Attachment 1 - A-E Basic Statement of Work.pdf

ATTACHMENT 1. A-E BASIC CONTRACT STATEMENT OF WORK

SOLICITATION

STATEMENT OF WORK

ARCHITECT-ENGINEERING TITLE I & TITLE II SERVICES

INDEFINITE DELIVERY / INDEFINITE QUANTITY

BASIC CONTRACT

EDWARDS AIR FORCE BASE

CALIFORNIA

23 MAY 2025

TABLE OF CONTENT

INTRODUCTION

1. SCOPE REQUIREMENTS

1.1. SCOPE OF WORK

1.2. TITLE I SERVICES

1.3. TYTLE II SERVICES

1.4. COST ESTIMATES

1.5. REAL PROPERTY DOCUMENTATION

1.6. SPECIFICATIONS

1.7. TASK ORDER PROCEDURES AND REQUIREMENTS

1.8. TASK ORDER SECURITY REQUIREMENTS

1.9. WORK PLAN

1.10. DELIVERABLES

2. GENERAL INFORMATION

2.1. HOURS OF OPERATION

2.2. BASE ACCESS REQUIREMENTS

2.3. BASE SECURITY REQUIREMENTS

2.4. REQUESTS/PERMITS

2.5. CONTRACTOR PERSONNEL

2.6. SUBCONTRACTORS

2.7. ENVIRONMENTAL

2.8. CONDITIONS OF WORK

2.9. SAFETY

2.10. INSURANCE LIABILITY

2.11. PAYMENT

2.12. CONTRACTING OFFICER (CO) AUTHORITY

2.13. PROJECT ENGINEER/MANAGER

2.14. EVALUATIONS, REVIEWS, AND RESPONSES TO CONSTRUCTION

2.15. MEETINGS

2.16. DOCUMENT ACCOUNTABILITY

2.17. GOVERNMENT FURNISHED ITEMS

2.18. DESIGN POLICIES AND CRITERIAS

2.19. REQUEST FOR INFORMATION (RFI)

3. APPENDIX - MAPS .................................................................................................................................................. ….30

INTRODUCTION

Edwards AFB has a requirement for an Architect-Engineer (A-E) Services Indefinite Delivery Indefinite Quantity (IDIQ) contract where the work will be required on an “as-needed” basis. Potential projects will require a multi-discipline A-E Service for the design and investigation of construction projects including, but not limited to: mechanical, electrical, fire protection, communication engineering, interior design, civil, structural, geotechnical and environmental engineering.

1. SCOPE REQUIREMENTS

1.1. SCOPE OF WORK

This is an IDIQ contract for A-E requirements at Edwards Air Force Base (AFB), California including the Air Force Research Laboratory (AFRL) and Air Force Plant 42 (in Palmdale, CA). The A-E firm shall be required to perform all or part of the services as identified in this Statement of Work (SOW) and to be more specifically identified in individual Task Orders (TOs). Individual projects will be processed as TOs which will be issued against the basic contract and will be executed in accordance with (IAW) the basic contract’s terms, conditions, this SOW, as well as each individual TO’s SOW. The A-E firm shall furnish all labor, material, supplies, equipment, superintendence, and transportation necessary to complete Task Orders for A-E services.

The following items within this document are intended to assist the A-E firm with understanding the purpose of this SOW. The sections below are not intended to provide a minimum or maximum amount of work required; specific scopes of work will be provided in individual TOs. The A-E firm’s proposed materials, means, and methods for individual TOs can and are encouraged to exceed the minimum requirements but are subjected to Government review and approval.

The A-E firm shall provide Title I and Title II A-E services. The A-E firm shall furnish all services, labor, equipment, materials and perform all operations necessary to prepare drawings, design analysis, specifications, and cost estimates for contract work, complete in accordance with this SOW, design criteria, and instruction for preparation.

Title I (Type A)

Investigative and Analysis services may include field investigation, surveys, topographical work, soil borings, studies, reports, design analysis, constructability and peer reviews, and cost estimates. The selected A-E will need to become familiar with Edwards AFB Design Standards, antiterrorism, and CAD Standards; as well as other Government codes that may be required for selective projects.

Title I (Type B) Design services (not to exceed 6% of the estimated construction cost IAW Brooks Act) may be required for programming, comprehensive planning, area development, design of new facilities; or the renovation, repair, and maintenance of residential, commercial, and industrial facilities; including building renovations and new building construction.

Design services may include preliminary conceptual sketches; presentation drawings; or final construction drawings; area development plans and economic analysis reports.

Design deliverables consist of the following: AutoCAD 2018 (or the latest version) drawings; specifications written in the Construction Specification Institute (CSI) format;

economic analysis, construction cost and time estimates; engineering calculations, logs;

and study reports. Projects may include various combinations of architectural, landscape architecture, structural, civil, geotechnical, mechanical, electrical, environmental and other engineering and technical disciplines.

Title II

Services may be required for the supervision, inspections, review of submittals, responses to RFI’s (Request for Information), implementation of change orders which could involve cost estimates, specifications, justifications, along with revised drawings for any construction projects.

The Government shall have unlimited rights in all data delivered under each task order and in all data first produced in the performance of each task order. The Government shall also have the right to limit assertion of copyright in data first produced in the performance of each task order and to obtain assignment of copyright in that data. The Government has the right to limit the release and use of certain data. Data includes, but is not limited to, photographs, drawings, reports, GIS data, surveys, and any other items provided as deliverables under this contract.

For this contract and each TO, the A-E firm shall use personnel that have competence in that type of work required and abide by Professional Engineering, Architectural, and Survey standards and ethics for the State of California. The A-E firm shall use the sound judgement that meets or exceeds the standards of care for their profession in carrying out the work requirements.

1.2. TITLE I SERVICES

The A-E firm shall perform all services required to investigate, design and to furnish complete construction documents consisting of contract drawings, technical specifications, design analysis, cost estimate breakdown, material submittals, and addenda as required, for the accomplishment of each project in accordance with requirements of these specifications. A-E Title I services shall include Type A and Type B. The work to be accomplished includes, but is not necessarily limited to, the following:

1.2.1. Type A – Survey. In support of the studies, reports, and design of construction projects, the A-E firm shall accomplish some or all of the following investigative services as detailed in the individual TOs IAW FAR 36.601-4(a)(4). Surveys within California shall be based upon California State Plane Coordinate System. Surveys shall be completed in U.S. survey feet. The performance of surveying and mapping services will not be limited to registered or licensed AE firms, but will also include surveying and mapping professionals such as licensed surveyors, geodesists, and cartographers. The work to be accomplished includes, but is not necessarily limited to the following:

1.2.1.1. Preparing maps, charts, or other graphical or digital presentation depicting natural and man-made physical features, phenomena, and legal boundaries of earth.

1.2.1.2. Perform a survey of the project site that may include topography, cross sections, drainage survey, bench level circuit, and soil boring data. A registered professional land surveyor shall be used where required by the Government. The A-E Firm shall use conventional surveying and other methods, such as the Global Positioning System (GPS) for field data collection.

1.2.1.3. Plot a topographic map, cross sections, plan and profile, bench mark locations, and soil boring locations from the survey data.

1.2.1.4. Identify on a map any storm sewer lines, manholes, catch basins, and area inlets that need repair; within the limits of the design.

1.2.1.5. Identify on a map any sunken curb and gutters, sidewalks and driveways; within the limits of the design.

1.2.1.6. Identify on a map any open drainage ditch areas that are low or blocked causing water to stand; within the limits of the design.

1.2.1.7. Verify and plot the location and size of the following utilities during the survey, and plot on the topographic survey map: storm sewer lines, manholes, catch basins, and area inlets;

sanitary sewer lines and manholes; water lines, valves and fire hydrants; power lines, power poles and light poles; gas lines and valves; cable TV; telecommunication lines, poles and risers; jet fuel lines, valves, and tanks; underground/above ground fuel tanks and piping.

1.2.1.8. Verify the location and size of the following structures in the construction area during the survey and plot on the topographic survey map: building structures and fences; streets, driveways, sidewalks, curb and gutter, and signs; trees (diameter and type), bushes and stumps; mechanical and electrical equipment items.

1.2.1.9. Perform asbestos and lead paint sampling surveys.

1.2.1.10. Providing land surveying capability, which includes property and boundary surveys, documentations, marking and posting, and preparation of tract descriptions, etc…

1.2.1.11. Provide aerial photogrammetry capability for surveying and mapping products.

1.2.2. Type B - Design. Any design services under this SOW will be procured IAW the procedures in FAR Subpart 36.6. Services may be for rehabilitation, renovation, repair, and new construction for civil works associated with surface and subsurface infrastructures as well as site work, buildings, roads and paving, erosion control, and security and communication systems. The design of each project shall include consideration of all necessary supporting features to provide a complete and a usable facility.

These features in general include, but are not limited to, access and service drives, buildings, including storage, administration/ laboratory and maintenance, roadway improvements, utilities, street extensions, utility line extensions, vehicle parking areas, grading, and drainage systems, including offsite discharge of storm water drainage. Design services shall include assessments, master planning, pre-design, conceptual, final designs, and preparation of the estimate of probable construction costs.

The work to be accomplished includes, but is not necessarily limited to, the following:

1.2.2.1. Geotechnical engineering, which may include soil borings and tests.

1.2.2.2. Landscape architecture, which is concerned with the functional as well as aesthetic aspects of site development.

1.2.2.3. Renovation of the exterior of a historical building, which may include: cleaning and repair masonry, repair and/or replacement of doors and windows, and handicapped accessibility improvements.

1.2.2.4. Cost engineering & value engineering, which assesses the relative economic and technical merits of alternate engineering solutions.

1.2.2.5. Preparation of engineering studies, assessments, reports, and cost estimates for various engineering disciplines (traffic, seismic, fire protection, structural, water & electrical, hydraulics, hydrology).

1.2.2.6. Comprehensive planning that is related to future construction requirements on a military installation.

1.2.2.7. Geology study to determine the foundation requirements of a new building.

1.2.2.8. Building Design.

1.2.2.9. Design analysis, specifications, and drawings complete for contract construction

1.2.2.10. Color Renderings: When specified, the A-E firm shall prepare full color rendering illustrating an exterior view of the project building and site development. The rendering shall be a bird’s eye view and illustrate in an accurate manner, significant architectural features of the proposed project. The renderings shall clearly indicate the project title, location and fiscal year in the lower right hand corner.

1.2.3. Project Support (Pre-proposal/bid through construction)

1.2.3.1. Preparation of Bid Schedule: Coordinate the bid schedule with the Contracting Officer

Representative (COR) and include a complete list of bid items, Base Bid and Options, with instructions for bidding and award.

1.2.3.2. Pre-Proposal/Bid Opening: Provide clarifications to questions regarding the construction documents within five (5) workdays to the COR unless agreed to otherwise or specified in individual TOs.

1.2.3.4. Proposal/Bid-Opening: Provide recommendations, and correct/adjust the project design, to include drawings, specifications, design analysis, and cost estimates as specified in individual TOs.

1.2.3.5. Construction Support: Respond to job site concerns and prepare addenda, change orders, and related cost estimates during construction.

1.2.3.6. Support for Design-Build (D-B): Scope project to support RFP development, to include, preparation of Statement of Work (SOW) performance specifications, independent cost estimate, and drawings as specified in individual TOs. The balance of design and construction technology is determined by the D-B team. Identify key elements to be submitted by offerors such as a management plan and technical design solutions.

1.2.4. Design Reviews

1.2.4.1. Early Preliminary Design (15%). Provide basic conceptual analysis including: floor plans, elevations or renderings, room data sheets, site plans including above and below grade utilities, buildings vehicular, pedestrian circulation paths, parking, paved areas, preliminary landscape architectural concept, and existing site features to remain along with Anti- Terrorism Force Protection (ATFP) requirements. Include Fire Protection Code Compliance Summary Sheets. Provide outline specifications, in the form of a list of specification sections the Designer of Record (DOR) intends to use in the project. Also include ICD/ICS 705 (specifications for construction and management of sensitive compartmented information facilities regulations) and perform wall demolition as required to verify if batt insulation is behind walls to meet STC (Sound Transmission Coefficient) requirements. Provide the document as described in the UFC for design. Provide a listing of the UFGS used in the job by Section Number, Title, and Section Date. The A-E Firm shall provide a Rough Order of Magnitude (ROM) cost estimate at the conceptual stage. Estimate of time to complete construction of the project. Provide all information necessary to fill out a DD Form 1391, and submit a DD Form 1391 for Government’s review as per the specific TO.

1.2.4.2. Conceptual Design Phase (35%). Typical 35% Design Submissions should include but not be limited to Basis for Design, Preliminary Drawings, Redlined Specifications, Preliminary Construction Cost Estimates and everything included from previous design submissions.

Provide conceptual alternatives for facility additions, alterations, new facilities and systems include options in finish materials, decor scheme, color, texture, and other project details.

Each conceptual alternative shall include a completed LEED™ checklist utilizing the appropriate form at https://new.usgbc.org/. Specific guidance and requirements will be provided in individual TOs. As specified in the TO, 35% design may also include specifications, cost estimate, and Request for Proposal package for a design-build construction contract.

1.2.4.3. Intermediate Design (65%). Specific guidance and requirements will be provided in individual TOs. The intermediate design further refines the Preliminary Design and includes calculations, finishes, costs, and comprehensive construction drawings. The submittal must include requirements of the previous submittal, including revisions due to review comments, plus additional detail to bring them to the required completion percentage.

1.2.4.4. Advanced Final Design (95%) and Final Design Submittal (100%). Specific guidance and requirements will be provided in individual TOs. Design submissions may include: Schedule of Drawings, Construction Drawings, Construction Specifications, Detailed Construction Cost Estimate Breakdown, Design Analysis and Calculations, Schedule of Submittals, Color Board.

1.3. TYTLE II SERVICES

Construction Services, Title II, are related to a specific construction project and consist of inspection and documentation of construction. Title II services may include all aspects of construction quality assurance and oversight of facility and infrastructure construction/renovation projects. The A-E firm’s Title II Construction Inspector (T2CI) shall only bill for actual hours worked excluding travel time; such individual shall not work weekends or holidays, and shall not bill for those days unless authorized by the Contracting Officer (CO). The A-E Firm shall comply with all applicable current standards, codes, and regulations. The work to be accomplished includes, but is not necessarily limited to the following:

1.3.1. The A-E firm shall provide sufficient on-site expertise during the contract to assure itself and the

Base Civil Engineer that adequate periodic observation of the construction work for contract compliance is being performed. The T2CI shall provide the level of effort as indicated in the individual TOs.

1.3.2. A-E firm shall furnish personnel who are professionally qualified by nature of education and experience to perform all duties required for construction services. This qualification requirement extends to all consultants who may be retained by the A-E contractor for purposes of performing Title II Construction Services. Resumes shall be submitted for verification of expertise in required field if they are not provided in the SF330. These individuals may be the same person if credentials validate their knowledge in the multiple fields and minimum of two-year experiences working with Government contracts.

1.3.3. T2CI shall evaluate all test reports, coordinate evaluations with the Government Project Manager (GPM) and/or Government Construction Inspector (GCI) and report to the CO in writing, as to conformity or nonconformity of the materials tested with the specifications.

1.3.4. T2CI shall review shop drawings, samples and materials submittals for compliance with all contract documents. Submittals shall be returned in seven (7) business days or less to the CO.

1.3.5. T2CI shall provide daily inspection services and document them on the Progress Reports (AF Form 3065) during the construction performance period and a survey party to check locations and elevations with a written report on the survey results. The CO will have overall jurisdiction covering the surveillance, inspection, and administration during the construction of the project.

These services shall be furnished in accordance with the requirements set forth in the TO placed with the A-E for Title II services.

1.3.6. T2CI shall monitor construction schedule, determine conditions which may delay in completion, and report these observations and potential impacts, in writing, to the CO.

1.3.7. T2CI shall coordinate base digging permits, welding permits, and other permits as required.

1.3.8. T2CI shall prepare addendums to the drawings, specifications, and construction cost estimates for required changes to the contract. Submit the addendums and cost estimates to the CO.

Review, evaluate, and assist in negotiations for construction contract modifications.

1.3.9. T2CI shall notify the CO, in writing, of any modifications deemed necessary or required as a result of shop drawings or materials submittals reviews for improvement of the completed project. Adequate justifications and/or engineering analysis of modification plus cost estimates shall accompany any recommendations for changes to the drawings and/or specifications.

1.3.10. T2CI shall review and provide comments to the GPM regarding changes to the contract that result from the A-E’s review of shop drawings and other submittals. Upon completion of the contract, copies of all submittals as well as the above marked copy of the drawings and specifications shall be forwarded to the Contracting Officer.

1.3.11. Limitations on Authority of T2CI. Unless specific exceptions are established by a written instruction issued by the CO, the T2CI:

1.3.11.1. Shall not authorize any deviation from the construction contract documents or approve any substitute materials or equipment.

1.3.11.2. Shall not exceed limitations on the government’s authority as set forth in construction contract documents.

1.3.11.3. Shall not undertake any of the responsibilities of construction contractors, subcontractors, construction contractor’s superintendent or contractor quality control representatives.

1.3.11.4. Shall not expedite or accelerate the work of construction contractors and subcontractors.

1.3.11.5. Shall not advise or issue directions relative to any aspect of the means, methods, techniques, sequences, or procedures of construction unless such is specifically called for in construction contract documents.

1.3.11.6. Shall not authorize or advise users to occupy projects in whole or in part.

1.3.12. Preparatory Inspection. This inspection shall be performed by the T2CI prior to beginning work on any definable phase of construction. It shall include a review of contract requirements; a review to ensure that all materials and/or equipment have been tested, submitted, and approved; a review to ensure that provisions have been made to provide required testing;

examination of work area to ascertain that all preliminary work has been completed; and a physical examination of materials and equipment to ensure that they conform to approved shop drawings or submittal data and that all materials and/or equipment are on hand. The GPM shall be notified at least 72 hours in advance of the preparatory inspections and such inspection shall be made a matter of record and sent to the CO.

1.3.13. Preliminary and Final Inspections. The T2CI shall coordinate with the CO no later than seven (7) days prior to the scheduled TO completion date to allow scheduling of preliminary and final inspections. Attendance at the preliminary and final inspections is mandatory for the T2CI or designated representative. At the preliminary and final inspections, the T2CI shall verify all systems and subsystems installed under the TO are fully functional and usable.

1.4. COST ESTIMATES.

Edwards AFB uses RS Means based software estimating tool (4Clicks) as an estimating tool and Contractor use of RS Means software is recommended. The Contractor may request authorization to use other estimating software from the CO. All cost estimates recommended be prepared using RS Means or similar format. Cost estimates shall be descriptive and in sufficient detail to include all distinct operations of work required and shall include material quantities, unit costs, labor hours, labor rates and equipment cost. Material quantities, cost estimates and other similar bid-sensitive information shall be considered privileged and shall remain the sole property of the United States Government. The disclosure of such information to unauthorized persons is strictly prohibited. The Contractor shall take precautionary measures as necessary to maintain the confidential nature of all cost estimate information prepared under this contract, whether prepared by the Contractor or by another entity subcontracted to provide cost estimating services.

1.5. REAL PROPERTY DOCUMENTATION

The Contractor shall prepare Real Property Data for each TO utilizing the DD Form 1354. A draft DD Form 1354 and the “Building Information Checklist” shall be developed IAW Unified Facilities Criteria

(UFC) 1-300-08.

1.6. SPECIFICATIONS

1.6.1. Specifications shall be prepared per Construction Specification Institute (CSI) Master Format

2016 or as specified in task order. Materials shall described by recognized industry or technical society standards. Specifications shall be performance based whenever possible. Specifications shall be provided typed on 8.5 inch x 11-inch bond paper, and provided with an index of sections.

1.6.2. Specifications shall be provided in MS Word 2016 or greater, and in pdf. Pdf file shall be created directly from Word. Scanned copies of anything other than the cover page with stamps and signatures are not acceptable. The pdf file shall be bookmarked to each division and each section.

1.6.3. The A-E firm is responsible for all technical specifications referenced codes, standards, specifications, etc. shall have their issue date and/or information identifying the version required. Simply stating "latest revision or edition" is unacceptable.

1.6.4. Specifications shall be formatted in a consistent, professional manner. All paragraphs shall be numbered. All pages, except for covers, shall be in the same font and same font size. Full justification shall not be used.

1.6.5. The A-E firm shall include specifications that permit full and open competition and may include restrictive provisions or conditions using brand name or equal descriptions only to the extent necessary to satisfy the needs of the Government when authorized by the Government.

Specifications shall not be written to specify a particular brand name, product, or feature of a product, peculiar to one manufacturer unless the particular brand name, product, or feature is essential to the Government’s requirements, and other companies’ similar products would not meet the Governments’ minimum requirements for the item. A-E Firm shall provide in the case of brand name or equal specification at least five salient characteristics of the product. The A-E firm shall identify standard specifications by date of issuance.

1.7. TASK ORDER PROCEDURES AND REQUIREMENTS

Each TO will be issued against the basic contractor and will be executed IAW the basic contract’s SOW and terms and conditions, and each individual TO’s SOW. The process for awarding a TO is as follows:

1.7.1. The CO will issue to the A-E Firm a Request for Proposal (RFP) providing the SOW with the described requirements. The SOW will include the Government’s required Design Submittals and Preliminary Schedule for that TO. If required, a site visit will be held prior to the proposal date.

1.7.2. The A-E Firm shall submit a proposal, to include all applicable documentation, to the CO.

1.7.3. The A-E Firm’s proposal shall be compared with the Exhibit Line Item Numbers (ELINs), which are frequently used and pre-priced and agreed to at the award date of the basic contract. The agreed upon ELIN schedule will be used as the basic for each individual TO pricing. If required, the CO will schedule negotiations with the A-E Firm. The A-E Firm shall be available for negotiations (via telephone and/or email) within 2 business days of notification by the CO.

1.7.4. Upon the conclusion of negotiations, a Firm Fixed-Price contract will be awarded by the CO.

1.7.5. The A-E Firm shall begin work after receipt of the Notice to Proceed (NTP), which will be issued after the award of the TO. The A-E Firm shall provide the required design submittals in each TO’s SOW. The A-E Firm shall not continue with performance until approval is granted for each phase of design as called for in the TO’s SOW.

1.7.5. Progress payments will be based on the PM concurrence of each submittal.

1.8. TASK ORDER SECURITY REQUIREMENTS

This is an unclassified contract; therefore, no TO shall contain classified information. However, as part of the design process or construction inspection, the contractor may have access to sensitive information. The contractor shall be responsible for complying with program office Security Classification Guides (SCGs) and shall be responsible for marking and protecting information in accordance with these same SCGs for each TO containing or producing sensitive information. All contractor employees shall observe and otherwise be subject to such security regulations as are in effect for the particular premises involved. When directed by the CO, the contractor shall remove any employee who endangers national security, or is believed by the CO to be endangering national security. Removal shall be at no cost to the Government and an equivalent replacement shall be proposed and approved by the CO, as required, to complete task requirements.

1.9. WORK PLAN

When required by a specific TO, the contractor shall submit a Work Plan (WP) to the CO for approval by the PM/CO. The WP shall describe the detailed approach for the performance of the task order, based upon the Government’s Scope of Work. At minimum, the WP shall contain the following elements:

1.9.1. Introduction - A general explanation documenting the task and goals.

1.9.2. Work Plan Approach - Explanation of how the activities will satisfy the requirements.

1.9.3. Key Personnel - Identification of key personnel to be used on the project and their responsibilities. Explicitly note how personnel meet requirements.

1.9.4. Quality Control - A description of the quality control organization, including a chart showing lines of authority and acknowledgement that the quality control plan shall be implemented for all aspect of the work specified in the TO.

1.9.5. Schedule - An overall schedule for the execution of the work required by the task order shall be included in the WP. The schedule shall identify major project phases (environmental, planning, design, construction), and shall use the Critical Path Method, latest edition, or as specified in TO.

1.9.6. Oher Items - Any other items as noted in the TO.

1.10. DELIVERABLES

1.10.1. Quantities and schedules for deliverables shall be set forth in each TO. All deliverables shall be provided in the format specified in the TOs.

1.10.2. All deliverables shall be provided in native electronic format (AutoCAD, Word, Excel, PDF, etc.)

and hard copy, reproduction shall be such that all printing is legible and reproducible. Electronic format and the required number of copies shall be specified in each individual TO.

1.10.3. All deliverables for design services shall be provided in the following phases of development – 15% Conceptual, 35% Preliminary, 65% Preliminary, 95% Pre-Final, and 100% Final.

1.10.4. Resubmittal: In the event that documents submitted for review are deficient or incomplete as specifically defined in the TO for a particular stage of completion, the contractor shall correct the deficiencies and resubmit the documents. No partial resubmittals will be permitted. The contractor shall assume all costs due to the resubmittal of documents.

1.10.5. Hard Copy Submittals. The Contractor shall submit hard copies of each submittal identified in the TO SOW in a quantity to be identified at the TO level. Hard copies may be required in standard size (8½” x 11”), half size (11” x 17”), and/or full size (22” x 34”). Hard copies shall be securely fastened together in proper order. Hard copies shall have a cover sheet that includes the submittal title centered horizontally in the page with the bulleted information below the submittal name. The Contractor shall include a Table of Contents immediately following the cover sheet if the submittal is divided amongst multiple subjects, chapters, disciplines, etc.

Hard copies shall be printed single-sided unless otherwise specified on the TO requirements.

Additional hard copy requirements may be identified at the TO level.

1.10.6. Digital Submittals. For the purposes of this SOW, the term “CD” represents “CD and/or DVD-R”.

The Contractor shall submit digital files of each submittal identified in the TO SOW on a quantity of CDs to be identified at the TO level. Digital files shall be submitted in PDF, AutoCAD, REVIT, Microsoft Office Word or Excel compatible format as identified in the TO SOW. All font colors used shall be of a color that contrasts enough with a white background so as to be easily legible (e.g. Yellow fonts are not easily legible on a white background). Each CD and case, or sleeve, shall be clearly labeled with: Contractor’s Name, Basic IDIQ Contract Number, TO Number, Capital Project Number, Project Name, Submission Date, CD Contents. The TO SOW may request certain submittals be provided via email. Any email submittals shall be provided in PDF and Microsoft Office compatible format.

1.10.7. Reports. All reports shall be 8.5 inch x 11 inch, printed on white bond paper, with binders or as specified in each TO. All photographs shall be clear, color copies. All drawings in reports shall be

8.5 inch x 11 inch or 11 inch x 17 inch, computer generated, clear and legible as specified in each TO. Reduction shall be such that all printing is legible and reproducible. Electronic reports shall be provided in PDF files bookmarked to each chapter, division, and appendix. Files shall be unlocked/secured. Supporting data or report tables shall be provided in spreadsheet format (Excel 2016, latest edition, or as specified in the task order).

1.10.8. Pre-Design/Concept Design (15%)

1.10.8.1. Design Charrette. The Contractor shall attend a Design Charrette which will be a cooperative effort by the design team, user and client representatives, facility engineering personnel, and other interested parties for the purpose of validating and clarifying the project requirements.

The Design Charrette will include identification of potential Courses of Action (COAs) and on-site development of a conceptual design or designs, in response to functional, Antiterrorism/Force Protection (AT/FP), aesthetic, environmental, base planning, site, budgetary and other requirements.

1.10.8.2. At the end of the Design Charrette, the Contractor shall provide an out-brief consisting of meeting minutes, decision documentation and information that led up to elements that are, or will be, included in Concept Design submittal. Out-brief submittals shall consist of the following as a minimum:

• A detailed narrative presentation of facts sufficiently complete to demonstrate that the project concept is fully understood and that subsequent design details and their ultimate presentation in the final submittal will be based on sound architectural and engineering decisions.

• Descriptions of the existing facility and systems, building code surveys, and any other information needed to clearly express the designer’s intentions and methods.

• Site plans, floor plan(s), bubble diagrams and/or sketches to describe spatial relationships.

1.10.8.3. Concept Design Submittals. Specific Concept Design Submittals will be identified at the TO level. A non-exhaustive list of Concept Design Submittals that may be required includes:

• Lifecycle Cost Analysis for each COA identified at the Design Charrette.

• A simplified Analysis of Alternatives for each previously identified COA.

• Concept Floor Plans – new and demolition, with room names and basic dimensions.

• Concept Building Elevations – with exterior materials indicated.

• Concept Building Sections – with heights of critical elements indicated.

• Concept Site Plans - indicate above and below grade utilities, vehicle and pedestrian paths, buildings, AT/FP standoff distances, parking areas, landscape concepts and existing site features that are to remain.

• Concept Design Analysis - submit a complete design analysis addressing discipline specific UFCs.

• Concept Cost Estimate - submit a cost estimate use parametric, or other CO approved, estimating techniques.

• Reports - reports resulting from studies performed (Geotechnical, Seismic, etc.) shall be included as appendices.

1.10.9. Preliminary Design (35%)

1.10.9.1. Test and survey results, complete design calculations, product and equipment data, and any other information required to clearly illustrate and describe the design.

1.10.9.2. Drawings to include at a minimum site plan(s) showing utilities and pavement, basic floor plans, rough architectural, and preliminary elevations.

1.10.9.3. Final specifications, unedited, but indicating which sections will be used.

1.10.9.4. Preliminary Cost Estimate.

1.10.10. Preliminary Design (65%)

1.10.10.1. Test and survey results, complete design calculations, product and equipment data, and any other information required to clearly illustrate and describe the design.

1.10.10.2. Drawings to include at a minimum site plan(s) showing utilities and pavement, basic floor plans, rough architectural and structural sections and details, preliminary mechanical and electrical equipment and distribution systems, preliminary elevations, schedules, and tables.

1.10.10.3. Final specifications, unedited, but indicating which sections will be used.

1.10.10.4. Revised Cost Estimate as required.

1.10.10.5. Preliminary Design Submittals.

1.10.11. Pre-Final Design (95%). The Pre-final Design Submittal is to provide a complete set of drawings and specifications. The intent of this submittal is to allow the Government to review and approve final documents. All work should be complete. Pre-final Design Submittals will be identified at the TO level, and shall include the following, at a minimum:

1.10.11.1. Final Design Analysis

1.10.11.2. Final Cost Estimate

1.10.11.3. Final drawings with all sections, details, elevations, schedules and tables completed. With basis for design clearly described on first sheet of each discipline.

1.10.11.4. Final edited specifications

1.10.11.5. Copy of preliminary design review comments, annotated with actions and/or responses

1.10.12. Final Design (100%)

1.10.12.1. The Final Design Submittal is to provide a complete and final set of contract documents ready for the Government to solicit a construction contract, and ready for construction by the construction contractor. All previous Government review comments shall have been addressed. All digital submittals shall match the Hard Copy drawings submitted.

1.10.12.2. Final Design Submittals will be identified at the TO level. A typical, but non-exhaustive, example of required Final Design Submittals includes:

• One (1) complete set of drawings, Full size, fastened together in order. All sheets shall be sealed and dated by the appropriate engineer or architect.

• Three (3) complete sets of the sealed and dated drawings, half size, fastened together in order.

1.10.12.3. Three (3) sets, in as many three-ring binders as necessary, containing:

• One (1) complete set of Half-size drawings, mentioned on para 1.9.L.4, in order

• Specifications, indexed and double-sided

• Cost Estimate

• Copy of all design review comments, annotated with actions and/or responses

• Design Analysis

• Calculations

• Material cut sheets of key components

1.10.12.4. One (1) Standard-size three-ring binder containing:

• Index of drawings

• Index of specifications

• Bid Pricing Schedule

1.10.12.5. One (1) CD with AutoCAD copies of all drawings, and REVIT file if used. Mixed format drawing submittals will not be accepted. Referenced files shall be permanently bound to the drawing files. Files must be fully editable. Partial files, files with missing attachments or layers, and files formatted as read only or protected in some other way will not be accepted.

1.10.12.6. One (1) CD with AutoCAD copies of all drawings in bound format only.

1.10.12.7. Two (2) CDs, each with the following in PDF format:

• Stamped copies of all drawings

• Specifications

• Design Analysis with calculations indexed

• Material cut sheets of key components

• Bid Pricing Schedule

1.10.12.8. Four (4) CDs each with the following in the specified formats:

• Stamped copies of all drawings (PDF)

• Specifications (Word)

• Design Analysis with calculations indexed (PDF)

• Material cut sheets of key components (PDF)

• Bid Pricing Schedule (Word)

• Bid Pricing Schedule (PDF)

• One (1) CD with Final Cost Estimate in PDF and Excel formats

• One (1) CD containing the following in Word format:

• Index of drawings

• Index of specifications

• Bid Pricing Schedule

1.10.13. Engineering Drawings. All final drawings shall be computer generated (AutoCAD 2017 or greater), submitted as standard black and white copies, and 24 inch x 36 inch size (outside drawing border size). All preliminary and draft drawings shall be submitted as standard black and white copies. All drawings shall be geospatially referenced as described in the individual task orders.

1.10.13.1. All external reference files shall be bounded and inserted into the submitted

AutoCAD files.

1.10.13.2. Include all .shx line type files, .ctb pen setting files, etc. required to replicate the drawings.

1.10.13.3. Drawing items shall be associated to correct layers. Layers shall have meaningful names or shall have a document provided that details what each layer contains.

1.10.13.4. Files shall be purged to only include current data. All used items shall be removed from the drawing.

1.10.13.4. A-E Firm shall have the capability to provide AutoCAD Revit modeling file if required from specific TOs.

1.10.14. Survey Drawings

1.10.14.1. Survey drawings shall include all control points, all boundary points/ pipes/ benchmarks, benchmarks, and brass caps within the project area and that were used during the survey as well as any benchmarks or brass caps that were found.

1.10.14.2. Survey drawings shall include a line and curve table, with coordinates, of the project alignment.

1.10.14.3. Survey drawings shall include boundary with a line and curve table, including coordinates.

1.10.14.4. Except for project/alignment layout drawings, all drawings shall provide coordinates and distances in ground.

1.10.14.5. Drawings shall clearly note the coordinate system, unit, geoid, ground to grid conversion factor, datum, date of ground survey, and accuracy at ninety five percent (95%) confidence level, and person/company who performed the survey.

2. GENERAL INFORMATION

2.1 HOURS OF OPERATION

2.1.2. Normal daytime working hours shall be adhered to by the A-E Firm and its employees to include subcontractor employees. Normal hours are from 07:00 AM to 4:00 PM hours Monday through Friday. If the A-E Firm wishes to work at night or during other unscheduled times, permission must be requested and received from the CO. The A-E Firm shall provide written request to the CO at least 72 hours in advance.

2.1.3. Due to Force Protection at Edwards AFB, the A-E Firm can experience delays while gaining access to the base, and the A-E Firm shall account for possible delays. Any documented, unforeseen Government delays in excess of two (2) hours, shall be reviewed by the CO for possible time extensions.

2.1.4. The following Federal holidays are observed by Edwards AFB:

• New Year’s Day - 01 January

• Martin Luther King’s Birthday - Third Monday in January

• President’s Day - Third Monday in February

• Memorial Day - Last Monday in May

• Independence Day - 04 July

• Labor Day - First Monday in September

• Columbus Day - Second Monday in October

• Veterans Day - 11 November

• Thanksgiving Day - Fourth Thursday in November

• Christmas Day – 25 December

2.1.5. Holidays falling on a Saturday are observed on the preceding Friday. Holidays falling on a Sunday are observed on the succeeding Monday.

2.2 BASE ACCESS REQUIREMENTS

2.2.1. For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel

Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the Government Project Manager with the following information: 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name. It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Government Project Manager to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

2.2.2. The AFMC Form 496 will be reviewed/approved by the Government Project Manager, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

2.2.3. No States are subject to Real ID Act enforcement at this time. The Department of Defense will accept standard State-issued driver's licenses and identification cards from all U.S. States and territories as proof of identity. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

2.2.4. Only employees who will be working on the contract consistently/frequently should be submitted for a base pass.

2.2.5. During performance of the contract, the A-E Firm shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

2.2.6. The Prime A-E Firm shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. The A-E Firm shall be responsible for prompt return of credentials and vehicle passes to the CO for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. Failure to comply with these requirements may result in withholding of payment.

2.2.7. Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the Contracting Office for signature.

2.2.8. The A-E Firm shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual TO basis as required.

2.2.9. It is recommended that the Prime A-E Firm provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at Building 2800 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

2.2.10. The AFMC Form 496 will be reviewed/approved by the CO, then taken by the A-E Firm employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

2.2.11. All A-E Firm employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, as stipulated in the Installation Commander’s memorandum to the 412th Security Forces Office dated 23 Apr 2015 (the AFMAN and memorandum are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

2.2.12. The Government shall not be held liable for any delays prior to the A-E Firm reaching the gate and notification that he is ready to proceed through the gate.

2.2.13. The A-E Firm’s employees’, suppliers’, and subcontractors’ vehicles shall not be parked on grass/landscaped surfaces at any time. In addition, vehicles may not be driven over grass/landscaped surfaces, unless indicated and approved by the GPM during the site visit or pre-construction conference.

http://www.dhs.gov/current-status-states-territories

2.2.14. Restricted Area and Special Access Programs. The number of restricted area badges will be limited as determined by the Civil Engineering Security Manager. If required on the TO, A-E firm must coordinate with the PM to obtain access to any restricted areas.

2.2.15. When work is to take place in a secure area such as the flight line, which will be indicated on applicable TOs, the A-E Firm shall provide to the GPM the A-E Firm weekly worker plan at least seven (7) business days prior to work commencing so the Government can schedule escorts.

2.2.16. The A-E Firm and its employees shall comply with all base traffic regulations.

2.3 BASE SECURITY REQUIREMENTS

2.3.1. All Contractor employees will be subject to a criminal history background check IAW Air Force

Manual (AFMAN) 31-113, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation

2.3.2. The A-E Firm shall comply with all Base security regulations. A-E Firm personnel may be subject to inspection upon entering or leaving Edwards AFB. Additionally, the A-E Firm shall comply with actions dictated by force protection condition changes/measures for real world situation and Base exercises. Changes to force protection conditions could impact A-E Firm performance of work and can include denial of access to the installation to perform work. Specific security considerations will be handled on an individual Task Order basis as required.

2.3.3. The A-E Firm shall report suspicious activity to Security Forces at (661) 277-3340 in a timely manner. Contact the Antiterrorism Office, 412 SFS/ATO, at (661) 277-4009 for the Edwards AFB Contractor Antiterrorism Awareness pamphlet.

2.3.4. IAW AFI 10-245, Antiterrorism (AT), a one-time Level I Antiterrorism Awareness Training will be…