Attachment 01 Elevator Modernization Scope - final 11.6.25.docx

Scope of work – Elevator Modernizations

1. Overview The Contractor shall furnish all labor, materials, equipment, tools, transportation, supervision, and services necessary to perform complete elevator modernization work at Department of Veterans Affairs (VA) medical centers and facilities nationwide under this contract. Modernization work shall include, but not be limited to, hydraulic elevators, traction elevators, and related systems, to deliver fully functional, code-compliant, and non-proprietary elevator systems.

2. Governing Standards & Specifications All work shall be performed in compliance with:

· VA Master Specifications for elevators and related trades (Divisions 01, 07, 14, and other applicable divisions).

· VA Elevator Design Guide (latest edition).

· The latest editions of the publications listed constitute the minimum requirements for elevator transportation systems, including design, methods of construction, installation and testing:

· American Society of Mechanical Engineers (ASME) Safety Codes for Elevators - A17.1, A17.2, A17.3, A17.4, A17.5, A17.6, A18.1

· National Fire Protection Association (NFPA) - 13, 70, 72, 101, 252

· International Building Code (IBC)

· Standards for the Qualification of Elevator Inspectors – ANSI/ASME QEI-1

· American Society of Safety Engineers (ASSE) – Personnel Hoists and Employee Elevators on Construction and Demolition Operations A10.4

· VA Master Construction Specifications PG 18-1 Division 14 - Conveying Equipment

· VA Barrier Free Design Standard - PG-18-13

· VA Seismic Design Handbook - H-18-8

· National Elevator Industry, Inc. NEII-1 Building Transportation Standards and Guidelines

· NFPA 101 primarily addresses life safety and fire protection features while IBC addresses a wide range of considerations, including, but not limited to, structural strength, stability, sanitation, adequate light, ventilation, and energy conservation. VA buildings must meet the requirements of NFPA 101, and documents referenced by NFPA 101 to comply with the accreditation requirements of The Joint Commission. Therefore, designs must comply with the requirements of the latest edition of NFPA 101, and documents referenced therein. Features not addressed by NFPA 101 or references included must comply with IBC. NFPA 101 and references included must take precedence over IBC.

Where conflicts exist, the more stringent requirement shall govern.

3. Scope of Work The contractor is required to conduct a comprehensive evaluation of the elevators included within the scope of this project. This evaluation should assess the condition, age, and current performance of each elevator's componentry. The contractor shall apply their industry knowledge and recommend any additional modernization strategies not already listed within this scope of work. All recommendations should aim to enhance the efficiency, reliability, and safety of the elevators, ensuring they meet current compliance standards.

Contractor shall provide complete turnkey elevator modernization services, including (as applicable):

For traction elevators provide new geared/gearless machines, deflector sheaves, hoist ropes, rope compensation, governor rope, speed governor, type B safeties, overspeed protections, and car/counterweight buffers. Clean, inspect, and reuse counterweights, guide rails and brackets.

For hydraulic elevators provide new pump, motor and valve assembly, hydraulic system, new cylinder and plunger assembly, clean cylinder casing and install new PVC liner, and new buffers. Clean, inspect, and reuse guide rails. Provide new car and counterweight guides.

All elevators within scope shall receive all new conduits and wireways, conductors, and traveling cables in accordance with applicable Division 14 Conveying Equipment specifications. New controller and supervisory panel, microprocessor control system, and machine room monitors per specifications.

Provide new stopping devices, workman’s lights and outlets, cartop operating device, leveling device, and emergency stop switches. All new main and auxiliary operating panels, car position indicators, audio voice systems, auto-dialer and 2-way communications compliant with latest ASME A17.1 (latest addition) and new car guides.

Provide new corridor operating devices, position indicators, and hoistway access switches. Refinish hoistway entrance frames, clean and reuse sills, supports, strut angles, fascia plates and toe guards at hoistway entrances. Provide new stainless steel hoistway doors. Inspect, clean and reuse car frame.

Provide new car frame (unless determined re-usable), car platforms (unless determined re-usable), new car enclosures, and power door operators for passenger and service elevators in accordance with the Division 14 specifications.

Freight elevators require slightly different requirements for operating devices, hoistway entrances, guides, car frame, car platform, car enclosure, and door operators. Freight elevators require interlocks on doors. Refer to Division 14 specifications.

Coordination with all other necessary trades is the responsibility of the contractor. Integration with other building systems, including but not limited to the following is the responsibility of the contractor: Fire Alarm (FA) systems – recall and emergency service connections; Electrical – feeders, disconnects, grounding, and lighting; Mechanical - machine room ventilation and cooling; Plumbing – sump pumps and drainage associate with pits; Low Voltage / Technology Systems – elevator communication systems, monitoring, and interfaces with facility BAS where applicable.

Contractor is responsible for all rigging, demolition, and disposal of existing components. Testing in accordance with division 14 specifications. Delivery of all closeout documentation, manuals, and diagnostic tools as required.

Note: QEI inspections will be arranged and provided by VA. The Contractor shall fully cooperate with VA’s QEI inspector but shall not include QEI services in the proposal.

4. Non-Proprietary Requirements

· All controllers, drives, door operators, and diagnostic tools shall be non-proprietary and open-market.

· Contractor shall provide the VA with all diagnostic tools, manuals, and programming codes necessary for ongoing maintenance.

· No component may require OEM-exclusive service contracts or password-restricted access.

· Documentation shall be complete and sufficient to allow any qualified licensed elevator contractor to maintain the system.

5. Contractor Qualifications The Contractor shall meet the following minimum requirements:

· Contractor must meet or exceed the qualifications as described in Division 14 specifications.

· Provide elevator mechanics licensed in the state of work, trained through NEIEP or equivalent, with a minimum of 5 years’ experience in elevator modernization.

· Supervisory staff shall have OSHA 30 training; all staff shall have OSHA 10, confined space, and lockout/tagout training.

· Demonstrate successful completion of at least three (3) elevator modernization projects in healthcare, government, or institutional facilities within the past five years.

6. Deliverables At project completion, the Contractor shall provide:

· O&M manuals.

· Programming and diagnostic tools, keys, and codes.

· Training for VA staff on operation and emergency procedures. Refer to specifications.

· Warranty documentation (minimum of one year full coverage and service). Refer to specifications.

· All submittals and certifications in accordance with solicitation specifications.

7. Attachments image2.emf

013323%20Shop%20Drawings,%20Product%20Data,%20&%20Samples.docx 02-01-17

06-01-25

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which he contract documents but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide a blank submittal register in electronic format. Thereafter, the Contractor shall fill in the blank register with the required submittals as documented in the project spec. The Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. Blank digital register provided for Contractor use below

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned without review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description. For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document. Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

E. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the Contracting Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

C. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

D. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

E. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

F. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.9 test reports

COR may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

1.10 VA REVIEW OF SUBMITTALS AND RFIs

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal.

D. VA review period is 15 business days for submittals.

E. VA review period is 10 business days for RFIs.

F. The VA will return submittals to the Contractor with the following notations:

1. "Approved": authorizes the Contractor to proceed with the work covered.

2. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

3. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

4. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

1.11 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Retain a copy of all approved submittals at project site, including approved samples.

1.12 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

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01 33 23 - 1

01 33 23 - 1 image1.emf

ENG_FORM_4288-R.pdf

ENG FORM 4288-R, JAN 1997 EDITION OF MAR 95 IS OBSOLETE. PAGE OF PAGES (Proponent: CEMP-CE) PE v1.00

SUBMITTAL REGISTER

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09-27-2010

Forms Design

Darwin Chen

ENG FORM 4288-R

415-503-6946

10-06-2010

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image3.emf

013526%20Safety%20Requirements.docx 05-01-24

SECTION 01 35 26

Safety REQUIREMENTS

TABLE OF CONTENTS

1.1 APPLICABLE PUBLICATIONS: 4

1.2 DEFINITIONS: 5

1.3 SUBMITTAL REQUIRMENTS: 10

1.4 REGULATORY REQUIREMENTS: 11

1.5 ACCIDENT PREVENTION PLAN (APP): 11

1.6 ACTIVITY HAZARD ANALYSES (AHAs): 17

1.7 PRECONSTRUCTION SAFETY CONFERENCE: 18

1.8 SAFETY MEETINGS: 19

1.9 “SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP): 19

1.10 TRAINING: 21

1.11 INSPECTIONS: 22

1.12 MISHAPS, OSHA 300 LOGS, AND MAN-HOURS: 23

1.13 PERSONAL PROTECTIVE EQUIPMENT (PPE): 25

1.14 PRE-CONSTRUCTION RISK ASSESSMENT 27

1.15 DUST CONTROL 29

1.16 TUBERCULOSIS SCREENING 29

1.17 FIRE SAFETY 30

1.18 ELECTRICAL 34

1.19 FALL PROTECTION 36

1.20 SCAFFOLDS AND OTHER WORK PLATFORMS 37

1.21 NOT USED 37

1.22 CRANES 40

1.23 CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT) 41

1.24 CONFINED SPACE ENTRY 42

1.25 WELDING AND CUTTING 42

1.26 LADDERS 42

1.27 FLOOR & WALL OPENINGS 43

SECTION 01 35 26

SAFETY REQUIREMENTS

1.1 APPLICABLE PUBLICATIONS:

A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

B. American Society of Safety Professionals (ASSP):

A10.1-2011 Pre-Project & Pre-Task Safety and Health Planning

A10.34-2012 Protection of the Public on or Adjacent to Construction Sites

A10.38-2013 Basic Elements of an Employer’s Program to Provide a Safe and Healthful Work Environment American National Standard Construction and Demolition Operations

Z359.0-2012 Definitions and Nomenclature Used for Fall Protection and Fall Arrest

Z359.1-2016 The Fall Protection Code

C. American Society for Testing and Materials (ASTM):

E84-2013 Surface Burning Characteristics of Building Materials

D. The Facilities Guidelines Institute (FGI):

FGI Guidelines-2010Guidelines for Design and Construction of Healthcare Facilities

E. National Fire Protection Association (NFPA):

10-2018 Standard for Portable Fire Extinguishers

30-2018 Flammable and Combustible Liquids Code

51B-2019 Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70-2020 National Electrical Code

70B-2019 Recommended Practice for Electrical Equipment Maintenance

70E-2018 Standard for Electrical Safety in the Workplace

241-2019 Standard for Safeguarding Construction, Alteration, and Demolition Operations

703-2024 Standard for Fire Retardant–Treated Wood and Fire-Retardant Coatings for Building Materials

F. The Joint Commission (TJC)

TJC Manual Comprehensive Accreditation and Certification Manual

G. U.S. Nuclear Regulatory Commission

10 CFR 20 Standards for Protection Against Radiation

H. U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1904 Reporting and Recording Injuries & Illnesses

29 CFR 1910 Safety and Health Regulations for General Industry

29 CFR 1926 Safety and Health Regulations for Construction Industry

CPL 2-0.124 Multi-Employer Citation Policy

I. US Army Corps of Engineers Safety and Occupational Health (SOH) Requirements Publication No. EM 385-1-1, 2024 edition

1.2 DEFINITIONS:

A. Critical Lift. A lift with the hoisted load exceeding 75% of the crane’s maximum capacity; lifts made out of the view of the operator (blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to power-lines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical.

B. OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).

C. Competent Person, Confined Space

The CP, Confined Space, is a person meeting the competent person requirements as defined EM 385-1-1 Appendix Q, with thorough knowledge of OSHA’s Confined Space Standard, 29 CFR 1910.146, and designated in writing to be responsible for the immediate supervision, implementation and monitoring of the confined space program, who through training, knowledge and experience in confined space entry is capable of identifying, evaluating and addressing existing and potential confined space hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

D. Competent Person, Cranes and Rigging.

The CP, Cranes and Rigging, as defined in EM 385-1-1 Appendix Q, is a person meeting the competent person, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the Crane and Rigging Program, who through training, knowledge and experience in crane and rigging is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures regarding such hazards.

E. Competent Person, Excavation/Trenching.

A CP, Excavation/Trenching, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and 29 CFR 1926, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the excavation/trenching program, who through training, knowledge and experience in excavation/trenching is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

F. Competent Person, Fall Protection

The CP, Fall Protection, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and in accordance with ASSE/SAFE Z359.0, who has been designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating and addressing existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

G. Competent Person, Scaffolding

The CP, Scaffolding is a person meeting the competent person requirements in EM 385-1-1 Appendix Q and designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the scaffolding program. The CP for Scaffolding has enough training, knowledge and experience in scaffolding to correctly identify, evaluate and address existing and potential hazards and has the authority to take prompt corrective measures with regard to these hazards. CP qualifications must be documented and include experience on the specific scaffolding systems/types being used, assessment of the base material that the scaffold will be erected upon, load calculations for materials and personnel, and erection and dismantling. The CP for scaffolding must have a documented, minimum of 8-hours of scaffold training to include training on the specific type of scaffold being used (e.g. mast-climbing, adjustable, tubular frame), in accordance with EM 385-1-1 Section 22.B.02.

H. Competent Person (CP) Trainer

A competent person trainer as defined in EM 385-1-1 Appendix Q, who is qualified in the material presented, and who possesses a working knowledge of applicable technical regulations, standards, equipment and systems related to the subject matter on which they are training Competent Persons. A competent person trainer must be familiar with the typical hazards and the equipment used in the industry they are instructing. The training provided by the competent person trainer must be appropriate to that specific industry. The competent person trainer must evaluate the knowledge and skills of the competent persons as part of the training process.

I. High Risk Activities

High Risk Activities are activities that involve work at heights, crane and rigging, excavations and trenching, scaffolding, electrical work, and confined space entry.

J. "Qualified Person" means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

K. Qualified Person, Fall Protection (QP for FP)

A QP for FP is a person meeting the requirements of EM 385-1-1 Appendix Q, and ASSE/SAFE Z359.0, with a recognized degree or professional certificate and with extensive knowledge, training and experience in the fall protection and rescue field who is capable of designing, analyzing, and evaluating and specifying fall protection and rescue systems.

L. USACE Property and Equipment

Interpret "USACE" property and equipment specified in USACE EM 385-1-1 as Government property and equipment.

M. High Visibility Accident. Any mishap which may generate publicity or high visibility.

N. Mishap: Mishap in this specification is defined according to the EM 385-1-1. A mishap is any unplanned, undesired event that occurs during the course of work being performed. This includes accidents, incidents, and near misses.

O. Mishap Criticality Categories

1. No impact/Near-Miss – near miss incidents that shall be investigated and reported to the VA within 24 hours.

2. Minor incident/impact – incidents that require first aid or result in minor equipment damage (less than $5000). These incidents must be investigated and reported to the VA within 24 hours.

3. Moderate incident/impact – Any work-related injury or illness that results in any of the following. These incidents must be investigated and are required to be reported to the VA within 2 hours.

a. Days away from work (any time lost after day of injury/illness onset);

b. Restricted work;

c. Transfer to another job;

d. Medical treatment beyond first aid;

e. Loss of consciousness;

f. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (5) above or,

g. any incident that leads to major equipment damage (greater than $5000).

4. Major incident/impact – Any mishap that leads to fatalities, hospitalizations, amputations, and losses of an eye as a result of contractors’ activities. Or any incident which leads to major property damage (greater than $20,000) and/or may generate publicity or high visibility. These incidents must be investigated and are required to be reported to the VA as soon as practical, but not later than 2 hours after the incident.

P. Load Handling Equipment (LHE)

LHE is a term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used with rigging to raise, lower or horizontally move a load).

Q. Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by physician or registered personnel.

1.3 SUBMITTAL REQUIRMENTS:

A. Government approval or concurrence is required for submittals with a "G" designation; submittals not having a "G" designation are submitted for information only.

B. Preconstruction Submittals

1. Accident Prevention Plan (APP); G

C.Reports

1. Monthly Contractor Health Safety and Environmental (HS&E) Performance Report; G

2. Notifications and Reports;

3. Mishap Reports;

4. Near-Miss Reports;

5. LHE Inspection Reports

6. Monthly Exposure Hour Reports;

D. Work Plans

1. Standard Lift Plan; G

2. Critical Lift Plan; G

3. Activity Hazard Analysis (AHA); G

4. Confined Space Entry Permit

5. Hot Work Permit

6. Radiography Operation Planning Work Sheet; G

7. Portable Gauge Operations Planning Worksheet; G

E. Certificates

1. Contractor Safety Self-Evaluation Checklist

2. Crane Operators/Riggers Certifications; G

3. Certificate of Compliance

4. Mobile Cranes Inspection Certificate

5. License Certificates

6. Machinery & Mechanized Equipment Certification Form

1.4 REGULATORY REQUIREMENTS:

A. In addition to the detailed requirements included in the provisions of this contract, comply with the most recent edition of USACE EM 385-1-1, comply with 29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, comply with ASSP A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance by the Contracting Officer Representative.

1.5 ACCIDENT PREVENTION PLAN (APP):

A. The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and ensure it is site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all worksite safety and health of each subcontractor(s). Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that Mishap prevention responsibilities are being carried out.

B. The APP shall be prepared as follows:

1. Written in English by a qualified person who is employed by the Prime Contractor articulating the specific work and hazards pertaining to the contract. Specifically articulating the safety requirements found within these VA contract safety specifications and the latest version of the United States Army Corps of Engineers – Safety and Occupational Health (SOH) Requirements - EM 385-1-1 Manual. Model language and format can be found in Appendix A of the EM 385-1-1 Manual

2. Address both the Prime Contractors and the subcontractors work operations.

3. State measures to be taken to control hazards associated with materials, services, or equipment provided by suppliers.

4. Address all the elements/sub-elements and in order as follows:

a. SIGNATURE SHEET. Title, signature, and phone number of the following:

1) Plan preparer (Qualified Person such as corporate safety staff person or contracted Certified Safety Professional with construction safety experience);

2) Plan approver (company/corporate officers authorized to obligate the company);

3) Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional). Provide concurrence of other applicable corporate and project personnel (Contractor).

b. BACKGROUND INFORMATION. List the following:

1) Contractor;

2) Contract number;

3) Project name;

4) Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).

c. STATEMENT OF SAFETY AND HEALTH POLICY. Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided. The Statement of Safety and Health Policy must be signed by a company executive.

d. RESPONSIBILITIES AND LINES OF AUTHORITIES. Provide the following:

1) A statement of the employer’s ultimate responsibility for the implementation of his SOH program;

2) Identification and accountability of personnel responsible for safety at both corporate and project level. Contracts specifically requiring safety or industrial hygiene personnel shall include a copy of their resumes.

3) The names of Competent and/or Qualified Person(s) and proof of competency/qualification to meet specific OSHA or EM 385-1-1 Competent/Qualified Person(s) requirements must be attached.;

4) Requirements that no work shall be performed unless a designated competent person is present on the job site;

5) Requirements for pre-task Activity Hazard Analysis (AHAs);

6) Lines of authority;

7) Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified;

e. SUBCONTRACTORS AND SUPPLIERS. If applicable, provide procedures for coordinating SOH activities with other employers on the job site:

1) Identification of subcontractors and suppliers (if known);

2) Safety responsibilities of subcontractors and suppliers.

f. TRAINING.

1) Site-specific SOH orientation training at the time of initial hire or assignment to the project for every employee before working on the project site is required.

2) Mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, crane operator, rigger, crane signal person, fall protection, electrical lockout/NFPA 70E, machine/equipment lockout, confined space, etc.…) and any requirements for periodic retraining/recertification are required.

3) Procedures for ongoing safety and health training for supervisors and employees shall be established to address changes in site hazards/conditions.

4) OSHA 10-hour Construction Outreach training within the past five years is required for all workers on site and the OSHA 30-hour Construction Outreach training within the past five years is required for Trade Competent Persons (CPs)

g. SAFETY AND HEALTH INSPECTIONS.

1) Specific assignment of responsibilities for a minimum daily job site safety and health inspection during periods of work activity: Who will conduct (e.g., “Site Safety and Health CP”), proof of inspector’s training/qualifications, when inspections will be conducted, procedures for documentation, deficiency tracking system, and follow-up procedures.

2) Any external inspections/certifications that may be required (e.g., contracted CSP or CSHT)

h. MISHAP INVESTIGATION & REPORTING.

1) The APP shall include identify person(s) responsible to provide the following to the Contracting Officer Representative:

1. Monthly HS&E Performance Report (Exposure Hours Data);

2. Mishap investigation reports;

3. Project site injury and illness logs;

4. Near-Miss reports;

i. PLANS (PROGRAMS, PROCEDURES) REQUIRED. Based on a risk assessment of contracted activities and on mandatory OSHA and/or EM 385-1-1 compliance programs, the Contractor shall address all applicable occupational, patient, and public safety risks in site-specific compliance and accident prevention plans. These Plans shall include but are not limited to procedures for addressing the risks associated with the following:

1) Emergency response;

2) Contingency for severe weather;

3) Fire Prevention;

4) Medical Support;

5) Posting of emergency telephone numbers;

6) Prevention of alcohol and drug abuse;

7) Site sanitation (housekeeping, drinking water, toilets);

8) Night operations and lighting;

9) Hazard communication program;

10) Welding/Cutting “Hot” work;

11) Electrical Safe Work Practices (Electrical LOTO/NFPA 70E);

12) General Electrical Safety;

13) Hazardous energy control (LOTO);

14) Site-Specific Fall Protection & Prevention;

15) Excavation/trenching;

16) Asbestos abatement;

17) Lead abatement;

18) Crane Critical lift;

19) Respiratory protection;

20) Health hazard control program;

21) Radiation Safety Program;

22) Abrasive blasting;

23) Heat/Cold Stress Monitoring;

24) Crystalline Silica Monitoring (Assessment);

25) Demolition plan (to include engineering survey);

26) Formwork and shoring erection and removal;

27) Pre-Cast Concrete;

28) Public (Mandatory compliance with ANSI/ASSP A10.34-2012);

29) Sub-contractor or cross-trade coordination;

C. Submit the APP to the Contracting Officer Representative for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES 15 calendar days prior to the date of the preconstruction safety conference for acceptance. Work cannot proceed without an accepted APP.

D. Once accepted by the Contracting Officer Representative, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer in accordance with FAR Clause 52.236-13, Accident Prevention, until the matter has been rectified.

E. Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the Resident Engineer, Contracting Officer Representative or Government Designated Authority. Should any severe hazard exposure, i.e. imminent danger, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the Resident Engineering Office and Contracting Officer within 2 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions to safeguard onsite personnel, visitors, the public and the environment.

1.6 ACTIVITY HAZARD ANALYSES (AHAs):

A. AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses. Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub-contractor is to perform the work, the Contractor(s) performing that work activity shall prepare an AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site)

B. AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk.

C. Work shall not begin until the AHA for the work activity has been accepted by the Resident Engineer, Contracting Officer Representative or Government Designated Authority and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives at preparatory and initial control phase meetings.

1. The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by OSHA, EM 385-1-1, or other State and Local agencies) shall be identified and included in the AHA.