Military Sealift Command Integrated Risk Management /

Quality Management System Procedure

N02.FS.5100.17.211-P

Rev 1

Endorsed by the IRM/QMS Steering Committee

Issued By:

S. C. CADE

Executive Director

SSIC: 5100

PERSONAL PROTECTIVE EQUIPMENT

REFERENCES

(a) 29 CFR Part 1910

(b) OPNAVINST 5100.19F

(c) OPNAVINST 5100.23H

(d) COMSCINST 5100.17F

(e) MSC ISM SMS Procedure 2.1-006-ALL, Personal Protective Equipment

ENCLOSURES:

(1) MSC Shore Side Employee Safety Shoe and Protective Clothing Reimbursement Guide

1 PURPOSE: To establish procedural guidance for MSC personnel to select and use safety clothing and equipment when working in or encountering hazardous conditions.

2 CANCELLATION/SUPERSESSION: N02.FS.5100.1-Q

3 BACKGROUND / OBJECTIVES / APPLICABILITY:

3.1 Background

3.1.1 Reference (a) provides basic elements for federal employee Safety and Occupational Health (SOH) programs and requires supervisors to furnish workplaces free from recognized hazards. References (b) and (c) provide Navy SOH policies for forces afloat and ashore. Reference (d) is MSC’s SOH Program, which implements references (a), (b), and (c).

Reference (e) is MSC’s Safety Management System (SMS) procedure regarding personal protective equipment, which provides additional procedures that Civilian Mariners (CIVMARs) must follow.

3.1.2 Per references (b), (c), and (d), Navy commands and activities must provide, use, and maintain Personal Protective Equipment (PPE). Supervisors must provide all employees with appropriate PPE and protective clothing, and properly train and advise

CADE.STEVEN.CH

ARLES.1075700365

Digitally signed by

CADE.STEVEN.CHARLES.1075

700365 Date: 2024.07.01 11:27:43 -04'00'

UNCONTROLLED QMS DOCUMENT IF PRINTED. Verify current version at: https://flankspeed.sharepoint-mil.us/sites/USFF-MSC/qms

MSC Integrated Risk Management Quality Management System Procedure

N02.FS.5100.17.211-P

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PERSONAL PROTECTIVE EQUIPMENT Page 2 of 8 employees regarding appropriate use of PPE and protective clothing. All hands (ashore and afloat) must implement precautions and use PPE and clothing appropriate for the work and expected hazards within the workplace.

3.2 Objectives: The objective of this procedure is to provide guidance on the proper selection, use, and issuance of PPE and protective clothing, to lessen the likelihood of occupational injuries or illnesses and mitigate the occurrence of workplace mishaps.

3.3 Applicability

3.3.1 This procedure is applicable to all MSC civilian and military employees, afloat and ashore. In addition, CIVMARs must also follow the procedures of reference (e).

3.3.2 This procedure does not discuss PPE or protective clothing for asbestos control, hearing conservation, sight conservation, respiratory protection, Polychlorinated Biphenyl (PCB) control, Fall Protection, or working with High Voltages. Respective Quality Management System (QMS) and International Safety Management (ISM) SMS Procedures cover these specific workplace hazard PPE and protective clothing requirements.

4 ROLES AND RESPONSIBILITIES:

4.1 N02FS Force Safety. Monitor mishap annual trends of PPE / protective clothing related injuries.

4.2 N4 Logistics. Must make the existing Navy Authorized Equipment Lists (AELs) for safety shoes ordered via the supply system available in Shipboard Configuration and Logistics Information Program (ShipCLIP).

4.3 N8 Comptroller. Must process reimbursement requests for MSC shore staff required to work aboard ship, afloat CIVMARs and new hire CIVMAR’s undergoing initial employment with MSC during CIVMAR New Employee Orientation (NEO) who purchase safety shoes or protective clothing through a private vendor and request reimbursement, per enclosure (1).

4.4 Program Managers must

4.4.1 Support assigned ships’ implementation of MSC’s PPE and protective clothing policy, including ensuring that funding is available for PPE and protective clothing reimbursement programs (i.e., for safety shoes, gloves, and coveralls).

4.5 Ships’ Masters must ensure that there is sufficient PPE and protective clothing aboard to meet the requirements for assigned personnel.

UNCONTROLLED QMS DOCUMENT IF PRINTED. Verify current version at: https://flankspeed.sharepoint-mil.us/sites/USFF-MSC/qms

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4.6 Ships’ Safety Officers must:

4.6.1 Continuously assess all workplaces to determine if hazards are present that necessitate the use of PPE or protective clothing.

4.6.2 Monitor the use of PPE and protective clothing for required work or in required spaces, as well as personnel wear, and ensure they are used in a proper and effective manner.

4.6.3 Ensure all shipboard personnel receive initial, annual, and refresher shipboard

PPE and protective clothing training. The training must identify the different types of PPE and protective clothing, and their limitations, proper use, maintenance, and storage.

4.7 Shipboard Department Heads, Division Officers, and Work-Center Supervisors must:

4.7.1 Review ships Industrial Hygiene Survey to aid in identifying areas and condition when PPE is required.

4.7.2 Provide assigned personnel PPE and protective clothing.

4.7.3 Provide appropriate hands-on instruction in the proper use and wear of PPE and protective clothing for those personnel issued PPE for the first time.

4.8 Shore-side Supervisors must: MSC ashore commands and activities must outfit shore-side personnel with proper PPE and protective clothing, along with associated training, prior to proceeding to a ship or shipyard.

4.9 Ships’ Supply Officer must:

4.9.1 Procure and store PPE in accordance with the Authorized Equipment List (AEL).

4.9.2 Store PPE and issue to the Department Head for distribution to the assigned crew as needed.

4.9.3 Process PPE reimbursement requests in accordance with reference (e).

4.10 All Hands must:

4.10.1 Wear PPE and/or protective clothing in the correct manner.

4.10.2 Properly maintain assigned PPE and protective clothing.

UNCONTROLLED QMS DOCUMENT IF PRINTED. Verify current version at: https://flankspeed.sharepoint-mil.us/sites/USFF-MSC/qms

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4.10.3 Notify their immediate supervisor if required PPE or protective clothing is not available or in a condition that will not provide proper protection.

5 PROCEDURES / PROCESSES:

5.1 General Required PPE and Protective Clothing.

5.1.1. All PPE and protective clothing must have a design and construction appropriate for the work performed. Federal agencies, standards organizations (i.e., American National Standards Institute (ANSI)), and recognized approval authorities (i.e., UL or ASTM) have developed standards and specifications for the design and use of PPE and protective clothing.

MSC personnel must only use approved PPE and protective clothing items.

5.1.2. PPE and protective clothing do not eliminate all hazards for the wearer. They establish an important safety barrier and, in many ways, act as a “last line of defense against some hazards.” Any PPE failure or misuse immediately exposes the wearer to the hazard.

Additionally, both PPE and protective clothing, through misapplication or improper maintenance, can become ineffective without the wearer’s knowledge, and can subject the wearer to catastrophic consequences. For this reason, proper selection, maintenance, training, and use of PPE are key elements in preventing injury.

5.2 PPE Types

5.2.1 Head Protection. When there is any potential for falling or flying objects, all personnel must wear hard hats approved in accordance with ANSI standard Z-89.1. This includes during routine ship evolutions and during shipyard operations or at shipyard periods.

Metal hard hats are not acceptable for shipboard use.

5.2.2 Foot Protection. Shipboard environments expose personnel to foot hazards. All personnel assigned to the ship and transients (temporary riders) must wear ANSI approved safety foot protection when onboard MSC ships.

5.2.2.1 Standard stock safety shoes, with built-in toe protection and non-slip soles, primarily prevent or reduce the severity of injury from shipboard hazards. Safety shoes must meet the latest ASTM F2413 standard (18 or higher) that provide slip resistance, and puncture, compression, and static protection. Personnel should replace their safety shoes as soon as the shoes exhibit wear, such that they can no longer provide intended foot protection.

5.2.3 Hand protection. When potential hazards expose an MSC ashore or afloat employee’s hands to risk of injury, the employee must wear appropriate gloves for hand protection. Such hazards include skin absorption from harmful substances; severe cuts or lacerations, abrasions, or punctures; chemical irritants or thermal burns; and harmful temperature

UNCONTROLLED QMS DOCUMENT IF PRINTED. Verify current version at: https://flankspeed.sharepoint-mil.us/sites/USFF-MSC/qms

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PERSONAL PROTECTIVE EQUIPMENT Page 5 of 8 extremes. Appropriate protective gloves are dependent upon the specific task, environmental conditions, and expected hazards.

5.2.4. Protective Clothing. Shipboard environments expose personnel to risk of fire-related skin injury. The Shipboard Safety Officer and workplace supervisor should conduct a workplace assessment to identify potential skin injury hazards. Employees, with the assistance of supervisor, will select the appropriate protective clothing based upon industrial hygiene survey reports, continuous workplace assessments, and evaluation of assigned tasks and clothing performance characteristics.

5.2.4.1. Fire Retardant (FR) synthetic clothing is appropriate for shipboard or shore side hot work areas or machinery spaces. Protective clothing must meet the latest National Fire Protection Association (NFPA) standard 70e with a minimum Hazard Risk Category of 2 (HRC 2). FR rated clothing must have a visible external tag indicating HRC 2 rating. Shirts must have long sleeves and cannot be altered, cut, or made into “short” sleeves. CIVMARs or shore side staff simply transiting through theses spaces are not required to wear HRC 2 clothes.

5.2.5 Personal Flotation Devices (PFD). All shipboard personnel, assigned and temporary, must wear a U.S. Coast Guard approved PFD while working on deck during underway replenishment at sea, near or over the water, in small boats or rigid hull inflatable boats (RHIBs), and when involved in flight deck operations. The required PFD types for each of these evolutions are delineated in reference (e). Coast Guard approved work vests must be stowed separately from regular Coast Guard approved abandon ship life preservers.

5.3 Issuance and Distribution of PPE

5.3.1 MSC provides shipboard CIVMARs, and shore staff required to work aboard ship, with PPE appropriate for the work and expected hazards of the workplace. This includes safety gloves, hard hats, PFDs, shoes, and clothing.

5.3.2 The shipboard Supply Officer procures and issues safety PPE to assigned supervisors, crewmembers and ashore employees onboard as needed via AEL.

5.3.3 MSC shore staff required to work aboard ship, and those CIVMARs undergoing initial employment with MSC during CIVMAR New Employee Orientation (NEO), may purchase safety shoes through a private vendor and obtain reimbursement per the procedures in enclosure (1).

5.3.3.1 In all cases, issuance and reimbursement of safety shoes is subject to authorization by an Approving Official (shipboard Safety or Supply Officers, shore side Supervisor, or the NEO director’s representative), who verifies the need for the safety shoes (first

UNCONTROLLED QMS DOCUMENT IF PRINTED. Verify current version at: https://flankspeed.sharepoint-mil.us/sites/USFF-MSC/qms

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PERSONAL PROTECTIVE EQUIPMENT Page 6 of 8 issuance or replacement due to wear) and after confirming the shoes meet ASTM standards forward to N8 for reimbursement.

6. RECORDS & REPORTS:

6.1 Monthly Status Report

6.2 Transaction Log

7. DEFINITIONS:

7.3 Approving Official is either the ship’s Supply Officer, Safety Officer, shore side Supervisor, or NEO Director’s representative.

8. PROCESS MANAGEMENT

8.1 Office of Primary Responsibility (OPR): N02FS

8.2 Interfaces: All MSC Headquarters (PMs, N4, N8).

9. REVISIONS: Original: N02.FS.5100.1-Q

UNCONTROLLED QMS DOCUMENT IF PRINTED. Verify current version at: https://flankspeed.sharepoint-mil.us/sites/USFF-MSC/qms

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MSC Shore Side Employee Safety Shoe and Protective Clothing Reimbursement Guide

Standards: The design, construction, and testing of Safety Shoes and Protective Clothing worn by MSC personnel must meet the following standards or higher:

x Safety Shoes: American Society for Testing and Materials (ASTM) standard F2413-18 x Protective Clothing: National Fire Protection Association (NFPA) standard 70E HRC 2

Reimbursement: Subject to authorization by an Approving Official, MSC shore side employees who frequently work in shipboard environments may purchase and receive reimbursement of safety shoes and protective clothing meeting the above standards.

Normally, MSC reimburses employees once a year at the maximum amounts of $125 for Safety shoes, $300 for Safety glasses, and $500 for Coveralls.

If unusual wear and tear effects the PPE’s ability to provide required protection, the employee may purchase for reimbursement additional safety shoes, subject to authorization by an Approving Official. The employee must present and demonstrate the PPE are defective.

When requesting reimbursement, submit the following to an Approving Official:

(1) Sales receipt (indicating shoes or coveralls meeting the standard, and date of purchase).

(2) Claim for reimbursement Optional Form (OF) 1164. To prevent delays in reimbursement processing, please enter the information provided in the example OF-1164 found below.

x Line 8 – Approving Official Signature. By signing this form, the Supervisor certifies the employee is required to have purchased item to perform their work function, the PPE meets the applicable standard(s), and the requestor has not made a request for reimbursement within 12 months, unless there is a need for replacement due to wear and tear.

x Line 9 - MSC Comptroller (N8) representative signature.

Submit the above for authorization by an Approving Official. The Approving Official will then forward to the MSC Comptroller (N8) at: MSC_N822_SFTYSHOE1034@us.navy.mil

Enclosure (1)

Look for the following labels to g demonstrate compliance with the standard:

Safety Shoes: ASTM F2413-18 or higher y Protective Clothing: HRC2

UNCONTROLLED QMS DOCUMENT IF PRINTED. Verify current version at: https://flankspeed.sharepoint-mil.us/sites/USFF-MSC/qms

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Enclosure (1)

UNCONTROLLED QMS DOCUMENT IF PRINTED. Verify current version at: https://flankspeed.sharepoint-mil.us/sites/USFF-MSC/qms

CLA!IM FOR REIMBUR:SEMENIT

FOR EXPENDITURES

ON OF'F&CIAL BU _ INES

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MSC perSMS PPE 2,1-006-All QMS

W\1 02. FS,5100, 17,211

AMOONT CLAIMED

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As.TM F2413-1Bic/

IDate of Purchase DDMMYYYY

---- +_.,.,at e of Previous Purchase i • ._+-----11----t---➔--+----1-- which MSC provided ,----~~~--iM--~-li"------------i---,.reimbursement DDMMYYYY-1--------1----------lls this request for a

--------------------•eplacernent shoe purchaseo------------------within 12 months due to

___ ___,,__....,.. ___________ ---;........,unusual wear and tear suc,1---+----+-----+------.0-----+----that it no lo.11ger provides the -----l!----li--------------l1--,,req11ired protect ions> Y /Nf-, --+-----ll-----1-----+--+----

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Signature of Shi p's Safety Officer I :~ ► hare Side Sl!lpervisor, or

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ACCO.tJNITN-G G.A55.IF/CA 710N

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Email signed form to M SC_NB22_SFTYSHOE1034@m.navy.m il

OPTIONAL FOR 1164 REV. 11 0 7) I