Attachment C (Specifications Manual) Revised~1.doc

Wireless Communications Section 455 Airport Rd SE Salem, Oregon 97301

Specifications Manual April 29, 2024 Division 00 procurement and contracting Requirements

00 01 10 table of contents 00 31 00 available project information Division 01 General Requirements

01 10 00 Summary 01 20 00 Price and Payment Procedures 01 21 00

ALLOWANCES

01 22 00 unit prices; measurement and payment 01 23 00 Alternates 01 26 13 request for interpretation 01 30 00 administrative requirements 01 33 00 Submittal Procedures 01 35 73 deLEGATED DESIGN procedures 01 40 00 Quality Requirements 01 50 00 temporary FACILITIES and controlS 01 60 00 Product Requirements 01 70 00 Execution and closeout Requirements 01 78 00 Closeout Submittals DIVISION 02 existing conditions 02 41 00

DEMOLITION

DIVISION 03 CONCRETE

03 30 00

CAST-IN-PLACE CONCRETE

DIVISION 04 MASONRY

04 20 00

UNIT MASONRY

DIVISION 05 METALS

05 50 00

METAL FABRICATION

DIVISION 07 THERMAL AND MOISTURE PROTECTION

07 60 00

FLASHING AND SHEET METAL

division 08 openings 08 11 00 METAl doors and frames 08 71 00 door hardware

DIVISION 13 SPECIAL CONSTRUCTION

13 34 00 FABRICATED Engineered STRUCTURES

DIVISION 26

electrical

26 32 00 PACKAGED generator ASSEMBLIEs

DIVISION 31

EARTHWORK

31 00 00

EARTHWORK

31 05 16 AGGREGATEs for earthwork 31 10 00

SITE CLEARING

31 23 01

EXCAVATION, BACKFILL, AND COMPACTION FOR STRUCTURES

31 23 02

EXCAVATION, BACKFILL, AND COMPACTION FOR PAVING

31 25 00 EROSION and sedimentation CONTROls 31 32 00

SOIL STABILIZATION

31 63 29

DRILLED CONCRETE PIERS AND SHAFTS

DIVISION 32

EXTERIOR IMPROVEMENTS

32 15 00

AGGREGATE SURFACING

32 16 00 CURBS, gutters, sidewalks, and driveways 32 31 00 FENCES and GATES

DIVISION 33

UTILITIES

33 79 00 Site Grounding 33 81 00 COMMUNICATIONS structures

CONTENTS

PART 1 GENERAL

The specifications included in this Specifications Manual (Attachment C) include detailed technical specifications that apply to this ITB and any resulting Contract. Any general contract provisions included within this Specifications Manual are intended to supplement the State of Oregon General Conditions for Public Improvement Contracts (“General Conditions”) and the Supplemental General Conditions (Exhibit 6). Sections of the General Conditions and Supplemental General Conditions remain applicable to the Contract according to their original terms. If there is any conflict between this Specifications Manual and the General Conditions, as modified by the Supplemental General Conditions, the General Conditions shall prevail.

1.01 EXISTING CONDITIONS, DOCUMENTATION, AND GENERAL INFORMATION

A.

Engineering Study Reference Documents 1.

Attachment E (Geotechnical Report) (For informational purposes only) B.

Construction Drawings

1.

Attachment A-1 (Site Plans) 2.

Attachment A-2 (Tower Plans) 3.

Attachment A-3 (Communication Shelter Plans) 4.

Attachment A-4 (Generator Shelter Plans) C.

Antenna Installation and Method of Testing Documents 1.

Attachment F (Communication Site Antenna and Tower Mounted Equipment Installation Standards) 2.

Attachment G (LMR Antenna System Standard) 3.

Attachment H (Antenna Sweep Display Examples) D.

Scope of Work

1.

Attachment B (Project Description and Scope of Work) E.

Permitting Reference Documents 1.

Attachment D (Permits) F.

Structural Analysis Report

Attachment I (Structural Analysis Report) (For informational purposes only)

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

PART 1 GENERAL

1.01

SECTION INCLUDES

A.

Summary of the Work.

B.

Agency's occupancy.

C.

Current and Continued use of Site

D.

Contractor's use of site and general limitations.

E.

Definitions used throughout the Specification and Drawings.

F.

Specification formats and conventions.

1.02

PROJECT

A.

Project Name: Wolf Mountain Communications Site Build

B.

Agency Name: Oregon Department of Transportation – Wireless Communications Section.

C.

Project Description: The Project is construction of a new radio communications facility for public safety, including a transmissions tower and ancillary facilities, on Wolf Mountain in the Willamette National Forest. Access is via Forest Road 526 which connects to Forest Road 23, which travels southeast from Oakridge and Kitson Springs.

The Project has a mandatory construction period.

Mandatory Construction Period: Construction must be completed during the weather-permitting period commencing summer of 2024, anticipated to be between June 1, 2024 – November 29, 2024.

Agency will provide shelters, generator, tower, and propane tank. The remaining materials are the responsibility of the Contractor.

1.03

CONTRACT DESCRIPTION

A.

Contract Type: Public Improvement.

1.04

AGENCY OCCUPANCY

A.

Agency intends to occupy the Project upon Substantial Completion.

B.

Cooperate with Agency to minimize conflict and to facilitate Agency's operations.

C.

Schedule the Work to accommodate Agency occupancy.

1.05

CURRENT AND CONTINUED USE OF SITE

A.

Agency or other entities may currently be using the Site as an operational facility.

B.

Contractor is responsible to keep the Site operational during the Work.

C.

Interruptions to operations are not allowed unless expressly stated in the Contract Documents.

D.

Planned interruptions to operations shall be closely coordinated with the Agency or entity using the service and all outages that affect operations must be outlined and approved in writing by the Agency.

E.

Unplanned outages that are a result of the Work, must be remedied by Contractor at the Contractors expense immediately upon the Contractor becoming aware of such outage.

1.06

CONTRACTOR USE OF SITE AND PREMISES

A.

Construction Operations: Limited to areas noted on Drawings.

B.

Contractor staging and operations are to be restricted to area shown on drawings. All operations, staging, or other construction related work outside of the area shown on the drawings shall be coordinated between the Contractor and landowner.

C.

Provide access to and from site as required by law and Agency’s permits, leases, and land use agreements.

D.

Do not obstruct roadways, or other public ways without permit, and landowner’s permission. Obtaining this permission is the responsibility of the Contractor.

1.07

DELEGATED DESIGN REQUIREMENTS

A.

General requirements for Delegated Design components are specified in Section 01357.

B.

Specific design requirements are specified in Sections of Division 02 through 33.

1.08

DEFINITIONS

A.

Basic Contract definitions are included in the Contract.

1.

Basic Contract Definitions: Contract Documents, Work, Project, Drawings, Specifications, Project Manual, Owner, Contractor, Subcontractor, Agency, Architect/Engineer (A/E), Contract Time, Day, Substantial Completion, Contract Sum, Change Order.

2.

Basic contract definitions that are not defined in the Contract, General Conditions, and Supplemental General Conditions shall have the same meaning as defined in AIA Document A201 – 1997 and as noted below.

B.

“Agency”: Agency means the Oregon Department of Transportation (“ODOT”).

C.

"AHJ": Authority Having Jurisdiction as defined in AIA Document A201.

D.

"Approved": When used to convey Agency’s action on Contractor's submittals, applications, and requests, "approved" is limited to Agency’s duties and responsibilities as stated in the Conditions of the Contract.

E.

"Delegated Design": Professional design service or certification specifically required of the Contractor in the Specifications.

F.

"Directed": A command or instruction by Agency. Other terms including "requested," "authorized," "selected," "approved," "required," and "permitted" have the same meaning as "directed."

G.

“Change Order”: A written order issued by the Agency to the Contractor modifying Work requested by the Contract, or adding Work within the scope of the Contract, and, if applicable, establishing the basis for payment for the modified Work.

H.

“Construction Change Directive”: A written order issued by the Agency to the Contractor modifying Work requested by the Contract, or adding Work within the scope of the Contract, and, if applicable, establishing the basis for payment for the modified Work.

I.

“Contractor”: The Contractor awarded the Contract according to the solicitation.

J.

"Furnish": Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, and similar operations.

K.

"Indicated": Requirements expressed by graphic representations or in written form on Drawings, in Specifications, and in other Contract Documents. Other terms including "shown," "noted," "scheduled," and "specified" have the same meaning as "indicated."

L.

"Install": Operations at Project site including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations, complete and ready for the intended use.

M.

"Project Site": Space available for performing construction activities. The extent of Project site is shown in Drawings and may or may not be identical with the description of the land on which Project is to be built.

N.

"Provide": Furnish and install, complete and ready for the intended use.

O.

"Regulations": Laws, ordinances, statutes, and lawful orders issued by AHJ, and rules, conventions, and agreements within the construction industry that control performance of the Work.

P.

“Schedule of Values”: The breakdown of the values of the component elements comprising the project scope.

Q.

“State”: State means the State of Oregon acting by and through ODOT as delegated by the Department of Administrative Services (“DAS”).

1.09

SPECIFICATION FORMATS AND CONVENTIONS

A.

Specification Format: The Specifications are organized into Divisions and Sections using the CSI/CSC's (Construction Specification Institute / Construction Specifications Canada) MasterFormat 50-Division numbering system.

B.

Sections in Division 01 govern the execution of the Work of all Sections in the Specifications and Drawings.

C.

Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1.

Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2.

Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

3.

The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

PART 1 GENERAL

1.01

SECTION INCLUDES

A.

Procedures for preparation and submittal of applications for progress payments.

B.

Documentation of changes in Contract Sum and Contract Time.

C.

Contract modification procedures.

D.

Correlation of Contractor submittals based on changes.

E.

Procedures for preparation and submittal of application for final payment.

1.02

RELATED REQUIREMENTS

A.

Section 01 21 00 - Allowance: Payment procedures relating to allowances.

1.03

DEFINITIONS

A.

“Construction Change Directive”: Written instruction issued by Agency indicating a change to the scope of work.

B.

"Construction Change Directive": "Change Order Request", and “Contract Amendment” have meanings defined in Section 01 10 00.

1.04

SCHEDULE OF VALUES

A.

Forms filled out by hand will not be accepted.

B.

Submit a printed schedule on the Owners Pay Application Form – Application and Certificate for Payment Continuation Sheet. Contractor's standard form or electronic media printout will be considered.

C.

Submit Schedule of Values in duplicate within 10 days after date of Agency-Contractor Agreement.

D.

Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification Section. Identify site mobilization.

E.

Include separately from each line item, a direct proportional amount of Contractor's overhead and profit.

F.

Revise schedule to list approved Change Orders, with each Application for Payment.

G.

See 1.05 Applications for Progress Payments for additional requirements.

1.05

APPLICATIONS FOR PROGRESS PAYMENTS

A.

Payment Period: Submit at intervals stipulated in Section E – PAYMENTS of the State of Oregon General Conditions for Public Improvement Contracts section of the Contract.

B.

Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Agency for approval.

C.

Forms filled out by hand will not be accepted.

D.

Present required information in typewritten form.

E.

Form: Owners Pay Application Form – Application and Certification for Payment Continuation Sheet including continuation sheets when required.

F.

Execute certification by notarized signature of authorized officer.

G.

Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of Work performed and for stored Products.

H.

List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of Work.

I.

Submit one hard copy of each Application for Payment to:

ODOT-WCS

Accounts Payable

455 Airport Rd SE Bldg C

Salem, OR 97301

J.

Include the following with the application:

1.

Partial release of liens from major Subcontractors and vendors if applicable.

2.

Project Record Documents as specified in Section 01 78 00, for review by Agency which will be returned to the Contractor.

3.

Preliminary Closeout Documents when specified in Section 01 78 00.

K.

Materials stored off site and included in the schedule of values for monthly payment application are to be stored in a bonded and secure facility. Copies of bill of sale for materials, photograph of materials in storage location, and certificate of insurance for material with Agency named as an insured are to be included with the payment application.

L.

When Agency requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and line item by number and description.

1.06

MODIFICATION PROCEDURES

A.

For minor changes not involving an adjustment to the Contract Price or Contract Time, Agency will issue instructions directly to Contractor.

B.

Agency will advise of minor changes in the Work not involving an adjustment to Contract Sum or Contract Time as authorized by the Conditions of the Contract by issuing a written directive.

C.

Construction Change Directive (CCD): Agency may issue a CCD, signed by Agency, instructing Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1.

The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2.

Promptly execute the change.

D.

Contractor may propose a change by submitting a request for change to Agency, describing the proposed change and its full effect on the Work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation. Document any requested substitutions in accordance with Section 01 60 00. Contractor proposal will be processed in one of the following methods:

1.

Agency may reject Contractor proposal or may return it for modification.

2.

Agency may attach Contractor proposal to CCD, and distribute it for signatures.

3.

Agency may accept Contractor's form that has place for signatures, sign it and distribute to Agency for signature.

E.

Computation of Change in Contract Amount: As specified in the Section D of the General Conditions of the Contract.

1.

For pre-determined unit prices and quantities, the amount shall be based on the fixed unit prices.

F.

Substantiation and Computation of Costs: Provide complete itemized cost information with substantiating backup for each item for evaluation as follows:

1.

Quantities of products, labor, and equipment.

2.

Taxes, insurance, and bonds.

3.

Overhead and profit on products and labor only is limited to the amounts listed in Section D of the General Conditions.

4.

Justification for any change in Contract Time.

5.

Credit for deletions from Contract, similarly documented.

6.

For Time and Material Work, submit itemized account and supporting data after completion of change, within time limits indicated in the Conditions of the Contract.

G.

Execution of Change Orders: Agency will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

H.

After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

I.

Promptly enter changes in Project Record Documents.

1.07

APPLICATION FOR FINAL PAYMENT

A.

Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B.

Application for Final Payment will not be considered until the following have been accomplished:

1.

All closeout procedures specified in Section 01 70 00.

2.

Lien Release that payrolls and bills have been satisfied.

3.

Consent of Surety to make Final Payment if project is bonded.

END OF SECTION

PART 1 GENERAL

1.01

SECTION INCLUDES

A.

Agency’s allowances.

1.02

RELATED REQUIREMENTS

A.

Section 01 20 00 - Price and Payment Procedures: Additional payment and modification procedures.

1.03

AGENCY ALLOWANCES

A.

Costs Included in Agency Allowances: Cost of product, installation, delivery, handling including unloading, uncrating, storage, and protection from elements and damage, less applicable trade discounts.

B.

Agency Responsibilities:

1.

Consult with Contractor for consideration and selection of products, suppliers , and installers.

2.

Select products in consultation with Agency and transmit decision to Contractor.

3.

Prepare Change Order.

C.

Contractor Responsibilities:

1.

Assist Agency in selection of products, suppliers, and installers.

2.

Obtain proposals from suppliers and installers and offer recommendations.

3.

On notification of which products have been selected, execute purchase agreement with designated supplier and installer.

4.

Arrange for and process shop drawings, product data, and samples. Arrange for delivery.

5.

Promptly inspect products upon delivery for completeness, damage, and defects. Submit claims for transportation damage.

D.

Differences in costs will be adjusted by Change Order.

1.04

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

PART 1 GENERAL

1.01 SECTION INCLUDES

A.

Administrative and procedural requirements for unit prices and measurement and payment.

1.02 RELATED REQUIREMENTS

A. Section 01 20 00 - Price and Payment Procedures: Additional payment and modification procedures.

B. Section 01 40 00 - Quality Requirements

1.03 DESCRIPTION

A. “UNIT PRICE”: An amount incorporated in the Contract, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of work or estimated quantities of Work required by the Contract Documents are increased or decreased. Unit Price includes all necessary material, plus cost for delivery, installation, insurance applicable taxes, overhead, and profit.

B. “LUMP SUM”: An amount incorporated in the Contract, applicable during the duration of the Work as a lump sum for materials, equipment, or services, or a portion of the Work, paid in one amount.

1.04 PROCEDURES

A. All Payments shall be as provided in the State of Oregon General Conditions for Public Improvement Contracts. References to other documents in the Plans and in the Technical Specifications are not intended to include references to measurement and payment. Specific measurements for Work Items are detailed in this Section 01 22 00.

B. If no Bid Item exists for a portion of the Work, include the costs in a related Bid Item.

C. No separate payment will be made for any item that is not specifically set forth in the Contract Documents, and all costs therefore shall be included in the prices named in the Bid Pricing Form for the various appurtenant items of Work.

D. Quantities listed in the Contract Documents do not govern final payment. Payments to the Contractor will be made only for actual quantities of Contract items performed in accordance with terms of the Contract and for items of Work actually performed under Change Orders.

E. Indirect costs, such as supervision and overhead, profit, and the General Conditions specified in the Contract, all shall be allocated to each item as applicable for Work defined in the item. No separate payment will be made to the Contractor for these items.

F. Payments shall include full compensation for all labor, equipment, and materials necessary to perform the specified Work.

G. Partial payments to be made under the Contract shall be based on the percent of Work complete as approved by the Project Manager according to the State of Oregon General Conditions for Public Improvement Contracts H. Bid Items, Measurement and Payment: See the Bid Pricing Form. Payment shall include full compensation for labor, equipment, materials and incidentals needed to accomplish the Work as shown and described in the Contract Documents. A list of Bid Items is included in Part 3 and contains requirements described under each Bid Item.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

A. Bid Items – Site Specific:

a. Mobilization:

1.

Measurement and payment for this Bid Item shall be made on a lump sum basis.

Payment will include full compensation for furnishing all materials, equipment and labor to mobilize.

b. Civil:

1.

Measurement and payment for this Bid Item shall be made on a lump sum basis.

Description: The contractor shall provide all grubbing, grading, erosion control, sedimentation control, erosion prevention, and foundations in compliance with the requirements of the construction documents, all applicable permits, all applicable sections within this document, and all local, state, and federal requirements.

3.

Payment will include full compensation for furnishing all materials, equipment and labor to perform the civil work required for this project.

c. Tower:

1.

Measurement and payment for this Bid Item shall be made on a lump sum basis.

Description: The contractor shall provide the transportation and installation of the tower and its ancillary equipment in compliance with the requirements of the construction documents, all applicable permits, all applicable sections within this document, and all local, state, and federal requirements.

3.

Payment will include full compensation for furnishing all materials, equipment and labor to perform the work required to install the tower.

d. Shelters and Snow Vestibules:

1.

Measurement and payment for this Bid Item shall be made on a lump sum basis.

Description: The contractor shall provide the transportation and installation of the shelters and snow vestibules in compliance with the requirements of the construction documents, all applicable permits, all applicable sections within this document, and all local, state, and federal requirements.

3.

Payment will include full compensation for furnishing all materials, equipment and labor to perform the work required to install the shelters and snow vestibules.

e. Grounding and Electrical:

1.

Measurement and payment for this Bid Item shall be made on a lump sum basis.

Description: The contractor shall provide the grounding and electrical in compliance with the requirements of the construction documents, all applicable permits, all applicable sections within this document, and all local, state, and federal requirements.

3.

Payment will include full compensation for furnishing all materials, equipment and labor to perform the installation of the grounding and electrical.

f. Antenna Installs:

1.

Measurement and payment for this Bid Item shall be made on a lump sum basis.

Description: The contractor shall provide the installation of antennas in compliance with the requirements of the construction documents, all applicable permits, all applicable sections within this document, and all local, state, and federal requirements.

3.

Payment will include full compensation for furnishing all materials, equipment and labor to perform the work required to install antennas.

B. Quantity Allowance: Coordinate unit price with allowance adjustment requirements in Section 01 21 00 - Allowances.

PART 1 GENERAL

1.01

SECTION INCLUDES

A.

Schedule of Alternates.

B.

Procedures for Alternates.

1.02

DEFINITIONS

A.

“Alternate”: An amount proposed by Contractors and stated on the Bid Form for certain Work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if Agency decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1.

The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

B.

“Deferred Alternate”: An Alternate that may be accepted by Agency after execution of Agreement.

1.

Deferred Time Limit: Unless stated otherwise in Bidding Requirements or Contracting Requirements or description of a specific Alternate, Alternates may be accepted up to 60 days after Bids are due.

1.03

PROCEDURE

A.

Coordination: Modify or adjust affected adjacent Work as necessary to completely integrate Work of the alternate into Project.

1.

Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B.

Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates.

C.

Execute accepted alternates under the same conditions as other Work of the Contract.

1.04

ACCEPTANCE OF ALTERNATES

A.

Alternates quoted on Bid Forms will be reviewed and accepted or rejected or deferred at Agency's option. Accepted alternates will be identified in the Agency-Contractor Agreement or an amendment there to.

B.

Coordinate related Work and modify surrounding Work to integrate the Work of each alternate.

1.05 SCHEDULE OF ALTERNATES - RESERVED

A. Alternate No. 1 ___________

1. Alternate Description: ______

2. Base Bid relative to Alternate: _______

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

PART 1

GENERAL

1.01

SUMMARY

A.

Section includes procedure for coordinating and submitting Request for Interpretation (RFI).

1.02

DEFINITIONS

A.

“RFI”: Request from Contractor to Agency seeking interpretation or clarification of the Contract Documents.

1.03

RFI PROCEDURE

A.

Review Contract Documents and Project Site in a thorough and timely manner so Agency will have sufficient time to respond to RFI prior to execution of subject construction.

1.

Claim for additional Time or Cost when RFI is answered within time limit specified in this Section will be rejected.

B.

Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1.

RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2.

Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's Work or Work of subcontractors.

C.

When possible, request interpretation at next Progress Meeting. Record Agency’s response in meeting minutes.

1.

When response is not given during meeting, submit RFI in approved format.

1.04

SUBMITTALS

A.

RFI Form: Electronic form furnished by Agency, numbered and signed by Contractor.

1.

Number each page of attachments with RFI number.

2.

Attachments shall be electronic files in Adobe Acrobat PDF format.

3.

Alternative RFI Form: Subject to Agency’s approval, Contractor software-generated form modified to match Agency’s form. Numbering and attachments as specified in this Section.

B.

RFI Content: Include detailed, legible description of item needing interpretation and the following:

1.

Project name and number.

2.

Date.

3.

Name of Contractor.

4.

Name of Agency.

5.

RFI number, numbered sequentially. Add revision numbers as decimal and digit.

6.

RFI subject title, less than five words

7.

Initiator of question

8.

Specification Section number and title and related paragraphs, as appropriate.

9.

Drawing number and detail references, as appropriate.

10.

Field dimensions and conditions, as appropriate.

11.

Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state anticipated impact in the RFI. Any information related to impact on Contract Time or Contract Sum is for informational purposes only and does not qualify as a Change Order Request. If Contractor deems that an RFI response changes the scope, schedule, or budget, Contractor must submit a Change Order Request substantiating this position.

12.

Contractor's signature.

13.

Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

a.

Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments.

14.

Single discipline per RFI: Architectural, Civil, Structural, Mechanical or Electrical

15.

Space for reply on same page, if possible.

C.

RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1.

Project name.

2.

Name and address of Contractor.

3.

Name and address of Agency.

4.

RFI number including RFIs that were dropped and not submitted.

5.

RFI description.

6.

Date the RFI was submitted.

7.

Date Agency's response was received.

8.

Identification of related Minor Change in the Work, Instrument of Change, Construction Change Directive, or Proposal Request, as appropriate.

1.05 Agency’s ACTION

A.

Agency will review each RFI, determine action required, and return it. Allow 3 business days for Agency's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1.

Failure to allow specified response time will not be cause for an extension of Contract Time or additional cost.

2.

Agency's goal will be to return RFI as quickly as possible. However, quick response is not guaranteed.

3.

The following RFIs are defined as frivolous and will be returned without action:

a.

Requests for approval of submittals.

b.

Requests for approval of substitutions.

c.

Requests for information already indicated in the Contract Documents.

d.

Requests for information derived from activities assigned to Contractor in the Contract Documents.

e.

Requests for approval of adjustments in the Contract Time or the Contract Sum.

f.

Requests for interpretation of Agency's actions on submittals.

g.

Incomplete RFIs or RFIs with numerous errors.

h.

Questions relating to construction means, methods, techniques, sequences, procedures or safety precautions. (These are Contractor’s responsibility exclusively.)

i.

Questions relating to construction schedule, coordination between trades, or division of Work among subcontractors. (These are also Contractor’s responsibility exclusively.)

4.

Agency's action may include a request for additional information, in which case Agency's time for response will start again.

5.

Agency's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Contract Modification Procedures.

a.

If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Agency in writing within 10 days of receipt of the RFI response.

B.

On receipt of Agency's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Agency within 5 days if Contractor disagrees with response.

1.06

QUALITY ASSURANCE

A.

Contractor shall strive to keep the number of RFIs to a minimum.

1.

Prior to submitting RFI, carefully study Contract Documents to assure that requested information is not already available.

B.

RFI is not a substitute for Shop Drawing. When multiple RFIs are submitted for related Work, Agency may require a Shop Drawing.

C.

RFI submitted by Fax is not acceptable.

END OF SECTION

PART 1 GENERAL

1.01

SECTION INCLUDES

A.

Project coordination.

B.

Communication with Agency.

C.

Pre-construction meeting.

D.

Pre-installation meetings.

E.

Utility Coordination

1.02

SUBMITTAL PROCEDURES

A.

Specified in Section 01 33 00 - Submittal Procedures 1.03

SUBMITTALS

A.

Pre-Construction Meeting Submittals: Bonds, insurance, schedule of values, project personnel directory, subcontractor and supplier list, and other lists; requested by Agency.

B.

Key Personnel Names: Within 3 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1.04

PROJECT COORDINATION

A.

Coordinate construction operations specified in different Sections to ensure efficient and orderly installation of each part of the Work. Coordinate portions of Work that depend on each other for proper installation, connection, and operation.

B.

In the event of an inconsistency in the Drawings or between the Drawings and the Specifications, unless otherwise ordered in writing by the Agency, the Contractor shall provide the greater quantity and/or better quality of Work.

1.05

COMMUNICATIONS WITH AGENCY

A.

Except when direct communications have been specifically authorized, the Agency and Contractor shall endeavor to communicate with each other through the designated Agency Representative or designee about matters arising out of or relating to the Contract and Work.

1.06

PRE-CONSTRUCTION MEETING

A.

Agency will schedule meeting after Notice to proceed.

B.

Attendance Required: Agency, Agency’s Site Project Manager, and Contractor.

C.

Agenda:

1.

Execution of Agency-Contractor Agreement.

2.

Submission of executed bonds and insurance certificates.

3.

Requirements of land use agreements including lease, environmental permits, zoning and other documents related to the use of the site.

4.

Submission of list of Subcontractors, and material suppliers.

5.

Designation of personnel representing parties in Contract, Agency and A/E.

6.

Procedures and processing of field decisions, submittals, substitutions, applications for payments, Change Orders, and Contract closeout procedures.

7.

Scheduling.

8.

Scheduling activities of Testing Agent.

1.07

PRE-INSTALLATION MEETING

A.

When required by the Agency, convene pre-installation meeting at Project site prior to commencing Work of specific section.

B.

Require attendance of parties directly affecting, or affected by, Work of specific section including the Agency, Design Engineer, manufacturer (representative and technical support) and key personnel of the installation team.

C.

Notify Agency five (5) days in advance of meeting date.

D.

Prepare agenda and preside at meeting:

1.

Review conditions of installation, preparation and installation procedures.

2.

Review coordination with related Work.

1.08 UTILITY COORDINATION

A.

Contractor shall contact utility owners before bidding and after the Contract is awarded to verify all Utilities’ involvement on the Project Site.

B.

Coordinate Project construction with the Utilities’, planned adjustments, take all precautions necessary to prevent disruption of Utility service, and perform Work in the manner that results in the least inconvenience to the Utility owners and users.

C.

Protect from damage or disturbance any Utility that remains within the area in which Work is being performed.

D.

Not disturb an existing Utility if it required and unanticipated adjustment, but shall protect if from damage or disturbance and promptly notify the Agency.

E.

If the Project is located within the area served by the Oregon Utility Notification Center, the Contractor shall notify owners of Utilities prior to the performance of Work in the vicinity of their facilities.

F.

Contractor is responsible for coordination with the Agency’s propane supplier for the delivery, placement and filling of tank.

Agency’s responsibilities:

a.

Contract with and pay propane supplier for the tank, placement of tank, and initial fill.

b.

Provide Contractor with contact information of selected propane supplier.

2.

Contractor’s responsibilities:

a.

Contact and schedule the delivery, placement, and fill of tank.

b.

Provide all material, labor, and equipment necessary to install and connect the propane line from the shut-off adjacent to the tank to the supplied equipment.

c.

Provide all regulators, pressure testing, permits, and inspection notices, required to provide a complete and fully functional propane supply line system.

END OF SECTION

PART 1 GENERAL

1.01

SECTION INCLUDES

A.

Submittal control report and submittal procedure.

B.

Proposed products list.

C.

Product data.

D.

Shop drawings

E.

Samples.

F.

Design data.

G.

Test reports.

H.

Certificates.

I.

Manufacturer's instructions.

J.

Manufacturer's field reports.

1.02

SUBMITTAL CONTROL REPORT

A.

Prepare and maintain a separate material delivery log to monitor submittals required by the contract documents. Show:

1.

Work item number corresponding to the Specification Section.

2.

Contractor, subcontractor, sub-subcontractor or supplier responsible for each Work item.

3.

Narrative description of the Work item.

4.

Date submittal due.

5.

Date approval due.

6.

Number of days allowed for approval.

B.

Distribution:

1.

Distribute copies of reviewed schedule to: Agency or Agency’s Representative.

1.03

SUBMITTAL PROCEDURE

A.

Organize and submit complete information into separate submittals for each Specification Section listed in Table of Contents.

B.

Number submittals sequentially, followed by Specification Section number.

1.

Revisions: Add "R-1" to submittal number; example "034-08 51 13 R-1".

C.

Transmittal or Cover Sheet: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form.

1.

Transmittal Form: Use CSI Form 12.1A or other approved by Agency.

2.

Incomplete transmittal form will be returned.

D.

Contractor's Review: Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with requirements of the Work and Contract Documents.

1.

Review submittals prior to submission and provide stamp of approval signed or initialed by Contractor.

a.

Contractor’s review indicates that Contractor has thoroughly reviewed the submittal and certifies that it is complete, correct, in compliance with the Contract Documents, and suitable for the Project.

b.

Review represents that field measurements and field conditions have been considered and that the Work submitted will perform as intended.

c.

Review of Shop Drawing represents that required coordination with other Work has been performed and is indicated in Shop Drawing.

2.

Agency will not review submittals that do not include Contractor's signed review stamp, do not include required field conditions, or are not accurate.

3.

Include written description and graphic demarcation of deviations from requirements of Contract Documents.

4.

All Work done prior to approval of submittals shall be at the Contractor’s risk.

E.

Clearly indicate all options, colors, accessories, data, etc., provided for this Project.

F.

Identify variations from Contract Documents. Identify product limitations which may be detrimental to successful performance of completed Work.

G.

Allow space on submittals for Contractor and Agency review stamps.

H.

Schedule submittals to expedite Project. Deliver submittals to Agency. Coordinate submission of related items.

1.

Deliver one additional copy each to Agency I.

For each submittal, allow 7 business days excluding delivery time from and to Contractor.

J.

When revised for resubmission, identify changes made since previous submission.

K.

Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report inability to comply with requirements.

1.04

PRODUCT DATA

A.

Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1.

Provide product data whether specified or not specified in Section.

2.

If information that must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

3.

Mark each copy of each submittal to show which products and options are applicable.

B.

Include the following information, as applicable:

1.

Manufacturer's written recommendations.

2.

Manufacturer's product specifications.

3.

Manufacturer's installation instructions.

4.

Standard color charts.

5.

Manufacturer's catalog cuts.

6.

Wiring diagrams showing factory-installed wiring.

7.

Printed performance curves.

8.

Operational range diagrams.

9.

Mill reports.

10.

Standard product operation and maintenance manuals.

11.

Compliance with specified referenced standards.

12.

Testing by recognized testing agency.

13.

Application of testing agency labels and seals.

14.

Notation of coordination requirements.

C.

Mark each copy to identify applicable products, models, options, and other data. Supplement manufacturers' standard data to provide information specific to this Project.

D.

Indicate product utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances.

E.

Submit two (2) copies.

1.05

SHOP DRAWINGS

A.

Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on standard printed data or reproductions of the Contract Documents, unless submittal of Agency's CAD Drawings is permitted.

1.

Provide Shop Drawings for Work indicated in Sections and when needed to execute the Work.

B.

Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

1.

Dimensions.

2.

Three dimensional axonometric views of flashings, pans and sheet metal details.

3.

Identification of products.

4.

Fabrication and installation drawings.

5.

Roughing-in and setting diagrams.

6.

Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

7.

Manufacturing instructions.

8.

Templates and patterns.

9.

Schedules.

10.

Design calculations.

11.

Compliance with specified standards.

12.

Notation of coordination requirements.

13.

Notation of dimensions established by field measurement.

14.

Relationship to adjoining construction clearly indicated.

15.

Seal and signature of professional engineer if specified.

16.

Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.

C.

Indicate special utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances.

D.

Submit copies or transparencies as follows:

1.

8.5 by 11 inch or 11 by 17 inch size: Submit 2 copies on bond paper.

2.

Larger than 11 by 17 inches: Submit 2 copies on bond paper.

3.

Electronic copies allowed.

1.06

SAMPLES

A.

Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

B.

Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

C.

Identification: Attach label on unexposed side of Samples that includes the following:

1.

Generic description of Sample.

2.

Product name and name of manufacturer.

3.

Sample source.

4.

Number and title of appropriate Specification Section.

D.

Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

1.

Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use.

2.

Samples not incorporated into the Work, or otherwise designated as Agency's property, are the property of Contractor.

E.

Samples for Initial Selection: Submit 2 manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

F.

Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

1.

Submit three sets of Samples. Agency will retain one Sample set; remainder will be returned.

2.

Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated.

3.

If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations.

1.07

DESIGN DATA

A.

Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers.

B.

Submit for Agency’s information.

1.

Agency’s review is limited to assessing conformance with design concept expressed in Contract Documents.

C.

Refer to Section 01 35 73 - Delegated Design Procedures.

1.08

TEST REPORTS

A.

Submit for Agency's knowledge.

B.

Submit test reports for information for limited purpose of assessing conformance with information given and design concept expressed in Contract Documents.

1.09

CERTIFICATES

A.

When specified in individual specification sections, submit certification by manufacturer, installation/application subcontractor, or Contractor to Agency, in quantities specified for Product Data.

B.

Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate.

C.

Certificates may be recent or previous test results on material or Product, but must be acceptable to Agency.

1.10 Qualification Data

A.

When specified in individual specification sections or requested by Agency, submit qualifications for manufacturer, installer, or subcontractor.

B.

Data may include previous experience, list of previous similar projects, references, proof of training, and approval by manufacturer or warrantor.

1.11

SAMPLE WARRANTY

A.

When warranty is specified in a Section, submit sample of specified warranty with initial product submittal.

B.

Final warranty submittal is specified in Section 01 78 00 - Closeout Submittals.

1.12

MANUFACTURER'S INSTRUCTIONS

A.

When specified in individual specification sections, submit printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, to Agency.

B.

Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation.

1.13

MANUFACTURER'S FIELD REPORTS

A.

Submit reports for Agency's benefit as contract administrator or for Agency.

B.

Submit report in duplicate within 30 days of observation to Agency for information.

C.

Submit for information for limited purpose of assessing conformance with information given and design concept expressed in Contract Documents.

END OF SECTION

PART 1 - GENERAL

1.01

SUMMARY

A.

Section includes:

1.

Summary of Delegated Design portion of Work.

2.

Permitting for Delegated Design portion of Work.

3.

Delegated Design submittals.

B.

Coordinate and assume full responsibility for design, engineering, submittals, fabrication, transportation, and installation of this Work.

C.

Delegated Design portions include the following:

1.

Temporary shoring and supports for excavation, concrete, walls and other construction.

2.

Section 03 30 00 – Cast-in-Place Concrete.

3.

Section 33 81 00 – Communications Structures.

4.

Section 13 34 00 – Fabricated Engineered Structures.

1.02

PERFORMANCE REQUIREMENTS

A.

Comply with Regulations.

B.

Provide complete, operational systems that perform their intended use.

C.

Engineer Delegated Design portions for gravity, lateral and seismic loads.

1.

Load criteria is provided by Agency. If not indicated, request criteria.

2.

Indicate reactions to structure.

3.

Provide services of a qualified professional engineer licensed in the Project jurisdiction.

D.

Execute the design intent as indicated in Project Drawings and Specifications.

E.

Provide information…