Attachment_01 SOW dated April 3 2025.pdf

STATEMENT OF WORK (SOW)

for

20 Security Forces Squadron

Building 825 Camera Upgrade & Access Control Addition, CVIA Camera Upgrade and

All CATM Armory’s IDS System Upgrades

20th Fighter Wing

Shaw AFB, South Carolina

3 April 2025

TABLE OF CONTENTS

SECTION TITLE

1 Description of Work

2 General Information

3 Special Qualifications

4 Hazardous Materials and Material Recycling

5 Clean Up

6 Coordination with Other Contractors

7 Fire Prevention

8 Performance of Work During National or Local Crisis

9 Key Personnel

1. DESCRIPTION OF WORK: This Statement of Work (SOW) describes the general requirements for replacing current cameras (15 interior and 10 exterior) that are strategically placed inside the 20th Security Forces Squadron, Commercial Vehicle Inspection Area (CVIA), and integrating them into the current V100 system, which comprises the Integrated Base Defense Security System (IBDSS). The security system providing the line of detection must be supported by Closed Circuit Television (CCTV) Cameras to allow Command, Control, and Display Equipment (CCDE) operators to visually assess the source of alarm activations annunciating from the installation entry points and permanent restricted area. Camera images must be viewable on personal viewers within the Security Forces Building, the Alt BDOC Building, and CVIA (Bldg. 825, Bldg. 1992, & Bldg. 1970), and images must be captured, recorded, and stored on network video recording equipment for a minimum of 30 days for evidentiary purposes. The contractor shall obtain all necessary licensing from proprietary manufacturers to ensure compliance in operation of all equipment being installed. There will also be access control added around the Security Forces Building utilizing the current RAB HID Cards. These will be tied into the Security Forces Headend IDS system that reports to BDOC and Alt BDOC. This SOW also describes the general requirements for replacing the current IDS systems in Bldg. 825/1843/1865 Armory’s. The Panels (two ACS 1500 and one V5) need to be replaced with upgraded devices with Windows 10 firmware. All sensors/keypads/duress buttons need to upgrade to the newest approved device as specified in the Configuration Management Database (CMD). All alarm points will be a single alarm point with no daisy chaining of alarms.

These upgraded systems will need to be integrated into the Security Forces Headend IDS system that reports to BDOC and Alt BDOC. Installation priority order will be as follows: Main SF Armory/Bldg. 825, CATM Armory/Alt Armory/Bldg. 1843&1895, and CVIA/Bldg. 1970.

1.1 BACKGROUD. The current cameras cannot integrate into V100 system, using another computer-based recorder.

1.2 GENERAL REQUIREMENTS. Contractor shall procure and install new outdoor/indoor cameras and integrate them into the current V100 system. The cameras that will be replaced are the ones on and inside Bldg. 825 and outside of the CVIA, as well as adding Vindicator Access Control (ACS) around Bldg. 825. The ACS will need a Central Manager Panel, and any Sub panels needed to supervise alarm points. All alarm points will be a single alarm point and will forward to the 20 SFS BDOC Headend and Alt BDOC Headend. The contractor will ensure all IBDSS equipment to be installed is authorized in accordance with the current Non-Nuclear Configuration Management Database Equipment Approval letter from AFSFC/FP, herein after referred to as the CMD. For the CATM Armory’s the contractor shall procure and install DOD approved IDS equipment that complies with (DAFI) 31-101 and Non-Nuclear Configuration Management Database Equipment Approval letter from AFSFC/FP, herein after referring to as the CMD. Furthermore, the contractor shall ensure the IDS is integrated into the Shaw Air Force Base Vindicator IDS head end monitoring equipment for security reporting and alerting and annunciate at the Base Defense Operations Center (BDOC). Contractor shall protect the cabling between the sensors and the annunciator (called the detection loop) for the IDS. IDS cabling may be routed in rigid pipe (e.g., metal conduit or polyvinyl chloride (PVC)), flexible semi-rigid conduit, or equivalent raceways. These materials must comply with national electric code.

1.3 Components, materials, and installation shall comply with DAFI 31-101, Base Defense Operations. Specifications are noted in Chapters 6 and 7, and the current CMD published by the Security Forces Center.

1.4 All details of workmanship shall be in accordance with the highest standards and best practices for electrical and electronic maintenance and installation and all work shall conform to the latest edition of the National Electric Code.

1.5 The contractor shall coordinate with the 20th Communications Squadron Plans & Programs Section to ensure network connectivity via fiber optic cabling and network switches.

1.6 The contractor shall coordinate with the 20th Civil Engineering Squadron to ensure 110–120-volt AC power is available and sufficient, and to obtain all permits required for completion of the project.

1.7 Period of Performance. The government estimates the period of performance for this project to be 90 days from contract award date. The government understands that the period of performance can change due to potential lead time for required parts and components.

2 GENERAL INFORMATION:

2.1 Hours of operation.

2.1.1 Normal hours of operation. The Government’s normal duty hours are five days per week, Monday through Friday, from 7:30 AM to 5:00 PM. As the SFS Squadron is manned 24/7, hours can be anytime for this area if needed for extra install or troubleshooting times. The CVIA is opened from 0600-1700 Monday-Friday and 0600-0900 on Saturday’s.

2.1.2 Recognized holidays. Any of the below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

In addition, 20 FW Key Personnel will supply contractor with any additional dates such as designated Family Days.

New Year’s Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

2.2 Security requirements for unclassified contracts.

2.2.1 Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force controlled/restricted areas or other sensitive areas designated by the 20 FW Commander. The list shall be provided to the Program Manager and sponsoring agency’s Security Manager. An updated listing shall immediately be provided when an employee's status or information changes.

2.2.2 Security Training. The Contractor ensures all Contractor employees receive initial and recurring security education training from the sponsoring agency’s security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 16- 1404, "Air Force Information Security Program". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW DAFI 31- 101, Base Defense Operations.

2.2.3 Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees.

2.2.3.1 Background Checks: All Contractor employees shall submit to a criminal background check accomplished by Shaw Air Force Base Security Forces prior to the employee being issued base access credentials. Each Contractor personnel must submit their Social Security Number, Date of Birth, and Driver’s License state and number (if applicable). Failure to submit required information can result in denial or delay of issuance of credentials. Background checks are only good for the company that requested them. Processing criminal background checks takes, at a minimum, 7-10 days from time of submission.

2.2.4 Retrieving Identification Media. The contractor is responsible for retrieving all identification media from employees who depart for any reason before the contract expires, e.g.

terminated for cause, retirement, etc. The contractor shall return retrieved items to the Project Manager.

2.2.5 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw AFB.

2.2.6 For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

2.2.7 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances that may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information.

2.2.8 Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

2.2.9 Controlled/Restricted Areas. The Contractor will always be escorted IAW local base procedures for entry to Air Force controlled/restricted areas.

2.2.10 Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

2.2.10.1 The contractor shall immediately report to the COR or Project Manager any occurrences of lost or duplicated keys.

2.2.10.2 In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

2.2.10.3 The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

2.2.11 Photography Restrictions: No one is authorized to take any pictures or video recordings of Air Force operational aircraft or restricted areas without the approval of 20 FW/CVN regardless of location while on Shaw AFB. This includes, but is not limited to, photographs taken from personal electronic devices such as blackberries, iPADs, iPODs, cell phones, or any other devices with digital recording capabilities.

2.2.11.1 Any Contractor requiring pictures or videotape of Shaw’s airfield to support their contract must request and possess written authorization prior entering the airfield area.

2.2.11.2 Written authorization letters to photograph or video of the flightline must be signed by one of the following: 20 Maintenance Group Commander or Deputy; Aircraft Maintenance Squadron Commander; a Fighter Squadron Top

2.3 Use of delivery area, freight elevator, and loading dock.

2.3.1 Delivery. The government will identify a delivery area at Shaw AFB. The freight carrier may drop off the shipment four (4) days or less prior to the contractor installation date. Contractor will notify the government at least forty-eight (48) hours prior to shipment to ensure delivery/storage plan is set. The government point of contact will be identified at time of award.

2.3.2 Loading dock use. If materials are large in nature or regular access is needed for construction equipment or tools, contractor will coordinate request to use facility loading dock with the Project Manager.

2.4 Repairing damage to existing facility and property. Contractor shall repair any damage caused to existing facility or property to include carpet, walls, floor, equipment, furniture, etc.

3 SPECIAL QUALIFICATIONS:

3.1 The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.2 Contract manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. Prior to start of the contract, the name of this person and alternate(s) who can act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contractor shall submit, in writing, to the Contracting Officer any management personnel change within one business day of the change.

3.2.1 The contract manager or alternate shall be available via telephone within 1 business day to meet with Government personnel designated by the Contracting Officer to discuss problem areas.

3.2.2 The contract manager and alternate(s) shall be able to read, write, speak, and understand English at high school level.

3.3 Employees. The contractor shall provide all personnel, equipment, tools, materials, management, training, installation, operations, supervision, logistics support and other items as defined in this SOW. The contractor technical personnel will be trained and certified to install, program and configure cameras and associated components and equipment and integrate them into the VICADS. Contractor shall provide employees qualified to perform electrical and electronic troubleshooting, repair, testing, diagnostics and proprietary programming of VICADS-based equipment.

3.3.1 Contractor personnel shall present a clean, neat appearance and be easily recognized. The Contractor shall furnish each employee with an identification badge. The badge shall contain as a minimum, a picture of the person, the person's name, and the name of the Contractor. All badges shall be uniform, worn on the outer clothing, and always be visible. All employees that encounter Government personnel in the performance of their duties shall be able to understand and speak English. Under the Immigration and Nationality Act (INA), employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired (Ref: U.S. Department of Labor:

http://www.dol.gov/compliance/guide/aw.htm#whowhich)

3.3.2 The Contractor and employees hired under this contract shall be considered “mission-essential.” The Government reserves the right to remove from the facility any contract employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

4 HAZARDOUS MATERIALS AND MATERIAL RECYCLING:

4.1 Hazardous Material Handling: The Contractor shall have approval from the base Hazardous Material Pharmacy (HAZMART) section prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Material Safety Data Sheets (MSDS). The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one copy of the MSDSs for each item to HAZMART section for review prior to any chemicals being brought onto Shaw AFB (to include its annexes such as Poinsett or Wateree). The Contractor shall maintain one copy of the MSDSs for each hazardous material line item used within the work center.

5 CLEAN UP:

5.1 The Contractor shall keep interior and exterior of the Contractor’s office/maintenance location and all work areas and storage areas free from accumulation of waste material and rubbish. Upon completion of the job, the Contractor shall leave the work area and surrounding premises in a clean, neat, workmanlike condition and in accordance with commercial practice.

5.2 The contractor will remove all construction waste. All construction waste becomes the property of the contractor and will be disposed of off-site by the contractor.

http://www.dol.gov/compliance/guide/aw.htm#whowhich)

6 COORDINATION WITH OTHER CONTRACTORS: The Government may undertake or award other contracts for additional work. The Contractor shall cooperate with the other Contractors and Government employees and adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting Officer. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other Contractor or by Government employees.

7 FIRE PREVENTION: The Contractor is responsible for following fire prevention practices and procedures. The Contractor shall provide approved storage facilities meeting National Fire Code 30, Flammable and Combustible Liquids Code, requirements for storage of flammable materials.

8 PERFORMANCE OF WORK DURING NATIONAL OR LOCAL CRISIS:

8.1 In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.237.7023, it is determined that the services in SOW paragraphs 1.0 are essential for Contractor performance under all circumstances to achieve missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. The Contractor may be required to support base mission changes and other support requirements necessary to meet mission requirements. Base exercises or actual ongoing base security events frequently interrupt missions. The Contractor shall provide a plan for continuation of services.

8.2 FPCON (Force Protection Condition) Checks. Additional FPCON checks may occur sporadically. Increased military security measures shall dictate the use of force protection conditions (FPCON) Alpha, Bravo, Charlie or Delta for the facility. The government will notify the contractor if the facility has changed the FPCON and provide the appropriate FPCON instructions to follow.

9 Key Personnel:

Functional System Points of Contact:

SrA Gee, Jayden SSgt Little, Aaron Mr. Wiggins, Brandon

20 SFS/S5E 20 SFS/S5A 20 SFS/S5S

Shaw AFB SC Shaw AFB SC Shaw AFB SC

DSN 965-8043 DSN 965-3661 DSN 965-3253

COM (803) 895-8043 COM (803) 895-3661 COM (803) 895-8008