Attachment 2 - Quotation Instructions.docx

ATTACHMENT 2 – PROPOSAL SUBMISSION INSTRUCTIONS

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The Government may award without discussions with the offeror; therefore, the offeror is cautioned to examine the Request for Proposal (RFP) in its entirety and to ensure that its Proposal is complete, containing all necessary information/all required documentation, in all respects. However, the Government reserves the right to conduct discussions and to permit the offeror to revise its Proposal.

If the Offer is received after the time and date specified for receipt, it will be considered LATE AND WILL NOT BE ACCEPTED.

The Government will award a Purchase Order resulting from this Request for Proposal (RFP) to the offeror whose Proposal is Lowest Price Technically Acceptable. The ATF will award a contract to the lowest priced contractor whose proposal meets or exceeds the technical capabilities in the Statement of Work (SOW).

Only the lowest priced proposal will be reviewed for technical acceptability. If it’s found to be technically acceptable, award will be made to that offeror without further evaluation of the other proposals received. If the proposal is technically unacceptable, then the next lowest priced proposal will be evaluated for technical acceptability until a technically acceptable proposal is found.

PROPOSAL SUBMISSION

To be considered for selection, offerors must submit a complete response to this RFP using the sequence and format provided herein.

Questions Due: 08/17/2023 at 13:00 EDT.

Proposal Due Date: 09/05/2023 at 13:00 EDT.

FORMAT

Offer Volume. The Offeror shall confine submissions to essential matters, sufficient to define the Proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each Proposal. The title requirements for each file are shown Table below. Proposals submitted in response to this solicitation shall contain the following in separate volumes:

Volume 1 - Non-Price Factors:

· Factor 1: Technical Capability

· Factor 2: Past Performance

Volume 2 - Price Factor:

· Factor 3: Price

Non-Price Factors Description:

Factor 1: Technical Capability (8 page maximum).

The offeror shall provide an organization structure, including the organizational chart and supporting narrative description of offeror’s proposed installation personnel, and any major subcontractor(s) and their key personnel assigned to performance of this project.

The offeror shall provide a technical capabilities product description of the proposed Uninterruptible Power Supply (UPS) and batteries. This capabilities description must show proof the UPS and batteries meet the minimum technical specifications of Section 4 of the SOW.

The offeror needs to provide proof of ability to provide a warranty as described in Section 4.10 of the SOW.

The offeror needs to provide proof of ability dispose of UPS units and other worksite waste in accordance with the SOW.

Factor 2: Past Performance (6 page maximum):

Offerors shall list and describe three (3) recent and relevant contracts/projects performed for the Federal Government that are similar with respect to size, scope, and complexity of the SOW. For the description, the offeror should include Contract Number, Contract point of contact, the Government contracting and/or technical point of contact (POCs) with current phone numbers, e-mail addresses and titles, project dollar value, and a brief narrative regarding the project’s size, scope, and complexity to allow the Government to verify experience and past performance information contained in the proposal.

The Government may contact those references during the evaluation. For the purpose of this factor, recent is defined as furniture design and installation services provided and completed within the last three (3) years. Additionally, the Contacting Officer may use other Government sources which may include Contractor Performance Assessment Reporting System (CPARS), the Contracting Officer’s knowledge of and previous experience with the service, or any other reasonable basis.

Note: If the offeror is without a record of relevant and recent past performance, it shall affirmatively state that it possesses no relevant and recent past performance. In such a situation, an offeror lacking relevant and recent past experience that fails to provide an affirmative declaration may be found to have failed to provide a solicitation requirement, the Government may reject their Proposal. If the offeror has no past performance readily available, it will be evaluated as Not Relevant.

Price Factor Description:

Factor 3: Price

· The price proposal shall be submitted separately from the offeror’s technical proposal.

· The offeror pricing proposal shall include the following:

· Breakout of all material costs

· Breakout of all labor costs to include:

· Labor categories

· Labor hours

· Labor rates

· Other costs

· Travel

· Shipping

· SAM UEI Number.

OTHER DIRECT COSTS

Other Direct Costs (ODCs) may include, but are not limited to, copying, faxing, phone usage, package, and delivery. Any single purchase of ODCs over $10,000 is subject to Federal Acquisition Regulations competition requirements. ODCs must be authorized and approved by the COR prior to any purchase by the Contractor.

ODCs will be reimbursed for actual costs as provided in the contract. To be reimbursed, invoices, including ODCs must provide a detailed breakdown of the actual expenditures invoiced, including receipts. Contractor shall maintain the original or legible copy of receipts for all ODCs invoiced. ATF reserves the right to request evidence of any ODCs requested for reimbursement. To ensure timely reimbursement of ODCs, the contractor shall submit charges with the monthly invoices. No profit or additional General and Administrative expenses shall be applied to ODCs. The Government will NOT pay General and Administrative cost on ODCs.

FORMAL COMMUNICATIONS

(a) The RFP and amendments will be made available via email from Brian Palmer, brian.palmer@atf.gov.

(b) The offeror is advised to monitor their email continuously to obtain information in a timely manner.

(c) All correspondence pertaining to this RFP shall be addressed to the CS, Brian Palmer via e-mail at brian.palmer@atf.gov. To issue pertinent and timely RFP amendments, questions must be received by the date and time on the RFP email from the CS.

CONFLICT OF INTEREST

Any offeror (or member of its team and/or subcontractor) having a conflict of interest as defined under FAR Part 9.5 must identify the conflict as soon as it is known and provide a recommended mitigation plan. Mitigation plans are required whenever a competing contractor has had unequal access to non-public information regarding this requirement and/or competition or has assisted the Government in defining the requirements or evaluation criteria.

ANTICIPATED CLIN STRUCTURE

This is an estimate only. CLIN structure may change for award.