PERFORMANCE WORK STATEMENT

ARCHITECT-ENGINEERING SERVICES

TO PROVIDE “FOR CONSTRUCTION” DESIGN PACKAGE

FOR FSPM25SL017 - RENOVATE FEDERAL COURTHOUSE, B2800

EDWARDS AIR FORCE BASE

REQUEST FOR PROPOSAL

7 JUNE 2025

Prepared by:

Phil Saxton Community Planning Office 412th CEG / CENPL Edwards AFB, CA 93524

FOR OFFICIAL USE ONLY

Performance Work Statement

ARCHITECT-ENGINEERING SERVICES

Contract No. FA930121D0010 Task Order TBD

7 June 2025

1.0 General Purpose and Scope

This Performance Work Statement (PWS) sets forth the desired outcomes and performance requirements for services required to provide Architect-Engineering services to develop a construction design package for the renovation/conversion of existing interior administrative space into a Federal Courthouse, building 2800 at Edwards AFB. The Base is designated as a remote and isolated installation that is located roughly 100 miles north – northeast of Los Angeles, California. It is home to the 412th Test Wing, whose mission is to conduct developmental and operational testing of aircraft weapon systems before entering the Air Force inventory. The Base is also home to Headquarters Air Force Test Center, Air Force Research Laboratory Detachment 7, NASA Armstrong Flight Research Facility, and several other tenant units.

Building 2800, is a single-story, general purpose administrative office space (see building location ariel image Appendix A). The facility, originally constructed in the 1950’s, is approximately 46,000 square feet in interior space. The facility has two primary tenants, the AFTC Contracting Office, and the 412 TW Staff Judge Advocate Office. The purpose of this project is to develop a design package to renovate/convert a portion of the existing facility, approximately 11,500 SF, of under-utilized space into a Federal Courthouse and expanded Staff Judge Advocate offices.

The Contractor will follow, to the extent practical, the Air Force Base Legal Facilities Design Guide in preparing the renovation design (Appendix B). The Contractor shall furnish all labor, management, investigations, studies, travel, facilities, supplies, equipment, and materials to perform the required services. The Contractor is responsible for determining what disciplines and skill sets are required for accomplishing the work under this PWS and form a team accordingly.

The Contractor shall accomplish the required services and furnish to the Government design packages and other data together with supporting material developed during the period of service as set forth herein. All source data and products are property of US Government and should be provided upon completion of the Task Order to the project manager in both native data and final product form, without the need for proprietary data systems for the US Government to process the data. During the execution of work, the Contractor shall provide adequate supervision and quality control to assure the accuracy, quality, timeliness, and completeness of the work. Subcontractors' service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

The Government Contracting Officer (CO) or Contracting Specialist (CS), after coordination with the CO, must approve any deviations from this PWS, including those recommended by the Government Project Manager (PM) during the production and review process.

1.1 Objectives

The Architect-Engineering Services support will include preparation of a construction design package, to include a cost estimate to renovate / convert a portion to building B2800 into a Federal Courthouse, and expand the footprint of the existing Staff Judge Advocate offices. The Contractor shall furnish all labor, management, investigations, studies, travel, facilities, supplies, equipment, and materials to perform the required services. The Contractor is responsible for determining what disciplines and skill sets are required for accomplishing the work under this PWS and form a team accordingly. The Contractor shall be responsible for obtaining and maintaining any registrations, certifications, licenses, permits, warrants or permissions as required for the performance of this Task Order. The Contractor shall accomplish the required services and furnish to the Government design packages, renderings, construction cost estimates and other data together with supporting material developed during the period of service as set forth herein. All source data and products are property of the US Government and should be provided upon completion of the Task Order to the project manager in both native data and final product form, without the need for proprietary data systems for the US Government to process the data. During the execution of work, the Contractor shall provide adequate supervision and quality control to assure the accuracy, quality, timeliness, and completeness of the work.

Subcontractors' service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Subcontractors' service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall provide information in the form of text, graphics, maps, and photographs, on the factors that affect the physical development and project execution. Primary technical services shall be performed by individuals in the field of architectural, planning, and engineering professions.

This task order will consist of five (5) tasks as noted in Table 1 of Section 1.1 Objectives.

Products shall be prepared in accordance with:

• UFC 2-100-01, Installation Master Planning

• AFI 32-1020, Planning and Programming Built Infrastructure Projects

• Air Force Base Legal Facilities Design Guide

• Air Force Corporate Facilities Standards and the Installation Facilities Standards

• Edwards Air Force Base Design Guide

• All applicable UFC and Building Codes

All applicable standards, including those that are not referenced or listed, constitute criteria for the execution of this task order.

Table 1 Tasks Task Number Task Title (Line Item) Location

Task 1 Contract Kickoff Meeting Virtual Task 2 Project Management Virtual Task 3 Data Gathering / Stakeholder

Interviews / Courthouse Design Package 35% IFR

Virtual & On-site

Task 4 Courthouse B2800 Design On-site Review, 35% and 95% IFR

On-site

Task 5 Courthouse B2800 Design Package:

65% IFR, 95% IFR, 100% IFC

Virtual

1.2 Period of Performance

The contracted period of performance for this task order is 180 days from award.

1.3 Project Locations

Work will be completed primarily at the contractor’s office and partially on-site at Edwards

AFB.

1.4 Precedence

This PWS provides specific instructions for the execution of this task order and, in cases of conflict, takes precedence over the basic requirements of the Indefinite Delivery Contract (IDC) which this Task Order will serve under.

1.5 Direction

The Contractor shall accept direction only from the Contracting Officer (CO) for this PWS. Any changes to the project scope or other provisions of this PWS must be authorized in writing by the

CO.

1.6 Scope Review

Prior to submission of the proposal for the performance of this scope of services, the Contractor shall review the Scope and provide comments on any errors, omissions, inconsistencies, new industry standards or procedures which would provide the customer with a better end product.

Please contact the Contracting Officer immediately if you have any suggestions or questions.

1.7 Quality Control

The Contractor shall be responsible for Quality Control of all submittals under this task order. The minimum requirements for the quality control plan (QCP) are given in ER 1110-1-12, Quality Management, and the project PWS. The QCP is the Contractor firm’s management plan(s) for execution of the contract. The QCP describes the way in which the Contractor will produce the deliverables, the steps that will be taken to control quality, and an assigned point-of-contact within the Contractor firm’s organization responsible for ensuring compliance with the QCP. The QCP will be modified to include any changes to the contract that occur.

The Contractor shall submit a Quality Control Plan within 5 workdays of task order award electronically to the PM and CO which describes the quality control processes and methods of review, with personnel assignments, which will ensure a quality check and quality deliverables.

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor is responsible for quality control (QC) of the technical products, reports, and submissions produced under this statement of work. The A- E’s QC activities must consist primarily of:

a. Development and execution of a Quality Control Plan (QCP),

b. Internal QC

1.8 Data Rights

The Government has unlimited rights to all documents/material produced under this Task Order.

All documents and materials, to include the source codes of any software, produced under this Task Order shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without obtaining written permission from the Contracting Officer before any release. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Project Description

This Task Order will include preparation of the stated products as described in Section 3.0 – Product Scope. Key stakeholders will be determined at the contract kickoff meeting and throughout the duration of the Period of Performance (PoP). The Contractor will coordinate these items with the 412 Civil Engineering Group, Project Management team as authorized by the CO.

3.0 Product Scope

3.1 Task 1 – Contract Kickoff Meeting (Virtual)

The Contractor shall host a virtual contract kick-off meeting no later than 14 calendar days after contract award. The Contractor shall assume the kick-off meeting will be held via teleconference and will be conducted prior to initiation of any work requirements. The purpose of the contract kick-off meeting will be to provide an introduction of both contractor and Government personnel, discuss the contractual requirements, discuss the overall project schedule, monthly progress meeting schedule, on-site data gathering, on-site design review, and lay out the path forward for successful contract execution. The meeting will also include a discussion of the Contractor’s draft Project Management Plan (PMP). The contractor must prepare and submit a summary of the meeting minutes no later than 5 calendar days after the meeting is held for review and comment.

3.2 Task 2 – Project Management (Virtual)

3.2.1 Project Management Plan (PMP)

The Contractor shall develop, submit, and maintain a detailed Project Management Plan (PMP) for all Tasks described in the PWS. The draft PMP shall be submitted within 14 calendar days of contract award; Government comments to the draft PMP will be reviewed during the Contract Kick-off Meeting. The Contractor shall resolve review comments and submit the Final PMP as a pdf via email to the PM within 14 calendar days of the Contract Kick-off Meeting.

The PMP shall be broken into individual sections with the following information in each section:

• Technical approach

• Schedule (including Gantt chart)

• Organization and integration of the project team

• Schedule management and project controls

• Quality management

• Project communications

• Stakeholders/POCs

• Quality Assurance Plan

• Accident Prevention Plan (APP)

• Any Other Required

In addition, the PMP shall specify the resources required for the planning, execution, control, and completion of the stated performance objectives. The PMP will present the Contractor’s approach for executing the entire project (the Work Plan), to include the provision of a PM to serve as the Contractor’s single point of contact for coordinating performance of the PWS requirements. The Work Plan will include a Gantt chart of the overall project’s master schedule tied to each task and its associated deliverables identified below and will be provided to the CO and Government PM. The master schedule will be submitted in pdf format. It is recommended the Work Plan’s master schedule be optimized through proposing concurrent events, as applicable, to meet the identified period of performance for this contract.

3.2.2 Monthly Project Status Meeting

Monthly Project Status meetings shall be held during the period of performance. The initial date and time for the first meeting will be established during the project kick-off meeting. The Contractor shall send out a TEAMS meeting invite to include a discussion agenda ahead of each meeting. The monthly project status meeting will be used to review and evaluate the overall progress of the project, as well as discuss any existing or potential problem areas. At a minimum, each meeting should provide a summary of work performed during the previous month, by task, highlighting important progress or key milestones achieved, work to be performed during the upcoming month, identification of issues encountered, identification of any potential issues, and new or open Request for Information (RFI) requirements. When needed, proposed changes to the master project schedule will be discussed.

3.3 Task 3 – 35% Design / Information Gathering / Stakeholder Interviews

The Contractor shall develop a 35% design package, to include drawings showing required architectural, mechanical, plumbing, electrical, civil, and fire protection (life safety) changes, narrative description of all required work, and cost estimate. Data collection is considered an on-going activity that positions the project for success. Data collection will occur before, during and after the Kick-off Meeting. Data will be assembled by the Contractor as required for development of a design framework to support the design process over the life of the project. The Contractor will be responsible for identifying and tracking data needs, and reporting data gaps throughout the project through the recurring status reporting.

The Contractor shall review all available and pertinent information such as existing

District Plans, SMS Builder Facility Condition assessment data, mission dependency indices, additional relevant reports and studies. These documents may reflect facility and utility capacities and utilization, planned facility sustainment, restoration, and modernization projects, environmental and cultural protection measures affecting future development of B2800.

However, the Contractor should not assume the accuracy of this information, and field validate as needed.

An on-site data collection site visit will be conducted. The Contractor will coordinate with the Government PM to establish dates for this site visit. It is anticipated that the site visit will require one (1) day of on-site work.

The consultant team will complete their reviews of the GFI prior to the data collection site visit.

All site visit activities will be coordinated through the primary installation point of contact according to his or her preferences for communication. The consultant team may use GFI results to draft questionnaires to be used during the on-site interviews during the data collection site visit.

The site visit will include time for interviews with key installation stakeholders, facility tours, and sit downs with Staff Judge Advocate (SJA) staff to discuss Courthouse and office expansion requirements, and Civil Engineering staff to review building condition data and identify potential building system design requirements. The Contractor will take detailed notes during interviews and other pertinent discussions and submit a summary to the Government PM one week following the data collection site visit.

3.4 Task 4 – On-Site Design Review

The Contractor shall conduct a comprehensive design review following issue of the 35% and 95% design packages on-site to satisfy the tasks within this PWS.

The Contractor will coordinate with the Government PM to establish dates for on-site design reviews. It is anticipated that each design review will require one (1) day of on-site work.

The primary objectives for the design review are: (1) Fully understand the vision SJA Leadership has for the Courthouse and office expansion; (2) Present the design to stakeholders for feedback and evaluation. This should include a discussion of the pros and cons of the design path as well as the preliminary construction cost of design concept; (3) Facilitate brainstorming of creative options/ideas to achieve the SJA vision; and (4) Ensure the design meets requirements, identifies potential issues, and aligns stakeholders’ goals on improvements before the design product if finalized.

At the beginning of the design review, the Contractor will present a Kickoff Briefing (In-Brief) to project stakeholders which will identify the design planning team (including key installation members), full project scope, process, schedule, and deliverables. The Contractor may visit Building 2800, as necessary, to further evaluate the facility condition of all major building systems. Photography of any kind shall be pre-coordinated through the Government PM and SJA. Digital copies of all photos must be provided at the end of the contract.

The Contractor will facilitate the design review and will bring any needed materials (design drawing printouts, 3D visualization (renderings) of interior spaces, tracing paper, markers, sticky-notes, etc.) to ensure stakeholders understand the proposed design and have an opportunity to provide constructive feedback, ask questions, and suggest improvements.

The Contractor will document the design review meeting by developing review meeting minutes and action items. The electronic minutes will be issued to the Government PM within five (5) days of the on-site review. .

3.5 Task 5 – Courthouse Design Package

This task is to develop a Design Package for the interior and exterior renovation of B2800, as may be necessary, to renovate / convert a portion to building B2800 into a Federal Courthouse, and expand the footprint of the existing Staff Judge Advocate offices. This task fully develops the design concept developed under Task 3 into a construction ready design package. The Contractor to provide (65%, and 95%) Issue for Review (IFR) design packages to include construction cost estimates. Design packages shall contain design drawings and specifications for: demolition, civil, structural, mechanical (plumbing, HVAC), electrical, fire protection, landscaping, pavements, safety and communication, as well as 3D visualization (renderings) of interior spaces. Provide design files electronically. Following the 95% review process the Contractor will finalize the design and issue (100%) Issue for Construction (IFC) design drawings, specifications document, 3D visualization (renderings) of interior spaces, and construction cost estimate. Provide files electronically as well as 4 sets of full size, 24x36 hard copy drawings and

(1) CD containing all design drawings, design narratives, and specifications. Files will include PDF, MS Word, MS Excel, and AutoCAD versions.

4.0 Schedule & Deliverables

4.1 Schedule

The tables below show the schedule of services and deliverables covered in this task order. The Contractor shall submit a schedule showing dates for all key submittals.

The days listed below are calendar days, including Saturdays, Sundays, and Federal holidays.

The Government must receive the deliverable by the start of the next business day. If the due date falls on a Saturday, Sunday, or Federal holiday, the Government expects receipt by the start of the next business day.

Table 2 Key Services or Deliverable

KEY SERVICE OR

DELIVERABLE DUE DATE Format Type

Draft PMP (Task 2) Within fourteen (14) calendar days of NTP PDF

Contract Kickoff Meeting (Task 1)

No later than fourteen (14) calendar days of NTP

PDF

Kickoff Meeting Minutes (Task 1)

No later than five (5) calendar days after the meeting is held

PDF

Final PMP (Task 2)

Within seven (7) calendar days of receipt of government comments to draft PMP

PDF

Monthly Teleconference (Task 2)

Monthly, starting within thirty

(30) calendar days of the kickoff meeting

PDF

Quality Control Plan Include with PMP submission PDF

Project Management Throughout PoP NA Data Gathering / Stakeholder Interviews / Courthouse Design Package 35% (Task 3)

Conduct on-site data gathering within fourteen (14) calendar days of final PMP.

Issue 35% design thirty (30) calendar days of data gathering on-site.

PDF

35% IFR On-Site Review (Task 4)

Within fourteen (14) calendar days of issuing the 35% design for Government review.

PDF

65% IFR Design Package (Task 5)

Within forty-five (45) calendar days of receipt of 35% on-sire review meeting.

PDF

95% IFR Design Package (Task 5)

Within forty-five (45) calendar days of receipt of Government comments on 65% design submittal.

PDF

95% IFR On-Site Review (Task 4)

Within fourteen (14) calendar days of issuing the 95% design for Government review.

PDF

100% IFC Design Package (Task 5)

Within fourteen (14) calendar days of receipt of government comments on 95% IFR

PDF and Hard Copy

4.2 Deliverables

Table 3 Deliverables Deliverables A B C D

Kickoff Meeting Minutes (Base Task 1) X X X Draft PMP & CPM Schedule (Base Task 2) X X Final PMP (Base Task 2) X X X Monthly Project Status TEAMS Meeting Minutes X X X X Quality Control Plan X X X 35% IFR DP1 Submittal X X 65% IFR DP1 Submittal X X 95% IFR DP1 Submittal X X 100% IFC DP1 Submittal X X X

4.2.1Associated Points of Contact Address List

The points of contact that correspond to the letters (A, B, C, etc.) in deliverable distribution schedule above are referenced below.

A. Contracting Officer:

Thomas Prothro 5 South Wolfe Avenue Edwards AFB, CA 93524 661-277-7018 Stephanie.holland@us.af.mil

B. 412 Civil Engineer Group Project Manager:

Bayram Kurbanov 225 North Rosamond Blvd Edwards AFB, CA 93524 661-277-1163 Bayram.kurbanov@us.af.mil

C. 412 Civil Engineer Group Alternate PM:

Philipp Shull 225 North Rosamond Blvd Edwards AFB, CA 93524 661-277-3495 Philipp.shull@us.af.mil

D. Additional Personnel: To be determined during the Kickoff Meeting

The above POCs will be the Contractor’s primary points of contact with the Government;

however, the Contractor shall not take directions that deviates from the terms of the PWS until the Contracting Officer (CO) formally modifies the PWS.

The Contractor shall appoint a Project Manager (PM) to serve as a single point of contact and liaison between the Contractor and the Government. The Contractor’s PM shall be responsible for the complete coordination of all work developed under this Task Order.

The Contractor shall coordinate submittal distribution with the Government POCs. The original transmittal letter will be addressed to the POC and will note that by information copy of that transmittal, appropriate review agencies are being provided copies of the work products and are requested to provide comments electronically to the POCs and to the Contractor firm by the due date. The original transmittal letter and all copies will include a schedule showing data distribution.

4.2.2 Deliverables

All Draft and Final Deliverables will be submitted electronically via DoD SAFE to the Distribution list noted above. Prior to submitting the final 100% IFC design, the Contractor will submit a single Pre-Final Check 100% IFC Submission hard copy full size set, 24x36 hard copy drawings, 3D rendering of interior spaces, specifications and design narratives. Hard copy deliverables will be sent by mail. Four (4) hard copies of the final 100% IFC deliverable will be printed full-size drawing set, narrative by discipline, 3DE renderings, project specifications, and construction cost estimate of 100% IFC design package. All documentation created by the Contractor in the development of the Design Package shall be delivered to the Government at the conclusion of the contract on DVDs. The DVDs shall provide all text, photos, and graphic data in their native format in MS Word format, MS Excel and Adobe.pdf format. MS Word deliverable with embedded graphics should also provide those graphics as separate files, suitable for quality scalable printing purposes (jpg, gif, tif, dwg, etc.).

5.0 Reviews & Conferences

5.1 Quality Assurance Reviews

5.1.1 Formal Reviews

The Government will perform a formal Quality Assurance (QA) check on the following:

a. The Government PM will be responsible for providing the comments to the Contractor and the Contractor shall be responsible for responding to, and incorporating (if appropriate), all comments from reviewers into the deliverables.

b. The Contractor maintains professional responsibility and liability for the deliverables. If, in the Contractor’s professional opinion, a QA comment either does not apply or the Contractor disagrees with it, then the Contractor shall not incorporate that comment into the deliverables. The Contractor shall respond to the comment “Do not concur.” and provide the comment submitter with an explanation of the disagreement. The Contractor shall also be prepared to discuss the position with the reviewer.

c. Excel spreadsheet will be developed by the Contractor to use for tracking and responding to comments.

5.1.2 Casual Reviews

The Contractor firm is responsible for ensuring compliance with all requirements in this task order. The Government will examine all deliverables submitted by the Contractor firm. If the Government finds deficiencies, the Contractor firm shall amend and resubmit as necessary.

5.2 Monthly Teleconferences

The Contractor is responsible for scheduling and holding monthly teleconferences with the entire project team. During the period of performance (POP) it may be beneficial to hold more frequent teleconference. If the need arises to adjust the frequency of these meetings, the frequency will be mutually agreed upon by both the Contractor and the Government PM. These meetings should allow for the contractor to discuss project status with the Government PM.

The Contractor will be required to take and provide Draft meeting minutes to the Government PM within 5 working business day of the biweekly call.

6.0 Technical Criteria, Standards/Specifications, General Requirements and

Government Furnished Information

The Contractor shall use the following standards as applicable for this project.

a. Installation Master Planning (UFC 2-100-01)

b. Planning and Programming Built Infrastructure Projects (AFI 32-1020)

c. Facility Requirements Standards (DAFMAN 32-1084)

d. Design: Air Force Base Legal Facilities Design Guide

e. International Building Code (IBC)

f. NFPA Life Safety Codes 13, 90A, 101

g. Uniform Federal Accessibility Standards and Americans with Disability Act

h. Architectural Barriers Act (ABA)

i. NFPA 70, National Electric Code

j. All applicable Federal, State and industry standards, including those not referenced constitute design criteria for this project

Some applicable federal, state, and industry standards are referenced in this scope of work. All applicable standards, including those that are not referenced or listed, constitute criteria for the execution of this task order.

7.0 Proprietary Specifications and Requirements

The Contractor firm shall avoid specifying proprietary materials, equipment, systems, or other features of the work unless the Contractor can demonstrate the use of such proprietary requirements will be advantageous to the Government (e.g. fire alarm transmitters and locksets that must be compatible with other products at the facility). The Government is prohibited from specifying proprietary requirements except in unusual circumstances which requires documentation and approval by the Contracting Agency Head or higher authority. If the Contractor firm can show that a proprietary material could be more advantageous to the Government, provide a description that includes the brand name and a general description of those salient physical, functional, or performance characteristics of the item.

8.0 Office Documents

8.0.1 The table below lists the software products the Government uses for work products produced through general-purpose office software (e.g. VE Study, Design Analysis, Etc.):

Table 4 Software Products

File Type Software Publisher Portable Document Format (*.pdf) Acrobat Adobe Hypertext transfer protocol (http) Internet Explorer Microsoft Word Processing (*.docx) WORD Microsoft Spreadsheets (*.xlsx) EXCEL Microsoft Slideshow presentations (*.pptx) POWERPOINT Microsoft eMail client (*.msg) OUTLOOK Microsoft Shapefiles (*.shp) ArcMap ESRI CADD AutoCADD Autodesk

8.0.2 The Contractor shall ensure the documents they produce and submit to the Government are compatible with these software packages. The Contractor shall be responsible for any file translation necessary to permit Government reading of documentation. The Contractor shall consult with the Government on the use of software not on this list to ensure the Government can read the files the Contractor will submit.

8.0.3 The Contractor shall consider readability and reproducibility in the preparation of documents. This includes (but is not limited to) font sizes, organization and layout of documents, paper sizes, and use of color documentation. Documents will be viewed primarily electronically (e.g. Adobe PDF on a computer screen) and not printed.

8.1 Units of Measure

The Contractor shall verify use of U.S. Customary, International, or other units in all work products.

8.2 Government Furnished Information and Materials

To be determined at the Contract kickoff teleconference.

9.0 Administrative Instructions

9.1 Communication

The Contractor primary point of contact POCs with the Government are listed in Section 4.2.1.

The Contractor may communicate with other project stakeholders as necessary to facilitate project delivery. The Contractor shall ensure that the CO and Government PM are included in all such communications – especially when such communications could potentially lead to a modification to this task order.

9.2 CO Communication

The Contractor may always contact the CO or the contract specialist assigned by the CO at any time about any issues involving this task order. See subsection “Work Authorization” below.

10.0 General Provisions

10.1 Ownership

10.1.1 The Government, for itself and such others as it deems appropriate, will have unlimited rights under this Task Order to all information and materials developed under this Task Order and furnished to the Government and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright. Unlimited rights under this Task Order are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the Contractor firm.

10.1.2 The Government will have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items. All text, digital files, data, and other products generated under this Task Order shall become the property of the Government.

10.2 Project Location Considerations and Base Access

The Contractor shall become acquainted with all available site related information to properly estimate the difficulty and/or cost of successfully executing the work under this task order.

Base access paperwork will be the responsibility of the consultant and should be prepared and submitted to the Government PM with adequate time for processing and approval prior to any on-site visits which will be determined during the kickoff meeting.

10.3 Work Authorization

The Contractor shall not accept instructions issued by any person employed by the Government other than the Contracting Officer, or the Contract Specialist acting within the limits of their authority, that impacts scope or cost. Any work done by the Contractor without being properly directed to do so will be done at the Contractor’s own risk. Furthermore, the Government will not take beneficial use of any work outside this scope of work without properly modifying the task order.

10.4 Subcontractors

The Contractor shall insert all appropriate provisions in all Subcontracts relating to this Task Order and shall ensure fulfillment of all contractual provisions by subcontractors. If at any time during the process of this Task Order, the Contracting Officer determines that any subcontractor is unsatisfactory or is not performing in accordance with the Task Order, the Government will inform the Contractor firm in writing accordingly and the Contractor firm shall take immediate steps to obtain acceptable performance or terminate the subcontract. Subletting by subcontractors is subject to the same requirements. The Contractor firm shall not construe anything in this Task Order to create any contractual relation between any subcontractor and the Government. The Contractor firm’s change of subcontractors must be done in accordance with the appropriate contract clause.

10.5 Confidentiality

10.5.1 The Contractor shall protect the confidentiality of all work accomplished under this PWS. If approached by the media or others not directly involved with the project, the Contractor firm shall refer them to the CO for response.

10.5.2 Quantity surveys and construction cost estimates shall remain the sole property of the Government, and shall not be made available to others for any purpose. The release of information concerning quantities and costs to prospective bidders is prohibited. The Contractor firm shall be aware of and take such precautionary measures as necessary to maintain the confidential nature of all estimates prepared under this Task Order.

10.6 Inspection and Acceptance

During the progress of work, all work, and all the Contractor’s or subcontractor's plant and equipment engaged in the work shall be subject to, and available for, inspection by the CO during normal office hours.

10.7 Inspection of Delivered Work

As soon as practicable after delivery of work in any installment, the Government will spot check for serious errors or an undue number of minor errors indicating mistakes or carelessness on the part of the Contractor firm. The CO may forego a thorough inspection and return the entire submittal for rechecking and correction by the Contractor.

10.8 Preliminary and Final Acceptance

Preliminary acceptance of work delivered at any stage may be the basis for estimating partial payments for completed work but shall not be construed as final acceptance. Preliminary acceptance of work delivered in any stage may be accepted; however, if proven by subsequent inspection to not be acceptable the stage shall be corrected by the Contractor. Final acceptance of the work will not be made until all work under the Task Order has been delivered and found to be acceptable. Acceptance does not relieve the Contractor firm of liability

10.9 Deficiencies

The Contractor shall correct the deficiencies and resubmit the documents or files in the quantities originally required and within a reasonable time as specified by the Contracting Officer. The Contractor shall bear the cost of correcting and re-submitting deficient work.

10.10 Certification of Computer Media

The Contractor shall scan all electronic deliverables for known viruses utilizing current virus detection software that is updated weekly for new virus profiles. Transmittal letters transferring files to the Government shall certify if this has or has not been accomplished.

10.11 Payment Requests and Progress Reports

Payment requests shall be based on approved submittal of deliverables. The Contractor will submit an AF 3000 Material Approval Submittal with all deliverables. Periodically the Contractor can request progress payments by submitting an AF 3065 Contract Progress Report for approval.

Once approved, the Contractor will upload their invoice to the Wide Area Workflow (WAWF) for tracking and payment. The Contractor shall send all AF 3000 and AF 3065 submittals directly to the CO/CS with info copy to the government PM. The following is a suggested progress payment schedule:

Completed Tasks Progress Payment Kick-Off / Data Collection & Stakeholder Interviews 10% 35% IFR Submission 15% On-Site Design Review – 35% Design 10% 65% IFR Submission 20% 95% IFR Submission 15% On-Site Design Review – 95% Design 10% Pre-Final Check 100% IFC Submission 10% 100% IFC Submission 10%

10.12 Verification of Government Furnished Information

Upon initial delivery of the Task Order and all Government furnished data, the Contractor shall inspect them and inform the CO if information is missing, no later than seven days after receipt.

The Contractor firm will thoroughly review the Government furnished data, conference minutes and other communications concerning the project which has transpired prior to the contract date. Should the Contractor find any conflict between the Government-supplied data and applicable codes, Government regulations, above referenced minutes, and communications, or if the cost estimate is determined to be in error such that it appears that the construction cost will exceed funds available, the Contractor shall inform the Government, in writing, within five days of the discovery.

10.13 Contractor Request for Information (RFI)

When the Contractor needs additional, or a clarification of, information from the Government to facilitate the services required by this Task Order, the Contractor firm shall submit a Contractor RFI requesting the needed information. The Contractor firm shall use a separate Contractor RFI for each unrelated request. Even though the information is requested by other documentation or methods such as, Confirmation notices, letters, memorandums, design analysis, annotated review comments, telephone conversations, conferences, meetings, discussions, oral conversations, etc., the Contractor shall document the requested information on a Contractor RFI. These requests, entitled “Contractor Request for Information” shall be numbered sequentially and shall fully explain the requested information and all ancillary information needed. The Contractor shall forward each Contractor RFI to the CO and Government PM as soon as the need for information is determined.

10.14 Photographs and Video Capture

The Contractor shall prepare digital photo documentation. Photography of any kind shall be coordinated through the Government PM. The Contractor shall use color and high contrast black and white photographs to illustrate subject matter. Photographs shall be well composed, avoiding background and foreground distractions (clutter, trash, unsightly vehicles, etc.).

Photographs shall be geographically linked to associated features with global positioning system coordinates. Digital copies of all photos must be provided at the end of the contract. Photo files names shall contain a brief description of the photo (i.e. 20120515_Bldg 1535.jpg). They shall be digitized, stored on a CD-ROM and linked to the test portion of the document.

Appendix A – Building 2800 Project Site

Appendix B – Air Force Base Legal Office Design Guide

See attachment.