Attachment 9 - SOW - MDOC.docx

Enter your company name Attachment 9 – Statement of Work - MDOC

REQUIREMENTS MICHIGAN DEPARTMENT OF CORRECTIONS (MDOC)

Contractor must provide Court Reporting Services and otherwise do all things necessary for or incidental to the performance of work, as set forth in the individual Agency Statements of Work listed below. For each individual Agency Statement of Work the Bidder must also acknowledge and indicate compliance in the Bidder Response box provided.

1) Security: The Contractor will be subject to the following security procedures:

a) No active police warrants or pending charges on any staff assigned to this contract, including subcontractors.

b) MDOC reserves the right to approve, decline, or remove Contractor staff from providing services on this Contract.

c) Contractor staff that provide direct services to offenders (prisoner, parolee, probationer), handle or may have access to offender records, or provides supervisory services to staff performing these functions, must complete the Law Enforcement Information Network (LEIN) Information Form at the start of the contract and annually thereafter, as directed by the Michigan Department of Corrections.

d) The completed LEIN Information Form must be sent to the MDOC-PMCD-FOA-LEINS@michigan.gov and approved by MDOC prior to Contract staff working with MDOC offenders. There is no cost associated with the LEIN. The LEIN form will be provided to the Contractor.

e) Contractor must perform background checks on subcontractor staff prior to their assignment. Documentation must be provided upon request to the State of Michigan. Contractor is responsible for all costs associated with processing the background checks. The State, in its sole discretion, may also perform background checks. The background check must include the Michigan State Police Internal Criminal History Access Tool (ICHAT), or the municipal/federal equivalent. The Contractor must maintain a copy of the background check(s) for auditing purposes.

f) Contractor staff may be required to complete and submit an RI-8 Fingerprint Card for Finger Print Checks to the MDOC.

g) The Contractor and subcontractor must verify and document whether a staff member assigned to the Contract is related to or acquainted with an offender receiving services under this Contract. For staff who are related to or acquainted with an offender, the Contractor’s staff member must complete the Offender Contact Exception Request (CAJ-202) as provided by the MDOC and submit it to the MDOC Program Manager or designee. The Contractor must ensure its staff complete the form and notify the MDOC Program Manager of any changes throughout the contract term. The Contractor must maintain a copy of the form in the employee’s personnel file for auditing purposes.

Bidder must comply with these requirements:

2) Prisoner Rape Elimination Act of 2003 (PREA), 42 U.S.C. § 15601: The Contractor must report any information concerning violations of PREA as soon as made aware of the alleged occurrence to the MDOC Program Manager and Contract Monitor.

Bidder must comply with these requirements:

3) Vendor Handbook: Contractor staff that provide direct services to offenders, handle or may have access to offender records, or provides supervisory services to staff performing these functions, must read and sign the MDOC Vendor Handbook (Attachment X) as directed by the MDOC. As deemed necessary, the MDOC Program Manager will provide the Contractor with a copy of the applicable Vendor Handbook via email. Any revisions to the documents will be emailed to the Contractor throughout the Contract period, and the Contractor must comply with all documentation provided.

Bidder must comply with these requirements:

4) MDOC Training: In accordance with MDOC instruction, Contractor staff and subcontractor staff, who provide direct services to offenders under this Contract, must participate in MDOC provided training. The Contractor staff and Subcontractor staff must complete training before receiving an independent work assignment. Exceptions may be made for transfers or employees with prior work experience at similar positions.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

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