attachment-5-bid-3012-25.pdf
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- Attached to
- CONTRACT: MODEL YEAR 2025 TRUCK CAB AND CHASSIS
- Solicitation number
- Bid 3012-25
- Issued by
- New Hampshire
About this file
This is a Standard Specification document issued by the State of New Hampshire Department of Administrative Services Bureau of Purchase and Property establishing general requirements for motor vehicles procured under Bid #3012-25 for Model Year 2025 Truck Cab and Chassis vehicles. The specification applies to twenty-five trucks across four weight classes: five 36,000# GVWR dual wheel trucks, fifteen 36,000# GVWR single wheel trucks, two 60,000# GVWR dual wheel trucks, and three 60,000# GVWR single wheel trucks designated for highway maintenance operations. All vehicles must be new with no prior use or demonstration vehicle history, with initial delivery odometer readings not exceeding 200 miles without prior approval. Vehicles must meet all federal and state equipment and safety requirements and be equipped with manufacturer's standard features in Omaha Orange clear coat paint. Each vehicle shall be delivered with two sets of keys, a full fuel tank (minimum 1/2 full), properly serviced cooling systems with anti-freeze protection to -34 degrees Fahrenheit, and all equipment installed, cleaned, lubricated, and ready for operation. The bid response deadline is March 10, 2025, at 11:00 AM Eastern Time, with vendor questions required by March 3, 2025.
Upon delivery, the receiving agency will conduct product inspection to verify compliance with all specifications, with any discrepancies to be submitted within ten days of receipt and rectified within fourteen calendar days or risk purchase order cancellation. Vehicles must be accompanied by invoices, signed dealer pre-delivery service check sheets, certificates of origin, standard warranties, operator's manuals, and warranty cards placed in the glove compartment. All written warranties and documentation must accompany delivery. The specification prohibits dealer advertising or logos on vehicles and requires that the contracting vendor assume sole responsibility for meeting all specification requirements, including delivery obligations. Partial payment authorization is permitted for multiple vehicle orders upon agency acceptance. A manufacturer's bill of materials (truck specification list) must accompany each vehicle with a GVWR of 24,000 pounds or greater. Payment terms are net 30 days, and the initial contract term extends through December 31, 2025, with potential two-year extension options available.
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Text version
STATE OF NEW HAMPSHIRE
DEPARTNIENT OF ADMINISTRATIVE SERVICES
BUREAU OF PURCHASE AND PROPERTY
February 20, 2025
ATTACHMENT 5
SCOPE:
STANDARD SPECIFICATION FOR MOTOR VEHICLES
THIS SPECIFICATION COVERS THE STATE OF NEW HAMPSHIRE’S GENERAL REQUIREMENTS FOR MOTOR
VEHICLES.
REQUIREMENTS:
ALL VEHICLES OFFERED BY THE VENDOR MUST BE NEW; SHALL NOT BE USED, REBUILT, REFURBISHED AND SHALL NOT HAVE BEEN USED AS DEMONSTRATION VEHICLES. INITIAL DELIVERY OF THE VEHICLES SHALL NOT EXCEED 200 MILES ON THE ODOMETER WITHOUT PRIOR APPROVAL FROM THE BUREAU OF
PURCHASE AND PROPERTY.
VEHICLES MUST MEET ALL FEDERAL AND STATE EQUIPMENT AND SAFETY REQUIRESMENTS. ALL
VEHICLES SHALL BE EQUIPPED WITH ALL MANUFACTURER’S STANDARD FEATURES. DO NOT USE FLEET
SPECIFICATIONS FOR MANUFACTURERS STANDARD FEATURES
KEYS:
COLOR:
GENERAL:
OPTIONAL AND STANDARD EQUIPMENT ORDERED SHALL BE INSTALLED AND READY FOR USE, UNLESS
OTHERWISE SPECIFIED
EACH VEHICLE SHALL BE DELIVERED WITH TWO (2) SETS OF KEYS UNLESS OTHERWISE NOTED IN THE
DETAILED SPECIFICATION
MANUFACTURERS STANDARD SOLID COLOR AS REQUESTED BY THE USING AGENCY, UNLESS
OTHERWISE STATED IN THE SPECIFICATIONS.
A MANUFACTURER’S BILL OF MATERIALS (TRUCK SPECIFICATION LIST) MUST ACCOMPANY EACH
VEHICLE OF A GVWR OF 24,000 LBS. AND OVER.
QUALITY ASSURANCE PROVISION:
ON PRODUCT DELIVERY, THE AGENCY WILL ACCOMPLISH A PRODUCT INSPECTION, TO ENSURE THAT
ALL SPECIFICATIONS HAVE BEEN SET. UPON PRODUCT ACCEPTANCE, THE AGENCY WILL
ACKNOWLEDGE ACCEPTANCE BY SUBMITTING PAYMENT APPROVAL. THE AGENCY WILL SUBMIT ANY AND ALL DISCREPANCIES TO THE BIDDER WITHIN 10 DAYS OF RECEIPT, AND ALL DISCREPANCIES WILL BE RECTIFIED PRIOR TO PAYMENT. IF THE DISCREPANCIES CANNOT BE RECTIFIED WITHIN 14
CALENDAR DAYS OF NOTIFICATION, THE PURCHASE ORDER MAY BE CANCELLED.
PREPARATION FOR DELIVERY:
THE VEHICLE FUEL TANK SHALL BE NOT LESS THAN 1/2 FULL, THE COOLING SYSTEM OF EACH VEHICLE IS TO BE PROTECTED WITH PERMANENT TYPE ANTI-FREEZE TO A TEMPERATURE OF AT LEAST THIRTY- FOUR (34) DEGREES BELOW ZERO F. VEHICLES MUST BE DELIVERED WITH ALL EQUIPMENT IN PLACE, CLEANED, LUBRICATED, SERVICED AND READY FOR OPERATION.
DEALER ADVERTISING OR LOGO IS NOT TO BE DISPLAYED ON VEHICLES.
NOTE:
INVOICES ARE TO BE DELIVERED TO THE USING AGENCY WITH THE VEHICLE(S). PAYMENTS MAY BE
AUTHORIZED FOR PARTIAL DELIVERY OF MULTIPLE VEHICLE ORDERS.
WARRANTY:
STANDARD WARRANTY AND OPERATOR’S MANUAL SHALL ACCOMPANY EACH VEHICLE. ALL WRITTEN WARRANTEES AND WARRANTY CARDS ARE TO BE FURNISHED IN THE GLOVE COMPARTMENT OF EACH
VEHICLE DELIVERED,
CERTIFICATION:
A SIGNED COPY OF THE DEALER PRE-DELIVERY SERVICE CHECK SHEET AND A CERTIFICATE OF ORIGIN
MUST ACCOMPANY EACH VEHICLE.
BID COMPLIANCE:
THE CONTRACTING VENDOR WILL BE SOLELY RESPONSIBLE FOR MEETING SPECIFICATION
REQUIREMENTS, INCLUDING DELIVERY
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