Attachment 1 - 668-22-106_SOW_Revision 3.pdf

668-22-106 Correct Domestic Water System Deficiencies Buildings 1 and 12 Page 1 of 11

STATEMENT OF WORK FOR ARCHITECTURE‐ENGINEERING SERVICES

Correct Domestic Water System Deficiencies Buildings 1 and 12

Project No. 668‐22‐106 Mann‐Grandstaff VA Medical Center

Spokane, WA March 31, 2023 REV 3 12‐28‐2023

Attachments to this document include the following. Contact the CO if any items are missing.

• 668‐14‐107_Plumbing Survey_FINAL DRAWINGS

• 668‐14‐107_Plumbing Survey_FINAL INVENTORY

• 668‐14‐107_Plumbing Survey_Dead Leg Summary Total

• 668‐16‐110_Feasibility Study_Drawings

• 668‐16‐110_Feasibility Study_Project Manual

• 668‐16‐110_Feasibility Study_Report

• 668‐16‐110_Feasibility Study_Fixture Inventory and Tracking

• 668‐16‐110_Feasibility Study_Cost Estimate

• 668‐16‐110_Cross‐Connection Evaluation Plans

• 668‐16‐110_Cross‐Connection Inventory Report

• 668‐16‐110_Cross‐Connection Corrective Action Report

• 668‐16‐110_Cross‐Connection Control Plan (FINAL)

• VHA DIRECTIVE 1061_2021‐02‐16

• MGVMAC_Design Amendments_May 2021

• 668‐22‐106_DESIGN REVIEW COMMENT SHEET

• 2020 GAO High Quality Project Estimate Characteristics

• Phigenics As‐Built Drawings

1. General Provide Architect/Engineer professional services to include preliminary concept and program development, investigative services, design narratives/analysis, planning consultations and visits, design work, calculations, preparation of construction drawings and specifications, preparation of cost estimates, construction period services, construction period site visits, and other services necessary for “Project 668‐22‐106, Correct Domestic Water System Deficiencies Buildings 1 and 12” at the Mann‐ Grandstaff VA Medical Center, Spokane, Washington. Scope of work is indicated below. Total design duration shall be 315 calendar days as described in part four below. Execution of performance period will extend to acceptance of substantial completion of construction.

2. Scope of Work

Modify the existing hot and cold potable water distribution systems in buildings 1 and 12 to satisfy the requirements of document “VHA DIRECTIVE 1061_2021‐02‐16”. Modify as follows:

2.1. Use existing system information in the contract attachments above and as provided by

MGVAMC.

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2.2. Provide monitoring equipment/systems to continuously monitor potable water entering each building for incoming water pressure and the following characteristics: temperature, pH, hardness, suspended or dissolved solids, depending on biocide and biocide levels.

2.2.1. See attachment “Phigenics As‐Built Drawings” for existing equipment. Replace existing equipment with new.

2.3. Provide equipment/systems to continuously monitor the water temperature in the hot and cold potable water distribution systems. Temperature monitoring shall be conducted in the following areas: incoming water supply to the building, water storage tanks, discharge from hot water source equipment, water at the return of circulation loops and water supplied to representative areas of the building (e.g., top of risers, hydraulic remote points in loop or branch).

2.3.1. See attachment “Phigenics As‐Built Drawings” for existing equipment. Replace existing equipment with new.

2.4. Provide mixing valves at all outlets where end users access water (e.g., sink taps, showers) from the potable hot water distribution system to prevent scald injury. The water temperature delivered from the outlet shall not exceed 110°F. Mixing valves shall be positioned as close to the outlets as possible. Water temperature for emergency showers and eyewashes shall be between 60°F and 100°F. Determine the type(s) of mixing valve that will be installed in accordance with VA Plumbing Design Manual/Master Construction Specifications and the International Plumbing Code.

2.4.1. Thermal eradication (i.e. the raising of the hot water temperature to 160°F ‐ 170°F and the flushing of outlets) is an option for emergency remediation of Legionella in hot water distribution systems. Select mixing valves that will not be damaged by this emergency remediation option.

2.5. Provide equipment/systems to continuously monitor biocide residual levels for chlorine (as free chlorine), monochloramine and chlorine dioxide. This monitoring shall be conducted in the following areas: incoming water supply to the building, water at the return of circulation loops and water supplied to representative areas of the building (e.g., top of risers, hydraulic remote points in loop or branch).

2.5.1. See attachment “Phigenics As‐Built Drawings” for existing equipment. Replace existing equipment with new.

2.6. Provide automatic flush valves for the following fixture condition: pipe lengths greater than 10 feet terminating at an infrequently used plumbing fixture. Irregularly used and low flow fixtures must be flushed at least twice per week to prevent water stagnation.

2.7. Remove pipe lengths greater than 10 feet terminating at a cap.

2.8. Provide point‐of‐use filtration at all patient room sinks in the following areas: Building 1 Floor 5;

Building 12.

2.9. Monitoring and controls equipment shall not be connected to the existing building management system. Propose 3 options for a new cloud‐based information management system in the 35% design submittal. VA will select which system to use as basis of design for remainder of design.

AEs shall be held accountable for providing designs within the construction funding constraints/limitations.

3. Design

3.1. The A/E is responsible for providing the services outlined in PG‐18‐15 and this SOW. Where conflicts exist, this SOW takes precedence.

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3.2. Perform all work described in section 4.

3.3. All work shall be designed and phased to limit disruptions to the station.

3.4. The project shall be designed with bid deducts to assure that award can be made within project funding.

3.5. A/E shall present deliverables at each phase of design.

3.6. A/E shall provide file sharing software to transfer large files.

3.7. Site Visits and Existing Conditions

As‐built floor plans and a site plan in the form of paper drawings, digital files are in the Medical Center Engineering Projects Office and will be available for perusal and copying. This information is the best available, but the Government does not guarantee its accuracy or completeness. Information, including drawings and other documentation, provided to the A/E, shall be used for reference only. The A/E shall not use any drawings provided for plan or elevation views. A site visit will also be required to verify final as‐builts.

Discrepancies in Planning Information: The A/E shall promptly report to the Contracting Officer, in writing, any discrepancy between this contract and the planning information provided by the Government. The A/E shall make no adjustments to his/her work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his/her determination to the A/E. The A/E's failure to report any such discrepancy or to wait for the Contracting Officer's determination shall be at his/her risk and expense.

3.8. Commissioning

Provide commissioning services of areas affected by work for design and construction per VA Whole Building Commissioning Process Manual. The A/E shall submit qualifications of the Commissioning Agent to the Contracting Officer’s Representative (COR) and Contracting Officer (CO) for review.

3.8.1. A/E must submit a resume for the commissioning agent. This resume must include at least 5 years of experience commissioning similar equipment and show at least 3 examples of each of the systems to be commissioned. A specialist may be required for some more technical systems.

3.8.2. The commissioning agent shall create a QA plan and submit it to the COR before completion of design. This plan will include:

3.8.2.1. A checklist of every test or step that the COR and/or Cx is to witness per the specifications.

3.8.2.2. A checklist for the contractor for every test that was performed not required to be witnessed.

3.8.2.3. A property transfer form for all items to be turned over to the government from the building contractor.

3.9. Good Faith Survey

Provide any required good faith surveys or surveys that include, but not limited to asbestos, lead, PCBs, mold, and/or other suspected hazardous material that will be required prior to construction bid in accordance with EPA, CFR Title 40, and other applicable federal regulations.

3.9.1.1. Hazardous Material Analysis Report (Good Faith Survey) shall include:

3.9.1.1.1. VA Project Name

3.9.1.1.2. VA Project Number

3.9.1.1.3. Name of testing Laboratory

3.9.1.1.4. Address of testing Laboratory

3.9.1.1.5. Certification credentials of testing personnel

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3.9.1.1.6. Certification credentials of sampling personnel

3.9.1.1.7. Each sample result shall include:

3.9.1.1.7.1. Sample identification number

3.9.1.1.7.2. Laboratory’s result identification number if different from the sample identification number

3.9.1.1.7.3. Sample location

3.9.1.1.7.3.1. Building number

3.9.1.1.7.3.2. Floor number

3.9.1.1.7.3.3. Room number

3.9.1.1.7.3.4. Component from which the sample was taken

3.9.1.1.7.3.5. Photo of sample location serialized with sample number

3.9.1.1.7.3.6. Floor plan layout/map annotating all sample locations

3.9.1.1.7.4. Method for obtaining sample (i.e. scraped, cut, etc.)

3.9.1.1.7.5. Date sample was taken

3.9.1.1.7.6. Percent material composition breakdown

3.9.1.1.7.7. Material composition breakdown description

3.9.1.1.7.8. Commercial/Common name of sample material

3.9.1.1.8. Sampling Agent’s certifying signature and professional seal

3.10. Cost Estimating

Separate third‐party estimates are to be submitted with each design submittal. At a minimum cost estimates shall be prepared in accordance with the TIL and GAO Cost Estimating and Assessment Guide (GAO‐09‐3SP). [https://www.gao.gov/products/GAO‐09‐3SP]

3.11. Conference Documentation

Spokane VA Standards for Conference Documentation A conference will be held at each phase of design in Spokane. The contractor shall prepare meeting minutes including final resolution of all comments. Copies of comments, annotated with comment action agreed on, will be made available to all parties before the conference adjourns. Unresolved problems will be resolved by immediate follow‐on action at the end of conferences. Incorporate valid comments. The Government reserves the right to reject design document submittals if comments are significant. Participants shall determine if any comments are critical enough to require further design development prior to government concurrence. Participants shall also determine how to proceed in order to obtain government concurrence with the design work presented.

3.12. Required References

Adhere to all applicable industry codes and the standards. All work shall comply with the design, estimating and construction requirements located in the DVA’s Construction and Facilities Management

(CFM) Technical Information Library (TIL) located at http://www.cfm.va.gov/TIL/index.asp. Failure to adhere to these standards will result in redesign at no cost to the Government. If any questions arise contact the COR. Submittals will be reviewed by the VA staff; however, review of the submittal does not relieve the A/E from adhering to these standards. Exceptions to these standards may only be made with written direction from the Contracting Officer or Contracting Officer’s Representative.

Projects that have not proceeded beyond 35% design completion shall be updated to the most current version of codes. Projects that have a delay, either planned or unintentional, of more than 18 months between design completion and the solicitation of offers for construction must be re‐

668-22-106 Correct Domestic Water System Deficiencies Buildings 1 and 12 Page 5 of 11 evaluated to determine if any design revision is necessary due to changes in criteria (including codes and standards) or site infrastructure (for example, water supply for fixed fire suppression systems, water for hose stream allowances, or fire department vehicle access). Note: The evaluation must also include retroactive requirements that have been included in the new editions of the criteria.

3.13. Project Manual

3.13.1. The following information must be shown on the Cover Page.

3.13.1.1. VA Project Title

3.13.1.2. VA Project Number

3.13.1.3. Mann‐Grandstaff VA Medical Center

3.13.1.4. Department of Veterans Affairs

3.13.1.5. Submittal Date fully spelled out (i.e. February 16, 2016)

3.13.1.6. Status of Project (i.e. 65% SUBMITTAL, BID DOCUMENTS)

3.13.1.7. Volume number (if project manual has more than one volume)

3.13.2. Specifications

3.13.2.1. As a template for Specifications, use the VA Master Construction Specifications

(PG‐18‐1). Use blue font for changes from Master to aid review.

3.13.2.2. If any specifications are obsolete or have unusual requirements, clarify their applicability with the COR. Delete sections that shall not be required in final specifications. All spec writer notes shall be addressed by the contractor.

3.13.2.3. The COR will provide the following spec sections to the A/E in MS Word format:

3.13.2.3.1. 01 00 00, General Requirements

3.13.2.3.2. Spokane VA design amendments (Includes required modifications to

Master Specs)

3.13.2.4. The A/E shall use and modify, as needed, the VA General Commissioning

Specifications, located in: TIL – Master Construction Specifications (PG‐18‐1), Div 01, General Requirements, Section 01 91 00, to suit the design criteria, size and complexity of a project.

3.13.2.5. Format shall be consistent with the master specifications and throughout the document.

3.13.2.6. A/E shall develop a “Submittal Register” based on the specification sections.

After submittals are reviewed for compliance, the A/E shall log them in the submittal register. A copy of the submittal register will be returned with the submittals.

3.14. Drafting and Drawing Standards for CAD

3.14.1. Adhere to the National CAD Standards (NCS) available at the website of the National

Institute of Building Sciences, Building Smart Alliance and guidance provided on the TIL.

[http://www.buildingsmartalliance.org] Standards include, but are not limited to: layer naming, sheet naming, file naming, and organization of drawing sets.

3.14.2. Sheet Numbers and File Names

3.14.2.1. Use the NCS system for sheet numbering and drawing organization, (i.e. A‐201 for Architectural Elevations, MH‐501 for Mechanical HVAC Details, etc.)

3.14.2.2. Provide sheet numbering: SHEET __ OF __ based on the total number of sheets.

Sheet numbering is not required until the Bid Document, Conformed Documents and As‐Built sets.

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3.14.2.3. File names must be straight forward and not cryptic. They should match the drawing number. (i.e. “A201.dwg” or “the A/E’s project number_A201.dwg”)

3.14.3. Room numbers

3.14.3.1. Coordinate room numbering with the medical center. The room numbers on the drawings must match the room numbers that the VA intends to use.

3.14.4. Text

3.14.4.1. Text shall be 1/8”minimum height. 3/32” is allowed for details. Do not use stacked fractions. This applies to all notes and dimensions.

3.14.4.2. Where practicable, avoid special AutoCAD characters (i.e. Use “DIA” instead of the special character for diameter: %%C.)

3.14.4.3. Use font: Calibri or Arial; or submit a similar font to the COR for approval.

3.14.5. Miscellaneous

3.14.5.1. All drawings must be set up using Paper space / Model space. Everything must be drawn to scale at full scale (i.e. A 36" door must be drawn 36" wide)

3.14.5.2. The colors of all entities should be BY LAYER with few exceptions.

3.14.5.3. Drawing files with external references or special fonts are not acceptable.

3.14.5.4. When blocks are created, the elements of the block should be drawn with color

BYLAYER on layer 0. Blocks shall be drawn to scale.

3.14.5.5. When keyed notes are used, provide leaders pointing to an appropriate place. It is not enough for the keyed note to be near the item. It should point to it.

3.14.5.6. Significant deviations from these standards will be corrected by the A/E at no cost to the Government.

3.14.5.7. The final drawings submitted by the A/E shall be originals and shall be the result of his field check, and shall not be take‐offs or tracings, for any drawings or other information provided.

3.14.5.8. Each drawing file shall be completely independent of any data in any other file, including fonts and shapes not included with the basic CAD software program utilized.

3.14.6. Software

3.14.6.1. Use the current version of AutoCAD for design and provide the files in .dwg to the VA if requested. Test the exporting process to ensure that the exported .dwg will be usable by the VA and will comply with these drafting standards.

3.14.7. VA CAD Tools

3.14.7.1. The following tools are available at the website of the VA Office of Construction

& Facilities Management, Technical Information Library.

[http://www.cfm.va.gov/til/projReq.asp]

3.14.7.2. NCS.ctb is a plot style table containing all VA and National CAD Standard compliant Pen Weights and Colors. Use of this .ctb is required.

3.14.7.3. NCS.lin is a linetype definition file that contains special linetypes like “fire alarm,” “high pressure steam,” “fence,” etc. Using this linetype file is optional.

3.14.8. Cover Sheet

3.14.8.1. An AutoCAD example of the Cover Sheet will be furnished by the COR.

Information on the Cover Sheet may be rearranged and other information may be added, if space allows.

3.14.8.2. The following information must be shown on the Cover Sheet:

3.14.8.2.1. “Department of Veterans Affairs”

3.14.8.2.2. “Mann‐Grandstaff VA Medical Center”

3.14.8.2.3. “4815 North Assembly St.”

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3.14.8.2.4. “Spokane, Washington 99205”

3.14.8.2.5. VA Project Title

3.14.8.2.6. Building number

3.14.8.2.7. VA project number. All Spokane VA projects start with 668‐….

3.14.8.2.8. Submittal Date fully spelled out (i.e. February 16, 2012)

3.14.8.2.9. Spokane map showing the location of the VA (included on the Cover

Sheet example that is furnished by the COR)

3.14.8.2.10. VAMC campus map showing project location (included on the Cover

Sheet example that is furnished by the COR)

3.14.8.2.11. Index of Drawings

3.14.8.2.12. List of the members of the A/E’s design team and their disciplines.

Phone numbers are not required.

3.14.8.2.13. Title Block (including date and project status. See note on Title Block below)

3.14.8.2.14. Design Approval sign‐off sheet. (At the Bid Documents phase the COR will provide a 17”x11” PDF with design approval signatures. The A/E will import this PDF into the cover sheet.)

3.14.8.2.15. Symbols and abbreviations are required on the drawings but are not required to be on this sheet. Photos and renderings may also be on the Cover Sheet but are not required as part of the documents.

3.14.9. Title Block

3.14.9.1. Use the standard Spokane VAMC title block on the TIL

3.14.9.2. Indicate the status of the project (i.e. 65% SUBMITTAL)

3.14.9.3. Provide the date in this format: MM/DD/20YY (i.e. 02/16/2016)

3.14.10. Drawing Sheet Dates and Revisions

3.14.10.1. The date for a submittal is to be consistent throughout the entire set.

3.14.10.2. The date on the Title Block is to correspond to the submittal date and change with each submittal.

3.14.10.3. The date for the 100% Submittal (Bid Documents) is to be the final date change for the Title Block. After this time when a drawing is re‐issued, the REV section on the Title Block is to be used.

3.14.10.4. When a drawing is re‐issued the next highest revision number is to be used for all drawings, even though most sheets will skip some revision numbers.

3.14.10.5. When a new sheet is issued, all indexes will be updated to include the newly issued sheet

3.14.10.5.1. All affected index sheets will be issued with updated revision and date

4. SCHEDULE AND DELIVERABLES

The A/E shall perform the work required by this contract within the limits of the following schedule.

Where conflicts exist the following takes precedence over PG‐18‐15. Perform a review of all deliverables in accordance with the AE’s approved Quality Control (QC) plan and the VA’s checklists provided on the TIL. Submit documentation of the QC review as part of each submittal package. No more than 5% of the payment for each submittal shall be paid to the contractor before the submittal has been accepted by the COR.

4.1. 10% Submittal Schematic Development (SD‐1): Deadline: 30 calendar days after Notice to

Proceed (NTP).

This submission shall include:

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4.1.1. Updated schedule of design services

4.1.2. Photos, sketches, or diagrams if needed for clarity.

4.1.3. Analysis of existing site conditions including a narrative identifying any issues of concern

(such as accessibility, parking, routing of utilities etc.)

4.1.4. Proposed physical security measures.

4.1.5. Proposed structural systems.

4.1.6. Proposed mechanical systems.

4.1.7. Proposed plumbing systems.

4.1.8. Proposed electrical and telecom systems.

4.1.9. Proposed fire protection systems.

4.1.10. Sustainability and energy conservation strategies.

4.1.11. ROM construction cost assumption, to include proposed deductive alternatives totaling 5%

(minimum) of total construction budget (excluding contingency).

4.1.12. Provide the following paper copies to COR:

4.1.12.1. 1 half size set of Drawings

4.1.12.2. 1 copy of Outline Specification

4.1.12.3. 1 copy of the Cost Estimate

4.1.12.4. 1 copy of Design Narratives and Calculations

4.2. VA Review of 10% Submittal: 30 calendar days

Review conference will be held at the Mann‐Grandstaff VA Medical Center in Spokane WA or as agreed upon as part of the partnering process. The conference will take place the week after the receipt of the comments by the Contractor. The Contractor shall bring the personnel that developed the design submittal to the review conference.

4.3. 35% Submittal Schematic Development (SD‐2): Deadline: 45 calendar days after 10% comments are received by A/E.

This submission shall include:

4.3.1. Updated schedule of design services

4.3.2. Corrections made based on the review comments of the previous submittal.

4.3.3. Design narrative, to include:

4.3.3.1. Discussion of design by each design discipline, to include design calculations.

4.3.3.2. Code review.

4.3.4. Design drawings, to include:

4.3.4.1. Site plan, to include:

4.3.4.1.1. Building location

4.3.4.1.2. Utilities

4.3.4.2. Floor plans showing major components, general structural grid, major Mechanical/Electrical/Plumbing/Vertical Transportation components.

4.3.4.3. Reflected ceiling plan if there is a highly detailed special area.

4.3.5. Specifications package with only relevant specifications included.

4.3.6. Estimate of Construction Costs (“Lump sums” are acceptable at this phase).

4.3.7. Identification of existing water system management points for the building’s potable water distribution system(s), and proposed new locations.

4.3.8. Provide the following paper copies to COR:

4.3.8.1. 1 half size set of Drawings

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4.3.8.2. 1 copy of Outline Specification

4.3.8.3. 1 copy of the Cost Estimate

4.3.8.4. 1 copy of Design Narratives and Calculations

4.4. VA Review of 35% Submittal: 30 calendar days

agreed upon as part of the partnering process. The conference will take place the week after

4.5. 65% Submittal Design Development (DD‐1): Deadline: 60 calendar days after 35% comments

This submission shall include:

4.5.1. Updated schedule of design services

4.5.2. Corrections made based on the review comments of the previous submittal.

4.5.3. Design narrative, to include:

4.5.3.1. Discussion of design by each design discipline, to include design calculations.

4.5.3.2. Product literature for any products requiring special discussion.

4.5.3.3. Code review.

4.5.4. Design drawings, to include:

4.5.4.1. Site plan (when required).

4.5.4.2. Floor plans showing doors, windows, interior partitions, structural grid, critical areas with fixed dimensions, major M/E/P systems.

4.5.4.3. Equipment plans.

4.5.4.4. Code review and code review plans.

4.5.4.5. Reflected ceiling plans to define major design elements.

4.5.4.6. Interior elevations for special areas.

4.5.5. Short form technical specification.

4.5.6. Estimate of Construction Costs.

4.5.7. Submittal Register.

4.5.8. QA plan per paragraph 3.8.

4.5.9. Provide the following paper copies to COR:

4.5.9.1. 2 half size sets of Drawings

4.5.9.2. 1 copy of the Cost Estimate

4.5.9.3. 1 copy of Design Narratives and Calculations

4.6. VA Review of the 65% Submittal: 30 calendar days

agreed upon as part of the partnering process. The conference will take place the week after

4.7. 95% Submittal Design Development (DD‐2): Deadline: 45 calendar days after 65% comments

This should be a complete stamped bid set of documents and a final construction estimate. All necessary details and specification sections are to be incorporated into this submittal. This submittal is intended to be the final unless the VA feels that there are enough changes to warrant

668-22-106 Correct Domestic Water System Deficiencies Buildings 1 and 12 Page 10 of 11 another revision. Provide a revised 3rd party construction estimate reflective of submitted changes from 65%. This submittal will also include a schedule for construction and an updated schedule of design services. Include the completed good faith survey for asbestos and any other hazmat surveys.

4.7.1. Provide the following paper copies to COR:

4.7.1.1. 2 half size sets of Drawings

4.7.1.2. 1 copy of the Specification

4.7.1.3. 1 copy of the Cost Estimate

4.7.1.4. 1 copy of Design Narratives and Calculations

4.8. VA Review of the 95% Submittal: 30 calendar days

agreed upon as part of the partnering process. The conference will take place the week after

4.9. 100% Submittal Construction Documents (CD): Deadline: 15 calendar days after 95% comments are received by A/E.

This will include all prior documentation with comments incorporated and completed to 100% design.

4.9.1. Provide the following paper copies to COR:

4.9.1.1. 1 full size sets of Drawings

4.9.1.2. 1 half size set of Drawings

4.9.1.3. 1 copy of the Specification

4.9.1.4. 1 copy of the Cost Estimate

4.9.1.5. 1 copy of the Construction Schedule Estimate

4.10. Final Conformed Documents : Deadline: 7 calendar days after the Construction Bid is awarded.

The Conformed Drawings shall incorporate all drawing‐related Amendment changes. In the revision section of the titleblock, all drawing sheets (whether revised on not) shall show revision 1, the new date, and “CONFORMED SET” under “DESCRIPTION.” This revision should not be clouded with revision clouds.

The Conformed Project Manual does not need to incorporate the Amendment changes in each spec section, but the Amendments are to be bound into each copy of the Project Manual, at the back of the manual on colored paper.

4.10.1. Drawings in PDF format are to be stamped and signed. AutoCAD files should not include a stamp.

4.10.2. Conformed set shall include all items of the 100% design, all bid questions and any bid deducts.

4.10.3. Provide the following paper copies to COR:

4.10.3.1. 1 full size set of Drawings

4.10.3.2. 1 half size set of Drawings

4.10.3.3. 1 copy of the Specification

4.11. Construction period services

Construction period services extend to acceptance of substantial completion of construction, at a time designated by the Contracting Officer.

668-22-106 Correct Domestic Water System Deficiencies Buildings 1 and 12 Page 11 of 11

4.11.1. Provide written clarifications to Requests for Information (RFI’s) during solicitation about the specifications and drawings that are submitted by prospective bidders and/or offerors prior to submission of offers. Written responses shall be prepared and forwarded directly to the VA Contracting Officer (CO) and Contracting Officer’s Technical Representative (COR). Do not provide responses to bidders/offerors.

4.11.2. Maintain submittal register

4.11.3. Shop drawing and submittal review

4.11.4. Submittal of testing reports

4.11.5. Punch list and final inspections

4.11.6. Commissioning Services

4.11.7. Construction contractor payment application review

4.11.8. Virtual attendance at the Pre‐Construction Conference.

4.11.9. Lead weekly project meetings

4.11.10. Review of construction progress schedules, pre‐bid, pre‐construction, and final inspection site visits

4.11.11. Prepare and distribute project meeting minutes for all meetings and formal site visits.

4.11.12. Provide written clarifications within 7 days to questions (RFI’s) and about the specifications and drawings that are submitted by contractors. Written responses shall be prepared and forwarded directly to the VA CO and COR.

4.11.12.1. If drawing revisions are required they will be a complete stamped revision and added to the drawing set.

4.11.13. Perform weekly project inspections and produce observation reports including safety items.

4.11.14. Provide review and evaluation of contractor’s safety plan to the CO and COR when required.

4.11.15. Provide shop drawing & material submittal review and evaluation for comment to the COR within 15 days.

4.11.16. Provide review and evaluation of contractor’s fee proposals and proposed contract changes to the CO when requested.

4.12. As‐Built Drawings and Owners Manual: Deadline: 90 calendar days after receiving marked set of drawings.

After completion of the construction, the VA will furnish to the A/E the contractor’s marked‐up set of As‐Built drawings indicating all changes made during construction. The A/E will modify the drawing per the mark‐ups, verifying conditions if needed to accurately reflect the completed construction. The draftsmanship shall be comparable in all ways to the original contract documents.

4.12.1. The revision portion of the title block shall be dated and noted as "AS‐BUILT." Drawings shall not have revision clouds.

4.12.2. As‐built drawings to be verified by site visit.

4.12.3. Provide the following to the COR:

4.12.3.1. Full set of electronic drawings (AutoCAD files, and full‐size PDF files).

4.12.4. Provide the following to the CO: (this may be e‐mailed)

4.12.4.1. Copy of the transmittal that was sent to the COR