Attachment 2 -010010 General Requirements.docx

FFDG General Requirements February 2024

SECTION 010010 – GENERAL REQUIREMENTS

UTILITIES INFRASTRUCTURE PROJECT KRS SUBPROJECT 2

SUBSTATION PDC AND 15KV SWITCHGEAR

SECTION 010010 – GENERAL REQUIREMENTS

UTILITIES INFRASTRUCTURE PROJECT KRS SUBPROJECT 2

SUBSTATION PDC AND 15KV SWITCHGEAR

PART 1 GENERAL

PURPOSE

The following specification provides the project-specific requirements that are supplementary to the requirements of the Fermi Forward Discovery Group, LLC (FFDG) Subcontract General Provisions and the FFDG General Terms and Conditions.

The Manufacturer is required to plan, control, and deliver the final product according to the project specifications. The Manufacturer shall follow industry standards, regulatory requirements, and best practices.

FFDG Project Management Office This Section was developed to outline the basic offer of the general technical requirements to potential subcontractors. This document must be edited to address variations of requirements and provide project specific requirements. Fill out the text in red and please change the color of fonts to black. If there is no design coordinator, just delete the line or state: “Not applicable.” Also, complete the footer, add project no., and at the top fill out the project name.

Procurement Administrator: Jerry King, jking@fnal.gov, 217.390.1120 Project Manager: Randy Wielgos, rwielgos@fnal.gov, 630.840.4720 Design Coordinator: Amy Becker, amyb@fnal.gov, 630.840.8227 ES&H Coordinator: Paul M. Kesich, pkesich@fnal.gov, 630.840-5598 Quality Assurance Coordinator: Tim Winans, twinans@fnal.gov, 630.840.3876

REFERENCES

The publications listed below form a part of this subcontract to the extent referenced.

FFDG General Terms and Conditions for Commercial Products or Commercial Services (TBD) 010010 General Requirements Delete or add to the following paragraph B if other sections or no technical sections and/or drawings are included in the design package. Please note, if you want submittals and/or quality controls, then specify 013300 and 14100. This is also where you include other Divisions, for example Divisions 15, Mechanical and 16, Electrical. If there are no drawings, then state: “Not applicable.”

The publications listed below form a part of this specification to the extent referenced.

Specification Reference:

261326 - MEDIUM-VOLTAGE METAL-CLAD SWITCHGEAR

ComEd Battery and Fermilab Battery Monitoring System Specifications Control Building Specification_CD-3B Package_20250424

Drawings:

UIP - SUBPROJECT 2, KAUTZ ROAD SUBSTATION REPLACEMENT

SITE LOCATION

Add to the following paragraph, be specific on the location as possible, especially what county, i.e., Kane or DuPage, this may matter for the trade workers who are union providing a proposal on the project.

The Manufacturer shall deliver completed and factory-tested equipment to the Project Site for handover to the installation Subcontractor. The project is located on the Fermi National Accelerator Laboratory (Fermilab) Site, situated in DuPage County. Access to the site is via Wilson Road to Road B, then to Road A-2 and Kautz Road where the Kautz Road Substation is located.

A Manufacturer site visit is not required for this project; however, an optional pre-bid conference will be held remotely. See Request for Proposal for details on time and login information.

DESCRIPTION OF WORK

The Manufacturer shall furnish all required supervision, labor, materials, tools, plant, and appurtenances necessary to perform diligently and fully all work as described in the drawings and technical specifications. All work includes transportation, overhead, quality control oversight, and supervision as required to manufacture the switchgear and PDC building as specified in the drawings, technical specifications, and the detailed description contained herein, deliver equipment to Fermilab, install and startup.

Add to the following paragraph B include major trades and scope of work description. If necessary, add a new paragraph 2 for Alternate(s). For example:

2. Alternate East Tower Renovation:

a. Includes repainting and patching of East Tower Stairwell, Includes all walls;

b. Replace all fire doors with 90-minute rating.

Add to the following Article 1.6. State in paragraph A: “No materials and equipment is anticipated to be furnished for this project.” Or state, for example, “Transformer will be supplied by FRA and installed by this subcontractor.”

Please be specific on who will transport and unload if it’s on site or if another vendor will deliver it, and if a tool loan form needs to be filled between the Construction Coordinator and the subcontractor. Please include quantities, model numbers, and weights, especially if this Subcontractor is required to pick it up from the Warehouse or Railhead and delivery it to the construction site.

MATERIALS & EQUIPMENT FURNISHED BY FFDG

No materials or equipment are anticipated to be furnished by FFDG for this project.

BUY AMERICAN ACT

FFDG maintains a preference for domestic construction material. In accordance with FFDG General Terms and Conditions for Commercial Products or Commercial Services, the following construction material or components are exempt from the Buy American Act.

There are no exemptions for this project.

ITEMS AFFECTING WORK PLANNING

Edit the following paragraph A - Safety Representative is required on high risk work activities, reference Safety Needs & QA/QC Assessment Form. High work activities may include Steel Erection, Roof Replacement, Excavation greater than 20 feet in depth, etc. Coordinate with ESH&Q related to the Safety Needs Assessment Form...

Safety Representative: A Subcontractor Safety Representative is required on this project.

Edit the following paragraphs. List any special training requirements or state, “No additional training is anticipated for this project.” Fill out the rest of the red text, again change color on text.

Training: All Subcontractors working at Fermilab shall attend Subcontractor Orientation/General Employee Radiological Training (GERT) which is an hour presentation conducted weekdays at 7:30 a.m. All Subcontractor employees will receive a card documenting attendance. This training must be repeated every two years. The orientation and badging process require approximately two hours.

If the property protection paragraph(s) does not apply, delete it.

ELECTRONIC PROJECT DRAWINGS

FFDG may, at the Manufacturer’s request and in accordance with technical specifications, release “electronic” project drawings for use in preparation of shop drawings by the Manufacturer.

These electronic drawings will be distributed to the Manufacturer utilizing FFDG’s current file and media format.

The project design drawings reflect the intent and scope of the project and general routing. The routing of utilities and building/facility services indicated on the design drawings shall only be used for proposal development.

DELIVERY

The Manufacturer shall, under regulations prescribed by FFDG, use only established roadways and use such temporary roadways constructed by the installation Subcontractor when, and as may be, authorized by FFDG.

Equipment deliveries to the site are restricted to the Wilson Street Gate Entrance. At the discretion of FFDG, the Kautz Road access point from Butterfield Road may be used on unique deliveries, such as concrete. Access must be arranged at a minimum of 48 hours prior to the use of this access point through the Design Coordinator.

Fermilab site access and deliveries shall be subject to the following conditions:

Electronic communication devices, such as cell phones, texting devices, laptops, etc. must not be used while driving any motor vehicle on Fermilab’s site.

All roads shall remain open to emergency traffic at all times.

All equipment and vehicles shall be confined to operating along defined construction roads and approved access routes.

No overland hauling or off-road travel shall be permitted without prior approval of the FFDG Design Coordinator.

Interruption of normal traffic patterns or temporary road closings necessitated by delivery of materials shall require advance notice and shall require proper barricades, signage and flag persons to divert normal traffic safely.

Illinois Rules of the Road shall apply to the Manufacturer’s use of all existing roads.

The Manufacturer shall deliver the transformer to the Kautz Road Substation on the Fermilab site where they will be process and verified by FFDG and handover to the installation subcontractor.

FERMILAB CLOSURE

The Fermilab site is closed for major holiday and no construction activities shall occur, unless specifically approved by the FFDG Construction Coordinator, on these days:

New Year’s Day – January 1st Martin Luther King Jr. Day – 3rd Monday in January Memorial Day – Last Monday in May Juneteenth Day – June 19th Independence Day – July 4th Labor Day – 1st Monday in September Thanksgiving Day – 4th Thursday in November Day After Thanksgiving – Friday after Thanksgiving Christmas Eve (1/2 Day) – December 24th Christmas Day – December 25th New Year’s Eve (1/2 Day) – December 31st If any of these holidays occur on a weekend day, a weekday will be used for the holiday.

MATERIAL SUBSTITUTIONS

In accordance with FFDG General Terms and Conditions for Commercial Products or Commercial Services, products or materials that are equivalent of those specified will be considered for approval by FFDG. The submittal procedure described elsewhere will be followed, with the following additional conditions:

In addition to the required information for the proposed substitute material, the submittal shall contain the same information pertaining to the original specified product for purposes of comparison.

The submittal shall explain fully the differences, if any, between the original specified product and proposed substitute product.

Any change to the drawings or specifications for related work required for proper installation of the proposed substitute product shall be indicated in the submittal.

If the proposed substitute product requires alterations of any kind to other equipment or necessitates any engineering design changes for its proper installation, such alterations and engineering design changes shall be accomplished at no cost to FFDG.

The substitute submittal must contain a statement detailing the cost and schedule impact of the proposed substitution.

FFDG is the sole judge of the acceptability of the proposed substitution.

For additional material substitution requirements, reference Specification Section 013300.

DOCUMENTATION

For Quality Control Documentation, reference Section 3.3 of this specification.

For Submittal requirements, reference Specification Section 013300.

Closeout: Closeout of the contract is contingent on the receipt and approval of the following documentation:

As-built documentation, as described elsewhere in the subcontract documents.

Shop drawing record set as described in Specifications and Drawings in accordance with FFDG General Terms and Conditions for Construction Warranty documentation Spare stock (material and consumables), if required by the technical specifications/drawings Instructional videos (where required) Operations and Maintenance manuals

MANUFACTURER’S REQUESTS FOR INFORMATION (RFI)

When the Manufacturer is unable to determine from the Contract Documents, the exact material, process or system to be manufactured; or when an item of work is described differently in two places in the Contract Documents; or when other clarification is required; FFDG shall be requested to make a clarification of the indeterminate or interfering item through the RFI procedure given shall be the method for requesting the clarification.

RFIs shall be submitted on a form found in Attachment A or FFDG approved Subcontractor’s form. Each RFI shall be given a discrete, consecutive number. Each page of the RFI and of attachments to the RFI shall bear the RFI number and Project number. Resubmitted RFIs with additional information shall be RFI number with a .01 prefix for the first resubmitted RFI, .02 for the second, and so on.

Manufacturer shall carefully study the subcontract documents to assure that the requested information is not available therein.

RFIs shall not be used for the following purposes:

To request approval of submittals To request approval of substitutions To request changes which entail additional cost or credit.

In the event the Manufacturer believes that a clarification by FFDG results in additional cost, Manufacturer shall not proceed with the work indicated by the RFI until authorized by FFDG Procurement Administrator to proceed by an approved Change Order.

FFDG will return RFIs to the Manufacturer within 10 calendar days of receipt. RFIs received after 12:00 noon shall be considered received on the next regular workday for the purpose of establishing the start of the 10-calendar day response period.

PRODUCTS

REQUIREMENTS

The Manufacturer shall manufacture equipment according to the technical specifications and drawings provided within this solicitation.

EXECUTION

NOTICE TO PROCEED

The Notice To Proceed (NTP) represents the basis of the start of the project duration. The following describes the requirements for the NTP:

The NTP is issued by the FFDG Procurement Administrator.

The issuance of the NTP establishes the start of work.

Submittals Required Prior to NTP. Within ten (10) business days after subcontract award, the Manufacturer shall submit the following to FFDG for acceptance. These items must be submitted and accepted by FFDG prior issuance of NTP.

Not applicable

EQUIPMENT MANUFACTURING SCHEDULE

There should be at least two (2) milestones NTP and Project Complete. Add as many milestones as appropriate but be specific in what constitutes a completion. Also, you may add as much project specific schedule requirements as appropriate such as pay items, logic, etc.

Refer to the Request for Proposal Section F1 for subcontract milestones.

The Complete Startup Services milestone marks the completion of the subcontract including acceptance of all materials and submittals, inspections, testing, commissioning, startup checks, demonstrations, and training.

QUALITY CONTROL

The Manufacturer is responsible for all activities necessary to manage, control, and document that work complies with the Subcontract documents. The Manufacturer’s responsibility includes ensuring adequate Quality Control services are provided for work accomplished on- and off-site by his/her organization, suppliers, sub-tier contractors, technical laboratories, and consultants.

The Manufacturer shall furnish a Company Quality Assurance Plan for the execution of this scope of work.

ACCEPTANCE

Factory Witness Testing shall occur at the manufacturer’s facility and will be attended by FFDG personnel as well as FFDG’s Commissioning Subcontractor.

FFDG will visually inspect the PDC building and switchgear upon receipt for verification and processing and escort the delivery driver for handover to installation subcontractor.

Completion and final acceptance of this subcontract occurs after successful startup services in support of the installation subcontractor.

END OF SECTION