Attachment 1 - Statement of Work.docx

Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Laboratory Dual In-Line Uninterrupted Power Supply Installation Statement of Work (SOW)

1.0 INTRODUCTION

The Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) is a law enforcement agency within the Department of Justice (DOJ). ATF’s mission is to reduce violent crime and to protect the public. ATF enforces Federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson. The ATF’s Office of Laboratory Services provides analytical and advisory services on matters of a scientific nature in support of ATF’s mission. One of ATF’s forensic science laboratories within its Laboratory Services, Forensic Science Laboratory-Atlanta (FSL-A), has a requirement to install dual in-line uninterrupted power supply (UPS) to service the scientific instrumentation withing the laboratory.

2.0 SCOPE

The objective of this Statement of Work (SOW) is to install a dual in-line, minimum 60 kilo-volt-amperes (kVA) Uninterruptible Power Supply (UPS) unit with battery back-up to provide 60 minutes of run-time at 50% load rating to service the scientific instrumentation within the laboratory. The contractor shall provide all equipment, materials, specialty services, management, supervision, quality control, and labor to install the UPS and UPS Batteries at the FSL-A. The FSL-A utilizes its UPSs to ensure mission critical equipment remains in service in the event of a power disruption. The elected vendor shall provide 1-year warranty.

3.0 LOCATION

The address of the location is 2600 Century Parkway, Suite 400, Atlanta, GA 30345.

4.0 DUAL IN-LINE UPS REQUIREMENTS

The contractor shall provide all the following:

4.1 Provide engineering drawings, and all necessary permits, and inspections.

4.2 Install minimum 60 kVA dual in-line conversion UPS System,

4.3 New batteries to be used in the installation. Run time of 1 hour at 50% load.

4.4 Unit shall have an internal bypass.

4.5 Dual Layer surge assures protection even in bypass.

4.6 Re-organizing and distributing existing circuits so the UPS services only scientific equipment.

4.7 Additional wiring, sub-panels and/or outlets to handle forty-one (41) 120 V circuits and six (6) 220 V circuits.

4.8 All materials to be supplied by contractor.

4.9 Dispose of any waste associated with the project to include nine (9) portable UPS systems.

4.10 Warranty: The contractor shall provide a minimum of one (1) year warranty on all labor and parts for the items listed in this section.

5.0 DESIGN, REVIEW AND APPROVAL

After contract award, the contractor shall perform site survey, develop design drawings, and provide project schedule for ATF’s review and approval.

5.1 Site Survey

The contractor shall coordinate with the Contracting Officer Representative (COR) to schedule for a site survey. The contractor shall address all items listed in Section 4 with the COR at the site. It is the contractor’s responsibility to determine and verify accessibility, parking, loading dock, elevators, field measurements, electrical tie-in locations, instruments required load, locations for section 4.7 and any other relevant components needed to ensure all construction and installation requirements will be met. The site survey shall be completed within fourteen (14) calendar days from contract award.

5.2 Design Package

The contractor shall provide a design package of Dual in-line UPS requirements captured during the site visit. This must include, but not limited to, list of UPS to be installed, drawings of electrical, and critical dimensions, specifications, warranty, etc. The contractor shall provide any additional information as requested by the COR. The design package shall be submitted to ATF for review and approval within fourteen (14) calendar days from site survey.

5.3 Project Schedule

The contractor shall provide a project schedule to cover the entire timeline of the project from start to finish.al. The schedule must identify all required tasks and milestones with start and end dates to ensure the project is completed within the period of performance for this contract. The milestone must include, but not limited to, kickoff meeting, delivery, installation phases, final inspection, and punch list. The schedule must also address the dates and time of day of the installation. The project schedule shall be submitted to ATF fourteen (14) calendar days from site survey.

5.4 ATF Review and Approval

ATF will require one week to review the design drawings and project schedule. The contractor shall be available to meet with ATF to address any issues related to the design drawings or project schedule during ATF’s review period. The contractor has five (5) business days to address and make any revisions identified by ATF to the drawings or schedule and resubmit to ATF for approval. This process shall repeat until all revisions are accepted and approved by ATF.

6.0 DELIVERY AND INSTALLATION

The contractor shall proceed with the fabrication, delivery, and installation of dual in-line UPS after receipt of ATF’s approval on the design package and project schedule. The contractor shall comply with all applicable local, state, and federal regulations during construction and installation of the dual in-line UPS.

6.1 Progress Meetings

After the kickoff meeting, the contractor shall schedule as many progress meetings as requested by the COR to address any issue with the delivery and installation. It is the contractor’s responsibility to capture meeting minutes and distribute to all parties in the meeting within a week from the meeting.

6.2 Delivery

The contractor is responsible for delivery of all components, materials and parts needed for the installation. At least two (2) weeks prior to the beginning of delivery and installation, the contractor shall complete ATF security forms provided by the COR to conduct background checks on all staffs who will be onsite during the installation to include representative, supervisor, members of the installations crew and any other subcontractors. This will allow time for the contractor to find substitutes should any individual fail the background check.

6.3 Installation

The contractor shall provide all labor, tools, equipment, materials, certifications and permits required to perform all demolition or construction work associated with the installation of all the dual in-line UPS. This includes, but not limited, to the following:

a. The contractor must ensure the electric is returned to working state for each business day so that the laboratory will stay operational during business hours.

b. All removed parts/components identified in the design package and waste/debris that resulted from construction shall be disposed properly in accordance with all applicable local, state, and federal regulations.

c. The contractor shall remove and dispose from the facility nine (9) portable UPS systems currently located at FSL-A.

d. The contractor shall not dispose nor discard recyclables, packing materials, or trash in the building provided recycling or trash receptacles or dumpsters.

e. The contractor must comply with all applicable safety rules and regulations. This includes providing any personal protective equipment (PPE) as required during the demolition and construction.

f. Damaged and/or missing product shall be replaced by means that will prevent installation delays. Damaged product replacement will be at the contractor’s expense. All damaged products shall be removed from the job site immediately.

g. The contractor shall protect all warranties by immediately correcting all omissions, mistakes, and damages.

h. Unexpected conflicts during product installation must be brought to the attention of the COR within twenty-four (24) hours of discovery for resolution and implementation.

i. Any deviation shall be presented to ATF and the Contracting Officer for consideration. ATF will review the types of equipment quoted for the project.

6.4 Core Working Hours

The contractor can deliver and install during ATF’s core working hours starting from 8am-4pm. Unless the work interferes with mission requirement then work must be completed during off hours. Off hours are defined as 4pm-8am Monday-Friday or all-day Saturday and Sunday. The contractor shall submit a request in writing to the COR for approval should the work be performed during off hours.

7.0 FINAL INSPECTION AND ACCEPTANCE

Upon completion of dual in-line UPS installation, the contractor shall schedule with the COR for a final inspection and acceptance within three (3) business day. Immediately following the inspection, the contractor shall correct all minor deficiencies and make all minor adjustments as required within five (5) business days. All paper copies of manuals for operations and maintenance (O&M), warranty, and other informative documents for the UPS shall be provided on the same day as the final inspection. The contractor shall address all identified punch list items within fourteen (14) calendar days from the day of inspection.

8.0 DELIVERABLES

The contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the contractor, at no additional cost to the Government. Any rework of rejected deliverables shall be completed at no additional cost to the Government. The contractor shall submit the following deliverables to the COR:

a. Design package as stated in Section 5.2. The package must be in submitted electronically in Acrobat Adobe PDF format.

b. Project schedule as stated in Section 5.3. The schedule must be in submitted electronically in Acrobat Adobe PDF format.

c. Completed ATF background check forms (PDF) on all staffs who will be onsite as stated in Section 6.2. These forms must be in submitted electronically in Acrobat Adobe PDF format.

d. O&M manual, warranty, and other informative documents for all the UPS as stated in Section 7.0. In addition to providing the paper copies of these documents on day of final inspection, the contractor shall provide them electronically in Acrobat Adobe PDF format within seven (7) calendar days from the day of inspection.

9.0 TRAVEL

If required, all travel must be authorized and approved by the COR or Contracting Officer in advance. All contractors must follow the Federal Travel Regulations and are encouraged to utilize the Exemption Certificate from Tax on Occupancy of Hotel, Motel, and Tourist Home Rooms forms.

Travel costs must be included in the quotation.

All travel shall be compensated in accordance with the Federal Travel Regulations. All work-related travel shall be reimbursable based on actual allowable direct cost, in accordance with the contract, and/or at the rate specified for the location and timeframe identified on http://www.gsa.gov. The Government will NOT pay General and Administrative cost on travel.

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ATF FSL-A: Laboratory UPS Upgrade SOW Page 2 of 2