SF30_70FA2024R00000001_Amendment 0002.pdf

GARY P TOPPER Digitally signed by GARY P TOPPER Date: 2024.03.14 15:49:45 -04'00'

70FA2024R00000001 A0002 Page 2

CDP Facilities Operations and Support Services (FOSS) RFP #70FA2024R00000001 Amendment 0002

Questions and Answers

Solicitation Document

(Clauses/Provisions, PWS, Attachments, etc.)

Page # Section, Subsection, Paragraph #, Bullet Point (BP) #, etc.

Question or Comment Government Response

Qu 9: Performance Work Statement

(PWS)

36, 43, 52 – 53

7.1.2, History Files;

7.3.15, Maintenance of Specialty Equipment;

7.10.4, Provide Maintenance and

Repairs to Dining Areas

Would the Government please advise if the term “Specialty Equipment” relates to all Installed Building Equipment or other types of equipment. If the latter, would the Government please describe this equipment?

Specialty equipment is described and examples provided in PWS section 7.3.15.

(water softening, vent and exhaust fans, refrigeration, drain flushing, etc.)

Qu 10: PWS

43 – 44

7.3.1.6, Monitoring of Central Plant Equipment

How many central boiler and cooling plants are maintained at the CDP Facilities? Of those, how many are not maintained by BAS and require round‐the‐clock monitoring at two‐hour intervals?

Currently there are six (6) central plants. All six are either monitored by BAS or meet the requirements for alarm notification.

Qu 11: PWS 45 – 46 7.4.8, Wastewater Treatment

How many Wastewater Treatment Plants for the COBRATF require routine maintenance? Are these plant(s) maintained 24/7 with at least one WW Treatment Operator?

There is currently a central plant at the COBRA Training Facility (CTF) which requires routine maintenance and monitoring. The requirements for the maintenance and monitoring are outlined in PWS section 7.4.9.

Qu 12: PWS 46 7.4.9, Water Treatment Attachment H of the PWS provides a list of "Government Furnished Equipment." Because

The awardee will be responsible for the maintenance and repair for all Government

70FA2024R00000001 A0002 Page 3 this list is 44 pages long, may we assume that the GFE is actually reflected from page 37‐40 (pages that have exterior and interior lined blocks) and that pages 1‐36 and 41‐44 are lists of other equipment used by CDP personnel for dormitories and student training? If yes, would the Government please advise which assets on those 41 other pages the Contractor will maintain, so we may factor that into our workload data.

Furnished Equipment (GFE) listed in attachment H.

Qu 13: Attachment H “Government Furnished Equipment” & Attachment J “Equipment Maintenance Requirements”

Various Not Applicable (N/A)

Attachment H (GFE) and J (Equipment Maintenance requirements) of the PWS lists 194 refrigerators and 562 refrigerators, respectively, that the contractor must maintain.

Can you explain the disconnect between these numbers, as well as advise whether they are full‐sized, or mini fridges often seen in commercial hotels? We would also like to know the manufacturer and model numbers of all of the assets we must maintain to help plan our preventive maintenance program. Also, is there any historical workload info so we can estimate how many labor hours are necessary to properly maintain these refrigerators?

All refrigerators listed for Buildings 19, 21, 28, 171, 210, and 294 are hotel style/size refrigerators. All other listed refrigerators vary in capacity and use.

Manufacturer/model #’s can be made available after award.

Qu 14: Solicitation, Attachment C “Quality Assurance

68, 8 Attachment J;

Performance Requirements

Section J and the QASP refer to "exhibits";

however, documents provided with the solicitation are named "Attachments." Please

Attachments are documents that are provided for information. Exhibits are documents that are provided for examples and information.

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Surveillance Plan”

(QASP)

Summary, 8.2 Deliverables confirm that the Government is using these terms interchangeably.

Qu 15: Collective Bargaining Agreement (CBA)

N/A N/A Please confirm the validity dates of the CBA.

Does the current CBA expire in 2024?

See Section J, List of Attachments, Attachment HH (CBA) Exhibit A (following ARTICLE IX (signature page)). In the CBA, under Exhibit A, the far‐right column dated 8/1/2024, identifies the “Wages” (not less than the amount listed in that column), to be used for the Base Period (8/1/2024 – 6/30/2025). {Please note the Phase‐In is from 7/1/2024 – 7/31/2024 and the incumbent contractor (HME, Inc) is responsible for “full performance” during the Phase‐In period.} Awardee will be responsible to negotiate a new CBA, as applicable, during the Base Period prior to exercise of Option Year 1.

Also, see Paragraph (f) Successor contracts under FAR Clause 52.222‐41 under Section I.2 of RFP

Qu 16: CBA N/A N/A

What is the range of members covered by the CBA? Are Desk Clerks the only clerical positions covered on the contract? No other clerical positions are listed in Exhibit A.

Under Attachment HH (CBA), Exhibit A includes sixteen (16) listed Classifications. {It should be noted that the government is not a party to the CBA negotiations between the contractor and the Union so the government is not involved in the Classifications specified in the CBA, to include Desk Clerks.}

Qu 17: CBA

N/A

Please provide the PTO balances for incumbents.

See Attachment HH (CBA), under Section 3.3 PTO (Paid Time Off) Entitlement: It is estimated that all current employees “Length

70FA2024R00000001 A0002 Page 5 of Service” is 16+ Years (so 200 hours of PTO Accrued Annually).

Qu 18: CBA

Section 1.5.F., Jurisdiction

Please define what is included in “machinery and equipment.” What is meant by “health and comfort”?

As the government is not a party to the CBA negotiations between the contractor and the Union, the government is not able to define these terms. The involved parties can consider for a new CBA.

Qu 19: CBA

Section 1.5.F., Jurisdiction

Please define “Any and all equipment covered" as used in Section 1.5.J of the CBA.

As the government is not a party to the CBA negotiations between the contractor and the Union, the government is not able to define these terms. The involved parties can consider for a new CBA.

Qu 20: CBA

Section 1.11, Work Rules and Disciplinary Procedures

Section 1.11 of the CBA references an Employee Handbook. Is there a handbook we should be receiving or is the employer responsible for creating one? If one exists, please provide.

Any information necessary to submit a proposal is included within the solicitation or Section J, List of Attachments. During the Phase‐In period, the awardee should be able to obtain a copy of the Employee Handbook as needed. The employee handbook would be a contractor responsibility for their own company, but any available information needed to support the contract will be made available post‐award.

Qu 21: CBA

Section 1.16, Federal Enclave Guidelines

The state of Alabama is a Right to Work state.

Section 1.16 states union membership as a condition of employment. Is it exempt from Alabama statute because it is a military installation?

CDP is a federal facility (it was formerly a military installation) and is subject to Federal Acquisition Regulations (FAR) as it pertains to the National Labor Relations Act. The Act encourages collective bargaining and protects the exercise by employees of their freedom to associate, to self‐organize, and to designate representatives of their own

70FA2024R00000001 A0002 Page 6 choosing for the purpose of negotiating the terms and conditions of their employment or other mutual aid or protection.

Qu 22: CBA

Sections 2.2.A and 2.2.E, Workweek and Overtime

Please clarify whether overtime is granted after 8 hours in a day or 40 hours in a week.

Per Attachment HH (CBA), under Section 2.2.

Workweek and Overtime, Paragraph e.

Overtime: Any authorized overtime in excess of forty (40) hours in any one week shall constitute overtime and shall be paid for at one and one‐half times the basic rate.

Qu 23: CBA

Section 2.6, No Reduction

Please clarify what this section, Section 2.6, and specifically, "no reduction," is referring to. It appears as though this would apply to grandfathered employees, but it's unclear what the impacts would be on the Offeror.

As the government is not a party to the CBA negotiations between the contractor and the Union, the government is not able to define these terms or interpret for the CBA author(s).

Qu 24: CBA

Section 3.1, PTO Eligibility

Is PTO frontloaded or accrued for employees under the CBA?

See CBA, Section 3.3 PTO (Paid Time Off) Entitlement: It indicates that PTO is accrued annually in the column heading (Hours of PTO Accrued Annually).

Qu 25: CBA

Section 3.3, PTO Entitlement

Please clarify the statement in Section 3.3 of the CBA regarding a holiday worked during PTO. Do employees receive pay for both the holiday and PTO on the same day?

An employee should not be paid for both PTO and Holiday for the same day. Also see Section 3.4 Holidays for additional information on the subject.

Qu 26: CBA

Please provide a current list of FTEs by position on this current contract.

See Section I.2, FAR 52.222‐41, Notification of Employees Rights Under the National Labor Relations Action (DEC 2010), Paragraph (n) Seniority list. Not less than 10 days prior to completion of any contract being performed at a Federal facility where

70FA2024R00000001 A0002 Page 7 service employees may be retained in the performance of the succeeding contract and subject to a wage determination which contains vacation or other benefit provisions based upon length of service with a Contractor (predecessor) or successor (29 CFR 4.173), the incumbent Prime Contractor shall furnish the Contracting Officer a certified list of the names of all service employees on the Contractor’s or subcontractor’s payroll during the last month of contract performance. Such list shall also contain anniversary dates of employment on the contract either with the current or predecessor Contractors of each such service employee. The Contracting Officer shall turn over such list to the successor Contractor at the commencement of the succeeding contract. {Also see Qu #17}

Qu 27: PWS

Are the LG heating and air systems that are currently not working properly going to be replaced during the lifecycle of this contract?

It is possible if necessary and whether funding becomes available.

Qu 28: PWS

When will the dormitory building with LG maintenance repair issues become operational again?

The re‐opening of the dormitory building in question is dependent on the repairs being completed.

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Qu 29: PWS

Are there plans to retrofit new elevators to dormitory buildings that currently do not have elevators?

There are no plans at this time to retrofit new elevators to dormitory buildings that currently do not have elevators.

Qu 30: PWS

Are there any plans to remodel any other dormitory buildings for general upgrades or ADA compliance?

Dormitories are already ADA compliant.

Qu 31: PWS

Please provide a list of current warranties for existing equipment that the Contractor will be required to maintain during this contract.

Warranties will be transferred to the awardee upon award of the contract.

Qu 32: PWS

During the site visit, we noticed state of Alabama stickers on vending machines. Who is in charge of the vending machines?

The responsibility of the vending machines is not part of this contract requirement.

Qu 33: PWS

Will the Contractor be responsible for any other buildings on the site other than those detailed in the RFP? In other words, can other tenants on site request services from the awardee, or is the understanding that the awardee will be solely responsible for only the buildings listed in the RFP, plus any additional buildings added to the scope through future build/renovations under CDP only?

The awardee is only responsible for those facilities outlined in the RFP and its attachments.

Qu 34: PWS

4.4, Contractor Furnished Supplies

Subsection 4.4.3, Janitorial Supplies, states that the Contractor is responsible for all janitorial supplies and equipment, so would the required tools, supplies, and equipment be cost‐

The contractor is responsible for the purchase of janitorial supplies. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

70FA2024R00000001 A0002 Page 9 reimbursable through the ODC CLIN? Would the Government please clarify?

Qu 35: PWS

Section 4.4.4 states that the Contractor is responsible for all tools, supplies and equipment required for the operation and maintenance of all PM work. So, would the required tools, supplies, and equipment be cost‐ reimbursable through the ODC CLIN.

Additionally, Attachment H details an extensive list of GFE the Contractor can use. Would the Government please provide further clarification regarding the Contractor's responsibility for tools, supplies, and equipment.

The contractor is responsible for the purchase of tools. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 36: PWS

Section 4.4.5 of the PWS states that the Contractor is responsible for all supplies required for the lodging services. So, would these supplies be cost‐reimbursable through the ODC CLIN. Would the Government please clarify?

The contractor is responsible for the purchase of supplies. The cost of such (as approved by the CO or the COR) will be

Qu 37: PWS

Section 4.4.6 of the PWS states that the Contractor is responsible for all consumables.

So, would these consumables be cost‐ reimbursable through the ODC CLIN. Would the Government please clarify?

The contractor is responsible for the purchase of consumables. The cost of such (as approved by the CO or the COR) will be

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Qu 38: PWS 34 ‐ 73

6.1 through 6.26 and

7.1 thru 7.26

PWS paragraphs 6.1 through 6.26 seem to be duplicates of paragraphs 7.1 through 7.26.

Would the Government please clarify?

PWS paragraphs 6.1 thru 6.26 is a listing of area of responsibility. 7.1 thru 7.26 is general facility maintenance support performance requirements.

Qu 39: PWS & Attachment S “Recycling Locations”

64 7.19, Recycling Services

Recycling requirements were not covered during the site visit and there is no data supporting this requirement other than the types of material the Contractor is required to collect per the PWS and the number of containers given in Attachment S. In order for Offerors to estimate the cost to self‐perform or subcontractor, please provide workload data such as the type and volume of items to collect, the size of the available containers, and the historical frequency by location. In addition, please clarify that if the Contractor collects recycling and disposes of recyclables off site, any revenue generated from the Contractor's labor will need to be credited back to the Government monthly.

The cost of recycling is reimbursable. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 40: PWS

7.1.1, Parts, Material and Supplies

Para 7.1.1 states: "The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and repair as described herein...When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components

The contractor is responsible for the purchase of supplies or repair parts. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Information on how often the Government required a re‐do is not necessary information for purposes of this RFP.

70FA2024R00000001 A0002 Page 11 so that compliance with the Government's requirements are satisfied." How often has the Government required the incumbent Contractor to replace parts they've already installed? Also, is this equipment, as it was originally purchased, part of the ODC CLIN?

Qu 41: PWS

7.1.1, Parts, Material and Supplies

Please provide workload data to determine how many bulbs and/or other lamping materials are inspected and/or replaced per year. As for all internal and external buildings on this contract, re‐lamping may be a significant workload factor to consider when estimating staffing. We have reviewed Attachment J, but everything in this attachment is listed as "NO" in the "Service" column far right. Please clarify what this means, and whether the lighting in this attachment is what was intended to be serviced per Section

7.1.5 of the PWS.

Most interior and exterior lighting at the CDP has been updated to LED’s. Replacement of lamp and fixtures will be on an as needed basis. Lighting is intended to be serviced.

Qu 42: PWS & Attachment J “Equipment Maintenance Requirements”

7.1.5, Re‐Lamping

Section 7.1.6 lists 12 separate areas the Contractor is responsible for maintaining and replacing components of therein. However, there is no workload data to guide Contractors as to the mix of skilled labor required to fulfill these 12 areas. Would the Government provide the square feet (SF) of concrete areas; number of stairways; amount of windows, doors, screens, shutters, venetian blinds; SF of interior wall systems Contractor required to replace if

PWS sections 7.1.6.1 through 7.1.6.12 are examples of areas and expected maintenance.

70FA2024R00000001 A0002 Page 12 defective; SF of ceilings, floors, subflooring, interior trim; number of cabinets, interior accessories, etc.?

Qu 43: PWS, Attachment I and Attachment Q “Annual Work Orders“

PWS

pages 39 – 40

7.2, General Requirements and Procedures for Service Call Work

Please provide the number of work orders per priority level (based on Attachment I classification) per year for a minimum of the previous three years, including after hours, to enable Offerors to staff appropriately for after‐ hours needs. We have reviewed Attachment Q;

but the year is not indicated and it's unclear if "CDP" includes all of the buildings except COBRATF or only the CDP. Also, using the first graph as an example, there's no clear way to distinguish what the 432 work orders in May were for. Only 10 were listed as Priority 1 and 2.

Does that mean that 422 were Priority 3? It appears there were approximately 105 work orders (by category) in May for COBRATF. The difference between 105 and 432 orders makes it difficult to use this data to support staffing estimates.

See the PDF description of a Work Order and the different types of Work Orders within Attachment KK “Typical Work Order History Report”. Attachment KK is provided via this Amendment 0002.

Qu 44: PWS

49 – 50

7.7.1, Elevator Maintenance

Are there existing service/maintenance contracts in place with vertical transportation equipment (VTE) elevator vendors that the awardee will have to adopt? If not, are there any unique requirements the awardee will need to consider in selecting a VTE vendor for annual or other inspections?

All Elevator Maintenance requirements are outlined in section 7.7 of the PWS.

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Qu 45: PWS

7.9 Maintenance and

Repair of Laundry Equipment and Small Appliances; 7.24.6 ‐ 7.24.8

During the site visit there was mention of a larger commercial laundry facility where the Contractor washes the linens. Please verify O&M requirements for washers/dryers, and monthly workload average in maintaining both residential and commercial washers and dryers.

Also, in efforts to properly staff the laundry workload, can the government provide monthly laundry workload by weight, including the cloth napkins for the dining facility.

Maintenance and repair of laundry facilities is outlined in section 7.9 of the PWS. Workload varies according to student load.

Qu 46: PWS 53 – 54 7.11, Painting/Staining

What workload data is available to indicate the frequency and/or amount of painting/staining requirements? Also is this type of work part of the FFP of the contract, or is it reimbursable in labor and materials?

The Government does not maintain records that would indicate the frequency and/or amount of painting/staining requirements.

The contractor is responsible for the purchase of supplies. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 47: PWS 53 – 54 7.11, Painting/Staining Please confirm that painting materials are provided by the Government through the ODC

CLIN?

The contractor is responsible for the purchase of supplies. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 48: Solicitation 16 B.2 Cost/Price Schedule, CLIN 0002, Other Direct Costs

What is the Government's intent for the $7,500 designated for ODCs in the Phase‐In CLIN?

The $7,500.00 is to cover any necessary expenses such as new awardee travel (in accordance with GTR) to be on‐site at CDP to review job requirements (or Kick‐Off meeting (PWS Para 1.7)). In addition, it will cover expenses necessary in meeting any

70FA2024R00000001 A0002 Page 14 deliverables during the Phase‐In period (7/1/2024 – 7/31/2024) or any other necessary other direct costs necessary to meet PWS/RFP Phase‐In requirements (also see PWS Paragraphs 1.5; 1.5.1; 1.5.2; 1.5.3).

{Note: The incumbent contractor, HME Inc, is responsible for full performance under their current contract until the Phase‐In period for the new awardee ends on 7/31/2024.}

Qu 49: Solicitation 16 – 20 B.2 Cost/Price Schedule, CLIN 0002, Other Direct Costs

All Base/Option years have a NTE amount for ODCs. The description lists equipment which is largely, if not entirely, Government‐furnished.

Would the Government please detail specifically what ODCs will be reimbursed through this

CLIN?

As noted in on page 85 of the RFP, within L.3 Proposal Preparation Instructions, Section C “Business Proposal Instructions (Volume 2)”, Other Direct Costs include, but are not limited to, materials, expendable and non‐ expendable equipment, supplies, temporary subcontracts or labor costs, and fully burdened overtime direct labor costs, as well as the proposed applicable G&A rate/Subcontractor/Handling Fee rate applied to those applicable other direct costs. It is additionally noted on page 85 of the RFP, within L.3 Proposal Preparation Instructions, Section C “Business Proposal Instructions (Volume 2)”, that actual other direct costs may vary, and the obligated amounts are subject to unilateral change by the Contracting Officer.

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Qu 50: Solicitation 16 – 20 B.2 Cost/Price Schedule, CLIN 0002, Other Direct Costs

Temp Labor and Temp Labor Overtime are listed as two possible uses of the CR ODC CLIN. It appears that, given the demanding lodging requirements, staff and managers alike will be expected to work overtime hours. Please provide historic workload of overtime hours per functional area so that all Offerors have a fair and equal understanding of the (averaged) total annual hours needed to complete the PWS requirements to the extent expected by the Government. We understand that each Offeror is expected to propose staffing based on its own estimates, but all Offerors need to know how many hours are expected in order to complete the specified tasks.

Overtime pay is reimbursed by a separate ODC CLIN other than the FFP CLIN.

Qu 51: Solicitation 16 – 20 B.2 Cost/Price Schedule, CLIN 0002, Other Direct Costs

Please confirm that CLINS 0004A, 0004B, 0004C, 0005, 0006 (and associated Option Years CLINS) are not to be priced, given that they will be incrementally funded as needed.

These CLIN's are provided with Training Partners and Other Training Partners when their students attend training. Those cost are based on the lodging rates and these ODC CLIN’s will be incrementally funded as needed.

Qu 52: Solicitation 16 – 20 B.2 Cost/Price Schedule, CLIN 0002, Other Direct Costs

Please explain the rationale for quantity in CLINS 0003 (22) because it is unclear why there would be a qty of 22 in the base year for FFP services.

The incumbent contractor, HME Inc, is responsible for full performance under their current contract until the Phase‐In period for the new awardee ends on 7/31/2024. Due to this overlap, there will only be 11 months of performance remaining for the new awardee for the Firm Fixed‐Price (FFP) CLIN 0003 of the Base Year Period of Performance.

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As the FFP CLIN may be invoiced for twice per month, (2 EA per month x 11 month Base Year Period of Performance) equals the quantity of 22 EA for CLIN 0003.

Qu 53: PWS 2

1.1 Scope, Item N., U.S.

Flagpole

Please provide more information about the requirements to maintain the U.S. flagpole, including number of flagpoles, required services, and frequency.

It is the expectation that the offeror will know the maintenance requirements of various systems. It is up to the offeror to determine their best response(s) to the government’s PWS/RFP requirements.

Qu 54: PWS 2

1.1 Scope, Item P., Lightning Protection System

Lightning protection rods were noted on every building during the site visit. Please provide more information about the requirements for the lightning protection system, including required services and frequency or other instruction or data to enable Offerors to develop proper staffing estimates.

It is the expectation that the offeror will know the maintenance requirements of various systems. It is up to the offeror to determine their best response(s) to the government’s PWS/RFP requirements.

Qu 55: PWS 44 – 45 7.4.5, Plumbing Fixtures

There are an assumed large amount of plumbing fixtures (sinks, toilets, basins, lavatories, hose bibs, etc.). Please provide a detailed list so that Offerors can accurately analyze for proper staffing.

The number of plumbing fixtures (sinks, toilets, basins, lavatories, hose bibs, etc.) and their locations vary throughout the CDP campus. Regardless of the amount of fixtures, maintenance and repairs are reimbursable through ODC's

Qu 56: PWS 45 – 46 7.4.8.4, Wastewater Treatment Sampling

Regarding wastewater sampling, what is the average frequency for the collection of two samples and analysis at the onsite chemical laboratory as well as the associated 5 copies of results furnished to the COR? Who is responsible for the cost of laboratory analyses?

Frequency varies based on training load. The laboratory analysis is reimbursable through the ODC CLIN. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

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Qu 57: PWS 54 7.12, Carpentry Please provide available workload data for the frequency and amount of carpentry services.

Frequency varies based on training load. The carpentry services are reimbursable through the ODC CLIN. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 58: PWS & Attachment L “Keyless Entry Devices“

54 – 55 7.13, Locksmith Please provide available workload data for the frequency and amount of locksmith services.

Frequency varies based on training load. The locksmith services are reimbursable through the ODC CLIN. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 59: PWS & Attachment L “Keyless Entry Devices“

54 – 55 7.13, Locksmith

What are the Contractor's responsibilities for the 650 card readers and 167 keyless entry devices. What type of PM is required on these readers and devices and at what frequency?

Requirements and contractor responsibilities are identified in PWS section 7.13.

It is up to the offeror to determine their best response(s) to the government’s PWS/RFP requirements.

Qu 60: PWS & Attachment T “Custodial Schedule“

58 – 64 7.18.1‐7.18.33, Janitorial Services

The frequency data found in Attachment T regarding Janitorial Services is very helpful.

However, the data does not indicate the amount or locations for janitorial services.

Please provide a janitorial schedule that coincides with each building as well as the associated square footage and quantity. Please indicate if janitorial services should conform to PWS 7.24.10, Semi‐Annual and 7.24.13, Project Work.

It is up to the offeror to determine their best response(s) to the government’s PWS/RFP

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Qu 61: PWS 64 7.20, Moving Services Please provide available workload data for the frequency and average amount of furnishings (in pounds) of moving services.

The moving workload data varies based on occupants needs.

Qu 62: PWS 71 – 72 7.24.17.2, Bicycles Please specify the type of qualified technician needed, and/or the labor category expected to perform bicycle maintenance.

It is up to the offeror to decide their best approach/type of qualified technician/labor category to perform bicycle maintenance.

Qu 63: PWS 72 – 73 7.25, Portable Toilets and Hand‐Wash Stations

Please provide available workload data and average frequency of use of portable toilets and hand‐washing stations for recurring special events. Would the Government provide the total number of portable toilets and hand‐ washing stations the contract will maintain?

Also, the work to service these units is very labor‐intensive, as they require 1) transporting to designated site; 2) cleaning and setting up units for use; 3) regular removal of waste until the event is concluded; 4) cleaning and disinfecting the units; and 5) transporting them back to their storage locations. Will the setups and teardowns of these sanitary units be part of the FFP, or reimbursable of labor and materials?

The set‐up, maintenance, and tear down of the portable toilets and hand‐wash stations is reimbursable. The frequency this requirement varies based on training load.

Qu 64: Solicitation & Attachment C

“QASP”

80, 84, L.3, Proposal Preparation Instructions, A. General Instructions, Volume 2:

Business Proposal

The list of requirements for Volume 2: Business Proposal require on page 80 that Section K Representations and Certifications be provided in Section 5 of the proposal and verification of accounting system be provided in Section 6.

However, page 84 requires that verification of accounting system be provided in Section 5 of

Offerors should follow the order identified on RFP pages 84 and 86 in lieu of the order initially given on page 80 of the RFP.

(Correction: Page 80, L.3 Business Proposal Instructions, A. General Instructions, Volume 2: Business Proposal #5 ‐ Verification that the offeror’s accounting system has been audited

70FA2024R00000001 A0002 Page 19 the proposal and Section K Representations and Certifications be provided in Section 6. The same order is given for these two sections on page 86. Please confirm that Offerors should follow the order for these two sections given on pages 84 and 86, rather than the order initially given on page 80.

and determined to be adequate for determining costs applicable to a cost type contract in accordance with FAR 16.301.3(a)(1).

#6 ‐ A copy of the offeror’s Representations, Certifications, and Other Statements of Offerors (Section K of the solicitation) or a statement that the offeror’s SAM is current, accurate, and complete.)

Qu 65: PWS N/A N/A Is the Contractor responsible to maintain site documents or records on behalf of the CDP? If so, in what format(s)?

Yes. Electronically.

Qu 66: PWS N/A N/A

Will the Government allow consumables purchased by the outgoing Contractor and/or the Government be available to the incoming Contractor. If yes, please provide an estimated list of those items for our transition planning.

The transfer of Government Furnished Equipment (GFE) inventory is facilitated through the Asset Management branch of the Center for Domestic Preparedness (CDP). All existing inventory will be reassigned to the successful offeror and signed for by the appropriate Property Management designee.

Any equipment purchased by the successful offeror (as agreed to by the COR) will be charged to the contract, reimbursed to the contractor through billing and becomes the property of the CDP.

Qu 67: PWS & Attachment Q

1.12.5. Historical

Workload Data;

Attachment Q

This section states, "Government historical workload data for the previous year is outlined in Attachment Q, Annual Work Orders for informational purposes." Attachment Q

See the PDF description of a Work Order and the different types of Work Orders within Attachment Q and Attachment KK “Typical

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“Annual Work Orders” provides graphs of work for specific areas with work order numbers, but does not specify what type of maintenance was performed, such as HVAC, Food Service Equipment, Electrical Equipment, Generator Maintenance, Bicycle Repairs, and so on. Nor does it provide average service calls for Lodging, Vehicle Maintenance, and other non‐maintenance service workloads such as Janitorial Services, Mail Pickup and Delivery, Inbound and Outbound Shipments, Moving Services workload by month, etc. This workload data is critical for Offerors to determine how to staff this contract with the right amount of professional tradesmen, general maintenance workers, plumbers, electricians, and general administrative personnel.

Work Order History”. Attachment KK is an example of the monthly deliverable report that the awardee will be required to generate.

Qu 68: PWS 1 1.1 Scope

Items b. and d. in this section refer to the contractor's responsibility to maintain and update Building Automation Systems (BAS).

Who is the supplier of the BAS at CDP?

The BAS would be determined by the new awardee.

Qu 69: PWS 54 7.13 Locksmith

Section 7.13 of the PWS describes locksmith services, but there is no guidance relative to a Government security clearance for the position.

Would the Government please advise whether the locksmith needs to have at least as NACI with Inquiry or a SECRET DHS clearance?

The locksmith is required to pass the same background check as all employees at the CDP which is a Public Trust clearance.

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Qu 70: PWS 3

1.3 Contractor

Personnel

Section 1.3.1.3 requires that the Project Manager and Deputy Project Manager possess at least 5 years of recent (within the past 7 years) experience in the management and supervision of building/mechanical maintenance operations for buildings of the approximate size and characteristics of the buildings covered by this contract. Will the Government accept a Master's Degree, PMP certificate and 5 or more years of experience that is outside the 7‐year window for these positions?

The government will follow the requirements of the RFP and will not evaluate an offeror’s proposal ideas during this solicitation phase.

The government will only evaluate proposals received in response to this RFP. It is up to the offeror to determine their best response(s) to the government’s PWS/RFP

Qu 71: Solicitation 79 Section L.3, A. General Instructions

Is there a page limit for the Quality Control Plan (section 5)?

There is no specific page limit for the Quality Control Plan, but it is part of the overall 100‐ page limit for the Technical Proposal as specified in Section L.3. General Instructions.

Qu 72: Solicitation 80

Instructions

Are cover pages excluded from page count?

Yes, cover pages are excluded from the 100‐ page limit for the Technical Proposal.

Qu 73: Solicitation 80

Instructions

Will the Government accept reduced font size for text in tables

Please see Pg 80 of RFP, Section L.3. A.

General Instructions: The typewritten or printed letters shall be no smaller than Arial/Calibri/Courier/Times New Roman 12 point, or equivalent as the minimum size standard, with no reduction permitted except

70FA2024R00000001 A0002 Page 22 organization charts or other graphic illustrations; in those instances where reduction is allowable (no smaller than 10‐ point recommended).

Qu 74: PWS 4 Paragraph 1.3.2 through 1.3.3.7

Do all the incumbent technicians providing the services associated with the paragraphs currently meet the identified certification.

License, and training requirements?

Yes.

Qu 75: PWS 25 Paragraph 2.2

The agency acronym list does not include all acronyms used in the PWS. Will the Government please provide a complete list of acronyms?

A complete list of all acronyms used in the PWS will be provided to the awardee, if needed.

Qu 76: PWS 28 Paragraph 3.3

This paragraph states the contractor shall provide any additional property needed to perform the requirements of this contract. Will the Government provide a list of contract furnished equipment currently being provided by the incumbent contractor?

Yes, it should already be included in the Equipment List. If not, one will be provided after award.

Qu 77: PWS 28 Paragraph 3.3

This paragraph states the contractor shall provide any additional property needed to perform the requirements of this contract. Is this additional equipment currently being purchased with approval from the Government using funds assigned to the contract as other direct costs?

If additional property/equipment is needed to perform requirements of contract, it will likely be reimbursable through the ODC CLIN.

The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN. Also, based on the definitions in Paragraph 2.0 of the PWS, as follows:

Contractor Acquired Property: Property

70FA2024R00000001 A0002 Page 23 acquired or otherwise provided by the contractor for performing a contract and to which the Government has title. In addition, Government Property: All property owned by or leased to the Government or acquired by the Government under the terms of the contract. It includes both Government Furnished Property and Contractor Acquired Property.

Qu 78: PWS 28 Paragraph 3.3

This paragraph states the contractor shall provide any additional property needed to perform the requirements of this contract. We are assuming that any equipment purchased by the contractor on the current and previous contracts was purchased with Government approval using contract dollars and have been added to the equipment lists provided in Attachment H. Is this assumption correct?

See the Government’s response to Question #77.

Qu 79: PWS 30 Paragraph 4.1.1 Will the Government please provide a list of the contractor acquired property currently required to fulfill the requirements of the contract?

It should already be included, if not one will be provided.

Qu 80: PWS 30 Paragraph 4.1.1 Is Contractor acquired property purchased with Government approval and are these items paid for with contract related other direct costs?

See the Government’s response to Question #77.

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Qu 81: PWS 30 Paragraph 4.1.1 Has all contractor acquired property purchased with contract related other direct costs been added to the property list Attachment H?

Yes.

Qu 82: PWS 30 Paragraph 4.1.2

Will the Government please provide a list of the contractor acquired shop equipment currently required to fulfill the requirements of the contract?

Yes.

Qu 83: PWS 30 Paragraph 4.1.2

Is Contractor acquired shop equipment purchased with Government approval and are these items paid for with contract related other direct costs?

See the Government’s response to Question #77.

Qu 84: PWS 30 Paragraph 4.1.2

Has all contractor acquired property shop equipment, purchased with contract related other direct costs, been added to the property list Attachment H?

Yes.

Qu 85: PWS 30 Paragraph 4.1.2

Will the Government please provide a list of the contractor acquired test and measurement equipment currently required to fulfill the requirements of the contract?

Test and measurement equipment is GFE.

Qu 86: PWS 30 Paragraph 4.1.2

Is Contractor acquired test and measure equipment purchased with Government approval and are these items paid for with contract related other direct costs?

See the Government’s response to Question #77.

Qu 87: PWS 30 Paragraph 4.1.2 Has all contractor acquired property test and measurement equipment, purchased with

See the Government’s response to Question #77.

70FA2024R00000001 A0002 Page 25 contract related other direct costs, been added to the property list Attachment H?

Qu 88: PWS 31 Paragraph 4.2 Will the Government provide a list of all Contractor‐Furnished vehicles and equipment provided on the current contract?

The contractor should not have to furnish vehicles.

Qu 89: PWS 31 Paragraph 4.2 What vehicles are currently provided by the Contractor or are the only required vehicles listed in Attachment H and K?

No, there should not be any vehicles provided by the contractor to date on current contract.

Qu 90: PWS 31 Paragraph 4.3 Are these safety items purchased using Government provided other direct costs?

See the Government’s response to Question #77.

Qu 91: PWS 32 Paragraph 4.4.2 Which contract requirements are identified as requiring a contractor provided cell phone?

As stated in paragraph 4.4.2 of the PWS, “The contractor shall provide cellular or Blackberry phones and service to its employees and staff as necessary to meet contract requirements.”

It is up to the offeror to determine their best response(s) to the government’s PWS/RFP requirements.

Qu 92: PWS 32 Paragraph 4.4.3 Is the contractor required to purchase janitorial supplies and equipment?

The contractor is responsible for the purchase of janitorial supplies and equipment. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 93: PWS 32 Paragraph 4.4.3 Is the purchase of the janitorial supplies and equipment included and approved for purchase

The contractor is responsible for the purchase of janitorial supplies. The cost of such (as approved by the CO or the COR) will

70FA2024R00000001 A0002 Page 26 using the Government provided other direct costs?

be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 94: PWS 32 Paragraph 4.4.4

Is the purchase of the tools, supplies, and equipment at the contractor's expense or are these purchases included in the Government provided other direct costs?

The contractor is responsible for the purchase of tools, supplies, and equipment.

The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC

CLIN.

Qu 95: PWS 32 Paragraph 4.4.5

Is the purchase of the supplies for operation of the responder lodging facility at the contractor's expense or are these purchases included in the Government provided other direct costs?

The contractor is responsible for the purchase of these supplies. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 96: PWS 32 Paragraph 4.4.6

Is the purchase of these consumables at the contractor's expense or are these purchases included in the Government provided other direct costs?

The contractor is responsible for the purchase of consumables. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 97: PWS 32 Paragraph 4.4.7

This paragraph requires submission of a written request and justification to the COR for the addition of vehicles. Does this include contractor‐ furnished vehicles (PWS Paragraph 4.2) and are the costs (purchase/lease) reimbursable under other direct costs?

Vehicles are provided for contractor use in performance of the contract requirements as

GFE.

Qu 98: PWS 32 Paragraph 4.4.8 This states vehicle maintenance is covered in PWS paragraph 7.20. Should this be 7.23?

Yes, PWS Section 7.23 is correct.

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Qu 99: PWS 33 Paragraph 5.2.2 What is the timeline associated with the turn‐in of the contractor quality control plan?

Note – RFP requirement

Qu 100: PWS 66 Paragraph 7.24 Historically what is the daily room occupancy rate?

The current rate is $25 a night. That rate will change in Oct 2024 to $45 a night and then to $65 a night.

Qu 101: PWS 71 Paragraph 7.24.12 There is no paragraph 7.24.12, is that intentional?

7.24.12 is located on page 71 of the PWS.

Service Calls for Cleaning. Service calls for cleaning shall consist of providing miscellaneous minor cleaning tasks beyond the scope of basic services. The contractor shall respond to service emergency requests for cleaning within 15 minutes during regular working hours, and within 1 hour outside regular working hours. Emergency calls include, but are not limited to, such items as cleanup of overflowed restroom fixtures, spills, muddy or wet entrances, and broken glass.

Qu 102: PWS N/A PWS In General

Will the Government provide a list of vendors currently supporting specialty services like recycling, hazardous waste removal, fire and protection inspections, etc.?

The Government will not provide this list.

However, any new awardee may request that information from any outgoing contractor.

Qu 103: Attachment E

N/A N/A In the reference column there are references to C‐1.5.1, 3052.215‐70(b), Section H, etc. Where can we find these references?

3052.215‐70(b) can be found on page 59, Section I.3 of the RFP “I.3 CONTRACT

CLAUSES INCORPORATED BY FULL TEXT”.

C‐1.5.1 is a reference to Section C of the RFP which identifies the PWS. The 1.5.1 of this reference is identifying Section 1.5.1 of the

70FA2024R00000001 A0002 Page 28

PWS. Section H is referring to Section H of the

RFP.

Qu 104: Attachment E

N/A N/A

The frequency "I" for items like quality control plan, inventories, etc. Does I mean the first day of contract execution or sometime during the phase‐in period?

I = Immediate. Enough time will be allowed during Phase‐In period.

Qu 105: Attachment H

N/A N/A What is the significance, if any, of the items "boxed out" beginning on page 36 of 39?

There is no added significance to the boxed area. This could be due to editing or updating the document.

Qu 106: Attachment H

N/A N/A Does the Government provide individual hand tools required to perform maintenance and repairs?

All equipment and supplies provided by the contractor are reimbursable under the ODC CLIN. The cost of such (as approved by the CO or the COR) will be invoiced to the government and reimbursed from funds from the ODC CLIN.

Qu 107: Attachment

HH

N/A N/A The CBA only identifies 10 National Holidays.

Are contract employees assigned to the CBA required to work on Juneteenth?

Juneteenth is a recognized Federal holiday so should be added to Section 3.4 Holidays for any new CBA. For purposes of the Base Period (that ends on 6/30/2025) in the new award, Juneteenth will be handled as specified for other holidays in Section 3.4 the current CBA.

Qu 108: Attachment M

N/A N/A Are there any specific workplace attire requirements for contactor personnel?

Yes, and the requirements are identified in Attachment M “Workplace Attire Directive”.

Qu 109: N/A N/A When is the renovation to Building 78 planned to be completed?

2025 – 2026

Qu 110: 84 L.3 Proposal Preparation

In accordance with Section L.3 PROPOSAL PREPARATION INSTRUCTIONS, under Paragraph

Yes, the offeror can propose less than 73 FTEs, more than 73 FTEs or equal to 73 FTEs

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Instructions, under Paragraph C. Business Proposal Instructions

C. BUSINESS PROPOSAL INSTRUCTIONS (Page 84), it is noted: To assist offerors in the preparation of their proposal, the Government considers 73 full time equivalents (FTEs) may be required to complete the requirements. This information is furnished for the offeror’s information only and is not considered restrictive for proposal purposes.

Can the offeror propose a different number of FTEs than is stated in the RFP?

as this is a performance based PWS. The offeror proposes their own approach to meeting the requirements of the PWS/RFP.

As part of the Staffing Plan and Key Personnel non‐price/technical factor the offeror shall describe their proposed labor mix for each work breakdown structure element and demonstrate that the proposed staff will have the necessary skills, education, certifications/licenses, and expertise necessary for successful contract performance. Note: This information regarding the number of FTEs is provided to assist the offerors but is informational‐only and is not considered restrictive for proposal purposes.