SF30_70FA2024R00000001_Amendment 0001.pdf

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70FA2024R00000001

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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70FA20

EMMITSBURG MD 21727

16825 SOUTH SETON AVENUE

OCPO PREPAREDNESS SECTION NETC

FEDERAL EMERGENCY MANAGEMENT AGENCY

03/04/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/13/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide the Pre-proposal Site Visit Attendance List as

Attachment JJ, the Site Visit itinerary handout, and provide answers to some questions.

15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Gary P. Topper

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

70FA2024R00000001 A achment JJ

Facili es Opera ons Support Services Site Visit

RFP# 70FA2024R00000001

February 27, 2024

List of A endees

Company Name AIM Consul ng, LLC

Apex FSE JV, LLC ATI, Inc.

A gun Group, Inc.

CIRI Development, Corp. d/b/a North Wind Group

Dawson Heritage Services Corpora on

HME, Inc.

Interna onal Responder Systems

IST Company, LLC North Wind Construc on Services

North Wind Dynamics Pride Industries

Red Heritage Media, LLC d/b/a Red Heritage Services Satellite Services, Inc.

Federal Emergency Management Agency Center for Domestic Preparedness

Itinerary for

Facilities Operations Support Services (FOSS) Contract Site Visit

Tuesday, February 27, 2024 Note: Attendees will be picked-up and dropped-off at the security gate located in the back parking lot of Building 61

TIME EVENT LOCATION POC

07:45 a.m. – 08:10 am Arrival/Sign-In CDP Main Complex Security Mr. Duane Goodwin

08:15 am. – 08:25 am Government Introductions Room 2001 Mr. Gary Topper Ms. Amanda Belden Mr. Duane Goodwin

08:30 am. – 08:50 am CDP Main Complex Tour Building 61 Mr. Gary Topper Ms. Amanda Belden Mr. Duane Goodwin

08:50 am – 09:00 am Load / En route to Noble TF NTF Mr. Gary Topper Ms. Amanda Belden Mr. Duane Goodwin

09:05 am – 09:25 am Noble TF Tour NTF Mr. Gary Topper Ms. Amanda Belden Mr. Duane Goodwin

09:30 am – 09:40 am Load/ En Route to Advanced Responder Mr. Gary Topper Training Complex (ARTC) Ms. Amanda Belden

Mr. Duane Goodwin

09:45 am – 09:55 am Tour of the Advanced Responder ARTC Mr. Gary Topper Training Complex (ARTC) Ms. Amanda Belden

Mr. Duane Goodwin

09:55 am – 10:00 am En Route to Lodging Facility 900 Area Mr. Gary Topper (Drop off at Bldg. 251; P/U at Bldg. 21) Ms. Amanda Belden

Mr. Duane Goodwin

10:00 am – 10:25 am Tour Lodging 900 Area Mr. Gary Topper Ms. Amanda Belden Mr. Duane Goodwin

10:30 am – 10:45 am En Route to Bldg. 40 Warehouse BLD 40 Mr. Gary Topper Maintenance Office and Mailroom Ms. Amanda Belden

Mr. Duane Goodwin

10:50 am – 11:20 am Load /En Route to COBRATF Mr. Gary Topper Tour COBRATF Facility Ms. Amanda Belden

Mr. Duane Goodwin

11:25 am – 11:35 am Return to CDP Main Complex Room 2001 Mr. Gary Topper Ms. Amanda Belden Mr. Duane Goodwin

11:45 am - 12:00 pm FOSS Out-brief Room 2001 Mr. Gary Topper

12:10 pm Depart CDP

ESCORTS

Mr. Gary Topper Mr. Amanda Belden Mr. Duane Goodwin Mr. Matt Estheimer

CDP Facilities Operations and Support Services (FOSS) RFP #70FA2024R00000001 Amendment 0001

Questions and Answers

Solicitation Document

(Clauses/Provisions, PWS, Attachments, etc.)

Page # Section, Subsection, Paragraph #, Bullet

Point (BP) #, etc.

Question or Comment Government Response

Qu1: Solicitation &

PWS

Sol ‐ 91

PWS ‐ 3

M.4, Proposal Evaluation Criteria, Factor 3 – Staffing Plan & Key Personnel (see ref to PWS para 1.3.1.3)

Would the government remove the requirement for Key Personnel to identify their current supervisor?

{REVISION to PWS para 1.3.1.3 : The requirement for Key Personnel to identify their current supervisor in their resume is removed.

Qu 2: Solicitation 80 – 82

L.3, Proposal Preparation Instructions, A. General Instructions, Item 3 and B., Technical Proposal Instructions/Content (Volume 1), Section 4 ‐ Corporate Experience (Volume 1)

Should Corporate Experience examples be a maximum of five (5) pages each (20 pages total) or a maximum of three (3) pages each (12 pages total)?

Corporate Experience examples shall be a maximum of five (5) pages each (20 pages total). {CORRECTION to RFP: L.3, Proposal Preparation Instructions, B., Technical Proposal Instructions/Content (Volume 1), Section 4 ‐ Corporate Experience (Volume 1) is corrected to state five (5) pages (in lieu of 3 pages)}

Qu 3: Solicitation 83 – 84

L.3, Proposal Preparation Instructions, B.

Technical Proposal

Please clarify how Offerors are to demonstrate Past Performance. Does the Government wish for Offerors to self‐evaluate their performance and/or present evidence of their performance

In both Section L.3 and Section M.4 of the RFQ it states: The offeror shall address: (1) Quality of Services provided, (2) Cost Control,

(3) Schedule/Timeliness, (4) Management, Instructions/Content (Volume 1), Section 6 ‐ Past Performance (Volume 1) in the areas of quality, cost control, timeliness, management, and business relations / customer service? This section does not require Offerors' customers to complete Past Performance Questionnaires or require Offerors to provide CPARS. Should Offerors cite CPARS ratings in their past performance summaries?

and (5) Business Relations. {These items should be discussed for each Past Performance example provided {if the items are applicable to the that specific Past Performance example.} Also, Pages 93 & 94 of the RFP “Technical Proposal Evaluation Factors: Factor 6 – Past Performance” states that offerors may cite “such as CPARS”. As stated on RFP Page 93, the Government will consider the merits of the Offeror’s past performance for the experience projects provided under Factor‐4 (Corporate Experience) based on the feedback provided by project points of contact, if any, and Government databases, “such as CPARS” and any other information readily available.

Further, on RFP Page 94 it is stated that “The Government will not restrict its consideration of the quality of past performance to the information provided by the offeror and, when evaluating past performance, the Government may consider any additional information available, such as information available in CPARS.”

{CORRECTION: In both L.3, Section 6: Past Performance and M.4, Section 6: Past Performance, “The offeror shall address (if applicable to the example provided by Offeror): (1) Quality of Services provided, (2) Cost Control, (3) Schedule/Timeliness, (4)

Management, and (5) Business Relations/Customer Service of the Offeror’s past performance.

Qu 4) Solicitation 83

L.3, Proposal Preparation Instructions, Section 4 ‐ Corporate Experience (Volume 1), Item I

Will the Government accept experience from a subcontractor that was performed by that subcontractor's parent company or an affiliated company?

As stated on Pg 83 of Section 4 – Corporate Experience: Greater consideration will be given to the experience of the prime Offeror serving in the role of a prime contractor. However, information may include the relative experience of a predecessor company (resulting from mergers and acquisitions); major subcontractor(s) (defined as a subcontract with a total value greater than $750,000 over the life of the contract); Contractor Team Arrangement/Joint Venture (FAR 9.6) or an Offeror's parent or affiliated companies (where the Offeror's proposal demonstrates that the resources of the parent or affiliated company will affect the performance of the Offeror). It will be up to the Offeror to decide on their experience examples. but that experience example has to show how it (a parent company or an affiliated company) affected the performance of the Offeror (ie Offeror’s example).

Qu 5) Solicitation 83 L.3, Proposal Preparation

May Offerors use the experience of a populated Joint Venture (JV) wherein the Offeror was the

The choice of experience examples provided is up to the Offeror, however, on Page 82 of

Instructions, Section 4 ‐ Corporate Experience (Volume 1), Item I owner and operating entity but the same scope of work was performed by both members of the

JV?

the RFP “Technical Proposal Evaluation Factors: Factor 4 – Corporate Experience” states that; Greater consideration will be given to the experience of the prime Offeror serving in the role of a prime contractor. However, information may include the relative experience of a predecessor company (resulting from mergers and acquisitions); major subcontractor(s) (defined as a subcontract with a total value greater than $750,000 over the life of the contract); Contractor Team Arrangement/Joint Venture (FAR 9.6) or an Offeror's parent or affiliated companies (where the Offeror's proposal demonstrates that the resources of the parent or affiliated company will affect the performance of the Offeror).

It is also noted, that, If the Offeror is using other than the corporate experience of the prime contractor, such as a contractor team arrangement/joint venture, predecessor company, or Offeror’s parent, affiliated companies, or subcontractor, the Offeror’s example shall also be similar in size, scope and complexity to the subject requirement and addressed in your corporate experience example, as well as clearly denoting the role of the offeror (or offeror’s team) in the example.

Qu 6) Performance Work Statement

(PWS)

6.0, Performance Requirements

Adjustment of Contractor Staffing During Non‐ Operational Periods: Given the specified periods within the year where training is not scheduled at the CDP Facility—namely, two weeks during the Christmas season, the week of July 4th, and the week of Thanksgiving—could you provide guidance on the anticipated scheduling for contractor personnel during these non‐ operational periods?

During the four (4) weeks identified in Section 6.0 of the PWS that do not have scheduled trainings, the only personnel that would not be working would be housekeeping in the lodging area. As no students attend training during these periods, there is no housekeeping service requirement. All other maintenance operations continue as normal.

Qu 7) PWS 13 – 14 1.5, Phase‐ In/Orientation Period

Can the Government elucidate the process by which inventory within the maintenance shop is transitioned from the incumbent contractor to the successor? Additionally, will there be an option for the new contractor to purchase existing inventory?

The transfer of Government Furnished Equipment (GFE) inventory is facilitated through the Asset Management branch of the Center for Domestic Preparedness (CDP). All existing inventory will be reassigned to the successful offeror and signed for by the appropriate Property Management designee.

Any equipment purchased by the successful offeror (as agreed to by the COR) will be charged to the contract, reimbursed to the contractor through billing and becomes the property of the CDP.

Qu 8) PWS 27 3.2, Government Furnished Facilities

In regard to the financial responsibility for repairs and replacements of various equipment and/or parts, could the Government clarify the specific dollar threshold delineated in the Performance Work Statement (PWS) that defines the limits of contractor and FEMA

Only repairs required due to the negligence of the contractor are the financial responsibility of the contractor.

responsibilities? We are particularly interested in understanding the threshold above which FEMA assumes financial responsibility for the materials and other costs necessary for minor repairs within the contractual scope.