Attachment 2 - MACC Ordering Guide - 13 Aug 2026.pdf

Multiple Award Construction Contract (MACC) Buying Guide

For use with the FA4528-27-D-XXXX MACC

Date: 13 August 2026

1.0 Introduction

1.1 Purpose of this Guide

This Buying Guide establishes the official, standardized procedures for the solicitation, award, and administration of Firm-Fixed-Price (FFP) task orders under the Minot Air Force Base

(MAFB) Multiple Award Construction Contract (MACC). It is the primary reference for

Government personnel and MACC awardees.

1.2 Overview of the MACC

The MACC is a Multiple Award Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract vehicle established to provide a rapid, flexible, and competitive source for a broad range of design-bid-build and design-build construction projects.

• Contracting Office: 5th Contracting Squadron (5 CONS)

• Requiring Activity: 5th Civil Engineer Squadron (5 CES)

• Total Estimated Ceiling: $500,000,000.00

• Total Ordering Period: 10 years (a five-year base period and one five-year option period).

• Minimum Guarantee: Each awardee receives a minimum guarantee of $500.00.

3.0 Fair Opportunity Process

3.1 Fair Opportunity Policy

In accordance with RFO 16.507-2, all MACC holders will be provided a fair opportunity to be considered for each task order exceeding the micro-purchase threshold.

3.2 Task Order Competition

For each requirement, the Contracting Officer (CO) will issue a Fair Opportunity Proposal

Request (FOPR) to all eligible MACC awardees. The FOPR will clearly state the specific basis for award for that individual task order. The source selection methodology will be determined by the CO based on the complexity and risk of the requirement. The Government reserves the right to use any combination of evaluation factors. Price will always be an evaluation factor. The specific evaluation factors and their relative importance will be detailed in each FOPR.

4.0 Task Order Period of Performance (PoP)

Period of Performance (PoP) is defined as the amount of calendar days required per Task Order

(TO). This PoP is independent of the overall IDIQ Ordering Period. PoPs are expressed as a specific number of calendar days allotted for the full completion of the TO, and established based on the complexity, magnitude, location, and time of year of the TO.

5.0 Performance Management

5.1 Restriction from Competition

To mitigate performance risk, the CO may restrict a MACC holder from competing on an individual FOPR if, at the time of issuance, the contractor has five or more active task orders, is significantly behind schedule on an active task order, has a recent unfavorable CPARS rating, or other lack of confidence.

5.2 On-Ramp and Off-Ramp Procedures

To ensure the MACC maintains a robust, highly qualified, and competitive pool of contractors capable of executing the MAFB mission, the CO will utilize continuous On-Ramp and Off-Ramp procedures throughout the life of the contract. If MAFB chooses to On-Ramp during the life of this contract, a vendor(s) will be randomly selected from the pool to be on-ramped. If there is not a vendor pool, the existing L&M Instructions and Evaluation criteria used to solicit this requirement will be utilized.

5.2.1 Off-Ramp Procedures (Removal from the MACC Pool)

The Government reserves the unilateral right to "off-ramp" (remove) a contractor from the

MACC pool at any time during the contract period of performance. In accordance with RFO

16.504-4, off-ramping may be executed via a Termination for Convenience or Termination for

Cause of the base IDIQ contract.

A contractor may be off-ramped for the following reasons:

• Failure to Participate: The contractor repeatedly fails to submit an acceptable responsive proposal to the Government. The contractor must provide valid written justification to the CO for all FOPRs that the vendor doesn’t submit a proposal prior to proposal deadlines. The CO has unilateral discretion to off-ramp the contractor based on failure to participate or without valid written justification.

• Marginal or Unsatisfactory Performance: The contractor receives a final rating of

"Marginal" or "Unsatisfactory" on any evaluation factor in a Contractor Performance

Assessment Report System (CPARS) under this MACC or another contract where the vendor, as the prime, receives a final rating of “Marginal” or “Unsatisfactory”.

• Loss of Small Business Status: The contractor is no longer eligible for the Small

Business set-aside size standard.

• Mutual Agreement: The contractor may formally request to be removed from the

MACC pool, and the Government may determine that granting the request is in its best interest.

5.2.2 On-Ramp Procedures (Adding to the MACC and/or Active Awardees)

In accordance with RFO 16.504-4(a) the Government reserves the right to "on ramp" (add) new contractors to the MACC at any time, at the sole discretion of the CO. The purpose of on-ramping is to maintain a current, competitive and innovative pool of vendors and may on ramp to restore or increase competition if the number of active MACC holders falls below a level deemed sufficient by the Government. The Contracting Officer will periodically assess the

MACC pool’s capacity, Task Order participation rates, and overall performance. If competition levels fall or mission requirements expand, an on-ramp open season may be initiated at the

Contracting Officer’s discretion via a notice on the Governmentwide Point of Entry (GPE).

Existing MACC awardees in good standing or in the established vendor pool will not be required to resubmit proposals or re-compete to maintain their position in the pool or as an awardee during an on-ramp open season.

The on-ramp process will be conducted as follows:

• Determination of Need: The CO will make a written determination that the current

MACC is inadequate to meet anticipated mission requirements or ensure adequate price competition.

• Vendor Pool: If a pool of vendors is established during the origin of this MACC, the established vendor pool will be utilized to replenish off-ramped vendors. If the pool of vendors has the same confidence assessment rating at time of evaluation, the Government will hold a public selection via TEAMS or other electronic settings to randomly select the next vendor to be on-ramped. The Government will assess responsibility in accordance with RFO 9.104-1 and eligibility requirements before on ramping. In the event the vendor randomly selected no longer meets the responsibility or eligibility requirements, or voluntarily chooses to not be on-ramped, the Government will randomly select the next vendor in the pool.

• Solicitation: If there is not a pool of vendors to on-ramp from, then the Government may issue a new solicitation on Government-Wide Point of Entry (GPE) to replenish the vendor pool. This solicitation will utilize the same evaluation factors, sub-factors, and basis for award as defined in the original MACC solicitation’s Sections L & M.

• Evaluation: New offerors will be evaluated against the criteria established in the original solicitation and must meet or exceed the original standards required for award.

• Award and Terms: Newly on-ramped contractors will receive a base IDIQ contract with a period of performance that aligns with the remaining ordering period of the current

MACC awards (i.e., their contract will expire on the same date as the original awardees).

They will not receive a new, full 10-year term and overarching IDIQ ceiling and terms will be the same as the initial awardees.

6.0 Appendices

• Appendix A: Fair Opportunity Proposal Request (FOPR) Template

• Appendix B: Sample Technical Proposal Format

• Appendix C: Sample Price Proposal Format

The below templates are provided for informational purposes only. These templates are examples of the type of information contractors may be required to submit at the FOPR level. The Government reserves the right to deviate from the examples below at its discretion.

Appendix A: FAIR OPPORTUNITY PROPOSAL REQUEST (FOPR) Template (DRAFT)

FAIR OPPORTUNITY PROPOSAL REQUEST (FOPR)

Task Order Request (FOPR) Number: [Insert Number]

Project Title: [Insert Project Title]

Issuance Date: [Insert Date]

1.0 PROJECT DESCRIPTION & STATEMENT OF WORK (SOW)

This section provides the detailed SOW for the project, including background, objectives, and a comprehensive list of tasks to be performed. It will reference all applicable Government-furnished drawings and specifications.

2.0 PERIOD OF PERFORMANCE (POP)

The required Period of Performance for this task order is [Insert Number] calendar days from the date of the Notice to Proceed (NTP).

3.0 PROPOSAL SUBMISSION INSTRUCTIONS

• Proposal Due Date: Proposals are due no later than [Insert Time] on [Insert Date].

• Submission Method: Proposals shall be submitted electronically to [Insert Email

Address].

• Format: Proposals shall be submitted in three separate files:

• Volume I - Technical Proposal (Full).pdf

• Volume I - Technical Proposal (Redacted).pdf

• Volume II - Price Proposal.pdf

4.0 PROPOSAL CONTENT REQUIREMENTS

• Volume I - Technical Proposal (Full & Redacted): The technical proposal shall not exceed [Insert Page Limit, e.g., 20 pages].

• The (Full) version shall be complete and unaltered.

• The (Redacted) version shall be an identical copy, except that all offeror-identifying information shall be removed. This includes all company names, logos, and the names of key personnel. Replace your company name with

"[Offeror]" or "The Offeror."

• Volume II - Price Proposal: The price proposal shall include a completed Offer Schedule and a supporting Price Breakdown as detailed in Appendix C.

5.0 EVALUATION AND BASIS FOR AWARD

• Basis for Award: The Government intends to award a Firm-Fixed-Price task order to the responsible offeror whose proposal conforms to the FOPR and is determined to represent the [Lowest Price Technically Acceptable (LPTA) OR Best Value Trade-Off].

• Evaluation Factors:

• Technical (Acceptable/Unacceptable): The Government will evaluate the technical proposal for a rating of "Acceptable" or "Unacceptable."

• Price: The Government will evaluate the total proposed price for reasonableness.

• Approval by Award: Offerors are hereby notified that key sections of the successful offeror's final technical proposal, including but not limited to the Quality Control Plan, Project Schedule, Site Safety and Health Plan, and listed Key Personnel, will be incorporated by reference into the awarded task order. The Government's acceptance of the proposal at the time of award will serve as the formal approval for these pre-construction submittals. Therefore, offerors must submit their final, executable plans as part of their proposal.

6.0 SITE VISIT / PRE-PROPOSAL CONFERENCE

• A [pre-proposal conference / site visit] will be held on [Insert Date] at [Insert Time and

Location]. All interested offerors are encouraged to attend.

7.0 ATTACHMENTS

1. Offer Schedule

2. AF Form 3052 (or similar template)

3. Project Drawings & Specifications

Appendix B: Sample Technical Proposal Format (DRAFT)

VOLUME I - TECHNICAL PROPOSAL

FOPR / FOPR Number: [Insert Number]

Project Title: [Insert Project Title]

Instructions:

• This volume shall not contain any pricing information.

• The total page count for this volume shall not exceed [Insert Page Limit]. The cover page, table of contents, and key personnel resumes do not count towards this limit.

• For the (Redacted) version of this volume, remove all offeror-identifying information, including company names, logos, and key personnel names. Replace your company name with "[Offeror]".

• Important: Offerors shall prepare these sections as final, executable plans. Upon award, these sections will be incorporated directly into the contract, and the Government's acceptance of the proposal will constitute formal approval of these submittals.

TABLE OF CONTENTS

SECTION 1: FACTOR 1 - TECHNICAL APPROACH & UNDERSTANDING

• 1.1 Project Understanding: Describe the project objectives and identify the primary challenges.

• 1.2 Construction Methodology: Describe the planned construction methods, phasing, and sequencing of work.

• 1.3 Quality Control Plan (QCP): Provide your complete, site-specific QCP for this project.

• 1.4 Site Safety and Health Plan: Provide your complete, site-specific safety plan.

SECTION 2: FACTOR 2 - PROJECT SCHEDULE

• 2.1 Schedule Narrative: Provide a brief narrative explaining the basis for your schedule.

• 2.2 Preliminary Project Schedule: Insert a graphical schedule (e.g., Gantt chart) that clearly shows the project timeline, major tasks, and critical path.

SECTION 3: FACTOR 3 - PROJECT MANAGEMENT

• 3.1 Project Team: Provide an organizational chart for the proposed project team.

• 3.2 Key Personnel: Identify your proposed Key Personnel. In an attachment, provide resumes for each individual.

• 3.3 Subcontracting: List any major subcontractors you intend to use.

Appendix C: Sample Price Proposal Format (DRAFT)

VOLUME II - PRICE PROPOSAL

FOPR / FOPR Number: [Insert Number]

Project Title: [Insert Project Title]

Submitted By: [Contractor Name]

Date: [Insert Date]

PART 1: OFFER SCHEDULE

(The offeror shall complete the Offer Schedule provided as an attachment in the Task Order

Request. The total price on this schedule represents the firm's official, binding offer.)

CLIN Description Qty Unit Total Price

0001 Base Bid: Complete all work in accordance with the SOW and

Drawings

1 Lot $[Total Proposed

Price]

PART 2: PRICE BREAKDOWN

(To support the price reasonableness analysis, provide a price breakdown by major work discipline using the provided template (e.g., AF Form 3052). This breakdown must reconcile with the Total Proposed Price in the Offer Schedule.)

Example Breakdown:

| CSI Division | Description | Estimated Cost |

| Div 01 | General Requirements | $[Value] |

| Div 03 | Concrete | $[Value] |

| Div 09 | Finishes | $[Value] |

| Div 23 | HVAC | $[Value] |

| Div 26 | Electrical | $[Value] |

| Total | | $[Total Proposed Price] |

PART 3: PRICE NARRATIVE

• Briefly explain the basis for your major cost estimates to include labor hours, estimated labor rates, categories of labor, number of personnel in each category, long lead items, historical data, vendor quotes, subcontractor quotes.

• State any major assumptions made when developing the price.