2027PS001_-_Campus-Wide_Fire_Alarm_System_Replacement_(Addendum_#1_Revision).pdf

Ontario International Airport flyontario.com

INVITATION FOR BID 2026-IFB-086 - 2027PS001 - CAMPUS-WIDE FIRE ALARM SYSTEM REPLACEMENT

INVITATION FOR BID 2026-IFB-086

2027PS001 - CAMPUS-WIDE FIRE ALARM SYSTEM REPLACEMENT for Ontario

International Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

1.1. Summary

The Ontario International Airport is seeking a bidder to design, construct, permit, install, retrofit and replacement of the existing campus fire alarm systems at the Ontario International Airport located at 2900 E. Airport drive, Ontario California.

1.2. Background

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) established by the City of Ontario and San Bernardino County, serving as a public agency in Southern

California.

Ontario International Airport (ONT) is a medium hub airport handling over 7 million passengers annually and serving as a key air cargo facility in the region. Spanning 1,741 acres in the City of

Ontario, California, ONT is located about 35 miles east of downtown Los Angeles, in the heart of the Inland Empire. The airport offers nonstop commercial jet service to over two dozen major destinations in the U.S., Mexico, and Taiwan, with connecting flights to numerous domestic and international locations. It also serves as the West Coast air and truck hub for UPS Airlines and is a major distribution point for FedEx Express and Amazon Prime.

ONT features two parallel runways, 8L/26R and 8R/26L, along with two passenger terminals and a dedicated international arrivals facility. Terminal 2 encompasses approximately 265,000 square feet and includes 12 gates (201–212), while Terminal 4 also spans 265,000 square feet with 14 gates (401–414). The International Arrivals Facility houses two arrival-only gates and a

U.S. Customs and Border Protection Federal Inspection Service (FIS). International departures operate from the main terminals.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 2

With a history spanning over 100 years and terminal facilities exceeding 30 years in age, OIAA has recognized the need for redevelopment to accommodate current and future growth. To support increasing passenger and aircraft demand, OIAA is advancing a Capital Improvement

Program (CIP), focusing on infrastructure modernization, safety enhancements, and operational efficiency. The program aims to ensure ONT remains a safe, compliant, and high-capacity airport for years to come.

1.3. Contact Information

Kevin Citalan

Procurement Specialist

1923 E Avion St

Ontario, CA 91761

Email: kcitalan@flyontario.com

Phone: (909) 544-5251

Department:

Capital Development

1.4. Timeline

Release Project Date September 25, 2026

Pre-Bid Meeting (Non-Mandatory) October 1, 2026, 10:00am https://events.gcc.teams.microsoft.com/event

/ca7f6fc5-4dbf-48a6-9a63-

8ac0e89085f0@726bed49-7011-47d7-8024-

49cdc0e9cae8 mailto:kcitalan@flyontario.com tel:(909)544-5251 https://events.gcc.teams.microsoft.com/event/ca7f6fc5-4dbf-48a6-9a63-8ac0e89085f0@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/ca7f6fc5-4dbf-48a6-9a63-8ac0e89085f0@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/ca7f6fc5-4dbf-48a6-9a63-8ac0e89085f0@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/ca7f6fc5-4dbf-48a6-9a63-8ac0e89085f0@726bed49-7011-47d7-8024-49cdc0e9cae8

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 3

Job Walk (Non-Mandatory) October 1, 2026, 11:00am

1923 E Avion St, Ontario CA, 91761

The deadline to register for the Job Walk is

September 30, 2026, at 5:00 p.m. Pacific Time.

The Job walk will begin promptly at 11:00am and attendees must be registered via

EventBrite. The link to the EventBrite page can be found here:

https://www.eventbrite.com/e/2027ps001-campus-wide-fire-alarm-system-replacement-job-walk-tickets-

2002254329599?aff=oddtdtcreator

Attendance is not mandatory; however, interested firms are strongly encouraged to participate. Please note that registration is required to attend the Pre-bid meeting. Upon registering, you will receive the meeting link and additional details.

Question Submission Deadline October 9, 2026, 2:00pm

Bid Submission Deadline October 26, 2026, 2:00pm

2. Agency Background

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) formed between the City of Ontario and San Bernardino County as a public agency in Southern

California. The OIAA Commission consists of five appointed members. The OIAA is the owner and operator of Ontario International Airport (ONT). ONT is a medium hub airport serving more than 6.4 million passengers per year and is a major air cargo facility in Southern California, with more than 750,000 tons being carried to and from the airport each year.

3. Pre-Bid Meeting - Virtual

A non-mandatory Pre-bid Meeting will be held virtually via Microsoft Teams Webinar on the date and time listed in the “Timeline” section of this solicitation. The meeting will be conducted in Pacific Time (PT).

https://www.eventbrite.com/e/2027ps001-campus-wide-fire-alarm-system-replacement-job-walk-tickets-2002254329599?aff=oddtdtcreator https://www.eventbrite.com/e/2027ps001-campus-wide-fire-alarm-system-replacement-job-walk-tickets-2002254329599?aff=oddtdtcreator https://www.eventbrite.com/e/2027ps001-campus-wide-fire-alarm-system-replacement-job-walk-tickets-2002254329599?aff=oddtdtcreator https://www.eventbrite.com/e/2027ps001-campus-wide-fire-alarm-system-replacement-job-walk-tickets-2002254329599?aff=oddtdtcreator

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 4

The OIAA strongly recommends that at least one (1) member of each proposing firm attend, as pertinent information regarding the solicitation and anticipated services may be discussed.Registration is required to attend the Pre-bid Meeting. Firms must register using the link below. Upon registration, participants will receive the meeting access link and additional details.

Microsoft Teams Webinar Link: https://events.gcc.teams.microsoft.com/event/ca7f6fc5-4dbf-

48a6-9a63-8ac0e89085f0@726bed49-7011-47d7-8024-49cdc0e9cae8

4. Job Walk

A Job Walk will be held on the date and time listed in the "Timeline" of this solicitation.

Attendees shall meet at the following location:

1923 E Avion St., Ontario CA, 91761

The group will depart promptly at 11:00 a.m. Please arrive by 10:45 a.m. to allow time for check-in. The Job Walk may include visits to the following facilities, but is not limited to:

• Terminal 2

• Terminal 4

• CONRAC

• FIS

The OIAA highly recommends that at least one (1) member of your team attend this Job Walk as pertinent information regarding the project will be shared.

Registration

The deadline to register for the Job Walk is September 30, 2026, at 5:00 p.m. Pacific Time.

Each attendee must register individually through the Eventbrite link below. Multiple representatives from the same firm may attend, provided each person registers. A confirmation email with details will be sent to each registrant.

Regisration link: Job Walk - 2027PS001 - Campus-Wide Fire Alarm System Replacement

Security Requirements

Attendees may be subject to security screening. Backpacks are discouraged and may be searched if brought to the Job Walk. Attendees who do not comply with security screening requirements may not be permitted to participate.

https://events.gcc.teams.microsoft.com/event/ca7f6fc5-4dbf-48a6-9a63-8ac0e89085f0@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/ca7f6fc5-4dbf-48a6-9a63-8ac0e89085f0@726bed49-7011-47d7-8024-49cdc0e9cae8 https://www.eventbrite.com/e/2027ps001-campus-wide-fire-alarm-system-replacement-job-walk-tickets-2002254329599?aff=oddtdtcreator

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 5

Only registered attendees will be allowed to participate in the site visit. All attendees must have a valid government-issued photo ID in their possession at all times during the Job Walk

(e.g., DL, U.S Passport, etc.).

5. Scope of Work

This is the detailed description of the Scope of Work, including objectives, tasks, deliverables, and any specific requirements relevant to this project. Successful vendor will be responsible for the following:

5.1. General Description

The Ontario International Airport Authority (OIAA) is soliciting bids from qualified contractors for the campus-wide replacement of existing fire alarm systems serving 29 facilities at Ontario

International Airport (ONT) and the establishment of centralized fire alarm monitoring within the Airport Control Center (ACC).

The project will provide fully addressable, code-compliant, non-proprietary fire alarm systems connected through the existing campus fiber optic network. The centralized system will receive fire alarm, supervisory, and trouble notifications from connected facilities. Work includes furnishing the labor, materials, equipment, and services necessary for system replacement, integration, testing, and commissioning in accordance with the Contract Documents. The completed systems shall accommodate future campus expansion, and fire alarm protection shall be maintained throughout construction.

5.2. Project Overview and General Requirements

The OIAA is proceeding with a campus-wide fire alarm replacement and will establish centralized fire alarm monitoring for 29 facilities. The centralized monitoring system will be located within the Airport Control Center (ACC). All fire alarm control panels (FACPs) shall communicate with the ACC FACP through the existing campus fiber optic network infrastructure.

Fire alarm network communications utilizing the existing campus fiber optic network infrastructure shall be coordinated with OIAA Information Technology personnel and comply with OIAA network and cybersecurity requirements.

The ACC shall receive all fire alarm, supervisory, and trouble notifications from connected facilities. Fire alarm signals must continue to be transmitted to a third-party 24-hour UL-listed monitoring service in accordance with applicable California Building Code requirements. Direct notification to the Fire Department is not required provided that approved third-party monitoring is maintained.

The replacement system shall be designed as a non-proprietary system and shall provide the capability for future expansion. The design shall accommodate future connections to Terminal

3, future parking structures, central utility plants, and other future airport developments.

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 6

Junction boxes and other infrastructure necessary to facilitate future expansion shall be provided throughout the campus where appropriate. Continuous fire alarm protection must be maintained throughout construction. Where fire alarm systems must be temporarily impaired, provide temporary protection measures, fire watch personnel, and impairment procedures in accordance with NFPA standards and OIAA operational requirements.

The Contractor must provide a new centralized fire alarm monitoring system located within the

Airport Control Center (ACC) that is fully compliant with CBC, CFC, OIAA, and insurer requirements.

The centralized monitoring system must:

• Monitor all campus fire alarm systems described in the previous section

• Include all network hardware, software, servers, gateways, and interfaces necessary for a complete operational system

• Provide reporting and event history capabilities

• Maintain operation during communication failures in accordance with NFPA 72 requirements

For each facility the Contractor must perform:

• Integrated system testing

• Acceptance testing

• Fiber network testing

• Final commissioning

Testing shall be performed in accordance with NFPA 72 and applicable California codes.

The proposed replacement will provide new, fully addressable, and code-compliant systems designed for long-term supportability. The upgraded systems must also be compatible with the fire alarm system to be installed at the ACC, enabling seamless integration for centralized monitoring and coordinated campus-wide life safety operations. Contractor provides licensed

Fire Alarm Designer/Engineer. Design must be prepared, signed and stamped as required.

Contractor is responsible for permit-ready and construction documents. The OIAA review does not relieve Contractor of design responsibility. The Contractor is responsible for corrections/revisions required by AHJ. All costs associated with Permit fees, Plan-check fees, Re-submittals, Fire Marshal inspections Testing, Corrections, Final approval Certificate/approval documentation is part of the contractor scope.

The Airport reserves the right to proceed with all, or a portion of the work based on the availability of funding. The Airport may elect to phase, reduce, defer, or otherwise modify the

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 7 scope of work as necessary to remain within available funding. The Contractor shall coordinate with the Airport regarding any such changes and shall provide pricing for individual bid items or work components as requested.

5.3. Specs or Service Requirements

Please see:

• Attachment_A_Technical Specifications

• Attachment OIAA - General Conditions - 2027PS001 Campus Wide Fire Alarm

Replacement

• Attachment OIAA - Special Provisions - 2027PS001 Campus Wide Fire Alarm

Replacement

• Attachment_D-Cost_Proposal OIAA Ontario Airport Fire Alarm

5.4. Acceptance Criteria

Contractor meeting all the requirements of the contract documents, including contract, plans, specifications, Minimum Qualifications.

Minimum Contractor License qualifications:

• Class A General Engineering Contractor

• Class B General Building Contractor

• C-10 Electrical Contractor

• C-16 Fire Protection Contractor

At the time of bid, the Contractor must possess a valid contractor license with one of the above classifications. The Contractor's failure to possess the specified license shall render the Bid as non-responsive and shall act to bar award of the contract to any Bidder not possessing said license at the time of bid, unless exempted by federal or state law.

Contractors must demonstrate successful experience performing airport, campus-wide, or similarly complex fire alarm replacement projects. The contractor must employ personnel with current NICET Level-III Fire Alarm Systems certification or hire who will be directly responsible for system design oversight, installation supervision, testing, and commissioning.

5.5. Work Plan

Construction documents which include specifications and plans outlining and describing the work can be found in the Attachments section of this IFB.

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 8

5.6. Anticipate Contract Term

Proposers should anticipate entering into an agreement with the OIAA for a term of 2 years in the third quarter of the 2026-2027 Fiscal year.

6. Bid Instructions

All interested vendors are required to submit all bids/proposals and questions electronically through OpenGov by the deadline listed above. Use "2026-IFB-086- 2027PS001 - Campus-Wide

Fire Alarm System Replacement" as the subject line for all submissions. Hard copies will not be accepted. All submissions must be in the following format:

• Portable Document File (PDF) While there is no formal file size limit, larger files may result in longer upload times. We recommend keeping files sizes to 15MB where possible.

• OIAA may choose to print your submission, paper size should not exceed 8.5-inch by 11-inch.

• The main body fonts must be a minimum of 12 points, figure captions and callouts may use smaller fonts.

• A one-page cover must state the "2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm

System Replacement" and include the prime firm name, contact person name, direct telephone or mobile phone number, and email address

• Page count should not exceed thirty (30) pages. (Excluding the Administrative

Requirement documents)

(Failure to include this information on the cover may result in disqualification).

7. Submission Instructions

7.1. Bid Form and Schedule of Work and Prices

The bid must state the amounts for which the bidder proposes to supply all material and perform all work required by the Contract Documents. The Unit Price shall be provided in words, and Total Price shall be written in figures. The Project Total shall be written in words and figures. All blank spaces in the bid must be properly filled in, and the phraseology must not be changed. Modifications are not permitted. Any space left blank, any unauthorized addition, change, condition, limitation or provision attached to the bid may render it non-responsive and may cause its rejection by the OIAA. Alterations by erasure or interlineations must be explained or noted on the bid over the signature of the bidder. No telegraphic modification of a bid will be considered. Bidders must acknowledge receipt of all addenda in the space provided. The bid shall meet all of the requirements set forth herein.

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 9

7.2. List of Subcontractors

In accordance with the California Subcontractor Listing Law, a list of all subcontractors is required to be submitted with the bid on the form titled List of Subcontractors provided by

OIAA.

The list of subcontractors who are assigned a portion of the work in an amount in excess of one-half of one percent of the prime’s bid shall comply with the requirements of California

Public Contract Code (PCC) § 4100 – 4113 (the Subletting and Subcontracting Fair Practices Act).

7.3. Minimum Qualifications (Prime Bidder’s Experience)

Minimum Qualifications and Licensing Requirements:

1. Campus-Wide Fire Alarm Replacement Experience o The Prime Bidder/Proposer shall have successfully completed a minimum of three

(3) campus-wide fire alarm replacement projects within the past ten (10) years. Each project shall have included the replacement, modification, or upgrade of fire alarm systems across multiple buildings or facilities and shall have been completed within the past ten (10) years.

o The Prime Bidder/Proposer shall submit documentation demonstrating compliance with these minimum experience requirements with its Bid/Proposal. The documentation shall identify, at a minimum, the project name and location, owner, contract amount, scope of work, completion date, and the Prime Bidder/Proposer's role in the project.

2. Joint Venture Qualifications o If the Bidder/Proposer is a Joint Venture, the Joint Venture entity shall demonstrate compliance with the Minimum Qualifications stated herein and shall submit the required project experience documentation. Alternatively, a Joint Venture may satisfy the experience requirement if each individual Joint Venture member submits its qualifying project experience, and at least one (1) Joint Venture member independently meets all applicable Minimum Qualifications. Experience obtained solely as a subcontractor shall not be used to satisfy the Prime Bidder/Proposer experience requirement unless specifically approved by the Airport in the solicitation documents.

3. Contractor Licensing o The Prime Bidder/Proposer shall hold and maintain valid and active California contractor licenses in the classifications applicable to the Work, including:

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 10 o Class A – General Engineering Contractor o Class B – General Building Contractor o C-10 – Electrical Contractor o C-16 – Fire Protection Contractor o The Prime Bidder/Proposer shall self-perform a minimum of thirty-five percent

(35%) of the total Project Work. All subcontractors shall possess the appropriate and valid California contractor license classification(s) required for the work they perform.

o Failure to satisfy the Minimum Qualifications or to possess the required California contractor license(s) shall result in the Bid/Proposal being deemed non-responsive and subject to rejection, in accordance with applicable California law, including

California Business and Professions Code Section 7028.15(e).

8. Format

8.1. Signing of Bid

By signing the bid, the bidder is stating: 1) the facts represented in the bid are true and correct,

2) the bidder provided accurate contact information including telephone number(s) and e-mail address, and 3) the signer has authority to sign on behalf of the contracting entity.

8.2. Only One Bid Accepted

The OIAA will accept only one bid for this NIB from any one bidder. This includes bids submitted under different names by one firm, corporation, partnership, or joint venture. Evidence of collusion among bidders shall be grounds for exclusion of any bidder who is a participant in any such collusion.

8.3. Joint Ventures or Partnerships

If the bidder is a partnership or joint venture, the bidder must submit, with its bid, a copy of the partnership or joint venture agreement. That agreement must describe the scope and amount of work each participant will perform and contain a provision that each participant will be jointly and severally liable to OIAA for completing all of the work and to third parties for all duties, obligations and liabilities which arise out of the joint venture’s performance of the work.

Each member of the joint venture or partnership must respond to all elements of the

Administrative Requirements separately, and a copy of each joint venture or partnership agreement must be included with the Administrative Requirements Forms.

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 11

8.4. Cost of Bids

OIAA is not responsible for any costs incurred by bidders while preparing or submitting bids. All bidders who respond to solicitations do so solely at their own expense.

8.5. Withdrawal of Bids

At any time prior to the Bid Opening Deadline, a bidder may withdraw, revise, modify, or change their bid. The bid will be returned un-opened. A bidder may not withdraw its bid submittals for one hundred and eighty (180) days from the date bids are due, or until after a contract for the work described in these bid documents is fully executed by OIAA, whichever date is earlier.

9. Administrative Requirements

Bidders/Proposers must complete and submit the following signed documents with their proposal/bid. The following items are required to be submitted with all proposals/bids:

o Small Business Certifications (or “N/A” if not applicable) o Small Business & Subcontractor Letter of Intent (LOI) o List of Subconsultants (Bidder's List Collection Form) o Affidavit of Non-Collusion -This form must be notarized prior to submission. Failure to provide a notarized version may result in disqualification.

o Conflict of Interest Disclosure Form o Confidentiality and Non-Disclosure Form o Supplier Information Form o W-9 Form o Prime Bidder Experience Form

NOTE: Failure to submit the required forms or failure to include the acknowledgments as instructed in the forms may render the bid/proposal non-responsive and may result in its rejection.

9.1. You acknowledge that you have read and understand the OIAA DBE Program Plan including the Small Business Element? **

The OIAA DBE Program Plan including the Small Business Element is available by clicking here:

https://www.flyontario.com/business-development/procurement/dbe-program

Select the icon that applies.

☐ Please confirm

*Response required https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement/dbe-program

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 12

9.2. Small Business Certifications*

Upload any small business certifications (SBE/SB-Micro/SB-PW/SB etc.) that your organization, partners, or subcontractors hold. If not applicable, upload a document stating "N/A".

*Response required

9.3. Small Business & Subcontractor Letter of Intent (LOI)*

Please download the below document, complete, and upload it in this section.

This form must be completed for each small business subcontractor included in your bid/proposal. If you are partnering with multiple small businesses, please upload a separate form for each.

If not applicable, upload a document stating "N/A".

• Small_Business_-_Letter_of_...

*Response required

9.4. List of Subconsultants (Bidder's List Collection Form)*

Please download the below document, complete, and upload to include the requested information for the prime contractor/consultant(s) and subcontractor(s)/subconsultant(s).

If the prime contractor is the only bidding entity and there are no subconsultants or subcontractors, please complete and return the form with only the prime bidder’s information.

• ONT_List_of_Subconsultants-...

*Response required

9.5. Affidavit of Non-Collusion*

This form must be notarized prior to submission. Failure to provide a notarized version may result in disqualification.

Please download the below document, complete, sign, and upload.

• AFFIDAVIT_OF_NON-COLLUSION_...

*Response required

9.6. Conflict of Interest Disclosure Form*

All persons or organizations seeking contracts or agreements with the OIAA must complete and submit this OIAA Conflict of Interest Disclosure Form along with the bid/proposal.

NOTE: Failure to comply with this requirement may cause your bid/proposal to be declared nonresponsive.

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Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 13

Any questions regarding the information required to be disclosed in this form should be directed to OIAA’s General Legal Counsel, especially for any “yes” responses to questions in this form, which may also disqualify your organization from submitting an offer on the bid/proposal.

Please download the document below, complete, and sign.

Upload completed and signed document here.

• OIAA_Conflict_of_Interest_D...

*Response required

9.7. Confidentiality and Non-Disclosure Form*

Please download the documents below, complete, and sign.

• OIAA_Confidentiality_Non-Di...

*Response required

9.8. Supplier Information Form*

Please download the below documents, complete, and upload.

• Supplier_Information_Form.pdf

*Response required

9.9. W-9 Form*

Upload your organizations current W-9 form.The form must be signed and dated with the last

12 months. The latest tax form can be found here: https://www.irs.gov/forms-instructions.

*Response required

9.10. Prime Bidder Experience Form*

Please download the below document, complete, and upload.

It can also be found under "Attachments" listed as J – Prime Bidder Experience Form.

• Prime_Bidder_Experience_For...

*Response required

9.11. Draft Contract Terms

Bidders/Proposers should anticipate entering into an agreement with the OIAA that will be largely similar to that of the draft included in this solicitation.

9.11.1. Please download the below documents.

• Contract_Placeholder_Notice...

9.11.2. By selecting the box below, you confirm that you have read and understood the Draft Contract Terms.* 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https://www.irs.gov/forms-instructions https://government-project.s3.us-west-2.amazonaws.com/304663/3837758d-faa5-4f1f-bd22-7cd2cc2bae54_Prime_Bidder_Experience_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/304663/d7c11083-c36f-4792-a7cd-844ca9308f81_Contract_Placeholder_Notice.pdf

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 14

NOTE: Questions regarding the terms and conditions of the draft contract should be submitted during the open RFI period of this solicitation.

☐ Please confirm

*Response required

9.12. Bid Submission

9.12.1. Bid Submission (Excluding Pricing)*

Submit your bid response, excluding pricing, solely in this section. Failure to do so may result in the Bid being deemed non-responsive.

*Response required

9.12.2. Bid Price*

Please download the below document, complete, and upload.

Submit your bid price solely in this section. Failure to do so may result in the Bid being deemed non-responsive.

• Attachment_D-Cost_Proposal_...

*Response required

9.13. Conditional - Requirements for successful Bidder/ Proposer Requirements due prior to award of contract:

• Project Labor Agreement Requirement

• Certification of Insurance

• Copy of successful Bidder's/ Proposer's City of Ontario Business License

• Supplier Onboarding (Graphite)

9.13.1. Project Labor Agreement Requirement*

This project is subject to a Project Labor Agreement (PLA). The successful bidder will be required to comply with Attachment H - OIAA Executed PLA 2021.

☐ Please confirm

*Response required

9.13.2. Certificate of Insurance Requirement

Please download the document below for the type of insurance required from successful proposer.

• Insurance_Requirements_Plac...

9.13.3. City of Ontario Business License*

https://government-project.s3.us-west-2.amazonaws.com/304663/f5e902cf-e753-4642-b3ab-0d36b7ddf9f1_Attachment_D-Cost_Proposal_OIAA_Ontario_Airport_Fire_Alarm.xlsx https://government-project.s3.us-west-2.amazonaws.com/304663/001e597b-a994-4771-b20e-4e620078d95b_Insurance_Requirements_Placeholder_Notice.pdf

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 15

Please confirm that you will provide a copy of your City of Ontario Business License and/or confirmation response prior to Award of Contract and/or Commencement of Work.

☐ Please confirm

*Response required

9.13.4. Supplier Onboarding (Graphite)*

The successful Bidder(s)/Proposer(s) will be required to complete supplier onboarding through

Graphite in order to be established as a supplier.

This process includes submission of required documentation and completion of all onboarding steps.

☐ Please confirm

*Response required

10. Bid Evaluation and Awarding

10.1. Information Requested and Not Furnished

The information requested and the manner of submission is essential to permit prompt evaluation of all bids. Accordingly, OIAA reserves the right to declare as non-responsive and reject any bids in which information is requested and is not furnished or when a direct or complete answer is not provided.

10.2. Right to Verify Information

OIAA reserves the right to verify all submitted information, including contacting the referenced clients. All information stated in the bid shall be factual, truthful and shall not be misrepresented in any manner. Any information stated in the bid found to be a misrepresentation of past experiences shall be considered as grounds for disqualification of the bid.

10.3. Evaluation of Bids and Bid Errors

The bidder is liable for all errors or omissions committed by bidder in preparing the bid and for any consequences due to the errors or omissions. Bidders will not be allowed to alter, correct, or amend bid documents after the due date and time of submission.

10.4. Mathematical Corrections on Bids

In the case that the amount listed in the Total Price is not the correct sum of the Unit Price multiplied by the Quantity, the Unit Price amount shall govern and the Total Price will be corrected. An exception to this is if, in the view of the OIAA, the Total Price is clearly and obviously correct, the Unit Price is clearly and obviously incorrect, and the intent of the bidder is clear and obvious, then the Unit Price will be corrected and the Total Price unaltered. In either case, the Project Total amount will be adjusted accordingly.

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 16

If the Project Total amount listed is not the correct sum of the Total Price, the Total Price shall govern, and the Project Total will be corrected accordingly.

In the case that the amount listed in the Unit Price of a Bid Alternate identified as “Must Match

Base Bid Unit Price” does not match the Unit Price of the Base Bid, the Base Bid Unit Price amount shall govern, and the Total Price will be corrected along with the Project Total amount accordingly.

10.5. Incorrect Bid Information

If OIAA determines that a bidder has provided incorrect information for consideration in the evaluation process, which the bidder knew or should have known was materially incorrect, that bidder may be deemed non-responsive and the bid may be rejected.

10.6. Prohibition of Alternate Terms and Conditions

Bidders may not submit their own contract terms and conditions in response to this IFB. If a bid contains supplemental terms and conditions, OIAA, at its sole discretion, may determine the bid to be a non-responsive counter offer, and the bid may be rejected.

10.7. Waiver of Minor Administrative Irregularities

OIAA reserves the right, at its sole discretion, to waive minor administrative irregularities contained in any bid submitted for this IFB.

11. Required Licenses

The procedures and time limits outlined in this section are mandatory and are the bidder's/proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the bid/proposal non-responsive.

Prime Bidder Licensing and Self-Performance Requirements

The Project will be delivered using the Design-Build method. The Prime Bidder/Proposer shall hold a valid and active California contractor’s license in the classification(s) required to perform the Work, including the following:

• Class A – General Engineering Contractor

• Class B – General Building Contractor

• C-10 – Electrical Contractor

• C-16 – Fire Protection Contractor

The Prime Bidder/Proposer shall self-perform a minimum of thirty-five percent (35%) of the total Project Work, excluding work specifically identified by the Airport as eligible for subcontracting.

Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 17

The Prime Bidder/Proposer shall be properly licensed in accordance with the California Business and Professions Code. Failure to possess the required license classification(s) at the time of bid/proposal submission, or failure to maintain the required license(s) throughout the Project, shall result in the Bid/Proposal being deemed non-responsive and subject to rejection, pursuant to California Business and Professions Code Section 7028.15(e).

The Prime Bidder/Proposer shall be responsible for ensuring that all subcontractors performing portions of the Work hold the appropriate and valid California contractor’s license classification for the work they perform.

12. Bid Bond/Proposal Bond

The procedures and time limits outlined in this section are mandatory and are the bidder's/proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the bid/proposal non-responsive.

Bid/Proposal Bond:

The bid/proposal must be accompanied either by a check certified by a responsible bank, or a cashier’s check issued by a responsible bank, or a corporate surety bond of a responsible surety company for an amount not less than ten percent (10%) of the amount bid, payable to the order of the Ontario International Airport Authority, as a guarantee that the bidder/proposer to whom the contract is awarded will enter into the proposed contract and furnish the required bonds and as liquidated damages for any loss which may accrue from failure to do so; such payment, however, not to preclude recovery by OIAA or any amount over and above said sum to which OIAA sustains damage by reason of such failure or refusal. No bid will be considered unless accompanied by such check or bond.

If submitting a bond, bidders/proposers must use the bid bond provided herewith.

Bidders/proposers are hereby advised that this bond guaranteeing to OIAA the full 10% penal sum thereof, regardless of the OIAA’s actual damages should the bidder/proposer fail to enter into the contract and furnish the required bonds, will be acceptable. Submission of an incorrect bond may cause the bid to be non-responsive and result in its rejection.

OIAA reserves the right to cash such check and hold the proceeds. The proceeds will become the property of OIAA if the bidder to whom the contract is awarded fails or refuses to execute the contract and bonds within thirty (30) days after the contract is awarded. Otherwise, the check or bond accompanying the successful bid will be returned upon execution of the contract. Bonds and checks accompanying the rejected bids will be returned upon award of the contract.

Note: Proposers are required to submit the original signed and notarized Bid/Proposal Form and Bond to the OIAA within seven (7) working days from bid/proposal submittal to

Ontario International Airport Authority, Invitation For Bid #2026-IFB-086 - 2027PS001 - Campus-Wide Fire Alarm System Replacement 18

Attention: Procurement Services, 1923 East Avion Street, Ontario, CA 91761

Performance Bond, Payment Bond, and Bond Recordation:

After award of contract, but before any work is performed under the contract, the successful bidder will be required to file:

• An annual Performance Bond (to guarantee faithful performance of all work).

• An annual Payment Bond (to guarantee claims of material suppliers and mechanics and laborers employed by and working under the contract.

New or renewal, annual Performance and Payment bonds must be submitted to OIAA and approved as to form by General Counsel before the contractor may begin work on each subsequent contract year. The annual Performance Bonds and Payment Bonds shall be for not less than 100 percent (100%) of the annual contract amount. Each of the annual Performance and Payment bonds must be issued by a surety who is authorized to issue bonds in California.

Performance Bond and Payment Bond compliance obligations will be monitored by the contract administrator. However, it is the Contractor’s responsibility to ensure that all required

Performance and Payment Bonds are in place throughout the term of the Contract. No service shall be provided under the contract and no payments will be made unless all required bonds are approved by OIAA and are in place at all times during the term of the contract. Failure to submit bonds as specified will result in the suspension or termination of the contract.

The successful bidder must submit Bonds no later than ten (10) business days following written notification of pending award by the OIAA. If the Bonds have not been received within the ten

(10) business days, the bidder may be determined to be non-responsive. The OIAA may then notify the next lowest responsive, responsible bidder/proposer.

Bond Recordation:

It is the successful bidder’s responsibility to file the Executed Payment Bond and…