Attachment 5 DRAFT TE-3 Monthly Progress Report Format 20240428.pdf
PDF 280 KB Posted
- Attached to
- RFP Fort Cavazos Roofing
- Solicitation number
- W912DY25R0008
About this file
This document is a monthly progress report template for a roofing services contract with the U.S. Army Corps of Engineers at Fort Cavazos. The template provides a structured format for reporting on various aspects of the contract, including current available funds, service order overview, preventative maintenance tracking, safety incidents, photographs of work, project scheduling, and top maintenance repair items. The report is designed to be submitted monthly and includes sections for documenting service order metrics, maintenance visits, safety training, and contact information.
Key sections of the template include comprehensive tracking of service orders by category (e.g., routine, emergency, urgent), maintenance visit completions across different frequencies (monthly, quarterly, semi-annual, annual), safety incident reporting, and photographic documentation of maintenance and repair work. The template is specifically tailored for the Fort Cavazos Roofing Services contract (Solicitation Number W912DY25R0008), which aims to provide preventive and corrective maintenance for roofing and facility management services at Fort Cavazos, Texas, under the Department of the Army Corps of Engineers Engineering Support Center Huntsville.
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Text version
PWS Technical Exhibit 4 FY25 B1 Fort Cavazos Roofing Services Monthly Progress Report
Monthly Report Template
Base Ops Program U.S. Army Corps of Engineers- Engineering and Support Center, Huntsville
Monthly Status Report
Contract No. W912DY-XX-X-XXXX
Submission Date: Date/ Month/ Year
Submitted By:
Company Name
Digital Signature
TABLE OF CONTENTS
1.0 CURRENT AVAILABLE FUNDS
2.0 SERVICE ORDER OVERVIEW
3.0 PREVENTATIVE MAINTENANCE OVERVIEW
4.0 SAFETY
5.0 PHOTOGRAPHS
6.0 SCHEDULE
7.0 TOP 10 MAINTENANCE REPAIR ITEMS (to identify trends)
8.0 POINTS OF CONTACT
9.0 APPENDICES
Appendix A - Safety Report Appendix B - Photographs (Before and after with SO# and short description) Appendix C - Schedule
1.0 CURRENT AVAILABLE FUNDS
CLIN Amount Balance (Approved
SOs) Balance
(Submitted SOs)
Comments
2.0 SERVICE ORDER OVERVIEW
Service Order Overview- Up to date current option
SO Category Number of SOs
Total Cost
Requested by /Submitted to Customer In preparation (working to submit) Submitted to HNC Approved by HNC Executed (work completed) Disapproved / Cancelled by customer or HNC In-Progress (working in field) Average Days of Completion
Service Order Metrics- During this Period SO Category RSO ESO Urgent Long Lead Total Cost
Requested by /Submitted to Customer In preparation (working to submit) Submitted to HNC:
Approved by HNC Executed (work completed) Disapproved / Cancelled by customer or HNC In-Progress (working in field) Average Days of Completion
3.0 PREVENTATIVE MAINTENANCE OVERVIEW
Table 1 Required & Completed Maintenance Visits Up to Date Current Option
Description Facility
ID
Monthly Quarterly Semi-Annual Annual Required Completed
Required Completed Required Completed Required Completed
Table 1 Required & Completed Maintenance Visits Completed during this period
Description Facility
ID
Monthly Quarterly Semi-Annual Annual Required Completed
Required Completed Required Completed Required Completed
4.0 SAFETY
A. Reportable Incidents this period:
B. Safety training/briefings this period and attendees: Safety reports are included in Appendix A.
5.0 PHOTOGRAPHS
Representative photographs of maintenance repair work are included in Appendix B.
6.0 SCHEDULE
The updated schedule for anticipated CM work is included in Appendix C.
7.0 TOP 10 MAINTENANCE REPAIR ITEMS (to identify trends)
Rank Maintenance/Repair Number
8.0 POINTS OF CONTACT
Contractor Maintenance Manager - Johnny Smith, 555-555-5555, johnny.smith@abc.com
9.0 APPENDICES
Appendix A - Safety Report
Appendix B - Photographs (Before and after with SO# and short description)
Appendix C - Schedule
| 1.0 CURRENT AVAILABLE FUNDS |
| 2.0 SERVICE ORDER OVERVIEW |
| 3.0 PREVENTATIVE MAINTENANCE OVERVIEW |
| 4.0 SAFETY |
| 5.0 PHOTOGRAPHS |
| 6.0 SCHEDULE |
| 7.0 TOP 10 MAINTENANCE REPAIR ITEMS (to identify trends) |
| 8.0 POINTS OF CONTACT |
| 9.0 APPENDICES |
| Appendix A - Safety Report |
| Appendix B - Photographs (Before and after with SO# and short description) |
| Appendix C - Schedule |
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