Attachment BB Incident Mgmt Manual.pdf

IMM, Revision 2 IMM, Revision 2

Attachment BB

IMM, Revision 2

Notice: This document may contain sensitive official operational or privacy information protected by The Privacy Act of 1974 or other federal statute. Distribution or dissemination to unauthorized individuals or entities without permission is prohibited.

Forward

The FEMA, CDP, COBRATF, IMM is designed to provide incident management guidance to FEMA and contractor personnel who work at the COBRATF. Deviations from this manual may occur based on the scope and magnitude of the occurrence; the area and population affected; the availability of resources; or whenever, in the judgment of CDP officials, such deviations are critical for the protection of life, the infrastructure, the environment, and/or property.

RECORD OF CHANGES

CHANGE

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SUMMARY OF CHANGES DATE ENTERED

Table of Contents

CHAPTER 1: Introduction

1-1. Purpose

1-2. Applicability and Scope

1-3. Supersession

1-4. Authorities/References

1-5. Organization of the Document

1-6. Policy

1-7. Definitions and Acronyms

1-8. Responsibilities

1-9. Reporting

CHAPTER 2: Operations

2-1. Restricted Areas

2-2. Five Phases of the HSEEP Exercise Cycle

2-3. COBRATF Multi-year Training and Exercise Plan (TEP)

ANNEX A: RESPONSE MATRIX

ANNEX B: NOTIFICATION PROCEDURES

ANNEX C: EVACUATION AND SHELTER IN PLACE

ANNEX D: SECURITY INCIDENTS

ANNEX E: FIRE/SMOKE EMERGENCY

ANNEX F: SEVERE WEATHER/NATURAL DISASTERS

ANNEX G: EMERGENCY CARE AND RESPONSE DURING TRAINING OPERATIONS

ANNEX H: UTILITY EMERGENICES

ANNEX I: BIOLOGICAL LABORATORY EMERGENCIES

ANNEX J: COMMUNICATIONS

ANNEX K: ENVIRONMENTAL

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CHAPTER 1: Introduction 1-1. Purpose

This COBRATF IMM establishes guidance for individuals responding to an accident or incident at the COBRATF. Deviations from this manual may occur based on the scope and magnitude of the occurrence; the area and population affected; the availability of resources; or whenever, in the judgment of CDP officials, such deviations are critical for the protection of life, the infrastructure, the environment, and/or property. Priorities of the COBRATF are to:

A. Save lives;

B. Preserve health and safety;

C. Secure chemical nerve agent;

D. Mitigate or eliminate toxic chemical nerve agent hazards;

E. Protect the environment;

F. Protect property.

1-2. Applicability and Scope

This manual supports the COBRATF mission, which is the safe handling, storage, and use of chemical nerve agents and biological agents in its custody for the use of training first responders.

Inherent in this responsibility is the requirement to protect personnel and property from any health or safety hazard that could result from an accident/incident involving chemical nerve agents. The IMM provides a level of detail on how COBRATF personnel plan and execute their assigned missions during different types of incidents. This manual encompasses the following:

A. Security. Crisis management for the purposes of this manual includes, but is not limited to, instances of physical violence, terrorist attack and theft of chemical nerve agent or biological agent. Refer to the CDP COBRATF Alternate Security Plan and Armed Security Officer Post & General Work Instructions for additional information.

B. Safety - Emergency and Evacuation. The safety and health of federal and contract employees, visitors, and participants are a main priority for the COBRATF. Refer to the CDP Manual 619-2-0 Safety Management System, for additional information.

C. Accident/Incident.

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1. Accidents or incidents in an industrial setting will be managed according to the severity of damage or injuries.

2. A chemical/biological event may occur at any time as a result of natural forces, civil disturbance, a major accident or incident, or deliberate act. This manual defines procedures for response to a chemical nerve agent or biological accident/incident at the COBRATF. The difference between a chemical/biological accident and a chemical/biological incident is:

a. A chemical/biological accident is an event resulting from non-deliberate acts where safety is of primary concern and includes:

(1) Any known or suspected release of chemical nerve agent or biological agent outside engineering controls;

(2) Any known or suspected release of chemical nerve agent or biological agent resulting in personnel exhibiting signs or symptoms associated with exposure.

b. A chemical/biological incident is an event resulting from instances (terrorism or criminal) where security is of primary concern. A chemical/biological incident for the COBRATF is defined as:

(1) Any deliberate release of chemical nerve agent or biological agent resulting from a terrorist or criminal act (including employment of an improvised device intended to disperse chemical nerve or biological agent, regardless of whether the device has functioned or not);

(2) Loss of chemical nerve agent or biological agent (other than deliberate destruction by approved laboratory and disposal processes, including training).

(3) Chemical nerve agent or biological agent inventory discrepancy.

1-3. Supersession

This manual supersedes the COBRATF Incident Management Manual with Revisions, dated January 1, 2016.

1-4. Authorities/References

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The Department of Homeland Security, FEMA, National Preparedness Directorate, National Training and Education Division, CDP, is the proponent for chemical nerve agent/biological agent training at the COBRATF.

A. Presidential Policy Directive/PPD-8: National Preparedness

B. Homeland Security Presidential Directive (HSPD)-5, Management of Domestic Incidents

C. DHS Management Directive 041-01: Compliance With, and Implementation Of, Arms Control

Agreements

D. DHS Directives System, Directive Number: 066-02, Biosafety

E. DHS Directives System, Directive Number: 066-02-001, Instruction for Ensuring Biosafety Compliance

F. Homeland Security Exercise and Evaluation Program (HSEEP)

G. Edgewood Chemical Biological Center (ECBC) Movement Plan for Off-Installation Transport of Chemical Surety Material

H. 6 CFR Part 27, Chemical Facility Anti-Terrorism Standards

I. 29 CFR Part 1910, Occupational Safety and Health Standards

J. National Fire Protection Association (NFPA)-1404

K. American Conference of Governmental Industrial Hygienists (ACGIH) Heat Stress/Heat Strain

Threshold Limit Values (TLV)

L. CDP Manual 619-2-0, Safety Management System

M. CDP COBRATF ASP and Armed Security Officer Post & General Work Instructions

N. MOU Between the Department of Homeland Security (DHS) and the Department of Defense (DoD) for the Transfer of Chemical Agents

O. MOU Between the Center for Domestic Preparedness and Health Care Authority of the City of Anniston dba/Northeast Alabama Regional Medical Center.

1-5. Organization of the Document

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The IMM is organized around the key elements of the Command and Management component of the National Incident Management System (NIMS). The primary chapters address the organizational construct and responsibilities associated with roles in Command. The appendices provide additional information.

1-6. Policy

This manual supports the COBRATF mission, which is the safe handling, storage, and use of toxic chemical agents and biological agents in its custody. Inherent in this responsibility is the requirement to protect personnel and property from any health or safety hazard that could result from an accident/incident involving chemical agents or biological agents.

1-7. Definitions and Acronyms

A. AAR – After Action Report

B. AD – Assistant Director

C. ADEM – Alabama Department of Environmental Management

D. AED – Automated External Defibrillator

E. AFD – Anniston Fire Department

F. APD – Anniston Police Department

G. CCEMA – Calhoun County Emergency Management Agency

H. CDP – Center for Domestic Preparedness

I. CFR – Code of Federal Regulation

J. CA - Controlled Area. The restricted area surrounding the COBRATF Limited Area (LA).

Access to the training building is based on an authorized need.

K. Chemical nerve agent – Chemical nerve agents GB and VX

L. COBRATF – Chemical, Ordnance, Biological, Radiological Training Facility

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M. CSO – Chemical Surety Officer

N. DHS – Department of Homeland Security

O. DoD - Department of Defense

P. EA – Exclusion Area (EA) is designated as the compartments containing the agent inside the storage vault when chemical agents are present.

Q. EAC – Emergency Action Center

R. EACT – Emergency Action Center Team; COBRATF personnel who assist the AD COBRATF responding to, controlling, and mitigating emergencies, accidents, or incidents at the COBRATF

S. ECBC – Edgewood Chemical Biological Center

T. Emergency Response Provider – Includes state and local emergency public safety, law enforcement, emergency response, emergency medical (including hospital emergency facilities), and related personnel agencies and authorities

U. EPA – Environmental Protection Agency

V. FBI – Federal Bureau of Investigation

W. FEMA – Federal Emergency Management Agency

X. GB – Chemical nerve agent sarin, chemical name: O-isopropyl methylphosphonofluoridate, a non-persistent nerve agent; chemical abstract service registry # 107-44-8

Y. HAZMAT – Hazardous Materials

Z. HSEEP – Homeland Security Exercise and Evaluation Program

AA. IC – Incident Commander; the individual responsible for incident activities, including the development of strategies and tactics, and the ordering and the release of resources; the IC has overall authority and responsibility for conducting incident operations and is responsible for the management of incident operations at the incident site

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BB. IMM – Incident Management Manual; the term IMM applies to the operations in response to an emergency, accident, or incident that requires a response and/or assistance to correct the situation or event at the COBRATF

CC. Incident Site – Applies to the location where a security concern or chemical nerve agent/biological agent contamination concern exists; includes all areas in close proximity to the contamination which require implementation of emergency operations

DD. IP – Improvement Plan

EE. LA – The Limited Area is a restricted area that surrounds one or more exclusion areas. The laboratory within the COBRATF training building is the LA when chemical agents are secured in the vault.

FF. Mitigation – Provides a critical foundation in the effort to reduce the loss of life and property from natural and/or manmade disasters by avoiding or lessening the impact of a disaster;

seeks to fix the cycle of disaster damage, reconstruction, and repeated damage; these activities or actions, in most cases, will have long-term sustained effect

GG. NCS – Net Control Station

HH. OC – Operations Center

II. PM – Project Manager

JJ. PPE – Personal Protective Equipment

KK. RA - Restricted Area. The area inside the training building leading up to and around the LA.

LL. Recovery – The development, coordination, and execution of service and site restoration plans; the reconstitution of operations and services; evaluation of the incident to identify lessons learned; post incident reporting; development of initiatives to mitigate the effects of future incidents

MM. Response – Activities that address the short-term direct effects of an incident; response includes immediate actions to save lives, protect property, and meet basic human needs;

response also includes the execution of emergency plans and incident mitigation activities designed to limit the loss of life, personal injury, property damage, and other unfavorable outcomes.

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NN. TEA - Temporary Exclusion Area is the area around the agent when the agent is outside of the Exclusion Area.

OO. TEP – Training and Exercise Plan

PP. VX – chemical nerve agent VX, chemical name: O-ethyl-S-[(2-diisopropylamino)ethyl] methyl-phosphonothioate, chemical abstract registry service # 50782-69-9

1-8. Responsibilities

A. Director of Training and Education will provide oversight of training and provide guidance and direction to the AD COBRATF from the OC located in building 61.

B. CDP OC will:

1. Complete and submit all notification and reporting requirements to the following agencies:

a. The FEMA, National Preparedness Directorate, National Training and Education

Division, as soon as possible but no later than one hour;

b. The CCEMA as soon as practical but no later than 12 hours after the occurrence of an accident/incident (after it has been determined that a reportable accident/incident has occurred). Reports are coordinated with CCEMA;

c. The ADEM, State Emergency Response Commission (SERC), notification as soon as practical but no later than 12 hours after the occurrence of an accident/incident (after it has been determined that a reportable accident/incident has occurred). Reports are coordinated with ADEM;

d. The EPA, Region IV, notification as soon as practical but no later than 12 hours after the occurrence of an accident/incident (after it has been determined that a reportable accident/incident has occurred). Reports are coordinated with EPA;

e. The FEMA Environmental Management Manager within 12 hours. Reports are coordinated with FEMA Environmental Management Manager.

f. The ECBC Liaison will notify ECBC Safety and Health Office, RDCB-DPC-RH, Edgewood, MD 21010-5324, within one hour after it has been determined that a reportable accident/incident that involves VX or GB chemical nerve agent has occurred.

Chemical event reports are prepared by the ECBC Safety and Health Office and

IMM, Revision 2 14 forwarded through appropriate U.S. Army channels.

g. Next Of Kin Notifications. The CDP Special Programs Office will coordinate next-of-kin notifications.

h. AD COBRATF will serve as the Incident Commander (IC) in the event of implementation of the COBRATF IMM. As such, he/she is responsible for ensuring a safe and secure working environment for all federal and contract employees, visitors, and participants. The IC may delegate, or transfer authority to an appropriate official under the provisions of the Incident Command System. The AD COBRATF will:

(1) Assume duties as the IC, and direct and control all incident related actions within the

COBRATF;

(2) Establish a Unified Command with External Response Providers if required;

(3) Support all priorities listed in paragraph 1-1 of this document;

(4) Ensure personnel decontamination procedures for chemical nerve agent and biological agent exposures are completed prior to the transportation of federal and contract employees, visitors and/or participants from the COBRATF;

(5) Direct actions to control the spread of contamination (Internal);

(6) Direct the survey and marking of affected areas (Internal);

(7) Implement COBRATF Standard Operating Procedures (SOPs), as required;

(8) Request assistance from the OC, as required;

(9) Determine, in coordination with OC staff and the Chemical Surety Officer, if a reportable accident/incident has occurred;

(10) Report the loss or theft of chemical nerve agents or biological agents to the OC. At a minimum, verify that the item is missing, monitor the site from which the loss occurred, and protect any evidence at the site;

(11) Ensure site security;

(12) Ensure site safety;

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(13) Determine when an area is safe for occupation and when internal response teams can be released;

(14) Ensure internal equipment is decontaminated as required;

(15) Direct recovery operations.

F. COBRATF Operations Officer will:

1. Support and assist the IC;

2. Assume duties as the IC and direct and control all incident related actions within the

COBRATF, if the AD COBRATF is unavailable;

3. Account for all personnel on site;

4. Establish and maintain communications with the OC;

5. Provide command and control element to coordinate response actions;

6. Provide liaison point for data or messages received from or transmitted to the OC;

7. Provide advice to the IC for requesting additional resources;

8. Serves as focal point for operations and administrative requirements;

9. Serves as NCS for radio nets used in COBRATF emergency operations.

G. Chemical Surety Officer (CSO) will:

1. Report to the OC as the COBRATF Liaison when directed;

2. Support and assist the IC;

3. When directed, assume duties as the IC and direct and control all incident related actions within the COBRATF, if the AD COBRATF and Operations Officer are unavailable;

4. Provide information and technical direction to personnel on chemical surety and emergency procedures;

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5. Assist the IC in determining the emergency level and protective action recommendations;

H. Biological Safety Officer will provide information and technical direction to personnel on biological materials and emergency procedures.

H. Occupational Health Nurse (OHN) will provide medical informational support to the IC and paramedics, as required.

I. Industrial Hygienist (IH) will provide environmental informational support to the IC, as required.

J. COBRATF paramedics will:

1. Provide emergency first aid and treatment to injured personnel at an accident/incident and furnish medical guidance to the IC;

2. Submit medical reports, as appropriate;

3. Transport injured personnel to medical facilities, if required;

K. Support Personnel. The following support positions are required for training operations:

1. One (1) Safety Control Operator in Safety Control;

2. One (1) Training Control Operator in Safety Control;

3. One Agent Custodian and one training contractor. These personnel are positioned in the training building lobby outside of safety control.

4. Two (2) paramedics located on site;

5. One (1) Certified Air Monitoring Technician to perform environmental monitoring for training operations.

L. EACT. The IC will determine which EACT members (TABLE 1) are needed to respond to the incident. In the event of an emergency, these members will report to the EAC located in the COBRATF conference room. The EACT members will:

1. Ensure all occupants of the facility have been alerted by using the emergency response system for the COBRATF. If necessary, request external assistance (TABLE 2) through the

OC;

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2. Ensure all personnel in the affected area or section have moved to a safe location or have evacuated the area;

3. Notify the IC that those individuals within the affected area have evacuated and/or are safe;

4. Ensure that in the event of severe weather (i.e., tornado), immediate supervisor’s direct employees to the correct shelter-in-place location.

M. The CDP Safety Manager. The CDP Safety Manager is responsible for safety-related actions to support the IC during implementation of this manual. The CDP Safety Manager will ensure the safety information in this manual is distributed to all COBRATF personnel.

N. Security. The Assistant Director of Operations is responsible for development, organization, and direction of security-related actions to support the IC during implementation of this manual. In addition, he/she is responsible for coordinating all security related functions and coordinating all law enforcement activities with local law enforcement agencies; and coordinating the management of the guard force operations in accordance with the contract. Recapture and recovery operations for the loss or theft of chemical nerve agent or the takeover and control of the EA area or LA are described in the CDP COBRATF Alternate Security Plan and Armed Security Officer Post and General Work Instructions.

O. Project Managers/Immediate Supervisors will:

1. Be aware of the contents of this manual and ensure employees are aware of the manual;

2. Identify the assembly area for evacuation and the shelter in place area for your section.

Always maintain a current roster with employee names and phone numbers, so you can account for all employees and contact all employees in any emergency situation;

3. Take a headcount of employees, visitors and contractors after an evacuation, lockdown, or shelter in place incident to ensure all individuals exited successfully, and identify anyone who may still be in the affected area;

4. Ensure that employees, visitors, and contractors are aware of special circumstances which would impact the implementation of emergency response, including obstacles to evacuation, evacuation routes, assembly areas and shelter-in-place locations. See Annex C;

5. Identify individuals who might need assistance during emergency situations.

P. Employees assigned to the COBRATF are to:

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1. Familiarize themselves with this manual, know how to evacuate the facility, and the location of shelter-in-place and assembly areas as appropriate;

2. Take measures to safeguard life, and property;

3. Provide help to individuals who may need assistance during emergencies.

4. Participate in exercises and training, as required.

1-9. Reporting

A. The COBRATF will coordinate with the OC on incident report submissions. Chemical accident/incident reports are prepared by the OC, and forwarded through appropriate channels.

A third party will conduct full investigations of all chemical incidents. A copy of the investigation report will be forwarded to the ECBC Surety and Security Office within thirty (30) days of the chemical incident. ECBC will assist in the investigation if requested by FEMA.

B. All chemical/biological mishaps and incidents of serious or continuing noncompliance with DHS

Directives, Instructions, and/or requirements established by the Authorities listed in Section 1-4, involving the COBRATF, will be reported within 72 hours both to the Compliance Assurance

Program Manager (CAPM) at the Compliance Assurance Program Office (CAPO), email capo@hq.dhs.gov, and telephonic (202)254-6154, and to the CDP Biosafety Officer.

1-10. Questions

The CSO or AD COBRATF will address questions concerning the COBRATF IMM.

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TABLE 1: EACT Members

AD COBRATF IC

COBRATF

External Providers

(as needed)

Chemical Surety Officer

OC Liaison

Operations Officer

• WebEOC Operators/

SITREP Entry

Industrial Hygienist

Occupational Health Nurse

Biosafety Officer

Security Shift Supervisor

Training Delivery Lead Instructor

O&M Project Manager

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TABLE 2: External Support

External Support

Anniston Fire Department

Anniston Police Department

FBI

Calhoun County Coroner

Northeast Alabama Regional Medical Center

Jacksonville Regional Medical Center

Stringfellow Hospital

Civil Support Team

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CHAPTER 2: Operations 2-1. Restricted Areas

A. The Exclusion Area (EA) is designated as the compartments containing the chemical agent inside the storage vault when chemical agents are contained within.

B. The Limited Area (LA) is a restricted area that surrounds one or more exclusion areas. The laboratory within the COBRATF training building is the LA when chemical agents are secured in the vault.

C. The Restricted Area (RA) is the remaining areas inside the training building. Access to the building is based on an authorized need.

D. A Temporary Exclusion Area (TEA) is the area around the chemical agent when the chemical agent is outside of the EA.

E. The Biological Laboratory is the area where biological agents are stored and work with these agents is performed.

2-2. Five Phases of the HSEEP Exercise Cycle

A. Foundation: The following activities provide the foundation for an effective exercise: create a base of support (i.e., establish buy-in from the appropriate entities and/or senior officials);

develop a project management timeline; identify an exercise planning team; and schedule planning conferences.

B. Design and Development: The design and development process focuses on identifying objectives, designing the scenario, creating documentation, coordinating logistics, planning exercise conduct, and selecting an evaluation and improvement methodology.

C. Conduct: After the design and development steps are complete, the exercise takes place.

Exercise conduct steps include setup, briefings, facilitation/control/evaluation, and wrap-up activities.

D. Evaluation: The evaluation phase for all exercises includes a formal exercise evaluation, an integrated analysis, and an After Action Report/Improvement Plan (AAR/IP) that identifies strengths and areas for improvement of an agency’s preparedness, based on exercise performance. Recommendations from evaluation used in improvement planning phase.

E. Improvement Planning: During improvement planning, the corrective actions identified in the evaluation phase are assigned, with due dates, to responsible parties; tracked to implementation;

and then validated during subsequent exercises

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2-3. COBRATF Multi-year Training and Exercise Plan (TEP)

A. Introduction

1. The CSO will coordinate, plan, and execute COBRATF exercises that are designed to test an entire plan, several plans, or portions thereof. These exercises may be discussions or operations based in order to realistically stress capabilities, train staff, and evaluate processes and procedures. Exercise may be evaluated by an outside agency or CDP staff. Exercises will be conducted quarterly.

2. The Multi-year TEP represents a single point in time and will be reviewed bi-annually to reflect changes in DHS, FEMA, and CDP priorities, lessons learned from real-world events, new areas of need, and changes in regulatory requirements. The Multi-year TEP calendar of events will be maintained by the CSO.

3. The purpose of the Multi-year TEP is to document the COBRATF’s overall training and exercise program priorities for a specific multi-year time period. These priorities are linked to corresponding core capabilities, and, if applicable, a rationale based on existing strategic guidance, threat assessments, corrective actions from previous exercises, or other factors.

4. The Multi-year TEP will lay out a combination of progressively building exercises – along with the associated training requirements – which address the priorities identified in Training and Exercise Planning Workshops (TEPW). A progressive, multi-year exercise program enables organizations to participate in a series of increasingly complex exercises, with each successive exercise building upon the previous one until mastery is achieved. Further, by including training requirements in the planning process, organizations can address known shortfalls prior to exercising capabilities.

5. A Multi-year TEP can provide a roadmap for the COBRATF to follow in accomplishing the priorities described therein.

6. The training and exercise schedule, which provides a graphic illustration of the proposed activities scheduled for outlying years, will be recorded in the COBRATF Multiyear Training and Exercise Schedule database.

7. The COBRATF will prepare for and exercise onsite response capabilities at a minimum of once per quarter to measure the ability to respond to, secure, control, and recover from a chemical event or other hazard impacting the facility and surrounding environment. The exercises will focus on specified tasks, and demonstrate individual and collective response capability to include, at a minimum annually, integration of incident command and control from the CDP OC and external support agencies. The CSO will conduct after action reviews

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8. The TEP is administered by the COBRATF AD, and directed by the CSO.

B. Overview

1. The TEP represents the shared work of emergency management personnel both Federal and contractor.

2. The National Preparedness Goal defines what it means for the whole community to be prepared for all types of disasters and emergencies. The goal is succinct: “A secure and resilient nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.”

3. Mission Areas.

a. The five mission areas are explained in the National Preparedness Goal and applied in the

Multi-year TEP are as follows:

(1) Prevent - Prevention includes those capabilities necessary to avoid, prevent, or stop a threatened or actual act of terrorism;

(2) Protect - Protection includes capabilities to safeguard the homeland against acts of terrorism and man-made or natural disasters;

(3) Mitigate - Mitigation comprises the capabilities necessary to reduce the loss of life and property by lessening the impact of disasters;

(4) Respond - Response includes those capabilities necessary to save lives, protect property and the environment, and meet basic human needs after an incident has occurred;

(5) Recover - Recovery includes those capabilities necessary to assist communities affected by an incident in recovering effectively;

b. The mission areas are achieved through focused activities called Core Capabilities.

4. Capabilities Required. Core capabilities are essential for the execution of each of the five mission areas. To assess both capacity and gaps, each core capability includes capability targets for which measures will be developed. (See Table 3)

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5. Threats and Hazards. Threats and hazards that pose the greatest risk include events such as natural disasters, inclement weather, chemical spills and other manmade hazards, terrorist attacks and cyber- attacks. Analyzing hazards and risks allows the COBRATF staff to understand threats and hazards and how the impacts may vary according to time of occurrence, season, location, and other community factors. This knowledge helps to establish goals (or capability targets) for each core capability. These targets aid in planning training and exercise activities.

6. Program Priorities. For the current TEP based on information from hazard analysis, real-world events, reviews of After Action Reports (AARs) and Improvement Plans (IPs), three primary areas of focus for the COBRATF are:

a. Security. Security at the COBRATF falls under the Respond mission area, and is the capability to reduce the impact and consequences of an incident or major event by securing the affected areas, including crime/incident scene preservation issues as appropriate, safely diverting personnel from hazards, providing security support to other response operations and sustaining operations from response through recovery.

b. Medical. Medical Services falls under the Respond mission area and is the fundamental capability to provide life sustaining services to the affected casualty. In the context of the TEP, training and exercise activities focus on the basic goals of medical care, always inclusive of those individuals with access and functional needs and others who may be considered to be at-risk. These goals include the capability to, in a timely manner, move and deliver resources and capabilities to meet needs of injured personnel.

c. Operations. Operational aspects of the COBRATF fall under the Respond mission area.

7. Methodology. The use of the Homeland Security Exercise and Evaluation Program (HSEEP) method of planning, training, exercising and evaluating provides the COBRATF with the ability to document improvement in AARs and IPs following exercises or real-world events.

HSEEP methodology can help meet the intent of regulations by providing a progressive planning approach that includes all critical elements needed to effectively exercise and evaluate capabilities. A cycle, mix, and range of training courses and exercises can help increase preparedness through different and progressively more difficult training courses and exercise activities. DHS recommends the use of the HSEEP methodology while recognizing that other methodologies exist and are also useful to exercise planning and execution. The HSEEP website is: https://hseep.preptoolkit.org/.

8. Scheduling and Tracking. The CSO will enter training activities and exercises on a training and exercise planning form which gathers all critical information for an event in one place.

These events are entered on the CDP Master Event Calendar. The schedule will be reviewed

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9. Data Reporting and Review. The COBRATF will document the training and exercise outcomes. These reports will be maintained by the CSO. The recommended format for exercise outcomes is the AAR/IP form template. AAR/IPs will be submitted for exercises that can provide useful information in the form of best practices. Submission to the COBRATF AD is to be done within 90 days of the exercise.

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TABLE 3: Core Capabilities by Mission Area

Prevention Protection Mitigation Response Recovery Planning

Public Information and Warning

Operational Coordination

Forensics and Attribution

Intelligence and Information Sharing

Interdiction and Disruption

Screening, Search, and Detection

Access Control and Identity Verification

Cybersecurity

Intelligence and Information Sharing

Interdiction and Disruption

Physical Protective Measures

Risk Management for Protection Programs and Activities

Screening, Search, and Detection

Supply Chain Integrity and Security

Community Resilience

Long-term Vulnerability Reduction

Risk and Disaster Resilience Assessment

Threats and Hazard Identification

Critical Transportation

Environmental Response/Health and Safety

Fatality Management Services

Infrastructure Systems

Mass Care Services

Mass Search and Rescue Operations

On-scene Security and Protection

Operational Communications

Public and Private Services and Resources

Public Health and Medical Services

Situational Assessment

Economic Recovery

Health and Social Services

Housing

Infrastructure Systems

Natural and Cultural Resources

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ANNEX A: RESPONSE MATRIX

Incidents/accidents that may occur at the COBRATF will fall into one of the Response Matrix categories; RED, WHITE, or BLUE.

Alarm systems will be used to notify employees to evacuate and/or take other actions. The alarms are distinctive and might include horn blasts, sirens, or public address systems.

RESPONSE MATRIX

LOCKDOWN

Situations in which evacuating the facility is not appropriate may occur. Always remember to remain calm and do not panic. Lockdown procedures and instructions are included in the IMM.

EVACUATE

Evacuation procedures and escape route assignments so employees understand who is authorized to order an evacuation, under what conditions to evacuate, how to evacuate, and what routes to take are included in the IMM.

Exit diagrams are posted in the facility to identify the escape routes to be followed by employees from each specific facility location.

SHELTER

Severe weather occurs regularly in the state. In these situations it may be necessary to seek shelter at a designated location when notified by authorities.

Signs and diagrams are posted in the facility to identify the shelter in place areas for each specific facility location. Severe weather instructions are included in the IMM.

• Active Shooter

• Weapon on Site

• Workplace

Violence Incidents

• Fire

• Chemical Spill

• Bomb Threat

• Biological Spill

• Tornado

• Severe

Thunderstorm

COMMUNICATION

• Listen for PA announcements

• Contact key personnel per notification roster

• Follow procedures as trained

• All communication with outside agencies will be accomplished through the Operations Center as indicated in the IMM.

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ANNEX B: NOTIFICATION PROCEDURES

A. Duty Hours - Specific Notifications. During normal duty hours at the COBRATF emergency calls should be directed to the onsite numbers listed below. When using an off-site telephone or cellular phone, dial 256-847-####. Upon detection and/or observation, COBRATF staff will notify, in a timely manner, the AD COBRATF of any abnormal or unusual situation. The AD COBRATF will determine if notification of external emergency response providers is necessary. COBRATF Security will confirm a fire incident/accident with the AFD in case of a fire incident/accident that requires assistance.

AREA OFFICE EXTENSION RADIO CELLULAR

AD COBRATF

Charlie 1

CTF_OPS

256-499-6252

Operations Officer

Charlie 1 - Bravo

265-310-5026

Chemical Surety Officer

Charlie 1 - Delta

256-419-4278

COBRATF Security Post 1

Charlie 7

SEC_CTF

256-591-0542

Medical Emergency

256-231-0263 Charlie 5

256-452-2057 256-847-2550

Safety Control

Charlie 2

Training Control

Training Control Exercise 5

Chemist

Charlie 1 Alpha

256-310-2935

O&M Contractor

2520 Charlie 6

CTF_OM

256-310-6964 256-741-1688

CDP Safety Manager

Charlie 6 Safety

CTF_OM

256-624-7957

Training Contractor

Charlie 8 Training_1

256-310-5747

Off-Site Emergency Services 9+911 911

Industrial Hygienist 2472 256-624-7957

Biologist 2532 Charlie 1 Echo

CTF_OPS 256-499-6650

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B. Non-Duty Hours Air Monitoring Alarms require COBRATF Security to notify, in the following order:

TITLE OFFICE

EXTENSION HOME CELLULAR

On-Duty O&M Personnel

Air Monitoring Personnel (see list posted in Security Post 1)

Security Deputy PM

256-238-0214

256-452-9051 256-225-1038

Security PM (only if Security Deputy PM is not available)

256-820-7609

256-310-8113

256-237-5050

256-499-6552

Operations Officer

Chemist 2542 256-310-2935 256-310-2935

Chemical Surety Officer

O&M PM

256-310-6964

256-741-1688

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C. Non-Duty Hours Emergencies require COBRATF Security to notify, in the following order:

TITLE OFFICE

EXTENSION HOME CELLULAR

MEDICAL EMERGENCY 9 + 911 911 911

O&M Emergency On-Duty O&M Personnel 2520

Security Deputy PM 2624

256-238-0214 256-452-9051 256-225-1038

Security PM (only if Security Deputy PM is not available)

2514 256-820-7609 256-310-8113

AD COBRATF 2062 256-237-5050 256-499-6552

Operations Officer 2574

Chemical Surety Officer 2108 256-419-4278 256-419-4278

O&M PM 2520

ONLY FOR LAB ALARM

Chemist 2542 256-435-7208 256-310-2935

256-310-2428

ALL IDS ALARMS

(DAY AND NIGHT)

Physical Security Specialist

2688 256-591-1455

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ANNEX C: EVACUATION AND SHELTER IN PLACE

The decision to evacuate or shelter in place will be made by the OC or AD COBRATF. In the event of a catastrophic incident or emergency, the AD COBRATF will direct personnel to an offsite location.

A. Evacuation. All personnel assigned to the COBRATF will move to their designated assembly area and report to supervisory personnel for accountability. Escorts are responsible for students andvisitors.

Assembly areas are:

1. Primary – the awning in the parking lot of the COBRATF.

2. Secondary – the covered pad in Northville.

B. Shelter In Place.

1. Certain events may require employees, and visitors to remain in the building, or “Shelter-In-Place.” A shelter in place event may be uncomfortable, crowded, and cramped. In some instances, ventilation systems may need to be shut down or sealed based upon a decision by the AD COBRATF. A public address system will be used to notify employees and visitors to proceed to shelter. For this manual, the shelter in place locations are:

a. Operations and Maintenance Building – break room (Room 109)

b. Admin Building – male and female restrooms (Rooms 113 and 119); contractor conference room, (door 137)

c. Training Building – female locker room (Room 111)

2. Unless ordered by an appropriate law enforcement agency, shelter in place is voluntary; however, an individual who departs the shelter might not be able to re-enter. To the extent possible, shelter in place areas are marked with signs. If no areas are identified, personnel should shelter in an interior room or hallway that does not have windows.

C. Accountability. Accountability of personnel will be performed by a representative from each contract and federal entity, and provided to the Operations Officer. Unescorted visitors will be accounted for by the Operations Officer. Assigned escorts are responsible for reporting accountability of Participants and visitors.

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SHELTER IN PLACE/FIRE EXTINGUISHER/AED LOCATIONS/EVACUATION ROUTE:

O&M BUILDING

N

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SHELTER IN PLACE/FIRE EXTINGUISHER/AED LOCATIONS: ADMINISTRATIVE BUILDING 4481

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SHELTER IN PLACE/FIRE EXTINGUISHER/AED LOCATIONS: TRAINING BUILDING

Fire Extinguisher

AED

GREEN AREA – SHELTER IN PLACE

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EVACUATION ASSEMBLY AREAS: PRIMARY

Sally Port

Parking Lot

Awning Over Sidewalk

GO

V

CO

N

TR

AC

TO

R

CO

N

TR

AC

TO

R

CO

N

TR

AC

TO

R

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EVACUATION ASSEMBLY AREAS: SECONDARY

1. Bldg. 4490 Northville Sub Shop

2. Bldg. 4491 Northville Family Planning/Pharmacy

3. Bldg. 4492 Northville Middle School

4. Bldg. 4493 Northville Daily News/Flower Shop

5. Bldg. 4494 Northville Police Substation

6. Bldg. 4496 Northville Fire Department

7. Bldg. 4504 Secondary Evacuation Assembly Area

4 5

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ANNEX D: SECURITY INCIDENTS

A. Facilities Lock-Down Procedures

1. During an accident/incident/exercise, the COBRATF may be secured to prevent unauthorized activities. The COBRATF will lock down for the duration of the accident/incident/exercise, and all training that is being conducted at the COBRATF will be halted at the direction of the AD COBRATF. (Note: To prevent disruption of training, lock down during exercises may be simulated).

2. Employees and visitors will take shelter in the closest lockable area. Close blinds over windows, block entrance door with furniture, if possible, silence cell phones, hide under desks, and stay completely quiet until the area is cleared by security and law enforcement personnel.

3. Accountability of personnel and visitors will be performed after the incident is over by the Operations Officer.

4. The on-site security force will notify the appropriate external law enforcement agency in case of an incident/accident that requires assistance.

5. The APD, as/if required, will provide external security in the event any acts of civil disturbance occur (unauthorized personnel, protesters, demonstrators, etc.). The APD as/if required will:

a. Provide routine law enforcement response to emergency situations occurring at the CDP. (Note:

Because the CDP is a concurrent jurisdiction in which both federal and state/local laws apply, and law enforcement is provided by the City of Anniston for the McClellan area, the CDP enjoys the same level of routine response in emergency situations as any other physical location at McClellan)

b. Provide additional support as outlined in a CDP Statement of Work for the procurement of services for COBRATF Incident Management exercises.

B. DHS Bomb Threat Call Procedures

1. Bomb threats may be received by telephone, mail or by hand delivered message. If received by mail, or hand-delivered message, the receiver should handle the message and envelope as little as possible, secure them, and notify security immediately. If received by telephone, the receiver should attempt to gain as much information as possible, and without alerting the caller, attempt to get the attention of another person in the work area, and write “BOMB” on paper and show it to him/her.

That person should immediately notify a supervisor, who will contact security as quickly as possible by whatever means available.

2. The person who receives the call should listen closely, complete a Bomb Threat Call Procedures Form located near your telephone or in this annex, and forward it to Security personnel as quickly as possible.

3. Employees, if directed (time permitting), will conduct a visual search of their workspace to identify any unusual or out of place items. Immediately report any suspected bomb, or a suspicious package or container location and description to Security personnel. Do not disturb, touch, or move the suspicious package or container.

4. Turn off all cell phones and two-way radios (use of these items could inadvertently detonate an explosive device).

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5. If directed to do so, evacuate the area or building according to the evacuation procedures in this manual.

6. Do not turn any lights on or off. Leave any electrical items in the current position.

C. Workplace Violence Incidents

1. Violent incidents may be manifested in any number of different ways. Each employee should recognize the potential for such incidents within their respective areas of responsibility. This could include an act of domestic violence, robbery, terrorist attack, active shooter, armed intruder, and hostage barricade situation or an irate applicant or employee. As a general guide:

a. The first employee noticing signs of violence should discreetly alert others and if possible their immediate supervisor.

b. Each employee should become familiar with the location of “safe rooms”, rooms with locking doors in the immediate area of their work location.

c. In the event of an armed intruder, do not attempt to disarm them or to confront them. Do not wait for a formal “evacuation order”. Immediately depart the “threat area” using whatever evacuation routes are available, and go to a location out of sight of the intruder. Call 911 and report the incident. Prevent others from entering the building or area and advise a supervisor that evacuation has been completed.

d. Inform the supervisor of the identity or numbers of individuals remaining in the “threat area,” if known.

e. The facility might not be available for use after an incident. The facility may need repairs or cleaning or law enforcement investigators may need to collect evidence.

f. Return to the facility only after receiving formal notification that it is safe and permissible to do so from the AD COBRATF.

D. Cyber Security.

1. The CDP has documented and distributed cyber security policies (including a change management policy), plans/processes, and supporting procedures commensurate with the facility’s current IT operating environment.

2. The Assistant Director of Information Technology ensures the facility’s ability to deter cyber sabotage, including preventing unauthorized onsite or remote access to critical process controls, such as Supervisory Control and Data Acquisition (SCADA) systems, Distributed Control Systems (DCS), Process Control Systems (PCS), Industrial Control Systems (ICS); critical business systems; and other sensitive computerized systems.

3. Cyber Security is addressed in detail in the System Security Plan (SSP).

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BOMB THREAT CALL PROCEDURES

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COBRATF BOMB THREAT NOTIFICATION CHECKLIST

DO NOT USE TWO-WAY RADIOS OR CELLULAR TELEPHONES

COBRATF Personnel Action PHONE NUMBER PERSON NOTIFIED Notify COBRATF Security 256-847-2580 / 2579 Notify the AD COBRATF 256-847-2062 Notify Supervisory Personnel AD COBRATF Action PHONE NUMBER PERSON NOTIFIED Determine if evacuation is to be conducted Continue Training?

Inform OC 256-847-2087 Notify Director of Training and Education. 256-847-2310 Establish command and control at a safe distance Instruct staff to return to work after receiving “all clear” notification

Prepare and submit incident reports as needed COBRATF Security Contractor Action PHONE NUMBER PERSON NOTIFIED Verify the AD COBRATF has been notified Notify the Assistant Director of Operations 256-847-2061 Notify the OC 256-847-2087 Notify APD; request area cordoned off and bomb squad notified

256-238-1800 / 9-911

Notify AFD 256-237-3541 / 9-911

Notify Security Contractor Project Manager 256-847-2514 Announce evacuation orders per direction by the

Perform site accountability Establish a security perimeter around the building/area

Inform AD COBRATF when area is clear Operations Center Action PHONE NUMBER PERSON NOTIFIED Notify CDP staff as appropriate Notify the FBI, Gadsden Office 256-547-0522 Activate OC if directed by Superintendent

Evacuate according to directions given by the AD COBRATF to designated locations or at least 300 feet from structures.

Do not touch suspicious items observed in work, common, open, or office areas; report suspicious items to COBRATF Security.

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ANNEX E: FIRE/SMOKE EMERGENCY

A. Kneel down and feel the door from the bottom up before opening doors in case of a flash of fire or smoke. Alert others in the immediate area and leave the building. Call 911.

B. Close doors behind you to contain the fire.

C. Leave the area and meet at your approved evacuation assembly area. Check in with your supervisor for accountability.

D. Report the emergency as directed in this manual.

E. If smoke is present, stay low. Cover the nose and mouth with a cloth if possible.

F. Become familiar with the location of fire extinguishers located throughout the building.

G. Employees who have received fire extinguisher training may attempt to use the fire extinguishers to control a small fire only after ensuring that the fire department has been summoned, and if they are not endangering themselves.

H. The COBRATF Security Post 1 and Birmingham Central Alarm Service will receive an alarm for a fire accident/incident. Birmingham Central Alarm will call the AFD and COBRATF Security to confirm a fire incident/accident. COBRATF Security will confirm with the AFD in case of a fire incident/accident that requires assistance. The AFD as/if required will:

1. Provide routine fire and HAZMAT response to emergency situations occurring at the CDP. (Note:

Because the CDP is a concurrent jurisdiction in which both federal and state/local laws apply, and fire/HAZMAT response is provided by the City of Anniston for the McClellan area, the CDP enjoys the same level of routine response in emergency situations as any other physical location at McClellan)

2. Provide additional support as outlined in an annual CDP Statement of Work for the procurement of services for the emergencies involving the COBRATF.

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ANNEX F: SEVERE WEATHER/NATURAL DISASTERS

A. Noxious Odors. If noxious odors are detected, report them to Safety or Security. They will investigate the situation and initiate the appropriate corrective actions.

B. Weather. Listen to National Weather Service issued watches and warnings. These can be heard on TV, radio and weather warning radios. When a weather watch or warning is issued for Calhoun County, the OC will send an email Send Word Now notification to the master notification list. The list includes the Superintendent, Deputy Superintendent, Directors, Project Managers, and key CDP staff.

C. Lightning. Staff and Participants are moved indoors during electrical storms or when lightning is seen.

D. Severe Thunderstorm Warning

1. Be attentive to weather announcements.

2. Secure critical equipment as the situation dictates.

3. Staff and Participants move indoors and away from windows. Inform Training Control of Participant movements.

4. Remain calm and follow the supervisory instructions.

5. Decisions to…