Attachment 16 - PG Pub Processes.pdf

Contractor function review PG Pub O th er c on tr ac to rs

Co nt ra ct or

PT

O F un ct io n

Validation and export of applications eligible for publication and a spreadsheet that includes corrections/A9 (Automated process begins

Wednesday evening and delivered Thursday – Palm 0800 and PASS by

COB)

9 weeks plus one day prior to publication date (Law/policy)

Load into Contractor systems for data capture

Send query for missing applications

Check to make sure they receive all the applications

One corrupt image keeps whole application away

Missing applications?

Investigate and resolve and reschedule to future export and new

Projected Publication Date

(PPD)

Begin data capture

Add to spreadsheet and send to PTO on weekly basis

Data problems?

Provide processing instructions (Part of initial review)

Yes

No

Yes

Complete data captureNo assign publication number send PTO preliminary build list

2.5 weeks prior to

PPD

Verify all applications on list are okay to publish

33 days from cycle beginning

Prepare deliverables(final pub build, tape contents list??, red and yellow book files, CPC extract file, etc…)

Retrieve files (automated ‐ CIO)

Data integrity validated by

DMB ‐ CIO?

Email to Contractor for correction

No

Make available on publication date

Load to internal (palm) and External PTO systems (CIO)

Yes

Place files on servers/email to

PTO

37 days from cycle beginning

Initial review to determine if continue with publication?

Yes

Withdraw and send to OPAP for additional formalities processing

No

Continue with publication? No

Yes

Withdraw and add to authority file of missing/withdrawn pub numbers and back into appropriate process

Palm generates publication notification

(Automated batch program on Thursday)

Publication notifications are loaded into IFW (automated)

Production control prints non‐ electronic notifications and send email to contractor that job is complete and ready for pick up ‐

CIO

Pick up non‐ electronic notifications and stuff into envelopes

Return to PTO for mailing

Mailing contractor mails

Missing artifacts?

Part of initial review

No Send email requesting artifact folder

Yes

Exports include PALM, PASS, SCORE and EFS, CRF )SLA requires delivery by Monday

Prepare a weekly report identifying applications no longer eligible for publication (abandoned, issued) (each Friday)

Send to Contractor on weekly basis

Remove applications no longer eligible for publication ( this can take place in multiple areas of PG pub processing)

Manual validation for STIC on Tuesday and EFS on Thursday

Mailing steps happen from one contractor to another

PG Pub�