36C26026R0076

ATTACHMENT 1

Supplement B

STATEMENT OF WORK

Remove and Replace Fuel Tanks (Fuel Farm) Project Number 653-23-100

1.0 DESCRIPTION OF WORK

The project is located at the fuel farm and additional locations on the Roseburg VAMC campus. This project includes demolition and construction of a new fuel farm. The Contractor shall provide all labor, materials and equipment for the demolition and construction services needed to complete this project. All work shall meet SOW, drawings and specification requirements as well as any applicable manufacturer’s recommended installation procedures.

The plans may have to be adjusted to accomplish construction and shall include but not limited to the following:

BUILDING 2

· Remove and decommission 1000-gal fuel tank

· Replace with 1000-gal above ground fuel tank with:

1) New concrete slab/foundation (8” thick)

2) New fence with privacy screening (similar to Building 3 HVAC fencing)

3) 50 mph concrete filled crash bollards

BUILDING 7

· Move existing 12,000-gal fuel tank to fuel farm to be used as fuel oil for boilers

· Purchase and install new 2,500-gal above ground fuel tank for Building 7 generator

FUEL FARM

· Remove and decommission underground storage tanks:

1) 2,500-gal diesel (verify B7 upgrade accomplished this)

2) 1,000-gal gasoline

3) (2) 15,000-gal fuel oil (diesel)

· Move 12,000-gal tank from Building 7 to fuel farm for boilers

· Add new 20,000-gal tank for fuel oil for boilers

· Add new 2,500-gal gasoline tank

· 50 mph concrete filled crash bollards

· All new dispensaries and associated equipment

· All new electrical, data and communications and associated equipment

· All new concrete, foundation and structural components and associated equipment.

This CONSTRUCTION and SCOPE of this project includes, but is not necessarily limited to:

· Construction necessary for site preparation, foundation, exterior lighting, utility locating and trenching, security camera(s), landscaping, communications, permits, zoning processes

· All tanks shall be an above ground, skid mounted, “pre-packaged” fueling station, with a double-walled, and ballistic proof fuel tank. The skid shall be anchored to a new concrete foundation.

· A Programmable Logic Control (PLC) panel will control the fuel system.

· The fuel tank, pumps, dispensers and related equipment shall be skid mounted and provided as a turn-key system. Provide on-demand, monitoring and reporting of actual fuel consumption, date of fuel transport, vehicle ID, odometer reading, date of fueling and gallons dispensed

· The project will include a card reader/fuel management system capable of authorizing and recording both fuel deliveries and fuel dispensing, transactions using the Wright Express (WEX) and General Services Administration (GSA) Smart fuel cards processing system. The controller shall be compatible with the GSA controller to assist in the reimbursement for the E85 fuel. The system shall be connected to one or more remote billing services by telephone modem for a high-speed line, for the purpose of remotely authorizing, recording, and billing transactions by fuel networks (such as Voyager). And include setting up the remote billing accounts.

· Prepare, construct, and finish utility trenches for the subject fueling station, as described by the specifications and drawings included. Construction contractor responsible to first locate, (site verify) using (utility, and private subcontractors) all utilities, and all obstructions in the entire site project area, including but not limited to the actual fueling station area, all construction areas, especially the area between the fuel station and building 62(Rb) before any construction begins. “Pot holing” or hand digging may be required to site verify utilities and prevent any disturbance to subject utilities.

· Prepare, construct, and finish the foundation on which the fueling station will be mounted to, as described by the specifications and drawings included.

· Purchase the subject “pre-packaged” E85 fueling station, after providing appropriate purchase order documents to CO/COR at least 7 days prior to purchase, as described by the specifications and drawings included.

· Install subject above ground, skid mounted, E85 Fueling Station, as described by the specifications and drawings included

· Quality Pre-check of the subject E85 Fueling Station installation. As part of the commissioning process the construction contractor will be responsible to assure the VA that any subject security(cameras) and data (card reader)equipment is working in accordance with the manufacturers specifications and as described by the specifications and drawings included before the subject connections are initiated at building 62(Rb). This assurance will be verified by the VA, at least SEVEN days in advance of connections. A laptop with the appropriate software hooked up to the camera connections to show the cameras work. This also includes the Point of Sale (card reader) and dispenser.

· E85 Fuel Compatibility: Construction contractor will ensure that all materials of components of this E85 Fueling system that as a normal part of usage come into contact with the E85 Fuel, are compatible with E85 Fuel. Components such as, but not limited to the Fuel tank, fuel hosing, fuel sensors, and interstitial sensors. Contractor to notify COR immediately of any such E85 Fuel compatible concerns.

· Warranty: The Construction Contractor will pass through to the VA all warranties on all items procured. In addition, the Construction Contractor will provide a complete, service/warranty agreement/contract (prepaid) for (all costs including labor, parts, installation and time with zero deductible) , minimum two year, with an additional two year option that may be exercised by the VA, on the following components/systems: Total Fuel tank Monitoring System , Fuel Dispensing system, Fuel Management system , total card reader system, and purchase pay fuel system.

· Fuel Tank Area: All fire extinguishers and other on-site safety equipment, and fuel spill cleanup equipment (necessary to respond to leaks, spills, fires, etc.) are ethanol compatible.

· Fuel Tank Filter: Use a 5-10-micron alcohol-compatible dispenser filter. Do NOT use 10-micron gasoline or 30-micron diesel filters.

· UL equipment: Use Underwriters Laboratories (UL) listed equipment for the Dispenser system (UL 87A), Fill hose and dispensing nozzle, Emergency shut off valves, Emergency breakaway devices, Pumps, and Leak detection devices. Use ONLY UL listed swivels, connectors, and nozzles with E85. Do NOT use aluminum gasoline nozzles. All other piping, equipment and materials must be approved by the manufacturer for its intended use

· Phasing Plan: The streets and parking areas will remain occupied during construction and all work shall be accomplished to minimize disruption to vehicular and pedestrian traffic. A phasing plan for construction work shall be required to be submitted for approval.

· Contractor Employee Security: All Contractor and subcontractor owners and employees shall adhere to the VA site specific security and safety requirements while on site, and obtain permission of the VA police, be identified by project and employer, and be restricted from unauthorized access. Prior to commencing work, general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

· Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to Project Engineer and Facility Safety Officer for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Documentation shall be provided to the Resident Engineer that individuals have undergone contractor’s safety briefing.

· The Contractor will be responsible to test at least three of the Fuel tanks anchors, (anchor bolts), in masonry and concrete per ASTM E-488, and ACI 355.2 to determine that they meet the required load capacity, before final inspection. And submit a report on this testing indicating the location of testing, and what anchor loads were obtained.

· Document Control: The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

· The Contractor shall provide all labor, materials and equipment for the demolition, construction, and post construction services needed to complete the project. Services shall also include waste management, appropriate disposal, and monitoring.

· Contractor will be responsible for all repairs to damaged landscaping, curbs, sidewalks and utilities as a result of construction.

· The Cameras will be I.P. addressable.

· Permits: Construction contractor responsible for all city, county, state, and federal permits that may be required, including but not limited to Oregon DEQ. And responsible for any delays or costs associated with subject permits/licenses.

· Training: Contractor to video tape subject training and provide two “DVD” copies of subject training to VA for future training of VA staff.

The above list is intended to serve as a starting point for construction and does not represent the only information in determining the project scope.

1.0.1 Project Management: This project will be working in an active environment. A high level of coordination with VA staff will be required. Regularly scheduled project meetings shall be required in order to facilitate this communication.

1.0.2 Construction Inspection: The Contractor shall develop and implement a Quality control plan that includes project inspection for the duration of the construction period of the project in accordance with specification.

1.0.3 Construction: The Contractor shall provide all labor, materials and equipment for demolition and installation in this project.

1.1 Life Safety: When life safety is impacted, the Contractor shall design interim life safety measures as part of the construction documents.

1.2 Project Management

1.2.1 Project meetings shall be held on a weekly basis or more frequently if needed.

1.2.2 The contractor shall plan and coordinate the project meetings.

1.2.3 VA meeting room facilities may be utilized for project meetings. The Contractor shall coordinate with Facilities Management Service (Building 10) for use of VA facilities.

1.2.4 The Contractor shall have an authorized representative on site at all times during project construction. The authorized representative shall have the authority to receive instruction from the Government and direct the actions of Contractor employees and all subcontractors.

1.2.5 Contractor shall develop a “Submittal Register” based on the included specification sections. After submittals are reviewed for compliance, the Contractor shall log them in the submittal register. A copy of the submittal register will be returned with the submittals.

1.2.6 Submittals shall be submitted 30 working days, excluding federal holidays, prior to proceeding with that portion of the contract work which requires submittal approval. Delays attributable to untimely and rejected submittals will not serve as a basis for extending contract time for completion. Partial submittals will not be accepted unless authorized by the Contracting Officer or COR.

1.2.7 The Contractor shall retain copies of everything submitted. The intent of this requirement is to save time, whereby many questions can be resolved by telephone and to ensure that true copies are available in the event of loss or damage during the reproduction cycle. It will further assist in the consummation of contract awards in the event potential bidders uncover problems wherein Contractor prepared amendments may be necessary.

1.2.8 Quality Control: The contractor shall design and implement a quality control plan to ensure that construction is performed in accordance with the specifications. The quality control plan shall include a minimum of one construction inspection per week at the job site and at critical junctures to ensure compliance with the specifications. Copies of all inspection reports, commissioning reports, materials testing reports and safety inspections shall be provided to the COR on a weekly basis at a minimum.

1.2.9 Infection Control: The contractor shall design and implement an infection control plan to ensure that construction is performed in accordance with the specifications. The infection control plan shall include but Is not limited to, demolition removal methods, dust and debris barrier protection, negative air (if needed), daily site cleanup and maintaining patient access through corridors due to barriers.

1.2.10 Background Information: Information, including drawings and other documentation, provided to the Contractor, shall be used for reference only. The Contractor shall field check everything and shall not use any drawings provided for plan or elevation views. The final drawings submitted by the Contractor shall be originals and shall be the result of their field check, and shall not be take-offs or tracings, for any drawings or other information provided.

1.2.11 All Contractor and subcontractor owners and employees shall adhere to the Roseburg VAMC security and safety requirements while on site.

1.2.12 Work complete: Due 365 days after NTP for construction.