19AQMM24Q0123 (2).pdf

19AQMM24Q0123

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19AQMM24Q0123

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/22/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Charlotte R. Cameron

b. TELEPHONE NUMBER (No collect calls)

703-516-1624

c. EMAIL cameroncr@state.gov

8. OFFER DUE DATE / LOCAL

TIME

08/19/2024

17:00 ET

CODE LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

OBODECODE15. DELIVER TO

DESIGN & ENGINEERING DIV (OBO/PE/DE)

1701 N. FORT MYER DRIVE

ATTN: DESIGN & ENGINEERING DIV

ARLINGTON, VA 22209

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

CODE18a. PAYMENT WILL BE MADE BY

FISCAL OPERATIONS BRANCH CHIEF (OBO/RM/FM/FO)

SEE SPECIAL INVOICE SUBMISSION INSTRUCTIONS

ARLINGTON, VA 22209

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Charlotte R. Cameron

31c. DATE SIGNED 07/22/2024

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

B-010 TYPE OF CONTRACT

C Descriptions/Specifications/Statement of Work C-001 Statement of Work

D Packaging and Marking

D-007 PACKAGING AND PALLETIZING

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G-002 CONTRACT ADMINISTRATION DATA

INV-IPP ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS

TO IMPLEMENT USAGE OF THE INVOICE PROCESSING PLATFORM (IPP)

H Special Contract Requirements

H-009 CONTRACTOR IDENTIFICATION

H-024 NONPAYMENT FOR UNAUTHORIZED WORK

I Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Anti-Kickback Procedures (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (May 2024) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

J List of Attachments

1.0 List of Attachments

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)

Line Item Summary

Solicitation Number:

19AQMM24Q0123

Contract Number: Title: System Furniture Date of Solicitation:

07/22/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Work station 4.5 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

1,000.00 EA $0.00 $0.00

BASE PERIOD

002 Workstation 8.3 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

800.00 EA $0.00 $0.00

BASE PERIOD

003 Private Office (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

500.00 EA $0.00 $0.00

BASE PERIOD

1001 Work station 4.5 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

825.00 EA $0.00 $0.00

1002 Workstation 8.3 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

600.00 EA $0.00 $0.00

1003 Private Office (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

350.00 EA $0.00 $0.00

2001 Work station 4.5 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

775.00 EA $0.00 $0.00

2002 Workstation 8.3 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

500.00 EA $0.00 $0.00

2003 Private Office (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

300.00 EA $0.00 $0.00

3001 Work station 4.5 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

900.00 EA $0.00 $0.00

3002 Workstation 8.3 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

700.00 EA $0.00 $0.00

3003 Private Office (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

400.00 EA $0.00 $0.00

Line Item Summary

Solicitation Number:

19AQMM24Q0123

Contract Number: Title: System Furniture Date of Solicitation:

07/22/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

4001 Work station 4.5 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

875.00 EA $0.00 $0.00

4002 Workstation 8.3 (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

680.00 EA $0.00 $0.00

4003 Private Office (see attached drawing) Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date FOB:

350.00 EA $0.00 $0.00

B-010 - TYPE OF CONTRACT

This is a Firm Fixed Price type contract.

(end of clause)

Section C - Descriptions/Specifications/Statement of Work

C-001 - Statement of Work

Department of State Overseas Building Operations

STATEMENT OF WORK, SYSTEMS FURNITURE

The Department of State, Bureau of Overseas Buildings Operations (OBO) has a requirement to provide systems furniture in diplomatic facilities worldwide. Department of State facilities are unique in their security requirements, infrastructure delivery and extended life cycle.

1.0 SCOPE

The Contractor shall provide high quality, low maintenance systems furniture that can adapt, with minimal effort, as the facility evolves. Individual components and all assemblies shall break down for ease of inspection. Furniture shall have a modern appearance, with finish options at various grade levels. It shall include both panel based and freestanding furniture systems. Systems furniture shall utilize a spine wall for power and telecommunications distribution and include integrated lighting, storage, and technology support, as well as ergonomic and adjustable height features. All electrical and telecommunications components and infrastructure shall be integrated and flush with the spine wall and panels.

CONTRACT

The Department of State intends to award a Blanket Purchase Agreement (BPA) against a GSA schedule. The term of this contract will be one year with four one-year options to renew.

MAXIMUM FOR BLANKET PURCHASE AGREEMENT

This BPA is estimated but not guaranteed at $100M. Base + four (4) option years has a maximum ceiling of $100,000,000.00.

PRICING COST FOR INTEGRATION PACKAGE – DRAWINGS & FUNCTIONAL REQUIREMENTS

(see attached)

1.3.1 Proposed Rates Base Year

Item Schedule of Supply Estimated Quantity Unit Unit Price Total Cost 0001 Workstation 4.5 (see attached drawing) 1000 ea

0002 Workstation 8.3 (see attached drawing)

800 ea

0003 Private Office (see attached drawing)

500 ea

1.3.2 Proposed Rates Option Year One

Item Schedule of Supply Estimated Quantity Unit Unit Price Total Cost 1001 Workstation 4.5 (see attached drawing) 825 ea

1002 Workstation 8.3 (see attached drawing)

600 ea

1003 Private Office (see

350 ea

1.3.3 Proposed Rates Option Year Two

2001 Workstation 4.5 (see attached drawing) 775 ea

2002 Workstation 8.3 (see attached drawing)

500 ea

2003 Private Office (see

300 ea

1.3.4 Proposed Rates Option Year Three

3001 Workstation 4.5 (see attached drawing) 900 ea

3002 Workstation 8.3 (see attached drawing)

700 ea

3003 Private Office (see

400 ea

1.3.5 Proposed Rates Option Year Four

4001 Workstation 4.5 (see attached drawing) 875 ea

4002 Workstation 8.3 (see attached drawing)

680 ea

4003 Private Office (see

350 ea

1.3.6 Summary of Base and Option Years

Total of line item 0001-0003 Base $______________ Total of line item 1001-1003 Option Year One $______________ Total of line item 2001-2003 Option Year Two $______________ Total of line item 3001-3003 Option Year Three $______________ Total of line item 4001-4003 Option Year Four $______________ Total Base + Four Option Years (Estimated) $______________

PRODUCT REQUIREMENTS

Proposal must include statement acknowledging the following requirements:

WORKSTATIONS

Must have the ability to provide both systems furniture, utilizing a fixed spine wall, and freestanding furniture with the following attributes.

Panels

• The finished panels, connecting assemblies and components shall be uniform in quality, style, material, and workmanship and shall be clean and free from any defects that may affect appearance, serviceability, or safety.

• Panels shall have the ability to accept structural stacking elements.

• Tile finish options shall include paint, tackable or acoustical, wood, vinyl, laminate, marker board, safety/plexi-glass and pass through. All glass products must be tempered and alternate glass products must be shatterproof.

• The fabric section of any panel shall be without any sewn or glued seams. Panel fabric shall be installed with concealed edges to prevent fraying and shall be sufficiently stable that no snags or wrinkles shall appear on the finished screen. Panel fabric shall be stretched straight of grain.

• Panel fabric shall be high-performance and meet ANSI/BIFMA panel system standards.

• Fixed central spine must be self-supporting, without requiring perpendicular panel supports for a minimum run of 24’-0”.

• Fixed central spine must have the ability to accommodate electrical and telecommunication requirements detailed in section 15 of this, RFQ, maximum 8 workstation capacity.

• Panels shall allow for a full range of panel mounted components at varying heights.

• Trim, filler components and all exposed panel ends shall be covered with hard surface finished trim. All hardware to be included.

• Hardware used in assembling components and connecting panels shall allow for repeated assembly, disassembly, and reconfiguration. Assembly of panels shall not require any specialized tools.

• Panels shall accommodate hanging components on either side of panel frame, without requiring load balancing.

• Matching finish cover to prevent unsightly openings and shall be provided for knockouts/access points.

• Tool/accessory rail option to be flush mounted in panel frame with option for paper trays, vertical organizers, shelves, pencil tray, binder bins and divisional sorters.

Panel Heights

• Wheelchair access range – 30” - 36".

• Transaction/worksurface privacy range – 42" - 45”.

• Seated privacy range – 54” - 60".

• Full standing privacy – 72".

Worksurfaces

• Worksurface lengths shall align with panel widths and span 60” unsupported without deforming.

• All surface wood veneer, printed substrate surfaces, and plastic laminate shall have a balance sheet to minimize warping and bowing.

• The worksurface shall not exceed 1 ¾”and shall be made of medium-density core material or steel reinforced construction.

• Worksurfaces of more than 47" width shall have steel reinforcement.

• Privacy screens in full and partial height shall be removable and interchangeable in the field.

• All worksurface components shall be non-handed, finished on all sides and shall accept a modesty panel. Modesty panel shall be removable in the field.

• Finish options shall include at a minimum, wood veneer and plastic laminate and paint. For plastic laminate finish, manufacturers must disclose construction type (i.e., HPL or LPL/Melamine). All edges shall be finished with square edges.

Edge banding or solid veneer edge shall be fully integrated and match worksurface finish.

• Integrated height adjustable worksurface located at (or perpendicular to) spine wall with extended height range adjustability. Worksurface height adjustability, load, capacity, and stability must meet ANSI/BIFMA requirements. 220V and 110V power options, UL listed and NEMA 6-20R or 5-20R plug. Power cord length 12ft min. No converters or pneumatic cylinders accepted.

• Base to support a minimum weight of 68kg (150lbs).

• Base shall be controlled pneumatically or electrically. Electric controller shall not have Bluetooth capability and shall have ability to adjust the height of the worksurface with a memory function for pre-set heights (either factory set or user set).

Storage

• Storage components at a minimum must include: wardrobe, adjustable shelving, open and enclosed cabinet with adjustable shelving, credenza, and file pedestal.

• Shelving and storage units must be fully accessible from a seated position.

• Finish options shall include, at a minimum, wood veneer, plastic laminate, and paint.

Pedestals

• Mobile, fixed and freestanding, file pedestal options shall be available as box/box/file and file/ file. Freestanding file pedestals shall have full extension drawers and counterbalance weights.

• Finishes shall include, at a minimum, wood veneer, plastic laminate, and paint and include an option for an upholstered seat.

• Pedestals shall be available in various depths to align with worksurface depths.

• Drawers shall have anti-rebound safety mechanism and leveling glides.

• Drawers shall accommodate letter and legal filing capabilities and all required accessories included.

• Pencil drawer or accessory tray shall be provided.

Keying

• Individual components (wardrobe, files pedestals) for each workstation shall be keyed alike, with master keys provided.

Ergonomic Capability

• Articulating keyboard tray with pneumatic assist and rotation.

• Adjustable single and dual monitor arm support with grommet and clamp mounted options. Monitor arm support shall be able to hold 34” monitor screens and 11.5 lbs.

Acoustics

• Panels and screen options shall have acoustical properties or materials to assist with noise control and reduction.

PRIVATE OFFICE

Private Office Casegoods with the following key attributes: modular kit of parts containing a height-adjustable L-shaped desk, storage, display shelving and fabric-wrapped tackable workwall.

Workwall

• Wall-mounted upholstered tackable panel.

• Wall-mounted shelving unit.

• Shelving component finish shall be wood veneer with square edge.

Worksurfaces

• Finish shall be wood veneer with solid veneer wood edges on all sides. Material used for worksurfaces shall be resistant to scratch, impact, moisture, chemicals, and stains.

• The worksurface shall have a minimum thickness of 1 ½” consistently throughout - and shall be made of high-density core material or steel reinforced construction. Construction shall also include a balance sheet to minimize warping and bowing.

• The worksurface shall be supported to ensure no visible deflection under a load of 180kg (397lbs). Worksurfaces of more than 47" width shall have steel reinforcement.

Height Adjustable L-shaped Desk

• Worksufaces finish shall be wood veneer with solid wood veneer edge. Material used for worksurfaces shall be resistant to scratch, impact, moisture, chemicals, and stains.

• Extended height range adjustability. Worksurface height adjustability, load, capacity, and stability must meet ANSI/ BIFMA requirements. 220V and 110V power options, UL listed and NEMA 6-20R or 5-20R plug. No converters or pneumatic cylinders accepted.

• Painted metal T-legs. Front-facing T-leg to be inset 18” to receive 15” box/file mobile pedestal.

• Standard dimensions 30”D x 70”W x 1.5”Thick, with other dimensions available.

• Base shall support a minimum weight of 68kg (150lbs).

• Base shall be controlled electrically. Electric controller shall not have Bluetooth capability and shall have ability to adjust the height of the worksurface with a memory function for pre-set heights (either factory set or user set).Shall include integrated wire management components.

• Shall include integrated wire management components.

• Partial or half height modesty panel shall run the length of the entire L-shaped surface. Finish shall match worksurfaces.

Storage

• Storage components must include full-height wardrobe, 15” box/file mobile pedestal, box/box/file fixed pedestal, and open adjustable shelf fixed pedestal as pertinent. No locking mechanisms shall be included.

• All storage components shall be available in matching wood veneer finishes for casegoods throughout.

• Drawers shall have anti-rebound safety mechanism and leveling glides.

• Drawers shall accommodate letter and legal filing capabilities and all required accessories included.

• Handles or pulls shall be Barrier Free compliant.

• All drawer assemblies shall have resilient bumpers to minimize impact noise when drawers reach the end of their inward and outward travel.

• All drawers shall have stops to prevent their accidental removal, but still permit removal of the drawers when required.

• All drawers’ slides shall be full extension and corrosion resistant.

Ergonomic Capability

• Articulating keyboard tray with pneumatic assist and rotation.

• Adjustable single and dual monitor arm support with grommet and clamp mounted options. Monitor arm support shall be able to hold 34” monitor screens and 11.5 lbs.

FREESTANDING FURNITURE

Must have ability to provide coordinating freestanding furniture components and casegoods with the following attributes.

Lateral Filing Cabinets

• Shall be available in two (2), three (3), four (4), five (5) or one half (1/2) drawer and one full (1) file drawer configurations for lateral filing cabinets.

• The lateral filing cabinets shall have a counterweight base to prevent tipping when drawers are fully loaded and extended.

• The lateral filing cabinets with two (2) drawers shall fit under worksurfaces and have a radiused metal edge.

• Lateral file cabinets shall be keyed alike, with master keys provided.

• Finish options shall include, at a minimum, plastic laminate, and paint.

Bookcases

• Open bookcases shall have two (2), three (3), four (4), or five (5) shelves configurations for open bookcases with adjustable shelves.

• Bookcases shall have a counterweight base to prevent tipping over when all shelves are fully loaded.

• Finish options shall include, at a minimum, wood veneer, plastic laminate, and paint.

Freestanding Tables

• Round, square or rectangular meeting table available with 4-star base and lockable casters.

• Standard dimensions 30”W x 30”L x 28.7”H x 1.5” Thick, with other dimensions available.

• Occasional table with standard dimensions 18”W x17”H x 1.5” Thick, with other dimensions available.

• Surface finish options shall include wood veneer, plastic laminate, and paint, at a minimum. All edges shall be finished.

Edge banding or solid veneer edge shall be fully integrated and match surface finish.

• Storage Credenzas

• Shall be available with drawers, doors, adjustable shelving, waste/recycling unit, and integrated wire management.

• Standard dimensions 60”W x 18”D x 28.75”H, with other dimensions available.

• Finish options shall include at a minimum, solid surface (for tops), wood veneer, plastic laminate, and paint.

• Drawers shall have anti-rebound safety mechanism and leveling glides.

• All drawer assemblies shall have resilient bumpers to minimize impact noise when drawers reach the end of their inward and outward travel.

• All drawers shall have stops to prevent their accidental removal, but still permit removal of the drawers when required.

• All drawers’ slides shall be full extension and corrosion resistant.

• Handles or pulls shall be Barrier Free compliant.

ELECTRICAL & TELECOMMUNICATIONS REQUIREMENTS – SYSTEMS FURNITURE

Electrical and Telecommunications with international electrical capability System shall include the following capabilities.

• Accommodate both 220V/50Hz and 110V/60Hz.

• Maintain separate distribution for electrical and telecommunications cables, at 60% max fill ratio.

• Accessible cable trays and raceways for both freestanding and panel-based workstations.

• Pathways capable of accommodating up to 4-telecom cables per workstation.

• Integrated wire management system below and above worksurface

• Flush mounted power receptacles and data faceplates in the following configurations:

• Two (2) duplex electrical receptacles above the work surface

• Two (2) duplex electrical receptacles below the work surface located along the base

• Two (2) telecom faceplates below the work surface

• Two (2) telecom faceplates above the work surface

1.5.1 TELECOMMUNICATIONS – PATHWAYS & CONNECTIONS

• Pathway within furniture supporting both electrical and telecommunications cabling must be minimally sized as 2” wide by 7” high and include a ferrous barrier to separate power and telecommunications cables. Base telecom cable raceway must include a minimum of 2.5” of pathway height and 2” of pathway width to comply with cable bend radius requirements.

• “Whip” conduits are utilized to connect telecom cables from the wall to systems furniture. A one-inch (1”) conduit pathway connecting to system furniture will support a maximum of eight (8) telecom cables.

• Two (2) recessed, integrated telecommunication outlets shall be required for each workstation. Outlets located on each side of a single panel or spine shall be offset from one another.

• One (1) telecom receptacle configured with one (4) CAT 6 receptacles in compliance with the ANSI/TIA/EIA T-568A wiring scheme.

• One (1) telecom quad receptacle configured with one (4) CAT 6 receptacle in compliance with the ANSI/TIA/EIA T-568A wiring scheme and two (2) 50/125 SC fiber connectors.

1.5.2 ELECTRICAL – RACEWAY & WIRING CONFIGURATION

Design Reference E0803-C01.01: Refer to E090402 Building Electrical Distribution for electrical distribution associated with modular furniture.

• Electrical cable raceway requires a minimum of 2.5 inches of pathway height and 2.0 inches of pathway width to comply with cabling requirements.

• Receptacle configuration for all furniture must be provided with host country utilization voltages.

• For 220V/50Hz installations receptacles shall utilize NEMA 6-20R receptacles, UL rated at 250V/50Hz.

• For 110V/60Hz installations receptacles shall utilize NEMA 5-20R receptacles, UL rated at 125V/60Hz.

• Electrical configuration shall utilize a 4+4+2 wiring:

• Four (4) 20-AMP circuits, non-directional 10 wire configuration: four hots, four neutrals (12 AWG), two grounds.

• An alternate 4+2+2 wiring configuration may be considered for specific projects: Four (4)20-AMP circuits, non-directional

8 wire configuration: four hots, two neutrals (10 AWG, 35A rated), two grounds.

• Power must be factory assembled UL rated wiring harness (in-feed or whip) to connect the power.

1.6 INDUSTRY STANDARDS & TESTING

• Must meet full UL 1286 rating at 250V/50Hz and 125V/60Hz.

1.7 WARRANTY & CLAIMS

• Provide statement of warranty for systems, finishes, fabrics, and accessories. A minimum of 3-year warranty period is expected for systems and casegoods furniture to align with Department of States project’s procurement, delivery, and installation timeframes. Manufacturers are required to process claims expeditiously. Orders resulting from claims shall be fulfilled within a maximum of 24 weeks after order approval by Department of State.

• Offeror should provide five (5) months notification to the COR for discontinuation of product line collections. The COR should be notifies immediately of product discontinuation due to unavailability of materials or supplier issues. If immediate discontinuation the offeror should provide DoS with product alternatives.

1.8 SUSTAINABILITY

Must meet ANSI/BIFMA Certified Level 2, minimum.

1.9 REFERENCES

• Manufacturer shall submit a history of similar production quantities with on time results and with 220V/50Hz product supplied for overseas installation. Provide past performance evaluations, references and contact information for at least three (3) projects with 220V/50Hz product supplied for installation overseas within the last three (3) years (attachment A).

1.10 DEALER DESIGNATION

Manufacturer shall designate a minimum of two (2) local dealers for furniture specification and project management support. One primary Dealer and one back-up Dealer, the primary Dealer shall maintain a minimum of four (4) cleared designers for production on staff to support Department of State projects. Back-up dealer shall maintain at minimum (2) cleared team members to include

(1) designer and (1) team lead. Dealers shall be required to notify the Contracting Officer when dedicated resources fall under the minimum requirements for cleared staff.

Provide the following information on designated dealer:

• Dealer team members and their respective resumes, to include a Team Leader, Systems Furniture Specialist and all other professionals who will perform work on Department of State projects.

• Dealer technical capability, capacity, and flexibility to perform on multiple simultaneous projects.

• Dealer facility and team member clearance levels, issue date and expiration date, issued by the U.S. Department of State, Bureau of Diplomatic Security.

• Dealers without active security clearances will not be disqualified if they meet or exceed all other requirements however, if designated dealer does not obtain required clearances by the end of the first contract year, they will not be considered for awards.

• Dealer’s history of similar project work with on time results and multiple simultaneous projects. Provide past performance evaluations, references and contact information for at least three (3) projects in the past five (5) years with a minimum of 50 workstations and at least one project with over 200 workstations.

• Must be active in SAM.gov and registered as a small business. All services must be on GSA.

• Dealer Cage code and DUNS number.

2.0 PERIOD OF PERFORMANCE

This BPA shall be effective on the date of the Contracting Officers signature and shall remain in effect for one year (twelve consecutive months) with 4 option years. Prior to the end of the base year a review will be done to determine if it is beneficial for the government to exercise the option to continue for another year.

DELIVERABLES

Project requirements vary in size, 5-1,500 systems workstations per order with multiple simultaneous projects. Dealers must designate a project team for each Department of State project to include a qualified Team Lead and Systems Furniture Specialist(s). Project team information such as relevant resumes and qualifications must be included in Dealer proposals for each project.

Design Deliverable Schedule Each project shall begin the design phase within (2) weeks after the Dealer’s receipt of the design fee. The design phase shall be completed within a maximum of (12) weeks after project kick-off. For each project, the Dealer shall develop a project schedule to be approved by the Department of State. The project timeline shall include specific dates for all expected design deliverables including design production periods, deliverable reviews by the Department of State, production and manufacturing lead times, and order fulfillment. Dealer must notify Department of State of any deviations from the design standards.

Quality Standards All wood casegood & workstation furniture produced for the Department of State shall meet ANSI/ AWI 400 Premium Grade Factory Finishing requirements. Wood veneer shall be ANSI HP-1 Grade AA. Transparent finish wood at exposed surfaces shall be of the specified species, cut, and veneer match. Solid wood stock shall be well matched for color and grain. Wood veneer shall be compatible in color with solid wood stock. Matching between adjacent panels shall be well-matched for color and grain. Defects are not permitted within material. Lighter than average color members shall not be installed adjacent to darker than average color members. Adjacent members must have similar grain. Colors of components should be nearly uniform; there should be no sharp contrast between adjacent components and eyes should not be drawn to color variations or tone differences.

Project drawing deliverables shall include indication of wood grain direction and matching.

Project drawing deliverables shall include under-surface component layout and wiring diagram/ specifications for workstation & casegood products where required.

Manufacturers are to include installation instructions for all wood casegood and workstation furniture orders, which shall indicate placement requirements for compatible wood product matching to ensure mismatched material is avoided within adjacent product components.

Manufacturing Schedule Dealers and Manufacturers are required to fulfill project orders within the agreed upon project schedule. Dealers and Manufactures will be liable for logistical expenses, and penalties or liabilities incurred by the Department of State due to Manufacturer’s failure to meet the agreed upon manufacturing and delivery period after a purchase order has been awarded.

Shipping/Packaging Requirements

Manufacturers are responsible for ensuring all materials and products are packaged and protected appropriately for overseas transport.

Orders are expected to arrive at final destination in complete and intact condition. Manufacturers will be liable for incomplete and or damaged orders due to insufficient packing conditions.

Manufactures are responsible for materials and products during domestic transport until product is received at designated Department of State domestic delivery location.

Commodity Delivery Instructions Delivery instructions will be detailed on each individual order. Orders may require direct factory load out, staggered delivery windows and other special delivery instructions.

Manufacturers are required to maintain proof of delivery (POD) documentation for a minimum 3 years after delivery to designated Department of State collection point. PODs are a required deliverable by Manufacturer to the Department of State for all projects and shall include a complete packing list within each delivery.

4.0 PRODUCT TRAINING

The Government may require periodic installation trainings from Manufacturers for the installation and reconfigurations of Manufacturers’ casegoods and systems furniture products. Such trainings shall be facilitated by the Dealer or Manufacturer and held at an agreed upon and convenient location for all parties involved. Training should include hands-on tutorials featuring the product lines and typical components used in the Department of State standard workstation and private office. Training should result in installation certification of trainees.

5.0 CLAUSES

5.1 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause)

5.2 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

a. The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended contract shall be considered to include this option clause.

c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months. (End of clause)

6.0 INSTRUCTIONS TO OFFERORS

6.1 RFQ Submission Package Requirements Submissions shall include:

• Detailed product description inclusive of all criteria - Sections 1.4 through 1.10

• Typical drawings (3d’s, elevations and plans) of each 4.5 workstation cluster in options A, B and C, the 8.3 workstation and the private office.

• Color renderings illustrating attributes and features of the workstations, finishes and materials. Renderings required for each 4.5 workstation cluster in options A, B and C, the 8.3 workstation and the private office.

• Bills of material required for each 4.5 workstation cluster in options A, B and C, the 8.2 workstation and the private office.

• For sections 1.5 and 1.6, provide wiring diagrams and UL ratings and testing documents and certification for prescribed voltages.

• Attachment C – Offeror Cost Estimate System Furniture - Section 1.3 through 1.3.5 – Proposed rates for: Workstation 4.5

(based on Typical C), Workstation 8.3 and Private Office.

• Summary of Base and Option Years - Section 1.3.6

• Attachment A’s - Provide past performance evaluations, references and contact information for at least three (3) projects with 220V/50Hz product supplied for installation overseas within the last three (3) years.

• Attachment A’s – Dealer qualifications, provide performance evaluations, references and contact information for at least three (3) projects in the past five (5) years with a minimum of 50 workstations and at least one project with over 200 workstations.

• Offeror must be on GSA schedule and shall provide GSA Schedule number.

• Offeror shall designate two local furniture dealers with key qualifications, background and experiences of the project director and other staff proposed to work on these projects.

• After evaluation of initial response to RFQ, offeror may be required to provide mock-up of system furniture at Offeror’s expense, location to be determined by Offeror within a 50-mile radius of Arlington, VA 22209

7.0 RFQ QUESTIONS

Prospective offerors should submit any questions regarding this RFQ by e-mail to Charlotte Cameron at the following e-mail address CameronCR@state.gov. Questions should be submitted no later than 5:00 pm, Eastern Time July, 29, 2024 to ensure timely response.

Questions received after that date may not be answered.

8.0 RFQ SUBMISSION INSTRUCTIONS

Submissions shall be submitted by email to Contracting officer Charlotte Cameron, email address CameronCR@state.gov, no later than August 19th 2024 at 5:00 PM Eastern Time closing time and date of RFQ.

Proposals that fail to address each of the submission requirements may be deemed non-responsive and will not be further considered.

The Department of State, solely upon its own discretion, will evaluate vendors on their overall compliance, and may deem a vendor to be materially compliant, even if that vendor is non-compliant to a particular requirement of the RFQ.

If specific submission requirements are particularly large and self-contained, they may be included in a separate appendix rather than in the body of the proposal. Submittals should not direct the evaluation team to general brochures, marketing materials or websites to obtain information related to the specific submission requirements; submittals that utilize reference to external materials as an answer will be considered non-responsive.

Submittals should provide straightforward and concise information that fulfills the requirements of the RFQ. Emphasis should be placed on clarity and completeness of content. Proposals should not include generic promotional materials that do not address substantive content. Hard copy brochures and marketing materials may be included as supplemental information.

Any attempt by an Offeror to contact a member of the Department of State staff or advisors outside the RFQ process, to gain knowledge or an advantage, may result in disqualification of the Offeror.

9.0 TECHNICAL EVALUATION

The Government intends to evaluate as lowest price technically acceptable. The contractor must demonstrate that they meet or exceed the technical capability.The Department of State reserves the right to determine the suitability of proposals on the basis of a proposal meeting administrative requirements, technical requirements, the review team’s assessment of the quality and past performance of the furniture and services proposed and cost. The technical evaluation will be split amongst two parts. The first part, "First Part Technical Evaluation" will be a review of the offeror's proposal with a pass/fail rating, as well as a review of the offeror's past performace with an acceptable/unacceptable rating. The second part of the technical evaluation, "Second Part Technical Evaluation" is the review of offeror's mock up submissions. Vendor's mock up submissions will be rated on a pass/fail basis.

FIRST PART TECHNICAL EVALUATION

9.1 First Part Technical Evaluation – After review and screening of offerors submission, proposals will receive a pass/fail rating based on offerors completeness of the submission requirements set forth in sections 1.4 through 1.10. If a proposal fails to meet a requirement of the RFQ, or if it is incomplete or contains irregularities, the proposal may be rejected. Immaterial deviations may cause a proposal to be rejected. The Department of State may or may not waive an immaterial deviation or defect in a proposal. The Department of State’s waiver of an immaterial deviation or defect will in no way modify the RFQ or excuse an offeror from full compliance with the RFQ requirements.

Technical Evaluation factors – First Part Technical Evaluation -Responsiveness and completeness of the proposal on the criteria set forth in section 1.4 through 1.10 of this RFQ. Provide plans, elevations, 3D color renderings and a bill of materials for a 6-workstation cluster, comprised of (6) 4.5 SM workstations based on Typical C along with the 8.3 workstation and the private office. Include spine wall, panels, screens, worksurfaces and storage.

Provide technical requirements for electrical and telecommunications to include a wiring diagram.

-Manufacturer’s technical capability, capacity and flexibility to perform the task based on the manufacturer’s history of production quantities with on time results with 220V/50Hz product supplied for overseas installation. Past performance evaluations, references and contact information for at least three (3) projects with 220V/50Hz product supplied for installation overseas within the last three

(3) years must be submitted for evaluation.

-Manufacturer-designated local dealers for furniture specification and project management support, to include all criteria set forth in section 1.10. Dealers must be active and registered small businesses with SBA Small Business Association as well as active on Sam.gov.

Failure to include all submission requirements will be deemed non-responsive.

9.2 PAST PERFROMACE EVALUATION

Manufacture – Provide past performance evaluations, references and contact information for at least three (3) projects with 220V/50Hz product supplied for installation overseas within the last three (3) years must be submitted for evaluation.

Dealer - history of similar project work with on time results and multiple simultaneous projects. Provide past performance evaluations, references and contact information for at least three (3) projects in the past five (5) years with a minimum of 50 workstations and at least one project with over 200 workstations.

Past Performance Evaluation Factors

-The Government will evaluate the offers past performance, as an indicator of an offeror's ability to perform this contract, of three separate contracts that are comparable in providing labor support. The contractor shall inform as to the magnitude and scope of the efforts of those contracts.

-The Government will evaluate the information obtained relative to the past experience and performance of the offeror and significant subcontractors or affiliates, if any. This evaluation may be used both for determining responsibility and for qualitative evaluation purposes. In conducting the evaluation of proposals, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the offeror in its proposal or obtained from other sources. For example, the Government may rely on information contained in its own records (such as Government audit agencies), information made available through commercial sources (such as Dunn and Bradstreet reports). (1) In assessing past performance risk, the government will employ several approaches including:

-Reviewing the present and past performance information volume required by this solicitation: Seeking present and past performance information through the use of simplified questionnaires; as well as Using data independently obtained from other government and commercial sources.

The purpose of the evaluation will be to identify and review relevant present and past performance. The offeror's past performance will result in an accetbale/unacceptable.rating This risk assessment represents the government evaluation team's judgment of the probability of an offeror's successfully accomplishing the proposed effort based on the offeror's based as demonstrated present and past performance.

SECOND PART TECHNICAL EVALUATION

9.3 Second Part Technical Evaluation – Companies receiving a pass rating for meeting technical requirments and who has also recieved a rating of acceptable for past performance in the First Part Technical Evaluation will be invited to provide a mock-up of a four (4) workstation cluster based on a 4.5 SM workstation and drawing provided, inclusive of all requirements set forth in sections 1.4 through 1.10. This shall include 220V electrical components integrated into the product mock-up. Offerors must have mockup ready for evaluation within 30 days of invitation to provide mockup. Mockup presentation must be within a 50-mile radius of Arlington, VA 22209.

Technical Evaluation Factors – Second Part Technical Evaluation -Mockup evaluation. Offerors must have mockup ready for evaluation within 30 days of invitation to provide mock-up and must be within a 50-mile radius of Arlington, VA 22209.

-Mock-up must be based on typical workstation drawing “4.5” and cluster configuration determined by the Department of State.

Include furniture for an open plan for a 4-workstation cluster to include freestanding furniture and accessories. Mock-up must include all product description requirements set forth in sections 1.4 through 1.10 of this RFQ with the inclusion of 220V/50Hz integrated into mock-up. After review and screening of offerors submission, mock-ups will receive a pass/fail rating based on offerors completeness of the submission requirement. If a proposal fails to meet a requirement of the RFQ, or if it is incomplete or contains irregularities, the proposal may be rejected Failure to include all elements of product description will be deemed non-responsive.

9.4 Price Evaluation

The government will evaluate price by review of total amount offered for base and all option years as well as review of individual CLINS for price reasonableness. The government intends to award as Lowest Price Technically Acceptable.

Price Evaluation Factors Offerors shall submit completed sections 1.3 through 1.3.6.

Section D - Packaging and Marking

D-007 - PACKAGING AND PALLETIZING

VENDOR NOTE: The packing and palletizing - if palletizing is required for this order - must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: "Guidelines for Regulating Wood Packaging Material in International Trade" (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated delivery address that do not meet these standards will be rejected at the vendor's expense. For any additional information concerning these requirements, please refer to the following www.cbp.gov/xp/cgov/import/commercial_enforcement/ wpm OR www.aphis.usda.gov/ppq/wpm/import.html.

(end of clause)

Section G - Contract Administration Data

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is TBD.

(End of clause)

G-002 - CONTRACT ADMINISTRATION DATA

Contracting Officer: Charlotte R.Cameron E-mail: CameronCR@state.gov Phone Number: 843-308-4241

(end of clause)

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are “abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789-_”

(c) If the Contractor wishes to be paid via a foreign bank account, the contractor must properly fill out form GFS-FO-CLM-089 and attach it to each invoice in the IPP where payment to a foreign bank account is requested. The form can obtained by e-mailing CGFSIPPITSForm@state.gov.

(d) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(e) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

Section H - Special Contract Requirements

H-009 - CONTRACTOR IDENTIFICATION

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or…