attachment_5_bid_3012_25.pdf
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- Attached to
- CONTRACT: MODEL YEAR 2025 TRUCK CAB AND CHASSIS
- Solicitation number
- Bid 3012-25
- Issued by
- New Hampshire
About this file
This is a Standard Specification for Motor Vehicles document (Attachment 5) issued by the State of New Hampshire Department of Administrative Services, Bureau of Purchase and Property, dated February 20, 2025. The document outlines requirements for new motor vehicle purchases, specifying that vehicles must be new (not used, rebuilt, refurbished, or demonstration vehicles) with less than 200 miles on delivery. All vehicles must meet federal and state safety requirements and include manufacturer's standard features. Each vehicle requires two sets of keys, manufacturer's standard solid colors as requested by the agency, and for vehicles over 24,000 lbs GVWR, a manufacturer's bill of materials must be included.
The document details delivery requirements including a minimum half-full fuel tank, antifreeze protection to -34°F, and complete servicing prior to delivery. Quality assurance provisions allow agencies 10 days to report discrepancies, which must be rectified within 14 calendar days or risk purchase order cancellation. Each vehicle must include standard warranty documentation and operator's manual in the glove compartment, along with a dealer pre-delivery service check sheet and certificate of origin. Notably, dealer advertising or logos are prohibited on vehicles, and invoices must accompany vehicle delivery, with payments possible for partial deliveries on multiple vehicle orders.
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Text version
STATE OF NEW HAMPSHIRE
DEPARTNIENT OF ADMINISTRATIVE SERVICES
BUREAU OF PURCHASE AND PROPERTY
February 20, 2025
ATTACHMENT 5
SCOPE:
STANDARD SPECIFICATION FOR MOTOR VEHICLES
THIS SPECIFICATION COVERS THE STATE OF NEW HAMPSHIRE’S GENERAL REQUIREMENTS FOR MOTOR
VEHICLES.
REQUIREMENTS:
ALL VEHICLES OFFERED BY THE VENDOR MUST BE NEW; SHALL NOT BE USED, REBUILT, REFURBISHED AND SHALL NOT HAVE BEEN USED AS DEMONSTRATION VEHICLES. INITIAL DELIVERY OF THE VEHICLES SHALL NOT EXCEED 200 MILES ON THE ODOMETER WITHOUT PRIOR APPROVAL FROM THE BUREAU OF
PURCHASE AND PROPERTY.
VEHICLES MUST MEET ALL FEDERAL AND STATE EQUIPMENT AND SAFETY REQUIRESMENTS. ALL
VEHICLES SHALL BE EQUIPPED WITH ALL MANUFACTURER’S STANDARD FEATURES. DO NOT USE FLEET
SPECIFICATIONS FOR MANUFACTURERS STANDARD FEATURES
KEYS:
COLOR:
GENERAL:
OPTIONAL AND STANDARD EQUIPMENT ORDERED SHALL BE INSTALLED AND READY FOR USE, UNLESS
OTHERWISE SPECIFIED
EACH VEHICLE SHALL BE DELIVERED WITH TWO (2) SETS OF KEYS UNLESS OTHERWISE NOTED IN THE
DETAILED SPECIFICATION
MANUFACTURERS STANDARD SOLID COLOR AS REQUESTED BY THE USING AGENCY, UNLESS
OTHERWISE STATED IN THE SPECIFICATIONS.
A MANUFACTURER’S BILL OF MATERIALS (TRUCK SPECIFICATION LIST) MUST ACCOMPANY EACH
VEHICLE OF A GVWR OF 24,000 LBS. AND OVER.
QUALITY ASSURANCE PROVISION:
ON PRODUCT DELIVERY, THE AGENCY WILL ACCOMPLISH A PRODUCT INSPECTION, TO ENSURE THAT
ALL SPECIFICATIONS HAVE BEEN SET. UPON PRODUCT ACCEPTANCE, THE AGENCY WILL
ACKNOWLEDGE ACCEPTANCE BY SUBMITTING PAYMENT APPROVAL. THE AGENCY WILL SUBMIT ANY AND ALL DISCREPANCIES TO THE BIDDER WITHIN 10 DAYS OF RECEIPT, AND ALL DISCREPANCIES WILL BE RECTIFIED PRIOR TO PAYMENT. IF THE DISCREPANCIES CANNOT BE RECTIFIED WITHIN 14
CALENDAR DAYS OF NOTIFICATION, THE PURCHASE ORDER MAY BE CANCELLED.
PREPARATION FOR DELIVERY:
THE VEHICLE FUEL TANK SHALL BE NOT LESS THAN 1/2 FULL, THE COOLING SYSTEM OF EACH VEHICLE IS TO BE PROTECTED WITH PERMANENT TYPE ANTI-FREEZE TO A TEMPERATURE OF AT LEAST THIRTY- FOUR (34) DEGREES BELOW ZERO F. VEHICLES MUST BE DELIVERED WITH ALL EQUIPMENT IN PLACE, CLEANED, LUBRICATED, SERVICED AND READY FOR OPERATION.
DEALER ADVERTISING OR LOGO IS NOT TO BE DISPLAYED ON VEHICLES.
NOTE:
INVOICES ARE TO BE DELIVERED TO THE USING AGENCY WITH THE VEHICLE(S). PAYMENTS MAY BE
AUTHORIZED FOR PARTIAL DELIVERY OF MULTIPLE VEHICLE ORDERS.
WARRANTY:
STANDARD WARRANTY AND OPERATOR’S MANUAL SHALL ACCOMPANY EACH VEHICLE. ALL WRITTEN WARRANTEES AND WARRANTY CARDS ARE TO BE FURNISHED IN THE GLOVE COMPARTMENT OF EACH
VEHICLE DELIVERED,
CERTIFICATION:
A SIGNED COPY OF THE DEALER PRE-DELIVERY SERVICE CHECK SHEET AND A CERTIFICATE OF ORIGIN
MUST ACCOMPANY EACH VEHICLE.
BID COMPLIANCE:
THE CONTRACTING VENDOR WILL BE SOLELY RESPONSIBLE FOR MEETING SPECIFICATION
REQUIREMENTS, INCLUDING DELIVERY
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