Attachment 5 Immigration Court Operating Guidelines for Contract Interpreters.pdf
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- Solicitation number
- 15JPSS25R00000007
About this file
Attachment 5 is a detailed set of operating guidelines for contract interpreters working in Immigration Court. The document provides comprehensive instructions for interpreters before, during, and after their court assignments, focusing on professional conduct and procedural expectations. Key guidelines include:
Prior to arrival, interpreters must complete a Certification of Interpretation (COI) with specific required information. Upon arrival, interpreters are instructed to inform court personnel of their status, sign in, and follow specific protocols such as waiting in designated areas and being available for up to three hours after their assigned hearings. The document strictly prohibits interpreters from speaking to parties awaiting hearings, soliciting employment, entering restricted areas without escort, or using court equipment without permission. Interpreters must also ensure they are formally excused by the court and have their COI properly initialed and signed before leaving.
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Attachment 5
IMMIGRATION COURT OPERATING GUIDELINES
FOR
CONTRACT INTERPRETERS
Please read the following instructions before arrival at the Immigration Court. Your adherence to these guidelines is required when working for the Immigration Court.
PRIOR TO ARRIVAL
Please be sure to have your Certification of Interpretation (COI) filled out. This means that the date, city, state, scheduled time, alien number, Judge's name and language should be on your form. Please contact [Contractor] for this information. Failure to have the proper information on your COI results in unnecessary delays!
UPON ARRIVAL
Do inform court personnel that you are a contract interpreter.
Do sign in at the window/front desk and have your COI date stamped.
Do inform court personnel if you do not have a COI.
Do inform court personnel whether or not this is the first time you have interpreted before the Immigration Court.
Do ask court personnel where you should wait if your hearing is not ready to begin.
Do ask court personnel what the appropriate door is to the courtroom. Pay special attention to doors reserved for Judges and court personnel only!
Do acknowledge when your name is called.
Do be patient. Occasionally, hearings are delayed and do not start on time.
Do plan on remaining in the waiting area after all your assigned and subsequent hearings have finished for up to three hours from the original order start time and be prepared to assist by interpreting at the window when asked by court personnel.
(over)
Do not speak to aliens or attorneys awaiting hearings! The people in the waiting room could be the parties in your assigned hearing(s). Conversations could result in your immediate disqualification from your present assignment and future assignments. Report to court personnel and the Judge any type of solicitation from attorneys (both private and Immigration Service attorneys) promptly.
Do not enter the court’s administrative area or Judge's chambers without being escorted by court personnel.
Do not use phones, copiers, etc., while in the court office area, without permission from the Court Administrator or other designated personnel.
Do not enter the courtroom until instructed by court personnel.
Do not ask court personnel for future interpreting assignments. Distribution of assignments is only done by [Contractor].
Do not solicit employment during your court assignment; handing out business cards, resumes, etc., is strictly prohibited and is grounds for disqualification.
PRIOR TO LEAVING
Please be sure that the court has excused you for the day. The Judge may be breaking for lunch and expects you back. Failure to return could result in your disqualification.
Finally, be sure that the Judge has initialed, and the window has signed your COI!
ANY QUESTIONS REGARDING THESE PROCEDURES
CAN BE ADDRESSED BY COURT PERSONNEL.
CALL FOR QUESTIONS REGARDING
CONTRACTOR OPERATING PROCEDURES.
Receipt Acknowledged:
(PRINT NAME) (SIGNATURE) (DATE)
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