Attachment_A_Technical_Specifications.docx

I. REQUEST FOR PROPOSAL

Ontario International Airport is seeking Design-Build Request for Proposal for the retrofit and replacement of the existing campus fire alarm systems at the Ontario International Airport located at 2900 E. Airport Drive, Ontario California. The campus has a total of 29 buildings. The proposed solution shall consolidate the distributed systems into a campus wide fire alarm network with centralized monitoring and management capabilities.

The work does not anticipate changes to the fire sprinklers; however, some buildings may require modification to the sprinkler system to allow monitoring by the fire alarm system. The fire alarm work includes but is limited to: reviewing existing fire alarm systems, designing updated systems, obtaining permits, replacing all existing fire alarm panels, replacing all conductors, replacing detectors and notification devices in existing locations, adding devices and conductors where required by code or project description, adding conduit, and patching and painting of existing walls and ceilings where necessary.

The Ontario International Airport Authority (OIAA) anticipates working with a single qualified bidder through these milestones of activity:

1. Investigation, design, and permits; estimated duration is 3 months after OIAA award of contract and written Notice of Award.

2. Scheduling, shop drawings, and installation; estimated duration is 12 months after written Notice to Proceed.

3. Testing and Fire Marshal approval; estimated duration is 6 weeks.

4. Acceptance by OIAA, filing Notice of Completion, and release of retention and bonds; estimated duration is 6 weeks. Target to have fire alarm system completed and online by May 2028.

This Request for Proposal (RFP) describes the project background, scope of work, services and tasks, project phasing, necessary qualifications and experience, design deliverables, and the submittal and selection process.

This RFP does not commit the Ontario International Airport to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure a contract for services. OIAA reserves the right to accept or reject any or all proposals received because of this request, to negotiate with any qualified bidder, or to modify or cancel in part or in its entirety the RFP if it is in the best interests of OIAA to do so. Furthermore, a contract award may not be made based solely on price.

The prospective bidder is advised that should this RFP result in recommendation for award of a contract, the contract will not be in force until it is approved by the Airport Commission and fully executed by OIAA.

All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract. Bidders who wish to release information regarding the selection process, contract award, or data provided by OIAA at any public hearing must receive prior written approval from OIAA before disclosing such information to the public.

OIAA reserves the right to request additional information and/or clarification from any or all respondents to this RFP.

II. PROJECT BACKGROUND AND EXISTING CONDITIONS

Ontario International Airport (ONT) is located at 2900 E Airport Dr, Ontario, California, located approximately 35 miles east of downtown Los Angeles. ONT is operated by the Ontario International Airport Authority (OIAA). ONT operates multiple facilities across the airport campus that are currently protected by independent fire alarm systems of varying age, manufacturer, and condition. Most of the buildings are protected by individual fire alarm control panels that are outdated and are not centrally monitored by OIAA.

The following is a list of the buildings and information gathered during a site survey conducted on May 14th and 15th, 2026. The existing fire alarm systems consist of a combination of legacy control panels and devices, many of which are obsolete and no longer supported by manufacturers. Several systems are currently non-functional or offline. The campus lacks a fully working centralized monitoring station resulting in many buildings not being remotely monitored.

Note that the building footprint values were obtained through satellite view. Values are provided for bidding purposes only and are considered approximate.

feet)

Specalarm MX

Specalarm MX

Ground Transportation Center

Federal Inspection Services

Police Services Modular Building

Series

SA500C

electrical equipment. FACP is discontinued.

Technologies IO Series.

SFP‑10UD

Legacy Hangar

Hangar - No

13 13

feet)

and offline.

and offline.

SFP‑10UD

SFP‑10UD

SFP‑10UD

Yes

Admin back hangar - No

SFP‑10UD

and offline.

South Airfield Vault

SFP‑10UD

Sewer Lift Station

site visit.

site visit.

site visit.

III. SCOPE OF WORK

OIAA is proceeding with a campus-wide fire alarm replacement and will establish centralized fire alarm monitoring for 29 facilities. The centralized monitoring system will be located within the Airport Control Center (ACC). All fire alarm control panels (FACPs) shall communicate with the ACC FACP through the existing campus fiber optic network infrastructure.

Fire alarm network communications utilizing the existing campus fiber optic network infrastructure shall be coordinated with OIAA Information Technology personnel and comply with OIAA network and cybersecurity requirements.

The ACC shall receive all fire alarm, supervisory, and trouble notifications from connected facilities. Fire alarm signals must continue to be transmitted to a third-party 24-hour UL-listed monitoring service in accordance with applicable California Building Code requirements. Direct notification to the Fire Department is not required provided that approved third-party monitoring is maintained.

The replacement system shall be designed as a non-proprietary system and shall provide the capability for future expansion. The design shall accommodate future connections to Terminal 3, future parking structures, central utility plants, and other future airport developments. Junction boxes and other infrastructure necessary to facilitate future expansion shall be provided throughout the campus where appropriate.

Continuous fire alarm protection must be maintained throughout construction. Where fire alarm systems must be temporarily impaired, provide temporary protection measures, fire watch personnel, and impairment procedures in accordance with NFPA standards and OIAA operational requirements. The Contractor must provide fire watch services as required by City of Ontario Fire Marshall during periods the system is not operational. Contractor should use approved airport contractors (Prosegur or C&W) to conduct this work.

The Contractor must provide a new centralized fire alarm monitoring system located within the Airport Control Center (ACC) that is fully compliant with CBC, CFC, OIAA, and insurer requirements.

The centralized monitoring system must:

· Monitor all campus fire alarm systems described in the previous section

· Include all network hardware, software, servers, gateways, and interfaces necessary for a complete operational system

· Provide reporting and event history capabilities

· Maintain operation during communication failures in accordance with NFPA 72 requirements For each facility the Contractor must perform:

· Integrated system testing

· Acceptance testing

· Fiber network testing

· Final commissioning Testing shall be performed in accordance with NFPA 72 and applicable California codes.

The proposed replacement will provide new, fully addressable, and code-compliant systems designed for long-term supportability. The upgraded systems must also be compatible with the fire alarm system to be installed at the ACC, enabling seamless integration for centralized monitoring and coordinated campus-wide life safety operations. Contractor provides licensed Fire Alarm Designer/Engineer. Design must be prepared, signed and stamped as required. Contractor is responsible for permit-ready and construction documents. OIAA review does not relieve Contractor of design responsibility. Contractor is responsible for corrections/revisions required by AHJ. All costs associated with Permit fees, Plan-check fees, Re-submittals, Fire Marshal inspections Testing, Corrections, Final approval Certificate/approval documentation is part of the contractor scope.

IV. SERVICES AND TASKS

The following tasks are required to support the implementation of the fire alarm replacement project.

a. TASK 1: Pre-Installation Activities

· Site survey – Conduct a thorough survey of the existing fire alarm systems to understand layout, identify all components, and plan for replacement of existing systems

· System Design – Design a new fire alarm system for each building part of the campus-wide replacement, ensuring coverage and compliance with all relevant codes and standards including any local code amendments.

· System Design - Coordinate with OIAA Information Technology personnel to validate network architecture, fiber connectivity requirements, server locations, cybersecurity requirements, IP addressing, and integration with existing airport network infrastructure.

b. TASK 2: Removal of Existing System

· Develop a detailed plan, in coordination with stakeholders, that minimizes operational disruptions

· Where existing wiring is in good condition and code compliant, it may be re-used for installation of new devices. Determine during Task 1

· Disconnect and remove existing fire alarm system in applicable buildings in a manner that does not damage the existing building structure or finishes. If finishes are affected, patch and paint where necessary

· Dispose of all removed materials in accordance with local environmental regulations

c. TASK 3: Installation of New Fire Alarm System The following includes, but is not limited to, the scope of work required for the equipment and devices that are to be provided as part of each fire alarm system.

· Furnish and install complete fire alarm systems for each facility included in the project scope. All systems must be compatible with the centralized monitoring system located at the ACC and must be capable of future campus-wide expansion

· Install a new FACP with necessary programming in each building. FACP must be compatible with the central monitoring panel that will be installed at the ACC

· Voice evacuation systems must be provided in Terminal 2, Terminal 4, Federal Inspection Services (FIS), and Ground Transportation Center (GTC). Terminal 1 will continue to utilize horn/strobe notification devices, as it is planned to remain largely unoccupied

· Provide all speakers, speaker strobes, amplifiers, network equipment, annunciators, interfaces, and programming necessary to support the voice evacuation systems

· Any existing or future public address (PA) system must be capable of being overridden by the fire alarm system in accordance with NFPA 72 requirements. Fire alarm emergency communications must take precedence over all PA functions

· All wiring must be new, unless existing wiring is in good condition to permit re-use, following best practices for fire alarm systems, including proper conduit use

· All new fire alarm wirings must be installed in conduits. The contractor must provide complete conduit pathways and raceways systems necessary to protect system wiring and support long-term maintainability

· Install new smoke detectors, heat detectors, duct detectors, and manual pull stations at locations determined by the new system design. All detectors must be properly placed according to code requirements for coverage, spacing, and sensitivity

· Install notification devices throughout the facility. Spacing must meet audibility and visibility criteria in all required areas

· Modules and Interfaces: Install any required modules for existing system integration, monitoring, or special functions (e.g., elevator recall, HVAC shut down)

· Only utilize non-proprietary equipment

d. TASK 4: System Testing and Commissioning

· Functional Testing: Test each component for functionality, including sensitivity tests for detectors, audibility tests for notification devices, and operational tests for the FACP

· System Integration: Verify that the new system integrates correctly with other building systems (e.g., HVAC, security), and are centrally monitored at the ACC

· Cybersecurity and Network Verification: Demonstrate compliance with OIAA network and cybersecurity requirements, verify network communications between all field panels and the ACC, and provide final approved network documentation prior to project acceptance

· Final Commissioning: Conduct a comprehensive system test in the presence of OIAA management, local fire department, and/or third-party inspectors if required

e. TASK 5: Training and Documentation

· Provide training for OIAA staff on system operation, maintenance, and emergency procedures.

· Supply all necessary documentation, including as-built drawings, system manuals, programming details, and warranty information.

V. PROJECT PHASING AND IMPLEMENTATION

The project can be executed in phases or simultaneously, but work must proceed as soon as possible. Priority facilities for implementation include the Airport Control Center (ACC), Terminal 2, and Terminal 4. The Contractor must develop a detailed action plan for OIAA review and approval. Minimize interruptions to airport operations and other building systems. Any outages must be coordinated and approved by OIAA in advance.

VI. DESIGN SUBMITTALS AND DELIVERABLES

Develop complete fire alarm design packages for each facility. OIAA must review and approve all design packages. Design documents must include but are not limited to:

· Existing Conditions Assessment

· Shop drawings including:

· Floor plans showing device locations

· Wiring diagrams

· Riser Diagrams

· Sequence of Operations

· Battery calculations

· Voltage drop calculations

· Preliminary Design Submittal

· Final Design Submittal

· Testing and Commissioning Plan

· As-Built Documentation

· Final Project Closeout Package

VII. CONTRACTOR QUALIFICATIONS AND EXPERIENCE

Contractor License Classification:

· Class A General Engineering Contractor

· Class B General Building Contractor

· C-10 Electrical Contractor

· C-16 Fire Protection Contractor At the time of bid, the Contractor must possess a valid contractor license with one of the above classifications. The Contractor's failure to possess the specified license shall render the Bid as non-responsive and shall act to bar award of the contract to any Bidder not possessing said license at the time of bid, unless exempted by federal or state law.

Contractors must demonstrate successful experience performing airport, campus-wide, or similarly complex fire alarm replacement projects. The contractor must employ personnel with current NICET Level-III Fire Alarm Systems certification or hire who will be directly responsible for system design oversight, installation supervision, testing, and commissioning.

VIII. CONTRACTOR RESPONSIBILITIES

Provide all labor, materials, equipment, engineering, programming, testing, commissioning, documentation, and training necessary to complete an operational campus-wide fire alarm system.

Ensure system installation complies with all state and local codes and regulations. All designs must comply with the latest adopted editions of: California Building Code (CBC), California Fire Code (CFC), NFPA 72, NFPA 70, NFPA 101, and applicable OIAA standards and requirements.

IX. PROJECT SCHEDULE, WARRANTY, AND OPTIONAL SERVICES

The project delivery method will be design-build. The project schedule allows for 3 months of design and permitting followed by 12 months of construction and commissioning. The target date for the operational centralized fire alarm system is May 2028.

The Contractor must provide a minimum 2-year warranty and five years of third-party UL-listed 24-hour monitoring services In addition to the base bid, the contractor shall provide optional pricing for:

· Two years of preventative maintenance services.

· Five years of service support and repairs.

Proposals shall clearly identify all assumptions, exclusions, alternates, and optional services.

APPENDIX A – EVALUATION CRITERIA

Respondents will be evaluated on the following minimum qualifications criteria to participate in OIAA RFP selection process:

· Contractor completion of the Bid Proposal including addendum acknowledgement, license number, DIR number, and Bid Bond.

· Contractor history.

· Contractor attendance at mandatory bid walk.

· Fire Alarm Subcontractor license number and DIR number. Failure to provide these items may deem the Proposal non-responsive