ATTACHMENT_8_-_CONFLICT_OF_INTEREST_AND_SOLICITATION_TRANSPARENCY_FORM.pdf

CITY OF PHOENIX

RETIREMENT DEPARTMENT

LOCAL BOARD LEGAL COUNSEL SERVICES

REQUEST FOR PROPOSAL

RTM RFP 25-002

RETIREMENT

OFFICE

ATTACHMENT 8 – CONFLICT OF INTEREST AND SOLICITATION

TRANSPARENCY DISCLOSURE FORM

This form must be signed and submitted to the Boards and all questions must be answered (or N/A) or your Offer may be considered non-responsive.

1. Name of person submitting this disclosure form.

First MI Last Suffix

2. Contract Information

Solicitation # or Name:

3. Name of individual(s) or entity(ies) seeking a contract with the Boards (i.e. parties to the Contract)

4. List any individuals(s) or entity(ies) that are owners, partners, parent, sublessees, joint venture, or subsidiaries of the individual or entity listed in Question 3. Please include all Board members, executive committee members and officers for each entry. If not applicable, indicate N/A.

5. List any individuals or entities that will be subcontractors on this contract or indicate N/A.

□ Subcontractors may be retained but not known as of the time of this submission.

□ List of subcontracts, including the name of the owner(s) and business name:

6. List any attorney, lobbyist, or consultant retained by any individuals listed in Questions 3, 4, or 5 to assist in the proposal or seeking the resulting contract. If none, indicate N/A.

LOCAL BOARD LEGAL COUNSEL SERVICES

7. Disclosure of Conflict of Interest:

A. City Code Section 43-34

Are you aware of any fact(s) with regard to this Solicitation or resulting contract that would raise a “conflict of interest” issue under City Code Section 43-34?

“An elected City official or a City employee shall not represent any person or business for compensation before the City regarding any part of a procurement, including any resulting contract, if during the time the elected official is or was in office or the employee is or was employed by the City such elected official or employee played a material or significant role in the development of the Solicitation, any other part of the procurement, or the contract award.”

□ I am not aware of any conflict(s) of interest under City Code Section 43-34.

□ I am aware of the following potential or actual conflict(s) of interest:

LOCAL BOARD LEGAL COUNSEL SERVICES

B. ARS Sections 38-501 et. Seq. & City Charter Chapter 11

State law and the Phoenix City Charter and Code prohibit public officers or employees, their close relatives, and any businesses they, or their relatives, own from (1) representing before the City any person or business for compensation, (2) doing business with the City by any means other than through a formal procurement, and (3) doing business with the City without disclosing that the person has an interest in the contract. This prohibition extends to subcontracts on City contracts and also applies to parent, subsidiary, or partner businesses owned by a public officer or employee. See A.R.S. Sections 38-501 through 38-511, for more information (City Charter, Chapter 11, applies the state conflict-of-interest law to City employees).

Please note that any contract in place at the time a person becomes a public officer, or employee may remain in effect. But the contract may not be amended, extended, modified, or changed in any manner during the officer’s or employee’s city service without following city administrative regulations.

LOCAL BOARD LEGAL COUNSEL SERVICES

RTM RFP 25-001

Are you aware of any fact(s) with regard to this contract that would raise a “conflict of interest” issue under A.R.S. Sections 38-501 through 38-511 (See Arizona Revised Statutes regarding conflict of interest at www.azleg.gov).

□ I am not aware of any conflict(s) of interest under Arizona Revised Statutes

Sections 38-501 through 38-511.

□ I am aware of the following conflict(s) of interest:

8. Acknowledgements

A. Solicitation Transparency Policy – No Contact with City or Board Officials or Staff During Evaluation

I understand that a person or entity who seeks or applies for the Board contract, or any other person acting on behalf of that person or entity, is prohibited from contacting City or Board officials and employees regarding the contract after a Solicitation has been posted.

This “no-contact” provision only concludes when the contract is awarded at Board meeting and affirmed by Council. If contact is required with a City or Board official or employees, the contact will take place in accordance with procedures by the City. Violation of this prohibited contacts provision, set out in City Code Sections 2-190.4 and 43-36, by Offerors, or their agents, will lead to disqualification.

B. Fraud Prevention and Reporting Policy

□ I acknowledge that the City has a fraud prevention and reporting policy and takes fraud seriously. I will report fraud, suspicion of fraud, or any other inappropriate action to:

telephone no. 602-261-8999 or 602-534-5500 (TDD); or aud.integrity.line@phoenix.gov.

The Boards adhere to the Policy. The purpose of the fraud policy is to maintain the City’s and the Boards’ high ethical standards. The policy includes a way for our business partners to report wrongdoing or bad behavior. Suspected fraud should be reported immediately to the Phoenix Integrity Line. The City has adopted a zero-tolerance policy regarding fraud.

http://www.azleg.gov/ mailto:aud.integrity.line@phoenix.gov

LOCAL BOARD LEGAL COUNSEL SERVICES

RTM RFP 25-001

OFFICE

OATH

I affirm that the statements contained in this form, including any attachments, to the best of my knowledge and belief are true, correct, and complete. Should any of the answers to the above questions change during the course of the contract, particularly as it relates to any changes in ownership, applicant agrees to update this form with the new information within 30 days of such changes. Failure to do so may be deemed a breach of contract.

PRINT NAME TITLE

SIGNATURE DATE

COMPANY (CORPORATION, LLC, ETC.) NAME and DBA