Attachment_C_-_Substitution_Request_Form.pdf

This is a Substitution Request Form issued by Brevard County Purchasing Services, on behalf of the Public Works Department/Facilities Construction, for the South Central Regional Wastewater Treatment Facility Roof Replacement project in Melbourne, Florida. The form permits qualified contractors to propose equivalent materials or exceptions to the specified products, specifically addressing the Soprema brand modified bitumen roofing system identified as the basis of design. Contractors may submit substitution requests for pre-bid approval only, and all proposed alternatives must include the item number, item description, manufacturer's name, model number, packaging quantities, and supporting documentation such as cut sheets and data sheets. A non-mandatory pre-bid walkthrough is scheduled for March 4, 2026 at 10:00 AM, the question deadline is March 11, 2026 at 5:00 PM, and sealed bids must be received by March 25, 2026 at 10:00 AM. The project scope includes complete roof removal and replacement, installation of a new 1/8" taper system with 2-ply white modified bitumen rolled roofing, new wall flashing with stainless-steel counter flashing, removal and replacement of the lightning protection system, and exterior ladder installation, with completion required within 45 calendar days from the Notice to Proceed plus a 14-day permitting period and an additional 30 calendar days for final completion.

The form explicitly states that no exceptions or proposed equivalents shall constitute material deviations from specifications, and any bid deemed to contain material deviations will be subject to mandatory rejection. Contractors are advised that submission of proposed equivalents is entirely at their own risk. All bids must be submitted on County-provided forms and include a notarized bid invitation form, completed price sheet, a bid bond equal to 5% of the proposed bid amount, E-Verify registration documentation, foreign influence and scrutinized company affidavits, and an anti-human trafficking affidavit. Contractors must hold a current State of Florida or Brevard County license in Roofing, General, or Building contracting and provide a minimum of five references from similar projects completed within the past three years. The contractor shall provide a 20-year Manufacturer's No Dollar Limit Total System Roofing Warranty and one-year contractor warranty on labor, with all pricing firm for 90 days from bid opening and FOB Destination including all shipping and delivery charges. For bids exceeding $200,000, a Public Construction Bond equal to 100% of the contract price is required within five days of award notice, and the contractor must carry General Liability Insurance with $1,000,000 combined single limit per occurrence, Auto Liability Insurance with $1,000,000 combined single limit per occurrence, Workers' Compensation insurance as required by Florida Statute, and Builders Risk Insurance or Installation Floater coverage equal to the project value. No specific set-asides for disadvantaged or minority-owned enterprises are identified.