Attachment 9 - COVID-19 Safety Protocols 12-14-21.pdf
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- Solicitation number
- 36C77622B0016
About this file
This document outlines COVID-19 safety protocols for contractors working at Department of Veterans Affairs facilities. It requires contractors to verify vaccination status or provide negative COVID-19 test results within three days prior to entry. All contractor employees are subject to daily screening, including temperature checks and questions from the COVID-19 screening tool. They may be denied entry for failing screening and must notify their contracting officer representative if their ability to perform the contract is jeopardized. It also specifies that contractors performing work away from VA locations but having direct patient contact must self-screen daily using the screening tool. For indefinite delivery contracts, contractors must comply with these supplemental requirements for any existing task or delivery orders.
The related federal contract opportunity is a solicitation from the Department of Veterans Affairs Technology Acquisition Center Austin for construction services to build a consolidated social work clinic space at an unspecified VA location.
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Text version
Last Updated on Tuesday December 14, 2021
VHA Supplemental Contract Requirements for Combatting COVID-19
1. Contractor employees who work in or travel to VHA locations must comply with the following:
a. Documentation requirements:
1) If fully vaccinated, contractors shall show proof of vaccination.
i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.
2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.
3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.
4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.
a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.
https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/
Last Updated on Wednesday, December 15, 2021
4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.
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