Attachment 2 - Contract Deliverable Requirements List (CDRL) SAM posting.pdf

U.S. Department of Justice Federal Bureau of Prisons Administration Division National Acquisitions Section Washington, D.C. 20534

ATTACHMENT 2

Contract Deliverables Requirements List (CDRL)

Enterprise First Step Act (FSA) Time Credit Management Solution

1. Purpose

This Contract Deliverables Requirements List (CDRL) identifies the minimum contract deliverables required to support the enhancement, modernization, implementation, configuration, integration, testing, deployment, operation, maintenance, and sustainment of the Enterprise First Step Act (FSA) Time Credit Management Solution.

The Contractor shall prepare, submit, maintain, and update all required deliverables throughout contract performance in accordance with the Performance Work Statement (PWS). Unless otherwise directed by the Contracting Officer, all deliverables shall be submitted electronically using formats compatible with Government information systems.

2. General Requirements

The Contractor shall:

• Prepare all deliverables using commercially accepted documentation practices.

• Submit deliverables within the timeframes established by the approved Integrated Project Schedule.

• Maintain version control for all deliverables.

• Clearly identify document revisions and maintain revision history.

• Correct Government-identified deficiencies at no additional cost to the Government.

• Maintain current versions of all deliverables throughout contract performance.

• Ensure all documentation accurately reflects Government-approved business rules, configuration changes, implemented solution functionality, modernization activities, and approved enhancements.

• Clearly distinguish configurable commercial functionality from any Government-approved custom-developed functionality, where applicable.

Administration Division

• Provide all documentation necessary to support Government administration, operation, maintenance, modernization, and long-term sustainment of the solution.

3. Contract Deliverables

CDRL Deliverable Frequency Government Action

CDRL-

Implementation and Modernization Plan

Initial; Update as Required Review/Approve

CDRL-

Solution Architecture and Design Documentation

Initial; Update as Required Review

CDRL-

Business Rules and Configuration Documentation

Initial; Updated After Approved Changes

Review/Approve

CDRL-

Interface Control Documentation

(ICD)

Initial; Update as Required Review

CDRL-

Configuration and Release Management Documentation

Initial; Update as Required Review

CDRL-

Test and Validation Documentation As Required Review/Approve

CDRL-

Security and Compliance Documentation

As Required Review

CDRL-

Operations and Administration Documentation

Prior to Production Deployment; Update as Required

Review

CDRL-

Training and Knowledge Transfer Materials

Prior to Training; Update as Required

Review

Administration Division

CDRL Deliverable Frequency Government Action

CDRL-

Executive Reporting, Dashboard, and Analytics Configuration

Prior to Production Deployment; Update as Required

Review

CDRL-

Deployment and Transition Plan Prior to Production Deployment; Update as Required

Review/Approve

CDRL-

Operations, Maintenance, Sustainment, and Continuous Improvement Plan

Prior to Production Deployment; Update as Required

Review

4. Deliverable Standards

All deliverables shall:

• Be complete, accurate, technically sufficient, and internally consistent.

• Reflect Government-approved requirements, implemented solution functionality, and approved configuration changes.

• Be prepared using commercially accepted documentation standards.

• Clearly distinguish configurable commercial functionality from any Government-approved custom-developed functionality, where applicable.

• Include document title, version number, revision history, document owner, preparation date, and approval status, as applicable.

• Be written in clear, professional language suitable for Government operational, administrative, and technical use.

• Be maintained throughout contract performance and updated as changes are approved and implemented.

5. Government Review

The Government will review submitted deliverables to determine compliance with the requirements of the contract and the Performance Work Statement (PWS).

Administration Division

Government review shall not relieve the Contractor of responsibility for the technical accuracy, completeness, or quality of submitted deliverables.

If deficiencies are identified, the Contractor shall revise and resubmit the deliverable within the timeframe specified by the Contracting Officer.

6. Acceptance

A deliverable shall be considered accepted when the Government determines that it is complete, technically sufficient, accurately reflects Government-approved requirements, and satisfies the applicable contract requirements.

Acceptance may include verification that the deliverable supports the required business capabilities, performance outcomes, and operational objectives identified in the Performance Work Statement (PWS).

Written acceptance shall be provided by the Contracting Officer or the Contracting Officer's Representative (COR), as applicable.

Acceptance of an individual deliverable shall not waive any Government rights under the contract nor relieve the Contractor of responsibility for correcting latent defects, omissions, or deficiencies discovered after acceptance.

7. Electronic Submission

Unless otherwise directed by the Contracting Officer, all deliverables shall be submitted electronically in formats compatible with Government information systems.

Deliverables shall be transmitted using Government-approved electronic methods and shall be organized to facilitate document management, configuration management, version control, and long-term records retention.

The Contractor shall maintain an organized electronic repository of all contract deliverables and shall provide updated versions to the Government upon request throughout the period of performance.