Attachment 1 INL Haiti SMEs SOW 9-30-25.pdf

RFP No. 19AQMM25R0201

Attachment 1 – SOW INL Haiti SMEs

STATEMENT OF WORK FOR HAITIAN NATIONAL POLICE SUPPORT

1.0 PROGRAM DESCRIPTION

1.1 Introduction

The Bureau of International Narcotics & Law Enforcement (INL) is actively seeking contractor support to advance the professionalization of the Haitian National Police (HNP) and its various sub-divisions, including the Directorate of Prisons (DAP), Border/Port Security, Tactical Units, Intelligence, Community Policing, Anti-Gang Development, and Justice Reform. This contract aims to strengthen the capacity of Haiti’s law enforcement corrections, and justice agencies to operate effectively under legitimate civilian authority. The initiative will focus on enhancing their ability to combat criminal threats and establish a secure, stable environment for the Haitian populace. Additionally, this support will target justice reform, improve access to justice, increase prosecution rates nationwide, and reduce excessive pretrial detention cases across the country.

1.2 Objectives

The contractor shall provide support in the following task areas: Subject Matter Expert Level

Advisors-(SMEs), Logistics support for the HNP School and Academy Facilities, and Special

Projects for the HNP that further the goals and objectives of this contract. The contract shall also provide the necessary Life and Mission Support services to the in-country Program Management

Office (PMO) specifically for program management purposes. All operations and activities must align with the INL/PAP mission goals and objectives under the direction of the INL/PAP

Director in coordination with the acting Contracting Officer Representative.

1.3 Background

Haiti established the Haitian National Police (HNP) in 1995 with the assistance of the United

Nations, the United States, and other international partners. The HNP is the sole law enforcement agency responsible for providing security within Haiti. The United States has supported the HNP since its creation by providing training, equipment, mentoring, and infrastructure support. Since 1995, the HNP has grown in size, professionalism, and capacity to become one of Haiti's most trusted and respected institutions. However, the HNP is still underfunded, underequipped, and understaffed for its mission and must continue to strengthen its institutional capacity to address significant threats from organized crime, illicit trafficking, corruption, civil unrest, and increase of public trust, damaged due to the involvement of some

HNP agents in gang operations.

1.4 Scope

The contractor shall provide Subject matter experts to deliver advisory services to the (HNP) in critical areas such as law enforcement, training/development, territorial control, illicit trafficking, budgeting, finance, fleet management, and logistics. The contractor is required to direct SME support in coordination with INL/PAP the development and support to the different HNP sub-organizations and units operating countrywide. The contractor must provide services in the form of mentorship, advising, technical expertise, and essential support to the HNP through SMEs.

The contractor shall provide support to the HNP school specifically with the logistical support needed for the initial onboarding and completion of each new HNP recruiting class/promotion.

This support includes providing all necessary equipment, uniforms, supplies, gear, and medical screening required for onboarding a typical recruiting class. Currently, the HNP conducts a new promotion / class once a year, with each class averaging 750 students.

The contractor is required to ensure that all existing programs under this contract are fully aligned with the broader strategic goals of the International Narcotics and Law Enforcement

Affairs (INL) mission in Haiti. This involves not only integrating with ongoing efforts by the

U.S. government and international partners but also collaborating closely with current programs run by the Haitian National Police (HNP). The goal is to provide seamless continuity and consistency across all four task areas.

In particular, the contractor must ensure support in key areas such as advisory roles filled by

Subject Matter Experts (SMEs), Logistics support for the HNP School, and Special Projects for the HNP. All efforts must be synchronized and in sync with the existing HNP systems to mitigate duplication of efforts with the host nation and other international donors. These services are essential for maintaining operational efficiency and ensuring that the contractor’s contributions complement current HNP efforts and increases the synergies between the United

States and the host government.

2.0 REQUIREMENTS

2.1 General Management Requirements

The contractor must navigate both home office administrative efforts in the Continental United

States (CONUS) and manage the in-country program activities and efforts. The contractor’s corporate office shall support program functions like recruitment, logistical support, budget

/financial management, and scheduling, while also responding promptly to requests from various stakeholders. The in-country office, on the other hand, needs to be staffed with the appropriate personnel to execute the mission-specific requirements outlined in the Statement of Work

(SOW), leveraging economies of scale when possible, and adhering to all labor laws in country.

The ability to establish a seamless connection between the corporate office, in-country operations, and U.S government representatives ensures that the contractor can meet all contract requirements efficiently.

The contractor is required to achieve all contract tasks and goals identified in this Statement of

Work. The contractor shall establish an effective project control monitoring system capable of ensuring that all activities are managed within the identified schedule and budget. The contractor is required to produce all deliverables outlined in this contract. This includes, weekly, monthly, quarterly, and one final monitoring and evaluation (M&E) report at the end of the Period of performance (POP). The contractor shall produce individual workplans for the SMEs. The SME workplans will be designed with the INL/PAP counterparts under the direction of the INL

Director. The contractor shall maintain updated work plans and a performance tracking system to ensure individual SME compliance with contract requirements. These results will be provided to

INL/PAP upon request.

The contractor shall provide a monitoring Evaluation and Learning system for all SME activities, outputs and outcomes through Key performance Indicators (KPIs), and metrics. The contractor shall provide a Quality Assurance Surveillance Plan (QASP). This mechanism ensures that quality control is systematically integrated into contract execution, allowing for continuous improvement and adherence to performance standards. The contractor is required to develop and implement a QASP that details how performance will be observed, tested, and documented, ensuring that any deficiencies are identified and corrected in a timely manner.

Similarly, the process of monitoring Evaluation and Learning (MEL) the SME work plans provides the contractor and the government with critical insights into how well the services of the SMEs are progressing. M&E activities, such as quarterly progress reports and assessments of contract deliverables, help ensure that the contractor is meeting the substantive requirements of the contract. Through these mechanisms, the contractor can provide evidence of performance while allowing the government to verify compliance with contractual obligations.

The Contractor shall:

• Maintain routine liaison with INL staff, including contract management staff, in Port-au-

Prince and Washington, D.C.

• Provide rapid and effective customer service and communication with INL, including regular monthly reporting on challenges and successes of each of the four sub tasks, and an assessment of the impact of each.

• Ensure cooperation with other U.S. Government and international programs operating in

Haiti, in coordination with the assigned Contractor Officer’s Representative (COR).

• Conduct investigations into matters concerning security, safety, property accountability, misconduct, employee injuries, automobile accidents or other events by contract personnel; identify and initiate corrective action(s) as needed.

• Ensure timely report delivery, recordkeeping, administrative support, and internal administrative requirements.

• Share analysis of the impact of INL programs and the degree to which they advance INL policy objectives.

The contractor shall provide administrative, morale, welfare and recreation (MWR), procurement and logistics support to its in-country personnel.

The contractor shall develop and implement effective quality control and continuous improvement processes to meet or exceed the performance standards established in the contract. The contractor shall develop a Quality Control Plan (QCP) to establish a management framework to verify that requirements are met and that all services are being performed to acceptable standards.

The contractor shall develop and implement a Risk Management Plan (RMP) that minimizes negative impacts on project performance through effective risk identification and mitigation.

The contractor shall provide medic services to its personnel as well as administering periodic drug testing. The medic shall administer first-aid treatment and life-support care to sick or injured persons in a pre-hospital setting. The medic shall perform non-invasive procedures such as bleeding control, positive pressure ventilation with a bag valve mask, supplemental oxygen administration, and splinting (including full spinal immobilization). The medic shall assess the nature and extent of illness or injury to establish the need for evacuation.

It is recommended that the contractor has a contractual agreement with a clinic that will allow for sick call care and higher medical level support as needed to the Program Management Office

(PMO) staff, SMEs. Each member of the staff will be clearly identified as having coverage and the required identification established between the clinic and the contractor. The attending physicians will meet and/or exceed all skill sets of those required by an EMT-P (Paramedic).

The contractor will source a local ambulance service to provide emergency transportation, if needed, as part of the contingency medical support plan.

The contractor may hire a health care nurse (HNC) to assist with administrative duties in absence of the full-time medic. One PMO vehicle, and required fuel, shall support the HCN’s travels throughout Haiti to conduct monthly drug tests. The PMO vehicle will be government provided and fuel cost will be reimbursed to the contractor.

The COR may conduct unannounced reviews throughout period of performance to ensure the contractual relationship is active between contractor and the contracted medical provider. If there is any change in the medical coverage (modified, reduced or cancelled), the contractor is required to notify the COR immediately. If there are any lapses to or interruptions of the contractual relationship with the medical provider, then by default, the contractor is required to provide Emergency Medical Technician (EMT)- personnel under the SOW requirement for medical support to its PMO staff, SMEs, and UNPOL advisors.

3.0 KEY PERSONNEL – CONUS (Category 1) AND OCUNUS (Category 2)

The US Government has identified key personnel positions to be operating in the Continental

United States (CONUS) and positions operating outside the Continental United States

(OCONUS).

First, for position identified as Key Personnel CONUS, the US Government has the requirement of one Program Manager. This position is based in the Continental United States and is not required to deploy to, or provide services within, the host country, Haiti. All duties, responsibilities, and contractual obligations associated with their positions may be carried out remotely from within the United States. This arrangement ensures that their work can be effectively executed without necessitating travel to or physical presence in the host country.

Secondly, for Key Personnel OCONUS, the US Government has the requirement of fourteen

(14) as listed in the next table. These positions required designated personnel to perform their duties within the assigned host country or region. These individuals are expected to provide on-the-ground support, engage directly with host-nation counterparts, and oversee program activities in accordance with contract requirements. Their presence in the host country is essential to ensure continuity of operations, effective coordination with local stakeholders, and timely execution of mission objectives.

List of Key Personnel OCONUS, also designated to be Subject Matter Experts Positions

(SMEs):

Key Position/Function Position #s

1 Program Manager Haiti (OCONUS) 1

Subject Matter Expert- Training and Professional

Development Coordinator

Subject Matter Expert- - Public Information

Communications Advisor

Subject Matter Expert- Budget, Management and Human

Resources Advisor

Subject Matter Expert- Community Policing (Anti-Gang and

Placed Based Strategy)

Subject Matter Expert- HNP Tactical and Specialized Unit

Advisor

Subject Matter Expert-HNP Intelligence Operational

Development

Subject Matter Expert- HNP Drones and Information

System Advisor

Subject Matter Expert-HNP Logistics Inventory

Management- French or Creole required

10 HNP Logistics Inventory Logistics EUM/Embassy Liaison. 1

Subject Matter Expert-HNP Master Mechanic (AMCIT)

Supervisor

12 Subject Matter Expert- HNP Logistics Mechanic (Local) 1

Subject Matter Expert- HNP Counter Narcotics Unit and

Illicit Trafficking (BLTS)

14 Subject Matter Expert- Anti Kidnapping Advisor 1

Total 14

For all key personnel positions, OCONUS and CONUS, the contractor must provide a detailed resumes including relevant information as required within this SOW for each (see Resume template attached). Contractor proposed key personnel candidates must be able to read, write, speak and understand English, and either French, or Haitian Creole. Also, for all proposed key personnel candidate, the contractor must provide proof of language skills with its original offer.

During the entire performance period, the contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

The contractor shall notify the CO and COR within 10 calendar days after the occurrence of any of these events and provide the information required by this SOW to the CO and COR at least 10 days prior to making any permanent substitutions. The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, complete resume for the proposed substitute, and any additional information requested by the CO. The proposed substitute shall possess qualifications comparable to the original key person, as well as satisfying any minimum standards set forth elsewhere in the solicitation/contract. The CO shall notify the contractor within 15 calendar days after receipt of all required information of the decision on the substitution.

The contractor shall maintain discipline at all sites and must take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or among those employed for the preservation of peace and protection of persons and property in the neighborhood of the program against the same. The COR may require, in writing, that the contractor remove any employee that the COR deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the COR to be contrary to the Government's interests.

Subject Matter Experts (SMEs) / General Requirements

The contractor shall furnish Subject Matter Experts (SMEs) and/or Specialist Advisors

(hereinafter collectively referred to as “SMEs” or “Specialist Advisors”. Each SME shall perform duties in accordance with the approved work plan and will be subject to contractor performance evaluations based on both the quantitative and qualitative measures identified in the contract work plan. If directed in writing by the Contracting Officer, and contingent upon the availability of additional U.S. Government funding, the contractor is authorized to recruit and employ additional SMEs as required. In managing personnel and program execution, the contractor shall balance considerations of cost, capability, and performance to ensure effective contract delivery.

For administrative matters, SMEs shall report to the designated CONUS Program Manager and

OCONUS Program Manager. All work products generated by SMEs in support of Haitian

National Police (HNP) capacity building or other INL operations are the property of the U.S.

Government, deemed non-proprietary, and available upon the request of the authorized government official over the contract award.

In the event of surge labor requirements or urgent tasking, actions must remain consistent with the Statement of Work (SOW). Any hours worked beyond a standard 48-hour work week, or more than 10 hours per day, shall be billed under CLIN 006 and require prior written approval from the Contracting Officer’s Representative (COR) and/or the CO. The normal work schedule for SMEs shall be 48 hours per week.

The contractor shall provide regular reports to the Contracting Officer (CO), Contracting

Officer’s Representative (COR), and INL Haiti on the results of SME work performance as stipulated in the deliverables section of this contract. Additionally, the contractor shall make performance-related data and reports available to the INL Monitoring and Evaluation (M&E)

Specialist, including staff performance, program indicators, milestones, and activity updates. The contractor shall also facilitate quarterly interviews between the M&E Specialist and assigned

SMEs, if requested.

The COR and an approved INL representative through the contracting officer will provide final technical acceptability confirmation to the contractor for any SMEs and/or Specialist Advisor position (under the key personnel requirement). The INL COR, through the CO, may request that the contractor to descope or add position at any given time during the period of this contract.

Any SME position filled by a Local National (LN) requires RSO Vetting approval. Any SME position filled by a U.S. Citizen require a Moderate Risk and Public Trust (MRPT) per

Diplomatic Security (DS). Third Country National (TCN) positions must be locally cleared by the RSO/FSNI local background and screening process.

The complete list of key personnel position description is included under Attachment 1 –

SOW – Annex A Position Descriptions.

4. Government Furnished Equipment

The Subject Matter Experts (SMEs) must be provided with reliable means of transportation to effectively perform the requirements of this contract. Acceptable transportation may include a mid-sized 4x4 vehicle, such as—but not limited to—a Toyota Land Cruiser, four-door, diesel, in neutral colors (e.g., white or gray). Vehicles may be either armored or soft-skin, with the determination based on security and mission requirements, and in alignment with the approved

Risk Mitigation Plan.

The In-Country Program Manager will determine the vehicle-to-personnel ratio, taking into account the number of staff deployed in the field. Given the volatile security environment in the host nation, carpooling is recommended whenever operationally feasible. The contractor retains the option to procure additional vehicles as necessary to meet evolving operational demands under this contract.

For the procurement of any new vehicles after award, the contractor must request and obtain written approval from both the Contracting Officer’s Representative (COR) and the Contracting

Officer (CO). Alternative arrangements, including leasing and/or renting, must also receive prior

COR and CO approval. Any leased or rented vehicles will be categorized as Contractor-Held

Property and will not be considered Government-Furnished Property (GFP).The contractor must also provide a cellphone with a $50 pre-paid calling card for official use only to each SME and additional equipment for day-to-day work in the field. This may include office equipment and/or internet services for offsite workspace collocated with the HNP. The contractor may replace cards monthly as needed. All purchases are subject to approval from the COR prior to any action.

5. Logistics Management Support

The recruitment and training of new Haitian National Police (HNP) officers requires the coordinated involvement of three key parties: the U.S. Government (USG), the Government of

Haiti (GOH), and the contractor. The USG is responsible for aligning U.S. priorities with the

GOH’s plan of action and ensuring consistency in the planning of each HNP promotion. The

GOH must cooperate fully in the planning and execution of the recruitment process, including providing complete and transparent biographical and personal data for each candidate (e.g., names, dates of birth, physical attributes, clothing/shoe sizes, and contact details).

The contractor is tasked with providing full logistical support for the medical screening of new recruits. This includes arranging comprehensive medical evaluations through qualified third-party providers, such as hospitals or medical practices. Screenings will cover a wide range of specialties, including surgery, orthopedics, internal medicine, ophthalmology, dentistry, radiology, toxicology, psychology, and laboratory tests. Required laboratory panels will include blood count and chemistry, blood group identification, sickle cell, hepatitis A/B, urinalysis, syphilis/other STIs, HIV, and tuberculosis. To manage costs effectively, contractors must prioritize lower-cost/high-failure-rate tests before conducting more expensive procedures.

Candidate medical records must be kept strictly confidential, with exceptions only when directed otherwise by the COR.

Each recruitment cycle is expected to train approximately 750 new police cadets per class, underscoring the scale of logistical coordination, medical screening, and data management required of the contractor, in close partnership with the USG and GOH.

6. Inventory Management

The contractor shall conduct inventory management in accordance with the Logistics, Procurement, and Infrastructure Support requirements in Appendix C. The contractor shall prepare comprehensive inventory (100%) status reports of all expendable and non-expendable items on a monthly basis. The report shall identify expendable (consumable) and non-expendable

(re-useable) items separately. Each report shall depict individual procurement costs, date procured, site location, personnel assignment, bar code/Serial #, as well as a cumulative monetary value. The contractor is responsible for the management of all U. S. government-furnished property and property procured for the performance of this contract in accordance with

FAR Part 45.

All items will be inventoried at the HNP School and issued to the cadets as required by their course work. Individual cadets shall be accountable of all issued items by the contractor.

The US Government has provided a list of Government Own Property, see Attachment X.

7. Medical Screening of Recruits

The contractor shall provide the necessary logistical support to ensure the full medical screening of the incoming HNP recruiting class. This includes arranging medical examinations for police cadet candidates through a qualified third-party provider, such as an established hospital or licensed medical practice. Medical screenings may include—but are not limited to—specialties such as surgery, orthopedics, internal medicine, electrocardiogram (ECG), ophthalmology, dental, laboratory testing, radiology/x-rays, toxicology, and psychological evaluations.

The laboratory testing panel shall, at a minimum, include:

• Complete blood count and blood chemistry

• Blood group identification

• Sickle cell testing

• Hepatitis A and B

• Urinalysis

• Syphilis and other sexually transmitted infections

• HIV testing

• Tuberculosis screening

The contractor is responsible for ensuring the confidentiality and privacy of all candidates’ medical records in accordance with applicable privacy regulations. Unless otherwise directed in writing by the COR, the contractor shall structure the sequence of medical tests to reduce overall costs—prioritizing tests with lower costs and higher failure rates before conducting more expensive procedures with historically higher pass rates.

7.1 Annual Medical and Psychological Reviews:

The contractor shall provide an initial medical and psychological review of all advisors and non-local support staff at the beginning of the contract. Medical reviews shall be conducted, at a minimum, by a Physician’s Assistant. Psychological reviews shall be conducted face-to-face by a registered and certified psychologist (either CONUS or in country). The contractor shall immediately inform the COR of personnel who have not passed either review.

Thereafter, contractor shall update the medical and psychological reviews annually.

Personnel who do not pass both reviews shall return to their home of record for at least one year before re-applying for an INL-funded mission. Advisors who do not pass both reviews shall return to the United States (or their home of record) where they may seek a second opinion on their medical and psychological health. If a second opinion validates the advisor’s health, he/she may submit relevant information to the contractor as an appeal. If approved by contractor front office, the contractor shall notify the COR that the individual is cleared to return to mission.

Allowable costs for each advisor’s and non-local support staff’s annual in-country medical review and psychological review are reimbursable. Allowable costs for each advisor’s second-opinion medical review and psychological review, if necessary, are reimbursable; however, travel costs (including air and ground transportation, lodging, and meals and incidental expenses) for leaving and returning to mission as a result of the second-opinion medical review and/or psychological review are not allowable.

8. SPECIAL PROJECTS

The contractor, in coordination with INL Haiti, will identify special projects that support and strengthen the HNP in furtherance of INL’s goals and objectives. All projects will consider cost, usefulness, durability, and sustainability. Written documentation from the HNP leadership is strongly recommended and must be presented to the COR for approval. The COR must approve all special projects and their associated costs (including indirect costs) in writing and in advance.

The USG will negotiate and approve through a modification once the requirement is defined.

Objective

The project must be clearly defined and requested by the HNP in Writing in consultation with the

SME and the COR. The project must have a series of tasks that need to be completed to reach a specific outcome pertaining to the development and capacity building of the HNP. The project must be specific, measurable, attainable realistic and timely. This may include training, infrastructure and equipment needs of the HNP. The request must also include a specific end user with a timeline for time of completion for future audits and inspections. Once approved the

In-Country PM and SME will monitor the progress of the project and notify the COR as needed through the completion of the Special project.

9. Program Management Office and Support

Contractor must establish a PMO that will be located in country. Port au Prince, Haiti will be the preferred location of the PMO. The PMO will have primary communications with the COR and will be the primary location for contract operations, logistics, procurements, and staffing to meet contract deliverables.

10. Life and Mission Support

Contractor personnel are expected to reside on the local economy. The contractor shall provide to the contractor staff hired abroad adequate compensation, reflected in base salary, to cover the cost of housing and food. In addition, the contractor shall provide the equipment, supplies, and services necessary for advisors to carry out their assigned functions.

11. Armored Vehicle Policy and Procedures

This section covers the contractors’ armored vehicle policy. (Which provides protection for contractors/personnel during work hours).

The minimum level of protection provided by the contractor is Level 5. These standards ensure the contractor acquires an armored vehicle for enhanced levels of protection for employees. The armored vehicles should at a minimum mitigate against .38 Special, 9mm., 40mm, 357 magnum, 44 magnum, 30.06 rifle, 7.62x 39(AkK47), 5.56(M-16), 7.62x 51(M80-M14).

When possible, the contractor will ensure each armored vehicle meets U.S. (DOT), Federal

Motor Vehicle Safety (FMVS), and Original Equipment Manufacturer (OEM) standards. Where armoring may adversely impact these standards, the contractor, through its relationships with the original manufacturer and armoring vendors, makes the necessary adjustments to brakes, suspension, and safety systems to align these modified vehicles to the DOT, FMVS, and OEM standards as closely as possible. This is to ensure the integrity of the vehicles’ optimal operational performance and increase the safety of the operator.

It is the responsibility of the contractors’ PM and DPM to uphold the armored vehicle policy and developing standards. A five-year replacement cycle is recommended and is initiated when the vehicle is initially shipped or handed over to the contractor. The five-year replacement cycle is not associated with the year of manufacture. All armored vehicles may need to be tagged and added to the ILMS system and classified as Contractor Held Property as per EUM procedures for all defense articles.

Overall responsibility for the use of official vehicles under the contract lies with the DPM and the PM. The contractor must establish policies for the use of official vehicles for business purposes and other authorized uses in accordance with the contract requirements.

11.1 Armored Vehicle Maintenance

All armored vehicle procurement will follow normal preapproval requirements under the contract. Once delivered, routine maintenance (such as preventative maintenance and general repair) is a direct responsibility of the in-country DPM, and any cost associated must be per-approved by the COR.

When available, it is preferred that the original manufacturer perform mechanical work or preventative maintenance on non-armor components of armored vehicles. In exigent circumstances or special cases where that option is not available the contractor may be authorized to utilize a certified mechanic. All actions must be documented and sent to the COR.

Once placed into service, armored vehicles sent for repair or maintenance work to an outside mechanic domestically may remain overnight with reputable mechanics only when necessary.

This item pertains to the original manufacturer.

If the DPM determines security conditions allow, in special circumstances the DPM may request approval for an armored vehicle to remain overnight at a post-approved mechanic’s facility unaccompanied by a contract staff member. All actions must be documented and sent to the COR for review and approval. Any Alterations to an armored vehicle must not reduce the effectiveness of the armor materials or the performance of the vehicle.

11.2 Armored vehicle Disposal and handover

AQM and INL/EX/MAPS have verified that locally purchased armored vehicles that are GFP do not fall under the USG DEAV requirements and can “technically,” be treated as soft skin vehicles. All EUM procedures must apply, and the host government can receive the armored vehicles at the end of its life cycle.

12. Housing (See SOW Section 23 – Risk Mitigation Plan and Requirements)

Contractor staff is expected to find and occupy adequate housing on the local economy. The contractor shall provide, as part of the base salary of staff hired abroad, adequate funding for them to acquire housing. The contractor may identify housing for their employees, with the employees being responsible for the leasing arrangements and associated lease payments, offset by contractor support as part of the staff base salary. Contractor staff under this contract do not fall under U.S. chief of mission authority and therefore do not have restrictions on their housing.

13. Morale, Welfare and Recreation (MWR)

The contractor shall provide MWR services for PMO staff, SMEs, and UNPOLs to include:

• Access to telephone in their residences for routine and emergency connection to immediate family members in the U.S.

• Facilitation of personal mail delivery (including packages up to 100 pounds total per year per advisor)

• Travel assistance in making flight reservations as well as transportation to the airport

14. Subcontracting

The Contractor must notify DS/IS/IND and the Contracting Officer of any and all subcontracts before the subcontractor begins contract performance. A Subcontractor performing on this contract is subject to the same security vetting requirements as the Prime Contractor. The

Contractor must notify DS/IS/IND and the Contracting Officer within two (2) business days when a subcontractor is no longer performing on this contract.

15. Terminations, Resignations and Cancellations

The contractor shall notify the CO, COR, INL Haiti and DS/IS/IND within 72 hours when an employee or subcontractor employee is no longer performing on the contract. The individual’s access will be cancelled and, if an investigation is still pending, the investigation will be cancelled. All USG identification media shall be returned to the issuing office or RSO upon an individual’s departure from the contract.

16. Adverse Information

The contractor shall immediately submit to the CO, COR, INL Haiti, and DS/IS/IND within 72 hours a complete and detailed report of any adverse information pertaining to any employee or subcontractor employee assigned to this contract, in any capacity, regardless of whether the employee is removed from contract performance.

17. Security Requirements

This is an unclassified contract. Access to classified information is not authorized. Personnel assigned to this contract are not authorized to view, process, store, transmit, receive, or handle classified information. The Contractor may be granted a Department of State building pass for all employees performing under this contract that require frequent and continuing access to

Department of State facilities in accordance with Bureau of Diplomatic Security Instructions.

All Contractor and subcontractor personnel performing on this contract shall possess a

Department-granted Moderate Risk Public Trust (MRPT) determination or be vetted by the host country Regional Security Office (RSO) prior to contract performance. The level of security vetting required for specific labor categories shall be in accordance with contractual requirements. The Contractor shall ensure that all personnel meet the approved criteria and satisfactorily complete all screening and selection process requirements. The Contractor needs to follow their own internal vetting process to ensure there is a reasonable expectation that their employees can obtain the MRPT determination or RSO vetting approval necessary for contract performance.

The Contractor shall ensure that all personnel assigned in support of this contract are trained and indoctrinated in the absolute requirement to maintain and be sensitive to operational security at all times.

Security Clearance Requirements:

U.S. Citizen Personnel

All U.S. citizen personnel performing on this contract shall possess at a minimum a favorable

Moderate Risk Public Trust (MRPT) determination conducted by the Bureau of Diplomatic

Security (DS/SI/PSS) prior to contract performance.

This contract does not required a TOP SECRET, SECRET clearance level. Individual clearances shall be maintained for the duration of employment under this contract, or until access requirements change. Contractor key personnel specifically designated by the Contracting

Officer's Representative (COR) will be required to have at least a Moderate Risk Public Trust

(MRPT) determination conducted by the Bureau of Diplomatic Security.

Tier 2 investigations for the MRPT determinations will be conducted by the Bureau of

Diplomatic Security (DS/SI/PSS). A favorable interim MRPT determination is acceptable for initial contract performance. Personnel may deploy to Haiti and begin working, once a favorable

Interim MRPT determination has been made. If, at any time, a favorable an interim MRPT determination cannot be made or is withdrawn, the contractor employee must be removed from contract performance immediately and at no cost to the Government until such time as a final favorable determination has been made. The FSO shall submit cancellation notifications within

72 hours to DSIND_PSD@state.gov when personnel issued a public trust determination depart contract performance.

US Citizens requiring clearance are as follows:

Item

Position Title # of

Positions

Clearance

Level

Annex 1

(SOW)

1 Corporate Program Manager (CONUS) 1 MRPT 3

2 Program Manager Haiti (OCONUS) 1 MRPT 3

3 Subject Matter Expert- Training and

Professional Development Coordinator

1 MRPT 3

4 Subject Matter Expert- - Public

Information Communications Advisor

1 MRPT 3

5 Subject Matter Expert- Budget, Management and Human Resources

Advisor

1 MRPT 3

6 Subject Matter Expert- Community

Policing (Anti-Gang and Placed Based

Strategy)

1 MRPT 3

7 Subject Matter Expert- HNP Tactical and Specialized Unit Advisor

1 MRPT 3

mailto:DSIND_PSD@state.gov

8 Subject Matter Expert-HNP Intelligence

Operational Development

1 MRPT 3

9 Subject Matter Expert- HNP Drones and

Information System Advisor

1 MRPT 3

10 Subject Matter Expert-HNP Logistics

Inventory Management- French or

Creole required

1 MRPT 3

11 HNP Logistics Inventory Logistics

EUM/Embassy Liaison.

1 MRPT 3

12 Subject Matter Expert-HNP Master

Mechanic (AMCIT) Supervisor

1 MRPT 3

13 Subject Matter Expert- HNP Counter

Narcotics Unit and Illicit Trafficking

(BLTS)

1 MRPT 3

14 Subject Matter Expert- Anti Kidnapping

Advisor

1 MRPT 3

18. Personnel Deployment Requirements

a. INL Pre-deployment (PREP) Training Policy (Does not apply to Haitian Nationals)

INL’s Office of Knowledge Management (INL/KM) had developed a centralized pre-deployment training program. (PREP) This document outlines INL policy for training bureau-funded advisors must take prior to deploying.

This policy applies to all INL-funded personnel serving overseas in an advisory capacity. This includes personal service contract positions (PSC); third party contractors (TPC), including TPCs hired individually, and those hired through broad service contract managed by AQM; INL-funded advisors from other federal agencies; and state and local partners. Pre-deployment training, provided by INL, will be required for contractor personnel who have not already received the required training for service in Haiti. Advisors hired from other INL-funded contracts immediately preceding this contract are exempt if they received the training as part of that contract within the last two calendar years.

All INL-funded PSC, TPC, advisors hired and deploying for 90 days or longer must complete

INL PREP. INL will issue a course certificate to the individual advisor, which shall remain valid for five years. After that time, each advisor would need to retake INL PREP. INL continues to develop a centralized pre-deployment training program for advisors to ensure that individuals deploying to civilian police and criminal justice assistance missions are trained and prepared to the maximum extent possible. This includes ensuring that the curriculum for civilian police candidates meets professional industry standards. In addition, INL anticipates the participation of other U.S. Government and private agencies and organizations in the delivery of various elements of the training program.

b. Responsibilities:

• INL/KM is responsible for the trainings. This includes developing and updating curricula, disseminating a training calendar to INL staff, and running the trainings.

• INL contracting officer representatives are responsible for ensuring advisors enroll in INL

PREP.

• INL Program Advisor is responsible for ensuring contracts awarded include the PREP course requirements in the scope of work.

• INL Program Advisor and Contracting Officer Representative are responsible for verifying that a candidate meets the scope of work requirements of the position for which he/she is a candidate.

If extenuating or other circumstances would result in an advisor not being able to participate in the course, the contractor must provide a justification in writing no later than 30 days before the training to the COR, program advisor, and the INL/KM Continuing Education and Training

(CET) Division Chief. INL/KM/CET, in consultation with the program advisor as necessary, will make the final determination on whether an advisor can deploy without first completing this pre-deployment training. Following successful completion of all pre-deployment training requirements, the contractor shall formally notify all candidates who have passed the pre-deployment training. The contractor shall work with the INL Haiti contracting officer representative and in-country contractor staff to schedule deployment, usually immediately following the end of pre-deployment training.

c. Period of Performance (POP) & Schedule:

The PREP, Pre-deployment training is 5 days in duration. INL typically offers the training monthly. A notional schedule of upcoming class dates will be provided to the contractor at the start of the contract. A list of topics covered as part of the INL PREP pre-deployment training will be provided to the contractor upon request. INL/KM reserves the right to cancel, reschedule, or modify classes at any time. Contractor should submit the INL Training Center Class Request

Form located in Attachment 4 of the scope of work for each participant.

d. Place of Performance:

Executive Conference and Training Center (ECTC), 22685 Holiday Park Drive, Suite 60, Sterling, VA 20166, and is subject to change.

e. Cost:

Lodging and meals for the duration of the pre-deployment training period are inclusive in the pre-deployment training package and are not borne by the contractor. All other travel costs (i.e., to/from the training venue) will be borne by the contractor. The labor cost will be based upon the previously agreed rate between the contractor and Program Advisor.

f. Specifics:

- All schedule coordination will be completed between the contractor and the INL/KM Training

Coordinator, Cindy Mosier (MosierCM@state.gov).

- Thirty days prior to the scheduled class, the contractor will submit the INL-provided T Cener

Class Request Form.

- Ten days prior to the start of scheduled class, the contractor shall submit an updated student roster, should a student cancel.

- The contractor shall advise the CO, COR, program advisor and INL/KM Training Coordinator of any student cancellations. Failure to provide adequate notice may result in the contractor being required to assume any incurred INL costs.

- Three business days prior to the start of scheduled class, the contractor will provide the final student roster.

19. Non-U.S. Citizen [Third Country National (TCN) Personnel or Local National (LN)]

Personnel

All non-U.S. Citizen (Third Country National (TCN) or Local National (LN)) personnel performing on this contract or task order shall be vetted in accordance with the Overseas Vetting

Guidelines (OVG). All non-U.S. Citizen personnel must be approved by the host country

Regional Security Officer (RSO) in accordance with local standards prior to contract performance. The level of RSO vetting required will be based on the Overseas Vetting

Guidelines and Post policy. The contractor shall coordinate with the RSO for vetting requirements via the CO/COR as necessary. For RSO Security Certifications, the RSO will advise the CO/COR. All required documentation will be submitted to the CO/COR electronically for transmission to the RSO. Results shall be reported by the RSO to the

CO/COR. If a favorable determination is not rendered, the Candidate shall not perform under this Contract.

20. Leaving Mission Prior to completion of contract

If an SME, , or contractor personnel leaves the mission prior to the completion of the contract, the contractor shall be responsible for replacing the departing personnel with a qualified candidate. COR approval of the preferred candidate is required.

21. Demobilization Support

At the request of the CO, the contractor shall submit a demobilization plan 90 days prior to the end of the contract.

mailto:MosierCM@state.gov

22. Required Reports/Deliverables

Weekly Reports

The contractor shall prepare and send weekly status reports by close of business every Monday to INL Haiti, the COR and such other personnel as the COR may designate.

The weekly status report template is provided in Section 11.6 The cost of preparing and delivering weekly status reports should be included in the fixed price program management portion of the contract.

The contractor shall provide weekly reports highlighting the efforts or difficulties encountered during the workweek, Monthly Reports:

The contractor shall provide a monthly report summarizing the contractor’s efforts for the month.

The Contractor shall provide monthly personnel reports indicating the number of personnel on site under this contract.

Activity Map and Quarterly Reports:

Within 30 days of contract award, the contractor shall submit to the COR for approval an

"Activity Map" using the template found in appendix F. The contractor shall submit quarterly reports to the COR detailing progress on the activities and indicators defined in the activity map, as well as results from contractor’s monitoring and evaluation efforts. The contractor will provide quantitative measurables on impact of its programs. Quarterly reports shall be due at the end of the month following each quarter, e.g., a report will be due by April 30 covering the period of January 1 through March 31.

Final Report:

The contractor shall prepare a draft final report to INL no later than 30 days before the completion date of this contract. The final report shall include:

• Life and mission support accomplishments

• Advisor accomplishments (for bilateral missions and SMEs)

• Program management accomplishments

The Contractor shall provide merits on its major programs/projects, summarize the major results, any problems encountered; notable successes achieved in performing this program and make recommendations to INL on any follow-up actions.

The contractor may prepare a final report in lieu of a quarterly report. The contractor shall summarize the major results, any problems encountered; notable successes achieved in performing this program and make recommendations to INL Haiti on any follow-up actions.

Security Report

The contractor shall conform to the security requirements outlined elsewhere in this SOW and in

Appendix D. The contractor shall also develop internal plans of security for facilities and staff and provide to the CO and the COR within 30 days of contract award an emergency security plan and an emergency evacuation plan for American and Third-Country citizens not otherwise residing in Haiti prior to contract award.

23. LIST OF DELIVERABLES

The Contractor shall deliver the following materials:

Deliverable

Electronic

Copy

Due Date Notes

Demobilization

Plan 1 90 days after NTP

QASP 1

SME individual workplan

1 for each

SME

30 days after contract award

Program Manager will coordinate with COR and

INL/PAP designated personnel.

SME individual final workplan

1 for each

SME

Due 30 days after the end of each period of

Performance.

Weekly Reports 1 Weekly Provide separate report for each work site.

Monthly

Manning /

Staffing Report

First 5 calendar days of month, for preceding month

Provide separate report for each work site.

Quarterly

Activity Map

Reports

The end of the month following each quarter of the calendar year

See Appendix F

O&M Manuals 1 With purchase of equipment.

Three copies- two in

French and one in English

Deliverable

Electronic

Copy

Due Date Notes

Invoices 1

First 15 calendar days of month, for preceding month

Submitted Monthly

Final Report 1

Due 30 days after the end of each

Period of

Performance.

Monitoring Evaluation and

Learning Report.

23. Risk Mitigation Plan: Requirements for the Bureau of International

Narcotics and Law Enforcement Affairs (INL) Haitian National Police

Advisory Services Contract

This risk mitigation plan applies to all not ordinarily resident U.S. citizen and third country national personnel on the above listed contract. It does not apply to local national, ordinarily resident U.S. citizen, and ordinarily resident third country nationals, or personal services contractors on the above listed contract, except where specifically indicated. Contractor staff are not under Chief of Mission (COM) authority or security responsibility. However, contractors may be required to comply with force protection, security, health, or safety orders, directives, and instructions issued by the COM through the terms of this contract (reference FAR Clause

52.225-19).

The prime contractor shall ensure that subcontractor personnel meeting the above criteria and working exclusively for this contract, in direct support of the U.S. government diplomatic mission, comply with this plan.

ACCOMMODATION SECURITY

1. The vendor shall establish accommodation for all contractor personnel in the capital of Port-au-Prince in a residential facility that meets or exceeds the following specifications:

a) The residence will have a 24-hour guard presence using a host nation licensed private security provider to conduct visitor and vehicle screening, and compound patrols.

b) Access to Multiple Routes Standard.