1. RFP for E-House.docx

REQUEST FOR PROPOSAL (RFP)

UIP-KRS-369604-JK

Purchase of Kautz Road Substation Replacement Prefabricated Control House Building and associated Arc Safe 13.8kV Medium Voltage Switchgear

21 July 2025

TABLE OF CONTENTS

invitation to submit proposal 2

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE 2

EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS 2

CONTACT WITH FERMILAB PERSONNEL/BLACKOUT PERIOD 2

AMENDMENT OF rEQUEST FOR pROPOSAL 3

SPECIFICATIONS REQUIREMENTS, DELIVERABLES AND TIMELINE 3

PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS 3

QUESTION DUE DATE 5

PROPOSAL DUE DATE 6

SUBCONTRACT AWARD 6

DELIVERY TERMS 6

MILESTONE SCHEDULE AND PAYMENTS 7

RESTRICTION ON DISCLOSURE AND USE OF DATA 7

AttachmentS 8

PRICE SUBMISSION SHEET - BASE 9

The following requirements must be adhered to for the Subcontractor’s submission of Proposals to Fermi Forward Discovery Group, LLC (FFDG) in support of this specific requirement.

1. INVITATION TO SUBMIT PROPOSAL

Firms are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by the provisions contained herein, and the terms and conditions of the proposed Firm-Fixed Price Subcontract entered into as a result of this RFP.

This RFP is issued under Prime Contract No. 89243024CSC000002 between the United States Government (“Government”), represented by the Department of Energy (“DOE”), and FFDG for the management and operation of the Fermi National Accelerator Laboratory (“FNAL” or “Fermilab”) and the performance of research and development work.

All questions concerning this RFP should be submitted in email form and directed to the Procurement Specialist listed below.

Fermi Forward Discovery Group, LLC Procurement Department Kirk Road & Wilson Street Batavia, IL 60510-0500

2. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL BUSINESS SUBCONTRACTING PLAN

This acquisition is a full and open competition and contains no set-aside provisions. The North American Industry Classification System (NAICS) code for this RFP is 332311- Prefabricated Metal Building and Component Manufactory. The small business size standard for this NAICS code is 750 employees.

A small business Subcontracting plan will be required should the awardee not meet the definition of a small business as described in the paragraph above. The Subcontracting Plan shall follow the Federal Acquisition Regulations52.219-9, Small Business Subcontracting Plan (See Attachment 9). This plan must be submitted with the Subcontractor’s proposal if applicable.

3. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

The prospective Subcontractor should examine and review the RFP with care. Any prospective Subcontractor desiring an explanation or interpretation of the RFP, drawings, specifications, etc., must request it in writing by close of business (4:00 P.M. CST), 4 August 2025. Oral explanations or instructions given before the award of a Subcontract will not be binding. Any information given to a prospective Subcontractor concerning this RFP will be furnished within 10 days to all other prospective Subcontractors as an amendment to the RFP if that information is necessary for submitting proposals, or if the lack of the information would be prejudicial to other prospective Subcontractors.

4. CONTACT WITH FFDG PERSONNEL/BLACKOUT PERIOD

All Subcontractors are prohibited from making any contact (including sales calls) with officials or employees of FFDG, (collectively “FFDG personnel”) regarding the request for proposals, other than in the manner and to the persons designated herein until after an award has been made. The Chief Procurement Officer or their designee reserves the right to disqualify any Subcontractor found to have contacted FFDG personnel in any manner regarding the proposal request.

5. AMENDMENT OF REQUEST FOR PROPOSAL

FFDG may, by amendment, modify any provision or part of this RFP at any time before the award of any resultant Subcontract. All terms and conditions that are not modified remain unchanged.

A Subcontractor shall acknowledge receipt of any amendments to this RFP in writing to the Procurement Specialist. Failure to acknowledge receipt may result in the disqualification of a Subcontractor's proposal. The acknowledgment shall be provided in one of the following ways:

· Immediately upon receipt of the amendment via email to the Procurement Specialist.

· Return of the amendment with a signature on the acknowledgment signature line; or

· In the Subcontractor's Proposal Letter that accompanies a Subcontractor's proposal.

6. SPECIFICATION REQUIREMENTS, DELIVERABLES, TIMELINE

The selected Subcontractor shall provide all labor, materials, tools, equipment, and supervision required to provide the Kautz Road Substation Replacement Prefabricated Control House Building and associated Arc Safe 13.8kV Medium Voltage Switchgear, as delineated in the attached specification and drawings. The selected Subcontractor shall deliver the prefabricated control house building in compliance with all requirements in the specification and drawings documents, in accordance with the required quality assurance plan and subject to the specified acceptance criteria.

The Subcontractor may not substitute proposed key personnel or production locations named in their proposal without FFDG approval. The replacement of key personnel or production location must possess similar characteristics equivalent to or exceeding that of the key personnel or location being replaced.

Inspection and acceptance shall be in accordance with the Specifications. As required by Specification 010010 Section 3.3, FFDG will perform Quality Acceptance/Quality Control inspections upon completion of fabrication at Subcontractor’s facility and upon receipt at Fermilab.

The Subcontractor shall be responsible for the proper storage of the equipment up to the date of delivery. The equipment shall be stored in a secure and suitable location, complying with all relevant industry standards and regulations. The Subcontractor shall promptly notify FFDG of any changes in storage conditions, location, or other factors that may affect the security, safety, and integrity of the stored equipment.

The prefabricated control house building shall be delivered by 30 September 2027. If the additional storage option is exercised by FFDG, the Subcontractor shall store the completed, and factory-witnessed, prefabricated control house building for up to one year, as outlined in the RFP documents, until at least 30 days’ notice to accept delivery is given by FFDG. The Subcontractor shall provide a monthly rate for the twelve-month period.

Upon award, and every four weeks thereafter, the Subcontractor shall submit a progress report to show the status of the production. A virtual, standing monthly meeting to discuss the reports shall be held with FFDG and the Subcontractor team.

7. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

This is a Lowest Price Technically Acceptable selection. The award shall be made to the Subcontractor who is deemed responsive and responsible by FFDG, whose proposal conforms to the RFP’s requirements and is judged to represent the best value to FFDG. FFDG intends to award without discussions or negotiations when no exceptions or clarifications are given by the Subcontractor’s proposal.

Under no circumstances shall FFDG be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs or damages, of whatever nature incurred because of the Subcontractor’s participation in this RFP process. The Subcontractor understands and agrees that it submits its proposal at its own risk and expense and releases FFDG from any claim for damages or other liability arising out of the RFP and award process.

FFDG shall not be liable for any errors in the Subcontractor’s proposal. Except during negotiations initiated by FFDG, no modifications to the proposal shall be accepted from the Subcontractor after the Submittal Date. The Subcontractor is responsible for a careful review of their entire proposal to ensure that all information, including pricing, is correct and complete. Subcontractors are liable for all errors or omissions contained in their proposals.

FFDG reserves the right to award Subcontracts only to responsible Subcontractors. Responsible Subcontractors are defined as companies that demonstrate the financial ability, resources, skills, capability, willingness, and business integrity necessary to perform on the Subcontract. FFDG's determination of whether a Subcontractor is a responsible proposer is at FFDG’s sole discretion.

The proposal shall be submitted in two (2) parts: Part I - Technical Proposal, and Part II – Business/Management Proposal. In no instance shall Part I and Part II be bound together or presented in such manner as to make them not severable. The Technical Proposal shall not contain any reference to cost other than the information required in the Current/Past Projects.

Any information of a proprietary nature shall be identified in the Subcontractor's submission.

Subcontractors need to explain, provide support, and address each of the Evaluation Criteria below, which will assist FFDG in the selection process. All information should be provided in a clear and organized manner to allow for evaluation of the proposal. Additionally, Subcontractors should state any recommendations or areas of concern related to the requirements of the scope of work in their proposals.

A. Part I - Technical Proposal/Evaluation Criteria

Subcontractors shall provide information for the following technical criteria to enable FFDG to evaluate technical capability:

Proposal Format for Mandatory Evaluation Factors: Subcontractors must provide the following documents:

1. Proposed Production and Milestone Schedule

2. Documentation regarding the 1-year warranty

3. Past performance, to include project size and references.

4. Corporate Quality Assurance Plan

5. Documentation showing product offerings and conformance to specifications Proposal Format for Criterion 1: The Subcontractor shall provide a proposed production and milestone schedule. The production schedule shall incorporate the same milestones identified in Item 12 below with the proposed durations for completion of those tasks. The Subcontractor shall also provide any other relevant milestones they deem necessary. Provide a narrative description of the Subcontractors’ plan to accomplish the work and services. Provide a summary of the administration, organization and staffing of your Firm, including multiple offices, if applicable.

Proposal Format for Criterion 2: The Subcontractor shall provide documentation for a 1-year warranty on prefabricated control house building and associated equipment.

Proposal Format for Criterion 3: The Subcontractor shall submit a list of 3 previous similar projects, to include total award amount, period of performance and reference names for each award.

Proposal Format for Criterion 4: The Subcontractor shall submit a copy of their Corporate Quality Assurance Plan.

Proposal Format for Criterion 5: The Subcontractor shall provide pertinent document such as descriptions, drawings, specifications, and other detailed information describing the product offerings and adherence to the project requirements. Any exceptions to the project requirements must be provided in the Subcontractor’s proposal.

B. Part II - Business Management & Price Proposal

FFDG requests lump sum price submissions that include the fabrication, storage, and delivery of the prefabricated control house building as defined below. The proposed pricing shall be a Firm-Fixed Price for the fabrication and delivery and shall be valid for 180 calendar days from the final proposal due date. An Offeror allowing less than FFDG’s minimum acceptance period may be rejected. All pricing shall be submitted in USD.

1) PRICE PROPOSAL

The proposal shall encompass the total amount to fabricate and deliver the prefabricated control house building and arc safe 13.8kV medium voltage switchgear. The proposal shall include the pricing for all items listed on the price sheet provide below. (See Page 9)

2) Subcontractor Annual Representations & Certifications (SARC), Form SARC

The successful Offeror’s submittal of this completed form will be incorporated in the resultant Subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

3) Proposal Certifications, Form PUR-466

4) Cost Accounting Standard (CAS) Notice and Certification, Form PUR 568

5) Draft Small Business Plan

6) Detailed listing of any exceptions to the FFDG General Terms and Conditions for Commercial Products or Commercial Services. Detailed listing of any exceptions to the FFDG plans and technical specifications. PLEASE NOTE: EXCEPTIONS NOT INCLUDED IN THE OFFEROR’S PROPOSAL WILL NOT BE ALLOW AT THE TIME OF AWARD.

All appropriate sections are required to be completed and signed by a company official.

8. QUESTIONS DUE DATE

The Subcontractor’s questions and or comments are to be emailed to the Procurement Specialist no later than 4:00 PM Central Standard Time (CST) on 4 August 2025.

9. PROPOSAL DUE DATE

The Subcontractor’s proposal is to be emailed to the Procurement Specialist no later than 4:00 PM Central Standard Time (CST) on 25 August 2025. Partial or incomplete proposals will not be considered.

FFDG reserves the right to cancel this RFP at any time without incurring any liability or damages associated with such cancellation.

Proposals received by FFDG after the Submittal Date and Time indicated may not be considered. The Subcontractor assumes the risk of the method of dispatch chosen.

Subcontractors taking exceptions, deviations, or conditional assumptions must identify and explain each exception/deviation, or conditional assumption taken with sufficient amplification and justification to permit evaluations. Such exceptions, deviations, or conditional assumptions will not themselves automatically cause a proposal to be deemed unacceptable to FFDG. However, many exceptions or one or more significant exceptions not providing benefit to FFDG may result in the rejection of the Subcontractor’s proposal as unacceptable.

The Subcontractor may submit modifications to its proposal at any time before the RFP closing date and time and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

Proposals may be withdrawn at any time before the submission deadline. Withdrawals are effective upon receipt of notice by the Procurement Specialist.

10. SUBCONTRACT AWARD

Issuance of the RFP does not compel FFDG to make an award. Award will be Firm-Fixed Price. FFDG reserves the right to accept or reject all proposals if that is determined to be in its best interest. As such, FFDG reserves the right to place one (1) award for the “Proposal Price” only. Decision may be made without discussion; hence, a Subcontractor’s proposal should be submitted initially on the most favorable terms. The proposed award will be based on a continuing program requirement and the issuance of obligation authority from FFDG’s Procurement Department.

The authorized Procurement Department official is the only individual who can legally commit FFDG to the expenditure of funds in connection with this proposed procurement. No other representatives of FFDG are authorized to issue contracts or agreements or bind FFDG to any form of agreement or understanding.

11. DELIVERY TERMS

The Subcontractor will be responsible for logistics and coordination of delivery to FFDG and set and assembled in the final location. The Subcontractor must coordinate with the FFDG KRS site construction subcontractor, and FFDG will provide the specific delivery location on the Fermilab site. All items shall be shipped to the following address, or a nearby staging area, as directed by FFDG:

Fermilab Kirk Road and Wilson Street Supply Receiving Warehouse #2 Batavia, IL 60510

12. MILESTONE SCHEDULE AND PAYMENTS

13. RESTRICTION ON DISCLOSURE AND USE OF DATA

Subcontractors who include in their proposals data that is deemed to be confidential or proprietary in nature, shall:

A. Mark the title page with the following legend:

“This proposal or quotation includes data that shall not be disclosed outside FFDG and shall not be duplicated, used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal or quotation. If, however, a Subcontract is awarded to this Subcontractor or quoter as a result of – or in connection with – the submission of this data, FFDG shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting Subcontract. This restriction does not limit FFDG’s right to use information contained in this data if it is obtained from another source without restriction. The Subcontractor shall indicate the sheets subject to this restriction (insert numbers or other identification of sheets)”, and

B. Mark each sheet of data it wishes to restrict with the following legend “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal or quotation.”

ATTACHMENTS

2 | Page

Fermi National Accelerator Laboratory

Procurement Department Finance Section jking@fnal.gov

REQUEST FOR PROPOSAL

BID

Date:

RFP#

RFP Close:

21 Jul 25

369604-JK

25 Aug 25

Fermilab requests a Firm-Fixed Price proposal for a prefabricated control house building and associated arc safe 13.8kV medium voltage switchgear per the specifications and terms and conditions referenced herein.

Prefabricated control house building and associated arc safe 13.8kV medium voltage switchgear, Total price includes the cost of the following:

All Equipment

Assembly Testing Warranty

Request the additional pricing be provided for informational data. No award will be made on this RFP for these items.

(Add): Monthly storage rate (up to a maximum of twelve months) beyond specified delivery date (or Final Acceptance if Final Acceptance occurs after the specified delivery date) Monthly Storage Rate - $_________

(Add): Warranty Extension of One Year Extended Warranty - $_________

NAICS: 331410

Std Size: 1000 Employees

LUMP SUM

ANY AND ALL exceptions to specifications charges must be clearly indicated.

COMPANY NAME: ___________________________

ADDRESS: _________________________________

TERMS ______ FOB: ___________

SUBMITTED BY: ____________________________

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT NO. 89243024CSC000002 WITH THE UNITED STATES DEPARTMENT OF ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS SHOULD BE SO INDICATED.

DATE SUBMITTED: ___________________________

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