLIN should be adjusted as appropriate through an equitable price adjustment

(EPA) tied do your GSA schedule contract.

Question 138: Typical worksurfaces in systems furniture is 1 3/16. For consistency, are the desking worksurfaces and table for the private offices acceptable in 1 3/16” thickness as well?

Answer to Question 138: Please provide the thicknesses requested in the requirements, and note variable allowances added in previous questions.

Question 139: Are we required to provide RJ45 or RJ46 jacks for telecommunications or will that be the responsibility of the government?

Answer to Question 139: Please refer to SOW Section 1.5 bullet #6. Manufacturers are not required to provide telecom jacks.

Question 140: On page 7 of 30, it specifically states no pneumatic lifts. However, the next point below that, it requires pneumatic lift? Please clarify.

Answer to Question 140: Please refer to question 25.

Question 141: How would a product obtain a listing to 50 Hz if the UL standard is intended for

60 Hz rated product?

Answer to Question 141: Please refer to SOW section 1.6 for UL requirements. Please include equivalent certification for 50 HZ, CE or CSA.

Question 142: Would desktop mounted power be acceptable in lieu of panel mounted above worksurface to office flexibility?

Answer to Question 142: No.

Question 143: Will the contract recipient be responsible for installing and terminating the data and power cabling in the furniture?

Answer to Question 143: No.

Question 144: Will the potential sites have pre-establish conduits for connecting workstations to junction boxes and DMARC rooms?

Answer to Question 144: Sites will provide infrastructure for connecting workstations to building’s electrical and telecom system. The GC/DOS is responsible for executing the hardwire connection to the building.

Question 145: How far are the junction boxes / power closets away from the workstation installation sites?

Answer to Question 145: This varies per project, and it’s coordinated during design.

Furniture manufacturers will not be required to run connections to power closets, J-Boxes will be provided for whip connections.

Question 146: Will floor plans of sites be made available for accurate projection of cabling run costs?

Answer to Question 146: See question 142.

Question 147: Will drop ceiling space be available for cabling runs in conjunction with the spine walls?

Answer to Question 147: See question 142.

Question 148: Are there specific security requirements for the systems furniture in diplomatic facilities?

Answer to Question 148: Requirements for systems furniture are outlined throughout the solicitation and SOW. See section: 1.10 DEALER DESIGNATION in solicitation

19AQMM24Q0123 (PAGES 10 & 11).

Question 149: Are there any life cycle requirements?

Answer to Question 149: Please refer to Section 1.8 for Sustainability requirements.

Question 150: Are there any specific certifications standards that the systems furniture needs to meet?

Answer to Question 150: All standards and required certifications are listed in the solicitation and SOW.

Question 151: Can you provide more details about the breakdown and inspection

Answer to Question 151: Question is insufficiently clear or specific to be able to provide a response.

Question 152: Are there any specific performance or reporting requirements that need to be met?

Answer to Question 152: All reporting requirements are listed in the clause section of the solicitation. Please re-vist clauses 52.204-10, 52.204-14, and 52.204-15 in

19AQMM24Q0123.