Attachment 19 - Section L - Instructions - Conditions - And Notices To Offerors.docx

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

These provisions specify the format, content and quantity requirements that must be adhered to in all proposal submissions.

The USG requests offeror’s proposal to be valid for xxx calendar days after the date of required proposal submission.

NON-GOVERNMENT ADVISORS IN THE SOURCE SELECTION PROCESS

a. These companies will be authorized access only to those portions of the proposal data and discussions that are necessary to enable them to perform its respective duties. Such companies are expressly prohibited from competing on the subject acquisition.

Listed below are the points of contact for these companies, and its phone numbers.

Company: SAIC Point of Contact (POC): TBD Phone:

E-mail:

Consultancy:.

Company: Quantum Research International Point of Contact (POC): TBD Phone:

E-mail:

Consultancy:.

Company: Intrepid Point of Contact (POC): TBD Phone:

E-mail:

Consultancy:.

Company: Intuitive Research and Technology Point of Contact (POC): TBD Phone:

E-mail:

Consultancy:.

Company: LSSI Point of Contact (POC): TBD Phone:

E-mail:

Consultancy:.

Company: Dynetics Point of Contact (POC): TBD Phone:

E-mail:

Consultancy:.

b. In accomplishing its duties related to the source selection process, the aforementioned companies may require access to proprietary information contained in the offerors' proposals. Therefore, pursuant to FAR Part 9.505-4, these companies must execute an agreement with each offeror that states that they will (1) protect the offerors’ information from unauthorized use or disclosure for as long as it remains proprietary and (2) refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, each offeror must contact the above companies to effect execution of such an agreement prior to the submission of proposals. Each offeror shall submit copies of the agreement with its proposal.

1. SUBMISSION OF PROPOSALS

1. All proposals, including those of prime offerors, any proprietary (unsanitized) subcontractor submissions, must be received no later than the date and time specified in the SF33, Block 9, of this solicitation. Any proposal received after this date and time specified in Block 9 of the SF33 will be considered late and will be neither evaluated nor considered for award unless one of the conditions specified in FAR 52.215-1, Paragraphs (c)(3)(iv) apply.

1. Each volume shall be submitted electronically through DoD Secure Access File Exchange (SAFE) located at https://safe.apps.mil/ . Send to the attention of Hillary Roy (Hillary.S.Roy.civ@mail.mil). If any information is classified, then it needs to be sent to the following address:

Outer Envelope:

PEO Missiles and Space IAMD Project Office ATTN: Security Bldg 5250 Martin Road Redstone Arsenal, AL 35898-8000

Inner Envelope:

PEO Missiles and Space Army Contracting Command-RSA ATTN: (CCAM-SMC/Hillary Roy) Bldg 5250 Martin Road Redstone Arsenal, AL 35898-8000

Any portion of the proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated. Each volume shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).

1. Each paragraph should be single spaced, and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be produced in landscape mode.

1. The following volumes of material shall be submitted:

TABLE 1

Section 1: Points of Contact Section 2: Executive Summary Section 3: SF 33 and Solicitation Documents Section 4: RFP Exceptions/Deviations Section 5: Labor Category Mapping

Section 1: Past Performance

Section 1: Technical Maturity Section 2: Production Maturity

Section 1: System Synchronization and Metrics Section 2: Depot Subcontractor Management

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

2. PROPOSAL FILES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

The following additional restrictions apply:

b. Failure to meet this requirement will result in proposal being eliminated and not being evaluated by the Government. Each paragraph shall be separated by at least one (1) blank line. A standard 12-point minimum font size applies. Arial font is required. Tables and illustrations may use a reduced font size not less than 10-point and may be landscape. Excel foldouts will only be allowed in the Pricing volume.

c. Failure to meet this requirement will result in proposal being eliminated and not being evaluated by the Government. Electronic File Packaging. Complete electronic volumes shall be written in MS Excel. The electronic copies shall not be password protected. Regarding the use of MS Excel, all formulas and hidden columns shall be viewable by evaluators. All electronic copies shall be submitted on non-rewritable Digital Versatile Disk-Recordable (DVD-R) in a protective sleeve. Each volume shall be submitted on a separate DVD-R. The DVD-R and protective sleeve shall be clearly marked as to volume number, offeror’s name, solicitation title, and solicitation number. The electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory shall contain a master table of contents for that volume. All Cost/Price exhibits shall be in Microsoft® Office 2013 Excel® - DO NOT SUBMIT SPREADSHEETS IN ADOBE ACROBAT®, WORD PROCESSING, or OTHER PICTURE FILE FORMAT. Do not “hard code” spreadsheet data if the resulting data is based on a formula. Include all formulas in your spreadsheets and include any notes deemed necessary to add clarity to the spreadsheets. Pivot tables shall not be included in the offerors spreadsheets. The offerors shall ensure electronic copies on DVD-R are virus free. The electronic versions of the proposal shall be considered the official version. The page format restrictions and limitations apply. The sound or video (e.g., MPEG) files shall not be embedded into the proposal files. Cost/Price DVD-R requirements.

Classified proposals are not anticipated, but if you need to submit classified, all classified documents shall be handled and marked in accordance with NISPOM, DOD 5220.22M, and shall be in submitted in a separate annex and notify the PCO above prior to submission.

Each proposal volume shall include a single cross-reference table to the solicitation to provide a ready reference between the specific solicitation requirements contained in both Section L and the SOW with the contents of each proposal volume contained within the offeror’s proposal.

Each proposal volume shall include an abbreviation/acronym definitions listing. The listing shall define all abbreviations and acronyms used within the proposal volume it is referencing. This will not count against any page limitations.

Files contained on the Volume VI Price DVD-R may not be password protected. If the cost/price volume contains electronic links, the links must be intact and maintained through all revisions.

Note: Self extracting .exe files are no longer accepted.

d. Failure to meet this requirement will result in proposal being eliminated and not being evaluated by the Government. Content Requirements. All information shall be confined to the appropriate volume. The SSEB will not be responsible for cross-referencing between volumes. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. The offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. No price information shall be presented in any part of the past performance or technical proposal.

e. Failure to meet this requirement will result in proposal being eliminated and not being evaluated by the Government. All DVD-R volumes shall be assigned file names with a three (3) to five (5) letter indicator added at the start of each file to indicate the offerors name. For example, a submittal by XYZ Corporation would include XYZPastPer.pdf, XYZTech.pdf, XYZPrice.pdf and XYZSolicitation.pdf. Subcontractor submissions shall identify both the subcontractor and the prime offeror’s name on the DVD- R volumes.

The submissions shall only contain files compatible with MS Word 1997 through 2010 and MS Excel 1997 through 2010. The offerors are fully responsible for completing each of the digital file formats with the identical data supplied in the hardcopy proposal. Each DVD-R shall be clearly labeled with appropriate markings to include the RFP number, offeror name, volume number, and list of files contained on the CD. The offerors shall provide copies of their proposals as annotated in Table 1 above.

3. PROPOSAL VOLUMES:

The offeror shall submit a proposal illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. Proposals must clearly demonstrate how the offeror intends to accomplish the project and must include plausible rationale and substantiation of all claims.

The Government cautions the offerors that “parroting” of the requirements of this solicitation with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Offerors must provide the following information:

VOLUME II – GO/NO GO CONSIDERATION: PAST PERFORMANCE:

The offeror shall provide the past performance information described below. The Government will evaluate the submitted information to determine if the offeror is eligible for best value award consideration as set forth in the Go/No Go criteria at Section M.

Part A – Performance History Matrix: Provide the matrix of recent and relevant corporate experience. Recent is defined as contract performance (without regard to the contract award date) that has occurred within the past five (5) years from the date of issuance of the solicitation. Relevant is defined as federal contractual efforts that are similar to the requirements specified in the solicitation in terms of scope (performance requirements/contractual aspects), magnitude (dollar value), and complexity as indicated by performance that (i) primarily involved production activities similar to that required by the IBCS LRIP/FRP SOW, (ii) represented a total potential value of at least $1,000,000,000.00 annually (applicable to prime offerors only), and (iii) was executed under a Fixed Price type contract (applicable to prime offerors only).

It is the offeror’s responsibility to verify the accuracy of all contact and other descriptive information provided in the matrix. The Government will not attempt to resolve inaccurate and/or inconsistent information, or to locate missing data. The proposal of inaccurate, inconsistent or incomplete information may adversely impact the Government’s evaluation of the proposal. The matrix shall provide the following with respect to recent and relevant past performance:

· Company name, location of performing organization, contract number, current and previous GAGE codes, contract name, type, award date, and contract value.

· Names, addresses, telephone numbers, fax numbers and email addresses for CORs, ACOs, Contracting Officer, and Contract Administrators.

· Provide a brief narrative for each contract listed. Explain the nature of the work involved and the extent the work involved was/is similar to the LRIP/FRP effort.

Part B – Adverse Performance: Identify and corroborate/rebut any known derogatory or adverse past performance determinations made by the Government under any of the performance history examples provided in Part A above.

Part C – Consent Letters: Submit a consent letter, executed by each subcontractor/team member, and/or joint venture partner, authorizing release of past performance information to the prime offeror so the prime offeror can respond to such requests for performance information.

VOLUME III – FACTOR 1: SCHEDULE

SECTION 1 - Subfactor 1: Technical Maturity

This subfactor evaluates the offeror’s Technical Maturity. The Offeror shall provide information via a Preliminary Class 1 ECP for each of the following two scenarios. The Class 1 ECP shall be presented using DD Form 1692 or equivalent per EAI-649 and IAW SOW paragraph 6.2.

Scenario 1: Network Enclosure Assembly (NEA) Design Approach.

The offeror must demonstrate their capability to provide a network enclosure assembly to replace the current network enclosure assembly. The proposed network enclosure assembly must meet all current network enclosure assembly requirements, with exceptions noted with rationale. The proposed network enclosure assembly must include either test data and/or analysis demonstrating how it meets size, weight, power, and environmental requirements as well as how it can support a second IFCS and still meet size, weight, power, and environmental requirements, with exceptions noted with rationale. All solutions shall meet the requirements of the proposed Statement of Work. Supporting data to execute this task is listed Attachment 22 - Preliminary Class I ECP Candidates. Supporting data to execute this task shall at a minimum address all applicable “Effects on Engineering, Support, and Other Product Attributes” as identified on page 3 of the ECP DD Form 1692 to include, but not limited to: IMS, design approach, compliance and maturity; recommended supply source, anticipated logistics impacts, IP associated with design, anticipated testing, and operational advantages of design, non-reoccurring engineering cost, and unit cost.

Scenario 2: Cooperative Aviation Surveillance System (CASS) to Passive Detection and Reporting System (PDRS) Design Approach.

The offeror must demonstrate their capability to propose design technical changes to the system for replacing the current obsolete CASS with the PDRS. The proposed technical design changes are limited to form and fit only. All solutions shall meet the requirements of the proposed Statement of Work. Supporting data to execute this task is listed in Attachment 22 - Preliminary Class I ECP Candidates. Supporting data to execute this task shall at a minimum address all applicable “Effects on Engineering, Support, and Other Product Attributes” as identified on page 3 of the ECP DD Form 1692 to include, but not limited to: IMS, design approach, compliance and maturity; recommended supply source, anticipated logistics impacts, IP associated with design, anticipated testing, and operational advantages of design, non-reoccurring engineering cost, and unit cost.

SECTION 2 - Subfactor 2: Production Maturity Production maturity is the current and proposed capability of the contractor to produce and deliver up to 3 EOCs/ECTs and 6 Relays per month starting 12 months after contract award. Production Maturity includes the production line, production facilities, production processes, vendor base, workforce, and the ability to sell-off integrated HW and SW classified systems. The sell-off of equipment will include the installation of classified Government Furnished Software (GFS) and functional demonstration of the HW and SW system.

· KEY POINT #1: Production Line.

The offeror shall provide evidence that the current or proposed production line is able to produce and deliver up to 3 EOCs/ECTs and 6 Relays per month starting 12 months after contract award. Production Lines must be capable of delivering multiple configurations to support FMS customers. Production line evidence can range from existing production lines to concept approaches. All solutions shall meet the requirements of the proposed Statement of Work.

The contractor shall provide a manufacturing plan approach that defines the proposed assembly and test sequence. This plan shall show this sequence using a “Line of Balance” to include an estimate of the assembly and testing time per end item. The contractor shall provide vendor Line of Balances as needed to capability of meeting production requirements. The information provided shall include simulation data, historical data, analysis or combinations to include production and proposed yield rates, shifts, etc.

The contractor shall provide estimated personnel requirements, on and end item basis, to deliver hardware to include but not limited to overhead, engineering, management, number of shifts, etc.

The total number of pages for this shall not exceed 25.

· KEY POINT #2: Production Facilities The offeror shall provide evidence that the current or proposed production facility is able to support the delivery of up to 3 EOCs/ECTs and 6 Relays systems per month starting 12 months after contract award. Production facility evidence can range from existing production facilities to concept approaches. All solutions shall meet the requirements of the proposed Statement of Work. The production facility shall support over the air Radio Frequency comms testing.

The contractor shall define the facilities required to execute this program. The facilities include building, tooling/test equipment, material handling equipment, touch labor, etc. Definition of the facilities shall include a definitive drawing of the building/facility including the floor layout.

The total number of pages for this cannot exceed 25 pages.

· KEY POINT #3: Vendor Base

The offeror shall provide evidence that the current or proposed vendor base exists to support delivery of up to 3 EOCs/ECTs and 6 Relays per month starting 12 months after contract award. Special emphasis shall be placed on DMSMS.

The contractor shall provide a listing of vendors/potential vendors to include single source or critical suppliers. A critical supplier in this case is defined as supplier which provides a specialized entity/service that is not available from any other source or would take an extended period of time to qualify. The contractor shall include a description or plan of the process they propose to use to manage the supply base.

The contractor shall also propose alternate parts which will be distinctly identifiable and separate from the configuration baseline. This shall include the estimated time each of the alternate parts should be available from the supply chain from a DMSMS perspective. The known DMSMS items that are required to be addressed are contained in Attachment 06. Any and all information relative to alternate parts shall be provided so it is totally separate and distinct. The information provided shall also include the benefits and costs/savings associated with alternate parts.

The total number of pages for this input cannot exceed 50 pages

· KEY POINT #4: Sell-off.

The offeror shall provide evidence that the current or proposed classified sell-off is able to validate the delivery of up to 3 EOCs/ECTs and 6 Relays per month starting 12 months after contract award. Production sell-off evidence can range from existing processes, facilities, test equipment and plans to concept approaches. All solutions shall meet the requirements of the proposed Statement of Work. The sell-off of equipment will include the installation of classified Government Furnished Software (GFS) and functional demonstration of the HW and SW system.

The contractor shall provide a description of the test equipment and software required to execute in process and final acceptance testing for the end items being procured. The description shall include a listing of the required equipment, quantity of stations required and proposed test sequence. Contractor shall provide an estimated lead time to develop and qualify the test equipment.

The total number of pages for this input cannot exceed 30 pages.

VOLUME IV - FACTOR 2: MANAGEMENT

SECTION 1 - Subfactor 1: System Synchronization and Metrics:

System synchronization is the management of IBCS hardware and software integration to ensure consistency in product acceptance, Materiel Fielding, support of fielded systems, implementing new capability growth and support of Government simulation labs.. The contractor shall provide an approach for leading system synchronization efforts for IBCS. As a minimum, the approach shall address, membership, frequency of meetings, charter, roles, responsibilities, and authorities, methodology and metrics for tracking hardware and software configuration for IBCS.

The contractor shall provide an approach for managing this contract using quantifiable metrics. All presentation of metrics will be shown as trends with planned versus actual data points. All metrics will be updated as a minimum monthly. All metrics required in the SOW shall also be included in the offerors approach. The approach shall have metrics for both production and new development efforts. The approach shall contain sample presentations of all metrics. The approach shall also contain a matrix showing the metric, the source of all data, the owner of the metric, frequency and level of review by the offeror.

SECTION 2 – Subfactor 2, Depot Subcontractor Management.

The offeror shall describe their approach and identify work to be allocated as subcontract work to Army depots. The proposed approach must describe its analysis of the capabilities of the Army depots and describe and provide evidence of proven Public/Private Partnerships (PPP) experience with depots. Identify depot(s) with whom partnership agreement (s) exists; length of time partnership existed; current state of PPP (i.e. completed, in-progress, in dispute etc.); identify capacity in which depot was utilized (i.e. public sector facilities, equipment and employees to perform work for private sector); percentage of work performed by depot for each project/capability.

VOLUME V – Factor 3: Small Business Participation.

The Offeror shall demonstrate small business participation by detailing its proposed approach to meet the requirements under the Small Business Participation factor by addressing the following areas:

The information provided for this factor shall demonstrate the Offeror's level of U.S. small business commitment for the proposed acquisition.

All Offerors are required to complete a Small Business Participation and Commitment Proposal in accordance with the following proposal format:

A. The Small Business Commitment Document (previously called Participation Plan) applies to both large and small businesses and will be incorporated into any resultant contract. The following shall be submitted to provide evidence of small business commitment:

(1) Of the proposed TOTAL CONTRACT VALUE, not total subcontract value, identify the proposed dollar value and percentage of anticipated awards to small business. All percentages shall use TOTAL CONTRACT VALUE as a baseline. Include only first tier U.S. subcontractors in all calculations. If the prime Offeror (to include any U.S. small business concerns who are proposing as part of a joint venture or teaming arrangement) is itself a U.S. small business concern under NAICS 336414, the Offeror’s own participation as a SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB will also be considered small business participation and commitment to the extent it is qualified under NAICS 336414 for the purpose of this evaluation.

Notes:

(1) Small business includes: Small Business (SB), Small Disadvantaged Business (SDB)), Women-Owned Small Business (WOSB), HUBZone small business (HUBZone), Veteran-Owned Small Business (VOSB) and Service-Disabled Veteran-Owned Small Business (SDVOSB).

(2) Include the prime offeror’s dollars and percentage. When combined, large and small business totals must equal 100%.

(3) Provide a chart for the basic contract period and each option period as well as a summary chart for the basic and all options.

(2) All Offerors, both small and large businesses, are required to submit Small Business Commitment information in accordance with DFARS 215.304 that shall include the following:

Type of Business of Prime Contractor (mark all that apply):

Large Business

OR

Small Business (also check type of Small Business below if applicable)

Small Disadvantaged Business (SDB)

Women-Owned Small Business (WOSB)

HUBZone Small Business (HUBZone)

Veteran-Owned Small Business (VOSB)

Service-Disabled Veteran –Owned Small Business (SDVOSB)

(a) Extent to use such firms, as defined in FAR Part 19, are specifically identified in proposals:

Identify the small business firm by name, Cage Code, socio-economic category, and NAICS code assigned for work to be completed by the subcontractors.

(b) Extent of Commitment

Describe the extent of commitment to use small businesses (for example: what types of commitments, if any, are in place for this specific acquisition (teaming agreement, letter of commitment, contract, join-venture, mentor-protégé, etc)

Provide documentation regarding commitments for this effort including teaming agreements. Teaming agreement shall contain a statement of work that defines work that will be performed by the subcontractor for this effort (per PWS/SOW).

Copies of such agreements should be provided as part of your small business commitment documents and will not count against the page limitation for this volume.

(c) Identification of the complexity and variety of work small firms are to perform

Identify the Prime Offeror and type of service/supply that the Prime Offeror will provide. Then list each of the intended subcontractors and principal supplies/services to be provided by that subcontractor.

Be as specific and detailed as possible (i.e., references to statement of work) in describing the type of service or supply being provided by the Prime and each subcontractor in order to demonstrate the variety and complexity of the work to be performed. Provide the Commercial and Government Entity (CAGE) code for the Prime and each intended subcontractor.

Also provide the anticipated NAICS codes(s) that the Prime Offeror believes best describes the product or services being acquired by its subcontracts with each intended subcontractor. Small business Primes and small business subcontractors that qualify as small businesses in multiple small business categories should be listed in each applicable small business category.

Name of Company (Include CAGE Code)

Prime Offeror:

Large Business:

1.

2.

Etc

Small Business:

1.

2.

Etc

Small Disadvantaged:

1.

2.

Etc

Women-Owned Small:

1.

2.

Etc

HUBZone Small:

1.

2.

Etc

Veteran-Owned Small:

1.

2.

Etc

Service-Disabled Veteran-Owned:

1.

2.

Etc

Notes:

(1) Pursuant to Sections 8(d) of the Small Business Act, a concern is small for subcontracts which relate to Government procurements if it does not exceed the size standard for the NAICS code that the prime contractor believes best describes the product or services being acquired by the subcontract. In other words, the size of your subcontractors and suppliers is determined by the NAICS code of their subcontract, which may or may not be the same NAICS code as the one for your prime contract with the Government.

(2) Be as specific and detailed as possible in describing the type of service or supply being provided by the Prime and each subcontractor in order to demonstrate the variety and complexity of the work to be performed. Additional space other than this chart may be necessary to adequately address the required information.

(d) Small Business Participation Commitment: Use the matrix below to propose your Small Business Participation Commitment.

Indicate the total dollars and percentage of participation and commitment to be performed by large and small business and each type of small business subcategory. All percentages shall use TOTAL CONTRACT VALUE as a baseline. Small businesses that qualify in multiple small business categories should be counted in each category. There is no minimum Small Business Commitment goal for this requirement. This is a competitive requirement; therefore, the Offeror should propose its best effort for all socioeconomic categories.

Note: Provide the information by base year, each option year, and a summary of the base and option years. Zero percent (0%) is not a goal.

(e) Management and Oversight

Describe the Prime Offeror's management plan and oversight methods to monitor subcontractor performance for the duration of contract. Provide a discussion of the offeror's process of subcontractor payment, a discussion of how subcontractor performance is monitored and managed, and identification of specific officials charged with such duties.

(f) Small Business Utilization on prior work

Provide evidence of past small business utilization in support of small business goal attainment on prior and similar work effort to ensure realistic and attainable goals can be achieved for this effort. If possible, submit last three years electronic Subcontracting Reporting System (eSRS) showing evidence of goal attainment or progress toward goal attainment.

(g) Small Business Subcontractor Supply Chain Risk

Provide evidence of supply chain subcontractors, including information technology subcontractors and suppliers that are proposed for use at any time in the performance of the contract and may involve the use of all-source intelligence information. Describe and identify small business subcontractor suppliers. Describe if any known advanced technologies through proven SIBR/STTR are available, and how the Offeror intends to secure and obtain this technology. Describe how the small business subcontractor supply chain risk will be minimized and how obsolesce is addressed.

B. Small Business Subcontracting Plan.

(1) Separate from the Small Business Commitment Document, all other than U.S. Small Business Offerors must also submit a Small Business Subcontracting Plan meeting the requirements of FAR 52.219-9 and DFARS 252.219-7003 (DFARS 252.219-7004 for Comprehensive Subcontracting Plans). Large Businesses must submit an acceptable Subcontracting Plan to be eligible for award. Individual Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Commitment Document.

(2) The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for award to a large business and will be incorporated into any resultant contract. The Small Business Subcontracting Plan will not count against the page limitation for this volume.

(3) In addition to providing the Small Business Subcontracting Plan with the Offeror’s proposal submission, a copy of the plan shall be provided to the Offeror’s Administrative Contracting Officer (ACO) as soon as possible after the issuance of this solicitation but no later than the date set for receipt of proposals. The proposal shall specify name, address, phone number, and e-mail address of the ACO to which the plan was submitted. Offerors that have an approved Comprehensive or Commercial Subcontracting Plan must still submit a separate Small Business Commitment Document.

Important Note: Subcontracting Plan goals are calculated as a percentage of subcontracted dollars as opposed to small business commitment goals which are calculated as a percentage of the total contract dollars.

C. Quarterly/Semi-Annual Status Reporting.

The successful offeror will be required to submit quarterly or semi-annual progress reports on their small business utilization. The report shall cover:

(1) Utilization of proposed subcontractors for this effort

(2) Small business subcontracts awarded during the reporting period

VOLUME VI – Factor 4: Cost/Price.

a) Electronic Copy. Files contained on the Volume V Cost/Price DVD-R may not be password protected. The Cost/Price Volume shall contain a completed Attachment 18 pricing template to show the estimated cost of performing the work and any associated fees/profit along with a Cost/Price Volume proposal narrative describing the basis of estimate (BOE) of proposed costs.

The electronic spreadsheet files (workbooks) shall be submitted in a Microsoft (MS) Excel compatible format and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links must be intact and maintained through all revisions. The offeror shall not include in the Excel spreadsheets pivot tables and shall not include cell references to data or files which are not included in the Cost/Price Volume. For each workbook, all rows, columns, cells and worksheets are to be visible. Do not include zero height/zero width rows/columns in worksheets.

The Cost/Price Volume proposal narratives, including any BOE sheets provided, shall be provided in files which are MS Excel or MS Word compatible. Do not submit BOEs as pictures. Do not provide text or spreadsheets used as supporting rationale within a BOE as a picture.

The offeror shall provide a completed Section B Supplies or Services and Prices/Costs. Additionally, the prime offeror is required to fill out Attachment 16, CAGE Code and Cognizant DCMA/DCAA Information, for themselves and all proposed subcontractors to include the DCMA and DCAA Point of Contacts’ (POCs’) email addresses and telephone numbers. The prime offeror shall ensure that all DCMA/DCAA information is current and that the correct POC information is provided. Subcontractors are defined as members of an offeror’s overall team who are expected to perform on the proposed effort.

Provide a Table of Contents showing each file submitted as part of the Cost/Price Volume with a short description of the contents of the file. Hyperlink each of these entries in the Table of Contents to the respective files.

(b) Compliance. Failure to comply with the RFP requirements for Cost/Price information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

(c) General Instructions. In accordance with FAR 15.402 and 15.403-1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified cost or pricing data may be provided in contractor format provided that sufficient information is made available. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the offeror may be required to submit cost or pricing data. Additionally, in the event that adequate competition is not obtained, the Contracting Officer may incorporate FAR 52.215-20 entitled, “Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data,” into the solicitation and request a Certificate of Current Cost or Pricing Data.

All prices and costs must be in U.S. dollars only, including the amounts for the prime offeror and any potential subcontractors. If the basis for the proposal is in any other currency, the offeror shall state the exchange rate(s) being used to convert any currency to U.S. dollars.

There are no page limitations for this volume. Proposal information included in this volume which is not directly related to Cost/Price will be disregarded. In addition to the information requested below, the Government reserves the right to request additional or more detailed information to support an evaluation of reasonableness and realism.

(d) Cost/Price proposal Assumptions. The offeror shall use the following assumptions when proposing its prices.

(1) Period Of Performance: The offeror shall assume an award date of 3rdQFY21 for proposal purposes and a period of performance as defined below:

Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

Option to Extend Services CLINs (CLIN 4001 through CLIN 4020): The offeror shall propose one-half of the proposed price for Ordering Period 5. To account for the option period(s) possible under Clause 52.217-8 (maximum six months), Option to Extend Services, the Government will take the price for all CLINs of Ordering Period 5, prorate it to a six-month value, and add it to the sum of all CLINs (Ordering Period 1 through 5). This amount will be the total evaluated price.

(2) Government Furnished Property: The offeror shall prepare its proposal based on the use of Government Furnished Property as stated in the RFP, Statement of Work, and provided at Attachment 03. The offeror shall identify any additional required GFP required in the offeror’s proposal.

(3) Business System Status: The offeror shall provide the most current compliance status and date of adequacy/inadequacy determination for the following business systems: Purchasing System and Accounting System. For all subcontractors, divisions, subsidiaries, and affiliates proposed, the prime offeror shall provide the contract type arrangement proposed. For every subcontractor, division, subsidiary, and affiliate proposed on the CPFF, CNF, or FPIF CLINs, the offeror shall also provide the most current compliance status and date of adequacy/inadequacy determination of its Accounting System.

If DCAA has not audited the offeror’s, subcontractor’s, division’s, subsidiary’s, or affiliate’s Accounting System; DCMA has not approved the Accounting Systems; or DCAA has not determined adequacy, the offeror, subcontractor, division, subsidiary, and affiliate shall indicate that by completing the Pre-award Survey of Prospective Contractor Accounting System Checklist under RFP Attachment 17. In order for the Army Contracting Command-Redstone to proceed with a request for a DCAA pre-award accounting system survey, completion of the Pre-award Survey of Prospective Contractor Accounting System Checklist, included as RFP Attachment 17, is required. The Contracting Officer may forward a copy to the cognizant DCAA office along with the request for audit. Any known/cited Accounting System deficiencies shall be identified. The Contracting Officer may forward the Pre-award Survey of Prospective Contractor Accounting System Checklist requesting an Accounting System audit or follow up audit from DCAA.

(4) Cost Accounting Standards Board (CASB) Disclosure Statement: The offeror shall provide a copy of its most current CASB Disclosure Statement if applicable.

(5) Uncompensated Overtime: In accordance with FAR 52.237-10, Identification of Uncompensated Overtime, if uncompensated overtime is proposed for employees who are exempt from the Fair Labor Standards Act, the offeror shall compute an estimated hourly rate for each employee based on the total compensated and uncompensated hours the employee is expected to work during the year and distribute salary costs to all projected tasks/efforts at the estimated hourly rate. The offeror’s accounting practices used to estimate uncompensated overtime must be consistent with its cost accounting practices used to accumulate and report uncompensated overtime.

(i) If proposing uncompensated overtime, an offeror shall adjust the proposed labor rates to cover the extra hours proposed to be worked and submit the calculations as shown in the following example:

Proposed Uncompensated Overtime Example

A copy of the offeror’s policy addressing uncompensated overtime shall be included in the proposal submission.

(6) Cost Formulation: The offeror shall propose in accordance with the following assumptions by CLIN/ordering period.

(i) FPIF CLINs: The proposed prices on these CLINs shall include all labor, materials, ODC, and travel needed to fulfill the SOW requirements for this CLIN. The basic IDIQ contract award will establish FPIF unit prices by quantity and by CLIN/ordering period. The Government will utilize the FPIF unit prices as proposed in the price lists of the pricing template at Attachment 18 to determine FPIF prices on future orders.

The offeror shall complete the FPIF price lists in the pricing template at Attachment 18 of the RFP, proposing FPIF unit prices by quantity and by CLIN/ordering period and the total proposed FPIF amount. The offeror will apply the proposed FPIF unit prices by CLIN/ordering period to the maximum quantities to derive the total proposed FPIF price to be used for evaluation purposes.

The offeror shall provide the build-up to show the offeror’s calculations of its FPIF unit prices by CLIN/ordering period. In the pricing template, the offeror shall provide the prime and subcontractor labor categories, labor hours, and labor rates; direct material types, quantities, and unit prices; ODC types, quantities, and unit prices; indirect rates/factors; proposed profit; etc. used to calculate the proposed FPIF unit prices by CLIN/ordering period. Provide formulas in the FPIF prices lists to show how the direct labor costs, indirect costs, subcontract costs, and fee costs are calculated from the supporting cost information. If the offeror proposes to absorb a portion of costs, explain the reason and impact on the proposed prices.

Direct labor hours and rates shall be delineated by labor category by CLIN/ordering period for the prime and each subcontractor. The labor hour delineation must be directly traceable to the same information proposed in the Technical Volume. Direct material, ODC, and travel quantities and unit prices shall be delineated by CLIN/ordering period and must be directly traceable to the same information proposed in the Technical Volume.

The offeror shall utilize a share ratio for overruns of 35/65 (Government/ Contractor) and a share ratio for underruns of 35/65 (Government/ Contractor). For the fixed incentive only, the offeror shall propose a target profit and utilize a ceiling of 120 percent.

(ii) FP LOE CLINs: These CLINs shall include prime and subcontract labor costs only. Any material and travel costs related to these CLINs shall be included in the Cost No Fee Material and Travel CLINs.

The offeror shall propose a price for all FP LOE CLINs/ordering periods, listed in Section B of the solicitation in accordance with the SOW, utilizing the FP LOE labor categories and total labor hours by CLIN/ordering period identified in the FP LOE Labor Category List at Attachment 15 and the pricing template at Attachment 18. The basic IDIQ contract award will establish fully burdened FP LOE labor rates for each labor category by CLIN/ordering period to be utilized by offerors as proposed labor category rates on FP LOE orders.

The offeror shall propose a fully burdened labor rate for all FP LOE labor categories in Attachment 15 and for all CLINs/ordering periods in the pricing template at Attachment 18. The offeror may propose additional FP LOE labor categories if it is determined that they are needed based on the offeror’s proposed technical approach for fulfilling the SOW requirements. The fully burdened FP LOE labor rates in the pricing template will be proposed by offerors on future FP LOE orders. The offeror shall apply the fully burdened labor rates to the Government provided labor hours in the pricing template to derive the total FP LOE price to be used for evaluation purposes.

The offeror shall provide the build-up to show the offeror’s calculations of its FP LOE price by CLIN/ordering period. In the pricing template, the offeror shall provide the prime and subcontractor labor categories, labor hours, and labor rates and proposed profit used to calculate the proposed FPIF unit prices by CLIN/ordering period. Provide formulas in the FPIF labor rate tables to show how the direct labor rates, indirect rates, subcontract rates, and profit rates are calculated from the supporting cost information. If the offeror proposes to absorb a portion of costs, explain the reason and impact on the proposed prices.

Direct labor hours and rates…