Attachment_C_-_Substitution_Request_Form.pdf

This is a Substitution Request Form attachment for Brevard County Purchasing Services' roof replacement project at the South Central Regional Wastewater Treatment Facility in Melbourne, Florida. The form serves as the mechanism through which contractors may propose equivalent products or materials as alternatives to those specified in the original bid documents. Contractors submitting substitution requests must provide detailed information for each proposed equivalent item, including the item number, item description, manufacturer name, model number, and packaging quantities, along with supporting documentation such as cut sheets and data sheets. The form requires contractors to acknowledge that failure to submit exceptions indicates their commitment to supply all materials exactly as specified, and any proposed equivalent deemed a material deviation from specifications will result in mandatory bid rejection.

The substitution request form emphasizes that contractors submit proposed equivalents entirely at their own risk and that the form cannot be used to attach conditions, limitations, or other provisos to bids. Contractors must complete the form with their company name, address, telephone, fax information, and authorized signature. The Authority retains sole discretion to evaluate whether proposed substitutions constitute acceptable equivalents or material deviations from the contract specifications.