Attachment 3 Technical Evaluation Form.pdf

Technical Evaluation Form – SAD-AF2

Responses to the following technical questions shall be concise and directly address the question asked.

Responses should avoid unnecessary detail and adhere to the specified format.

1.0 General

Respond to each of the following items:

Offeror

Response

1. Offeror will meet all work requirements in accordance with (IAW) the Performance

Work Statement (PWS). (Yes or No):

2. The offeror will provide all required Preventative Maintenance (PM) and Corrective

Maintenance (CM) Services identified through a Facility Maintenance Plan (FMP) prepared by the Contractor to provide pertinent details of how the Contractor perform PM, Emergency Repair, CM, and provide a program of Records Management for petroleum facilities, petroleum systems, and supporting Defense Logistics Agency (DLA) Capitalized facilities on Government Installations in compliance with all codes, criteria, regulations, laws of the United States (local, state, and federal), and/or host nation laws as applicable. The Contractor will provide all labor, management, supervision, Quality Control, transportation, supplies, vehicles, tools, materials, facilities, equipment, and incidentals necessary to conduct work described in this PWS. (Yes or No):

3. The offeror will ensure preventive maintenance is performed utilizing the current Unified Facilities Criteria (UFC) 3-460-03, general inspection and maintenance criteria for military land-based liquid petroleum fuel facilities as well as manufacture’s recommendations. (Yes or No):

4. The offeror will perform corrective action of deficiencies to petroleum facilities, petroleum systems, and supporting DLA capitalized facilities as well as emergency response capability to ensure the safe and reliable accomplishment of the applicable fuels delivery mission. Other repairs may be requested by each DLA Capitalized Site for components, equipment, or systems in support of fuels delivery mission. (Yes or No):

5. Offeror will provide qualified personnel IAW the PWS. (Yes or No):

6. Offeror will meet all response and completion times requirements outlined in the

PWS. (Yes or No)

7. Offeror will meet all requirements outlined in the EM 385 1-1 Safety and Health

Requirements Manual. (Yes or No):

8. Offeror will identify Manufacturer's O&M recommendations beyond UFC requirements. (Yes or No)

9. Offeror will confirm the requirement to capture operator support requirements and system availability and include them in the FMP. (Yes or No)

10. Offeror will confirm the requirement to data collection means and methods for UFC maintenance items, misc. maintenance items, minor repairs, and other PWS requirements an include this information in the FMP. (Yes or No)

11. The offeror certifies its enterprise possesses the requisite qualifications, experience, and resources to successfully execute this contract within the POJ District boundaries as outlined in the Performance Work Statement. (Yes or No)

12. Offer will certify that the requirement continue to execute work IAW Mission- Essential Contractor Services Plan IAW DFARS 252.237-7023, Continuation of Essential Contractor Services (Yes or No)

13. Offer will confirm the use of a Computer Maintenance Management System (CMMS) in accordance with the PWS 1.16 (Yes or No)

All responses to the following questions shall be submitted in a concise, short-answer format. Each response must directly address the question asked and be limited to the indicated page length or line number.

Offerors shall clearly itemize each response, using the corresponding question number as a heading (e.g., "Question 2b Response"). Responses should be single-spaced, utilizing a standard font (Times New Roman 11-point) with one-inch margins.

2.0 Proposed Contract Staffing (1 Page)

Offeror shall submit an organizational chart that clearly identifies all proposed titles or labor categories as:

• Include their roles in performance of the contract.

• Identify the dividing line between corporate and contract level support.

• Identify lines of communication and reporting.

• Identify any teaming arrangement, key or significant subcontractor, or joint ventures. Note that a “key or significant subcontractor” is defined as a subcontractor who will perform at least 10% of the total contract effort.

• Identify if individual will be dedicated solely to this contract, or shared.

3.0 Staffing Utilization (1 Page)

The offeror shall use this section to provide narrative on how the proposed key personnel will be used in the management and execution of both preventive and corrective maintenance to ensure a high-quality standard.

4.0 Safety (1 Page)

4a. The Offeror shall provide a narrative to describe its ongoing and successful execution of its Accident Prevention/Safety and Health Program in the United States and foreign locations, addressing items such as training, the number of current Safety and Health professionals and the procedures to be used in the preparation and implementation of an Accident Prevention Plan (APP)/Site Safety and Health Plan (SSHP) for this requirement or its Host Nation.

4b. The Offeror shall state they have developed and implemented an Occupational Safety and Health Program (refer to OSHA standard 29 CFR 1910.120(b) – General Industry, 29 CFR 1926.120(b) - Construction, the OSHA Pamphlet 3885 (2016), and USACE EM 385-1-1).

4c. The Offeror shall provide the Corporation’s experience modifications rate (EMR) for the period of 1 year for the most current full business year, along with the last 5-years’ of required electronically submitted injury and illness data. If the Offeror has no reportable violations, incidents, or accidents, it shall be stated that there were none.

4d. The Offeror shall provide OSHA (Days Away Restricted and Transferred (DART) 4e. The Offeror shall provide OSHA Total Recordable Incident Rate (TRIR) (Fuels Data Only) 4f. The Offeror shall describe how do your Safety Manager (TOSM), and SSHO’s keep current in ever evolving standards, emerging technologies, and industry best practices since they are accountable for providing (prime and subcontractor) a work environment that is free from any recognized hazards.

4g. The Offeror shall provide an overview of your corporate policies, internal review processes, on-site safety controls for both Prime and Subcontractors, and the methodologies you will employ to ensure consistent satisfactory or above safety performance throughout the duration of the contract.

5.0 Initial Site Visit (1 Page)

5a. The Offeror shall provide list all personnel attending each ISV, their purpose for attending, equipment/software/tools needed to perform ISV, and approach to data validation and collection.

5b. The Offeror shall provide a timeline your process for performing ISV. Include all functions that will be completed to meet the PWS.

6.0 Facility Maintenance Plans (1 Page)

6a. Contractor shall fully describe how each FMP will be developed, used, and maintained IAW the

PWS.

6b. The Offeror shall provide describe your company’s approach to cross-walking assets between Real Property Inventories, base asset ID, and Component Unique Identifier (CUID)

7.0 Preventative Maintenance and Records Management (1 Page)

7a. The contractor shall fully describe approach to and tracking of PM activities, and CM associated with maintenance activities, and records management IAW the PWS.

7b. The Offeror shall identify your Company's approach to PM activities related to final PM schedule, coordination with the site and other stakeholders, utilization of FMPs while on-site, on-site records management, on-site documentation, and execution of on-site work.

7c. The Offeror shall describe your Company's means and methods for fully developing and maintaining Maintenance Records as described in the PWS.

8.0 Maintenance Activities and Team Composition (1 Page)

The contractor shall attach a table that details the planned PM at each site. The table must include the following:

1. Every site in the task order.

2. Onsite ISV duration (calendar days).

3. PM Activity (Quarterly/Semi-Annual/Annual/Meter Calibrations)

4. Onsite PM duration (in calendar days). Separate per event.

5. Assigned Site Manager per Site.

6. Detailed PM team composition per Site (# of Personnel and Labor Category for each).

7. Identify key subcontractors that will be responding to corrective maintenance activities.

Indicate area of specialty.

8. Team Home/Base Location should include city/state (country if applicable).

9.0 Corrective Maintenance CM (Formerly Minor Repair) (2 Page) 9a. The Offeror shall demonstrate understanding of the deficiency report as described in the PWS that is generated during each PM event, its use, and importance.

9b. The Offeror shall detail how your company will review these deficiencies, prioritize them, and track them.

9c. The Offeror shall describe how FMSR generated deficiencies will be captured, tracked, and implemented into the deficiency report.

9d. The Offeror shall describe internal review process for consolidation considerations regardless of PM or CM activities.

9e. The Offeror shall describe your Company's development of all Service Orders and internal review process for these Service Orders.

9f. The Offeror shall fully describe your Company's approach to executing and tracking all Service Orders required by the PWS.

9g. The Offeror shall describe approach to identifying and possibly repairing deficiencies identified while executing Service Orders if repairs were not completed during PM event.

9h. The Offeror shall demonstrate approach to minimizing travel costs and complying with travel restrictions identified in the PWS.

9i. The Offeror shall explain your company’s approach to cost saving on all Service Orders.

10.0 Service Order Form (2 pages - 1 page per SO KO Form)

For each listed deficiency, the Offeror shall complete a Service Order (SO) form in full. Ensure that all fields are filled out. The Offeror must complete a fully populated Service Order (SO) form for each identified deficiency. Only the KO Form shall be submission and shall not be priced using the CMITM unit rates.

Deficiency #1: D-DBE-006 – At Facility 6543, the 4-inch carbon steel piping feeding the Filter Separator #1 exhibits a significant leak at a threaded joint. The leak is located downstream of the Pre- Filter. Remove the leaking section of piping and replace it with a new section of 4-inch carbon steel piping utilizing flanged connections. Install new flanges on the existing pipe ends to mate with the new piping spool. Use new gaskets and flange bolts suitable for fuel service. Pressure test the repaired section of piping to verify leak tightness prior to returning the Filter Separator to service.

Deficiency #2: D-PAT-013 – At Facility 9876, within the Valve Pit associated with Tank #5, the 120V, Single-Phase Power Conductors supplying the Sump Pump Motor are damaged due to water intrusion caused by a severely corroded and breached conduit. Remove and replace the entire run of damaged 120V, Single-Phase Power Conductors from the local disconnect to the Sump Pump Motor junction box with new conductors of the same gauge (e.g., #12 AWG), insulation type (THHN/THWN), and specification, installed within a new, liquid-tight flexible metal conduit (LFMC). Ensure proper grounding, sealing, and watertight connections at all terminations to prevent future water intrusion.

Verify proper Sump Pump Motor operation after conductor replacement.

11.0 Service Order Metrics (1 Page)

Offeror shall provide detailed narrative explaining how Service Order metrics will be met per the PWS.

12. Assumptions (No page restrictions) The Offeror shall clearly delineate all assumptions, dependencies, and constraints considered during the preparation of this proposal. These assumptions form an integral part of the Offeror’s understanding of the requirements and proposed solution. Assumptions shall be categorized and presented separately for Preventative Maintenance and Corrective Maintenance activities.