Attachment 0001 PPDS SOW 081424.pdf

W909MY-24-R-0005

Attachment 0001

STATEMENT OF WORK (SOW)

FOR THE

PRIME POWER DISTRIBUTION SYSTEMS (PPDS)

14 August 2024

Prepared by:

Project Manager, Expeditionary Energy & Sustainment Systems

Product Lead, Large Power Systems

ATTN: SFAE-CSS-E2-L

5850 Delafield Road, Building 324 Fort Belvoir, VA 22060-5863

DISTRIBUTION STATEMENT A. Distribution approved for public release: distribution is unlimited. 7 June 2024. Other requests for information per this document must be referred to PM E2S2/ PdL LPS, 5850 Delafield Road, Fort Belvoir, VA 22060.

DESTRUCTION NOTICE: Destroy by any method that will prevent disclosure of contents or reconstruction of the document.

Table of Contents

1 SCOPE

1.1 Introduction

1.2 Background

1.3 Prime Power Distribution Systems (PPDS) Program Office

2 APPLICABLE DOCUMENTS

2.1 Department of Defense Specifications

2.2 Department of Defense Standards

2.3 Purchase Description (PD)

2.4 Other Government Documents

2.5 Non-Government Standards and Other Publications

2.6 Availability of Non-Government Standards and Other Publications

3 REQUIREMENTS

3.1 General Requirements

3.2 Make or Buy Analysis Report

3.3 Program Management

3.4 Conferences and Reviews

3.4.1 Post Award Conference

3.4.2 First Design Review

3.4.3 Preliminary Design Review (PDR)

3.4.4 Critical Design Review (CDR)

3.4.5 Logistics Information Exchange

3.4.6 Training Conferences

3.5 Earned Value Management System (EVMS)

3.6 Contract Funds Status Reports (CFSR)

3.7 Data Submissions

3.7.1 Electronic Media

3.8 Access to Technical Data

3.9 Configuration Management

3.9.1 Configuration Management System (CMS)

3.9.2 Configuration Baseline (CB)

3.9.3 Configuration Items (CI)

3.9.4 Configuration Baseline Changes

3.9.5 Value Engineering Change Proposals (VECPs)

3.10 Quality Assurance

3.10.1 Responsibility for Inspection

3.10.2 Records

3.10.3 Quality Assurance Control

3.11 Item Unique Identification (IUID)

3.11.1 IUID Data Submission Guidance

3.11.2 Bar code plate

3.11.3 IUID Coding

3.11.4 IUID Report

3.11.5 Correction of Noncompliant Equipment UID and Technical Data

3.11.6 Government Purchase of Product/Technical Data

3.11.7 IUID Data Submittals

3.11.8 IUIDs on Embedded Items

3.12 Technical Data Packages (TDPs)

3.12.1 Drawing requirements

3.12.2 Technical Data Package List (TDPL)

3.12.3 Engineering Drawing Tree

3.12.4 Drawing Submittals

3.12.5 Producibility Review

3.12.6 Pre-Production Physical Configuration Audit (PREPCA)

3.12.7 Production Physical Configuration Audit (PPCA)

3.13 Source Data for Diminishing Manufacturing Sources and Material Shortages (DMSMS)

Implementation Plan

3.14 Test and Evaluation

3.14.1 Test Concept

3.14.2 Production Prove-out Test (PPT)

3.14.3 Production Commissioning Inspection Test (PCIT) (Production Phase)

3.14.4 Test Plan

3.14.5 Production Prove-out unit, Examination and Test Report

3.14.6 Test Incident Reports (TIRs)

3.14.7 Failed Item Analysis Reports (FIARs)

3.15 Production Activities

3.15.1 Manufacturing Readiness Assessments

3.16 Safety

3.16.1 System Safety

3.16.2 Safety Assessment Report (SAR)

3.16.3 Health Hazards

3.16.4 Safety Inspection and Verification

3.17 Pollution Prevention Program (PPP)

3.17.1 Environmental Law Non-Compliance

3.17.2 PPP Status

3.18 Investment Spares, Initial Spares / Repair Parts, And Mission Readiness Spares

Packages (MRSP) Kits

3.18.1 Investment Spares

3.18.2 Initial Spares and Repair Parts

3.18.3 Mission Readiness Spares Package (MRSP) Kits

3.19 Warranty Provisions

3.19.1 Purpose

3.19.2 Scope

3.19.3 Pricing of the Warranty

3.19.4 Definitions

3.19.5 Warranty Coverage

3.19.6 Warranty Provisions and Duration

3.19.7 Warranty Requirements

3.19.8 Claim Procedures

3.19.9 Warranty Procedure

3.19.10 Contractor Responsibilities

3.19.11 Transportation Costs

3.19.12 Exclusions Nullifications

3.19.13 Other Rights and Remedies

3.19.14 Markings

3.19.15 Warranty Technical Instructions

3.19.16 Warranty Status Reports

3.20 Integrated Product Support (IPS) Program Requirements

3.20.1 Supportability Analysis Data

3.20.2 Logistics Analysis Requirements

3.20.3 Logistics Management Information (LMI) Program

3.20.4 Deliverable Data

3.20.5 Maintenance Analysis

3.20.6 Technical Manuals

3.20.7 Repair Parts and Special Tools List (RPSTL) ETM

3.20.8 Requirements for Provisioning and Other Pre-Procurement Screening Data

3.20.9 LSA-036 Report/Provisioning Parts Lists (PPLs)

3.20.10 Design Change Notices (DCNs)

3.20.11 Provisioning Technical Documentation (PTD)

3.20.12 Engineering Data for Provisioning (EDFP)

3.20.13 Packaging and Preservation

3.20.14 Training

3.20.15 Supportability

3.21 Contractor Manpower Reporting

3.21.1 Contractor Manpower Reporting (CMR)

3.22 Security Requirements

3.22.1 Classification

3.22.2 Controlled Unclassified Information (CUI)

3.22.3 Technical Data

3.22.4 Distribution Statement

3.22.5 Common Access Cards (CACs)

3.22.6 Facility Clearance

3.22.7 Threat Awareness and Reporting Program (TARP)

3.22.8 Anti-Terrorism (AT)

3.22.9 Information Security (INFOSEC)

3.22.10 Operations Security (OPSEC)

3.22.11 Formal OPSEC Program

3.22.12 Information Assurance

3.22.13 Handling or Access to Classified Information

3.22.14 Access and General Protection/Security Policy and Procedures

3.22.15 Access to Government Networks

3.23 Management Objectives and Deliverables

3.24 Software

3.24.1 Product Development and Updating

3.24.2 Cybersecurity Vulnerability Management Plan

3.24.3 Cybersecurity Vulnerability Testing

3.24.4 System Security Design

3.24.5 Cybersecurity Cooperative Vulnerability and Penetration Assessment (CVPA) and

Adversarial Assessment (AA) testing

3.24.6 Software Assurance Plan

4 Appendices Appendix A: TDP Selection Sheet ................................................................................................... A-1 Appendix B: Acronym Reference ..................................................................................................... B-1 Appendix C: Production Prove-Out Testing ......................................................................................C-1 Appendix D: Procedure for the Pre-Production Physical Configuration Audit (PREPCA) .................D-1 Appendix E: Procedure for the Physical Configuration Audit (PCA) ................................................. E-1 Appendix F: Provisioning Requirements Statement ......................................................................... F-1 Appendix G: Data Requirements Form for ARP .............................................................................. G-1 Appendix H: Provisioning Data Element Definitions .........................................................................H-1 Appendix I: ETM Requirements Matrix PPDS .................................................................................. I-1

1 SCOPE

1.1 Introduction

The Prime Power Distribution Systems (PPDS) enables the distribution and transformation of medium voltage (4160 VAC / 13.8 kVAC) prime power to standard user voltages (120/208 VAC). This PPDS effort is designed to modernize the Department of Defense (DoD) medium voltage power distribution. PPDS will consist of the following four primary components: the Improved Primary Switching Center (iPSC), model # MEPDS-1031; a dual input voltage (4160 VAC or 13.8 kVAC) Improved Secondary Distribution Center Version 1 (iSDC-1), model # MEPDS-3131; a fixed voltage (4160 VAC) Improved Secondary Distribution Center Version 2 (iSDC-2), model # MEPDS-3132; and the Tactical Prime Power Transformer (TPPT), model # MEPDS-2131. PPDS will build on legacy prime power distribution capabilities to modernize, replace, and standardize legacy components fielded with the U.S. Army Deployable Power Generation and Distribution System (DPGDS) and the U.S. Air Force (USAF) Basic Expeditionary Airfield Resources (BEAR) system; PPDS will replace commercial components and fulfill operational capability gaps of the 249th Engineer Battalion (Prime Power) and Force Provider Expeditionary (FPE) Prime Power Connection Kit (PPCK) to maintain standardization of power distribution at medium voltages. PPDS will add dual input voltage capabilities (4160 VAC and 13.8 kVAC) to enable versatility with host nation or contracted power systems; add output and auxiliary input capabilities lacking in legacy equipment; add metering and monitoring capabilities to increase the efficiency and reliability of prime power systems; and promote joint power system standardization to support combatant commanders or support disaster relief missions.

1.2 Background

The Deployable Power Generation and Distribution System (DPGDS) was originally a U.S. Air Force acquisition program begun in 1996 to replace the aging Harvest Eagle and Harvest Falcon bare base electrical power systems. DPGDS became a Joint acquisition program with the U.S. Army participation beginning in 1998. The Army-configuration of the DPGDS is a scalable prime power (medium-voltage, 4160 VAC) system of systems package designed to meet U.S. Army prime power requirements, typically to support Brigade-level and larger combat and contingency operations to provide electrical power for an initial-entry 1200-person base camp. The system is modular, enabling the system to be divided for smaller missions or expanded with additional components for larger missions, with minimal increases in operational and maintenance personnel. The DPGDS provides reliable utility-grade power with a consolidated 3.2MW power plant to increase system reliability and reduce operational and sustainment burden.

Figure 1. Representation of DPGDS components.

The DPGDS is a self-contained system comprised of seven functional equipment groups:

Medium-Voltage Power Generation; Medium-Voltage Power Distribution; Low-Voltage Power Distribution; Medium-Voltage Power Cable Handling; Area Lighting; External Fuel Supply/Management; and Power System Control & Maintenance. The DPGDS includes a prime power distribution system with primary switching centers (PSC) to distribute power at 4160 VAC to users up to two miles away and utilizes secondary distribution center (SDC) substations to provide tactical (low-voltage, 120/208 VAC) power to tactical operations centers (TOC), communications and network equipment, dining facilities, medical facilities, and life support areas as required. The DPGDS includes power system control providing operators with full remote control of the power generation system from up to 300 feet away or enabling microgrid functionality for the system to automatically start and stop generators based on load demand.

The Force Provider Expeditionary (FPE) program was designed to operate using tactical power generation for initial-entry expeditionary operations. As base camp operations mature and expand, and electrical load increases, FPE has provisions to transition from tactical power to prime power. These provisions are defined in a Prime Power Connection Kit (PPCK) add-on capability which can be deployed as needed. The Prime Power Distribution Systems will upgrade specific components of the PPCK and enable standardization of the components to reduce logistic and training costs.

The PPDS will also support the electrical power needs of the Army Deployable Medical System (DEPMEDS) used with Field Hospitals and Hospital Centers. The DPGDS components are also compatible with the USAF BEAR system and can also support disaster relief efforts and Defense Support of Civilian Authorities (DSCA) missions. The system is fully compatible with military transportation and material handling equipment, transportable by sea, land (rail and road), and USAF C-5 and C-17 aircraft.

1.3 Prime Power Distribution Systems (PPDS) Program Office

The PPDS acquisition is managed by the Product Lead, Large Power Systems (PdL LPS) for the Project Manager, Expeditionary Energy & Sustainment Systems (PM E2S2).

The office can be reached at:

Product Lead, Large Power Systems (PdL LPS) Project Manager, Expeditionary Energy & Sustainment Systems (PM E2S2) 5850 Delafield Road, Building 324 Fort Belvoir, VA 22060-5809

2 APPLICABLE DOCUMENTS

The following documents are applicable to this Statement of Work (SOW) and attached appendices to the extent specified herein.

2.1 Department of Defense Specifications

MIL-PRF-28001 Markup Requirements and Generic Style Specification for Exchange of Text and Its Presentation

MIL-PRF-32216B Evaluation of Commercial Off the Shelf (COTS) Manuals and Preparation of Supplemental Data

MIL-PRF-87268 Interactive Electronic Technical-General Content, Style, Format, and User-Interaction Requirements

MIL-PRF-29612 Training Data Products

2.2 Department of Defense Standards

MIL-STD-129 Military Marking for Shipment and Storage

MIL-STD-130 Department of Defense Standard Practice:

Identification Marking of U.S. Military Property

MIL-STD-2361B (AC) Digital Publications Development

MIL-STD-2073-1 DoD Standard Practice for Military Packaging

MIL-STD-31000 Technical Data Packages

MIL-STD-40051-2D Preparation of Digital Technical Information for Page Based Technical Manuals

MIL-STD-1686

Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically initiated Explosive Devices)

MIL-DTL-53072

Detail Specification: Chemical Agent Resistant Coating (CARC) System Application Procedures and Quality Control Inspection

MIL-DTL-64159 Detail Specification: Coating, Water Dispersible Aliphatic Polyurethane, Chemical Agent Resistant

2.3 Purchase Description (PD)

PD 6110-0136,

V00, 30 May 2024

Purchase Description (PD) Prime Power Distribution Systems, Deployable Power Generation & Distribution System General Specification For

PD 6110-0136/1,

V00, 30 May 2024

Purchase Description (PD) Sheet Prime Power Distribution Systems (PPDS) Improved Primary Switching Center (iPSC), 600A, 15.5kV; Model #: MEPDS-1031

PD 6110-0136/2,

V00, 30 May 2024

Purchase Description (PD) Sheet Prime Power Distribution Systems (PPDS) Improved Secondary Distribution Center, 150 kilovolt-ampere (KVA), Reconnectable Voltage (4160 VAC and

13.8 KVAC); Model #: MEPDS-3131

PD 6110-0136/3,

V00, 30 May 2024

Purchase Description (PD) Sheet Prime Power Distribution Systems (PPDS) Improved Secondary Distribution Center, 150 kilovolt-ampere, Fixed Voltage (4160 VAC);

Model #: MEPDS-3132

PD 6110-0136/4,

V00, 30 May 2024

Purchase Description (PD) Sheet Prime Power Distribution Systems (PPDS) Tactical Prime Power Transformer (TPPT) 500 kilovolt-ampere (KVA); Model #: MEPDS-2131

2.4 Other Government Documents

MIL-HDBK-1222 Guide to the General Style and Format of U.S. Army Work Package Technical Manuals

MIL-HDBK-29612-2A Instructional Systems Development/Systems Approach to Training and Education

MIL-HDBK-29612-3A Development of Interactive Multimedia Instruction

DoDM 4100.39 Federal Logistics Information System (FLIS) Procedures

DoDI 4120.24 Defense Standardization Program (DSP) Procedures

32 Federal Regulation Part 117

National Industrial Security Program Operating Manual

(NISPOM)

DoDI 5220.31 National Industrial Security Program

DoD 5500.7-R Joint Ethics Regulation

DoDD 8140.01 Cyberspace Workforce Management

DoDI 8140.02 Identification, Tracking, and Reporting of Cyberspace Workforce Requirements

DoDM 8140.03 Cyberspace Workforce Qualification and Management Program

DA PAM 750-8 The Army Maintenance Management System (TAMMS) User’s Manual

AR 25-2 Army Cybersecurity

AR 70-1 Army Operation of the Adaptive Acquisition Framework

AR 350-1 Army Training and Leader Development

AR 381-12 Threat Awareness and Reporting Program (TARP)

AR 530-1 Operations Security

AR 700-18 Provisioning of U.S. Army Equipment

AR 700-139 Army Warranty Program

AR 750-1 Army Materiel Maintenance Policy

AMC-P 700-25 Guide Provisioning

TRADOC TR 350-70 Army Learning Policy and Systems

H6-1 Federal Item Name Directory (FIND) for Supply Cataloging

CFR-TITLE 49 Code of Federal Regulations, Title 49, Transportation

AFMAN 24-204 Preparing Hazardous Materials for Military Air Shipments

MRL Deskbook V2020 Manufacturing Readiness Level (MRL) Deskbook

AMS-STD-595 Colors Used in Government Procurement

Availability of DoD Documents Copies of these documents are available online at https://quicksearch.dla.mil/qsSearch.aspx or from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094.

2.5 Non-Government Standards and Other Publications

ANSI/EIA 632A Processes for Engineering a System

ANSI/EIA 649C Configuration Management Standard

ANSI/EIA 649-1A Configuration Management Requirements for Defense Contracts

ANSI/EIA-748 Earned Value Management Systems

ANSI/ISO 8632.1-4

(Amendments 1 & 2) Computer Graphics Metafile (CGM)

ASME Y14.1 Decimal Inch Drawing Sheet Size and Format

ASME Y14.1M Metric Drawing Sheet Size and Format

ASME Y14.24 Types and Applications of Engineering Drawings

ASME Y14.34 Associated Lists

ASME Y14.35M Revision of Engineering Drawings and Associated Documents

ASME Y14.41 Digital Product Definition Data Practices

ASME Y14.5 Dimensioning and Tolerancing

ASME Y14.100 Engineering Drawing Practices

IEEE-1776-2008

Recommend Practice for Thermal Evaluation of Unsealed or Sealed Insulation Systems for AC Electric Machinery Employing Form-Wound Pre-Insulated Stator Coils for Machines rated 15 000 V and Below https://quicksearch.dla.mil/qsSearch.aspx

ISO 668 Series 1 freight containers – Classification, dimensions, and ratings

ISO 1496-1 Series 1 freight containers – Specification and testing

SAE-AS6500A Manufacturing Management Program

SAE-TA-STD-0017A Product Support Analysis

SAE-GEIA-STD-

0007C Logistics Product Data

SAE-GEIA-HB-

0007B Logistics Product Data Handbook

SAE-TA-HB-0007-1A Logistics Product Data Summaries Handbook

2.6 Availability of Non-Government Standards and Other Publications American National Standards Institute (ANSI) documents are available from the American National Standards Institute, 25 West 43rd Street, 4th Floor, New York, NY 10036.

American Society of Mechanical Engineers (ASME) documents are available from the American Society of Mechanical Engineers, Two Park Avenue, New York, NY 10016.

ANSI/Electronic Industries Alliance (EIA) documents are available from the American National Standards Institute at https://webstore.ansi.org/.

Institute of Electrical and Electronics Engineers (IEEE) documents are available from the Institute of Electrical and Electronics Engineers at https://standards.ieee.org/.

International Organization for Standardization (ISO) documents are available from the International Organization for Standardization at https://www.iso.org/.

Society of Automotive Engineers (SAE) International documents are available from the Society of Automotive Engineers International at https://www.sae.org/standards.

3 REQUIREMENTS

The contractor shall provide the facilities, services, personnel, parts, supplies, materials, and equipment to develop, manufacture, test, produce, and deliver as applicable, the order quantities of PPDS end items, and all supporting equipment and documentation IAW this SOW, the general PD 6110-0136, and PD Sheets PD 6110-0136/1, /2, /3, /4. To accelerate development of the PPDS and ensure cost-savings a modified COTS solution is preferrable over a new system design. The design of the PPDS shall minimize impacts on existing logistics, operational procedures, training, and maintenance.

3.1 General Requirements

The PPDS effort shall be executed on one production contract, structured into a 12-month first article build phase base period followed by a 12-month first article test phase for contractor https://webstore.ansi.org/ https://standards.ieee.org/ https://www.iso.org/ https://www.sae.org/standards and government testing, and finalization of logistics deliverables. Upon successful testing, the production option phases will begin with a 36-month production ordering period to complete the 5-Year Base Period and one 5-Year Optional Ordering Period. Following a full and open competition solicitation, the contract shall be awarded to one vendor for the entire effort following a source selection. This effort shall be a Firm Fixed Price (FFP) contract for the entire 120-month contract, consisting of the first article build/test phase, and three base production ordering periods and one 5-Year Optional Ordering Period that encompass a total 96-Months if the one 5-Year Optional Ordering Period is exercised. The contract shall include joint Government and contractor First Article testing in accordance with the Federal Acquisition Regulation (FAR) 52.209.

The first 12-month first article build phase base period shall be dedicated to design, development, and manufacture of eight (8) Production Prove-out Test (PPT) end items; two (2) each iPSC, iSDC-1, iSDC-2, and TPPT, associated 60 and 100-amp cables; and development of the initial Technical Data Package (TDP) and integrated product support (IPS) deliverables.

This effort shall require maximizing parts commonality between the PPDS end items, as well as legacy DPGDS power distribution components (where practicable) to reduce logistical burden and cost.

The 12-month first article test phase shall be dedicated to rigorous, joint contractor PPT and government PPT IAW PD 6110-0136, and finalization of the TDP and IPS deliverables. IPS deliverables shall include:

a) Providing technical support, repair parts, and spares to support PPT.

b) Developing a complete Technical Data Package (TDP) for each PPDS end item.

c) Developing Operator and Maintainer Technical Manuals (TM) and Repair Parts and

Special Tools List (RPSTL) for each PPDS end item.

d) Providing the full complement of provisioning, engineering and logistics supporting data.

e) Developing New Equipment Training (NET) Operator and Maintainer training courses, and course materials.

f) Developing and delivering Mission Readiness Spares Package (MRSP) kits.

The production ordering phase shall be dedicated to producing and shipping PPDS end items as detailed in the Materiel Fielding Plan; and to provide NET, warranty item(s) and technical support as required. When requested by the Government, the contractor shall provide 20 ft Series 1 or Tricon intermodal containers to support the packaging of the end items and ancillary components. The intermodal containers shall be of new construction and meet requirements of ISO 668 and ISO 1496-1.

For commercial technical data and software, the Government will pursue commercially available licenses, and the rights IAW Defense Federal Acquisition Regulation Supplement (DFARS) 252.227-7015 “Technical Data – Commercial Products and Commercial Services”.

For any non-commercial software, the Government will pursue license rights IAW DFARS 252.227-7014 “Rights in Other Than Commercial Computer Software and Other Than Commercial Computer Software Documentation.”

For any non-commercial data, the Government intends to acquire from the vendor Government Purpose Rights (GPR) or unlimited rights as prescribed under the DFARS 252.227-7013 “Rights in Technical Data – Other than Commercial Products and Commercial Services, Army Regulation (AR) 70-1 Army Operation of the Adaptive Acquisition Framework, Paragraph 13-5, and other appropriate data rights.

3.2 Make or Buy Analysis Report

Based on the proposed design, the contractor shall perform an analysis to determine which components can be manufactured by the US Army’s Arsenal System. Within 330 days of contract award, the Contractor will coordinate with the Program Office to survey and evaluate their Critical Manufacturing Capabilities and identify major end item component parts that the Army's Arsenal system is able to manufacture. The contractor shall submit a written feasibility and capability assessment report IAW Contract Data Requirements List (CDRL) Data Item No.

(DIN) A041 for DI-MGMT-82398 of the identified end item components the Army's Arsenal System is able to produce. The make or buy Analysis report from the contractor must also include any proposed contract modifications that may adjust the scope of the work to the Arsenal and any price adjustments for the Government to consider.

First and final submission is due to the Government at 360 Days After Award (DAW).

Government requires thirty (30) days for review/comment (390 DAW).

3.3 Program Management

The contractor shall be responsible for establishing and maintaining an Integrated Master Schedule (IMS) to ensure that appropriate contract goals and objectives are met, resources are safeguarded, laws and regulations are followed, and reliable data are obtained, maintained, and fairly disclosed through applicable contract data requirements. The management system utilized by the contractor shall provide for the capability to plan and control organization, schedule, cost, technical performance, accurate progress reporting procedures, and forecast potential results of alternate program actions. The delivery dates for all deliverable items are in the format of “Days After Award” (DAW). Days After Award are in calendar days, not workdays. Calculations for deliverables will be based on this day.

3.4 Conferences and Reviews

The contractor shall ensure that appropriate personnel, including sub-contractors, are available to address and resolve agenda items for all directed conferences and reviews. The Government reserves the right to call for conferences, Program/Design Reviews, or In-Process Reviews (IPRs) to discuss contract issues on an as-needed basis. The conferences and reviews shall take place at either the Government or contractor’s facility at the discretion of the Government.

The contractor shall provide provisions, reports, and documentation to accommodate up to twenty (20) Government attendees. Specific dates for all reviews shall be determined by agreement between the contractor and Procuring Contracting Officer (PCO) to avoid scheduling reviews on weekends and holidays. In general, these conferences and reviews shall last a maximum of five (5) days; however, the Government reserves the right to establish the conference/review duration as necessary dependent upon final agenda requirements. The contractor shall submit a conference agenda IAW this SOW and the CDRL DIN A040 for DI-

ADMN-81249C.

3.4.1 Post Award Conference

The contractor shall convene a Post Award Conference at the contractor’s facility no later than fifteen (15) days after contract award. The Government shall provide the agenda to the contractor five (5) working days prior to the start of the Post Award Conference. No more than twenty (20) Government personnel shall attend. The conference shall be no more than two (2) days in duration. An exact date shall be established within five (5) days after contract award.

3.4.2 First Design Review

The first design review shall be held 90 DAW at the contractor’s facility. The review shall include but not limited to the following:

a) Overview and status of all hardware designs; and shall also include all data deliverables as applicable.

b) Status of parts that have been ordered or received.

c) Status of all fabrication and assembly actions.

d) Status and overview of all scheduled hardware and data deliverables.

e) Status and overview of program funding and schedule.

f) Review of Pollution Prevention Objectives, See SOW paragraph 3.19.

g) Other topics as required by the Government.

3.4.3 Preliminary Design Review (PDR)

The Preliminary Design Review (PDR) shall be jointly conducted at 180 DAW, at the contractor’s facility. The PDR shall include but not limited to the following:

a) Conducting the Production Prove-out Test (PPT) examination of the end item hardware in accordance with SOW paragraph 3.14.2.2.

b) A determination if the hardware is ready to proceed to Contractor PPT.

c) Status of all data deliverables to include those due up to those due at or before 210

DAW.

d) Status and overview of program funding and schedule. See SOW paragraph 3.3.2

e) Manufacturing Readiness Assessment, See SOW paragraph 3.17.

f) Review of Pollution Prevention Objectives, See SOW paragraph 3.19.

g) Other topics as required by the Government.

Upon successful completion of the PPT end item examination, the contractor shall address all issues and implement changes before starting contractor PPT. Once changes, if any, have been implemented into the hardware, the contractor shall conduct the contractor PPT.

To support the PDR, the contractor shall, have the Product Drawings, (second submittal), IAW SOW paragraph 3.12.4; and the Operator and Maintainer Technical Manuals, first submittal, IAW SOW paragraph 3.20.6.

3.4.4 Critical Design Review (CDR)

The Critical Design Review (CDR) shall be jointly conducted at 360 DAW, at the contractor’s facility. The CDR shall include but not limited to the following:

a) The results of the contractor PPT, to include test failures and the hardware corrections made to pass the test(s).

b) A determination if the hardware is ready for Government PPT.

c) Status of all data deliverables to include those due at or before 400 DAW.

d) Status and overview of program funding and schedule. See SOW paragraph 3.3.2

e) Manufacturing Readiness Assessment, See SOW paragraph 3.17.

f) Review of Pollution Prevention Objectives, See SOW paragraph 3.19.

g) Other topics as required by the Government.

The government reserves the right to conduct independent validation of the contractor testing.

Prior to the start of this CDR, the technical manual validation IAW SOW paragraph 3.22.6.3 shall be completed. The result of this shall be presented as part of this CDR.

This CDR shall be successfully completed prior to the commencing of the Government PPT detailed in paragraph 3.14.2.3.3 of this SOW. Failure to successfully complete the actions of this CDR shall prevent the PPT end items from entering Government conducted PPT.

Upon successful completion of the CDR, the contractor shall ship the PPT end items to Aberdeen Test Center (ATC), Aberdeen Proving Ground (APG) MD for the Government conducted portion of the PPT (requires Government concurrence that the contractor conducted PPT is satisfactorily complete).

3.4.5 Logistics Information Exchange

The Logistics Information Exchange shall be conducted immediately following the Post Award Conference held 15 DAW. There will be two components of this exchange: (1) high-level review of provisioning and (2) a high-level review of the technical manual requirement.

The Provisioning Conference shall be conducted in the 540 to 560 DAW timeframe; the exact dates will be confirmed during the Logistics Information Exchange as specified by the Provisioning Requirements Statement (Appendix F). The Government approved baseline TDP (signed 4th drawing submittal) (LS036), Engineering Data for Provisioning (EDFP), and the 1st Provisioning Parts List (PPL) submittal, shall be available for this conference. One each iPSC, iSDC-1, iPSC-2, and TPPT shall be made available by the contractor to support the Provisioning Conference. The Provisioning Conference shall be conducted at a location to be determined by the Government.

3.4.6 Training Conferences

Guidance and scheduling for subsequent Training Conferences shall be established by the Government at the Technical Manual Guidance Conference.

3.5 Earned Value Management System (EVMS)

The contractor shall comply with the American National Standards Institute/Electronics Alliance Standard, ANSI/EIA 748 Earned Value Management Systems (EVMS). The reports include:

a) CDRL DIN A006 for DI-MGMT-81466A, Contract Performance Report (CPR)

b) CDRL DIN A002 for DI-MGMT-81650, Integrated Master Schedule (IMS)

c) CDRL DIN A003 for DI-MGMT-81334D Contract Work Breakdown Structure

(CWBS)

d) An Integrated Baseline Review (IBR) shall be conducted at each of the Major

Program reviews identified in SOW paragraph 3.4.

3.6 Contract Funds Status Reports (CFSR)

The contractor shall prepare and provide the CFSR IAW CDRL DIN A004 for DI-MGMT- 81468A. The CFSR reporting level shall be at the total contract level.

3.7 Data Submissions

Unless otherwise specified, data deliverables required under this contract (as set forth in the Contract Data Requirements List (CDRL), upon Government approval and to the maximum extent practical, shall be submitted via electronic-mail and electronic-media as specified by the applicable CDRL.

3.7.1 Electronic Media

Unless otherwise specified, the digital file format for data deliverables shall be Microsoft Office 2010 or higher, to include as follows:

a) Documents shall be prepared in “Microsoft Word” (.docx) word processor format.

b) Spreadsheet data shall be in “Microsoft Excel” (.xlsx/.xlsm) format.

c) Charts shall be prepared in “Microsoft PowerPoint” (.pptx) format.

d) Program Schedules shall be prepared in “Microsoft Project” (.mpp) format.

All data submittals shall be submitted through Department of Defense (DoD) Secure Access File Exchange (SAFE) SAFE, https://safe.apps.mil/, electronic mail (email).

The Government shall provide the contractor an electronic mail address for submission of data subsequent to contract award. Data transmitted in this manner shall conform to requisite file formats. Classified information SHALL NOT be transmitted via electronic mail.

The contractor shall enter all data submittals into the Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) system (Formerly Wide Area Workflow [WAWF]). See the DoD website for the latest information https://piee.eb.mil.

3.8 Access to Technical Data

https://safe.apps.mil/ https://wawf.eb.mil/index.xhtml

The contractor shall provide in-plant access to Government personnel for all Technical and Logistics Data used in support of all efforts in support of the program. The contractor shall provide copies of all documents generated through the course of the contract when requested.

3.9 Configuration Management

3.9.1 Configuration Management System (CMS)

The contractor shall implement and maintain a Configuration Management System (CMS) IAW Electronic Industries Association (EIA) Standards EIA 649-1A.

3.9.2 Configuration Baseline (CB)

The Configuration Baseline (CB) for the entire contract shall be PPDS PD 6110-0136, and all associated PD Sheets:

PD 6110-0136/1 Improved Primary Switching Center (iPSC), 600A, 15.5kV; Model #:

MEPDS-1031

PD 6110-0136/2 Improved Secondary Distribution Center, 150 kilovolt-ampere (KVA), Reconnectable Voltage (4160 VAC and 13.8 KVAC); Model #: MEPDS-

PD 6110-0136/3 Improved Secondary Distribution Center, 150 kilovolt-ampere, Fixed Voltage (4160 VAC); Model #: MEPDS-3132

PD 6110-0136/4 Tactical Prime Power Transformer (TPPT) 500 kilovolt-ampere (KVA);

Model #: MEPDS-2131

The CB shall be updated once the TDP is approved by the Government at the 4th drawing submittal.

3.9.3 Configuration Items (CI)

Each CI, as developed, shall conform to the cited CB and (if applicable) all subsequent CB’s that are made contractually binding by the PCO. Configuration changes not directly affecting the CB do not require Government approval prior to incorporation. However, prior to incorporation, the Government shall be notified. A change shall be documented by the contractor.

3.9.4 Configuration Baseline Changes

When CB changes are necessary, the contractor shall submit proposed changes on Configuration Change Documents (CCDs) as specified below. The proposed change documents shall conform to the following documents, with reference and guidance provided by EIA-649-1 as follows:

a) Engineering Change Proposal (ECP) includes both the engineering change and the supporting documentation by which the change is described and suggested. An ECP describes hardware/software/firmware changes to the CI and associated configuration and IPS documentation that are affected by the proposed engineering change. ECPs shall be submitted on ECP Form DD1692 IAW the CDRL DIN A005 for DI-SESS-80639E.

b) Notice of Revision (NOR). A NOR depicts changes that must be made to technical hardware/software/firmware documentation (one NOR per document) following approval of an

ECP. In addition, a NOR can be used to document the changes to the PD in the “From”-“To” format. NORS shall be documented on NOR Form DD1695 IAW the CDRL DIN A005 for DI- SESS-80642E and shall be submitted with ECPs.

c) Specification Change Notice (SCN). A SCN is used to delineate the exact change(s) in a specification from the PD that shall be distributed to users when approved. SCNs shall be documented on SCN Form 1696 IAW the CDRL DIN A005 for DI-SESS-80643E and shall be submitted with ECPs.

d) Request for Variance (RFV). A RFV describes a proposed departure from (e.g., non-conformance with) the contractually specified configuration documentation for a specific number of units or for a specified time. RFV shall be documented using RFV Form DD1694 IAW the CDRL DIN A005 for DI-SESS-80640E.

3.9.4.1 Change Proposals

All ECPs and RFVs shall identify any cost increases, or decreases, and if requested by the PCO, shall set forth a “not to exceed” price.

3.9.4.2 ECP or RFV Submittal

The contractor shall submit ECP or RFV to the Contract Administration Office/Administrative Contracting Officer (CAO/ACO) to confirm compliance with EIA-649-1A and this SOW. The ECP or RFV shall be returned to the contractor within five (5) working days after receipt by the CAO/ACO’s determination, stating whether or not the ECP is in compliance with EIA- 649-1A and this SOW. Any unresolved differences between the CAO/ACO and the contractor shall be elevated to the PCO for resolution. The contractor shall provide all necessary supporting data to include all technical and associated logistical elements.

3.9.4.3 ECP or RFV Distribution

For ECPs, which the CAO/ACO has determined to be in compliance with EIA-649-1A this SOW, the contractor shall immediately forward the ECP or RFV IAW the appropriate CDRL DIN.

3.9.4.4 Contract Incorporation of ECP or RFV

Government acceptance of an ECP or RFV shall be affected by the issuance of a written contract change order or execution of a supplemental agreement incorporating said proposal.

The Government shall notify the contractor in writing regarding proposals determined to be unacceptable with supporting rationale.

3.9.4.5 Contractor Officials

The contractor shall identify to the PCO, ACO, and the technical office identified on the CDRL DIN A005 for the configuration baseline changes, the name(s) of the official(s) of its organization who are authorized to sign CCDs at the post award conference.

3.9.5 Value Engineering Change Proposals (VECPs)

Value Engineering Change Proposals (VECPs) shall be submitted in the same manner as the standard ECP described above. The subject heading in the letter of submission shall contain the letters VECP in bold type. Additionally, the letter shall address in detail the cost savings resulting from the VECP.

3.10 Quality Assurance

The contractor shall implement and maintain a quality system that ensures the functional and physical conformity of all products or services provided IAW this SOW. At any point during the contract performance, the Government has the right to review the contractor’s quality system to assess its effectiveness in meeting contractual requirements.

3.10.1 Responsibility for Inspection

Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order, the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

3.10.2 Records

Records of all inspection work by the Contractor shall be kept complete and made available to the Government during the performance of contract/purchase order and for a period of 365 calendar days after final delivery of supplies.

3.10.3 Quality Assurance Control

The Contractor, during the contract performance entirety, shall implement and maintain quality assurance and control on documentation, materials (conforming and non-conforming), manufacturing operations and processes, test inspection equipment to ensure that functional and physical conformity of all products or services. The Contractor shall perform internal quality audits to verify the effectiveness of their quality approach. These requirements are commonly accepted practices employed by industry in both national and international manufacturing environments. Quality Assurance shall be IAW contract requirements in section E of the contract. For Electronic components Quality Assurance Program and MIL-STD-1686, Department of Defense Standard Practice for Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment.

Certification of compliance or registration of the quality system, by an independent standards organization or auditor, IS REQUIRED. A copy of such certification shall be attached with the offer in response to the solicitation as proof of system compliance.

3.11 Item Unique Identification (IUID)

Each end item which meets the requirements below, shall be assigned an IUID. This IUID requirement shall be included in the fixed price. At the contract award kick-off meeting the contractor shall meet with representatives from the Government to discuss proper procedures and process for input of IUID data into the registry. IUID registry instructions and guidance are to be followed as per below.

3.11.1 IUID Data Submission Guidance

The latest IUID Data Submission guidance may be found at:

https://www.dodprocurementtoolbox.com/site-pages/overview-data-submission.

The contractor shall submit IUID data via the Procurement Integrated Enterprise Environment (PIEE) per the latest published guidance. The basics are located at:

https://acqnotes.com/wp-content/uploads/2014/09/Item-Unique-Item-Identification-IUID-Basics- May-2010.pdf.

The contractor shall comply with DFARS 252.211-7003, Item Unique Identification and Valuation to provide IUID, or DoD recognized unique identification equivalent, for all applicable equipment and line replaceable items with an acquisition cost of $5,000 or more.

IUID markings shall be per the latest version of MIL-STD-130.

3.11.2 Bar code plate

Each PPDS end item shall have a IUID plate formatted as specified in PD 6110-0136 para

3.5.2. The drawing shall incorporate the PM E2S2 IUID plate 04-21078, for all PPDS end items once TDPs are accepted.

Components of the end items which meet the requirements above, shall have a component, bar code plate with bar code and serial number corresponding with the bar code that is uniquely numbered for each individual PPDS end item. The component bar code plate shall be permanently attached in a readily viewable location, outside the PPDS end item housing. The contractor shall mark all production phase deliverables IAW the following requirements:

a) IUID Marking. The contractor shall provide a UID, or DoD recognized unique identification equivalent, for all items delivered with an acquisition cost of $5,000 unit price or more to include the PPDS end items. In addition, the contractor shall apply IUID markings to all equipment and reparable items for which the Government’s unit acquisition cost is less than $5,000, when they are mission essential, or controlled inventory items, or other items that the Government has identified in this contract as requiring IUID markings. IUID markings shall be IAW PD 6110-0136, paragraph 3.19.3.10.

b) Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in DoD Guide to Uniquely Identifying Items https://dodprocurementtoolbox.com/uploads/Do_D_Guide_to_Uniquely_Identify_Items_v3_0_4 24ea5f6e5.pdf.

c) Permanency and Legibility. The IUID marking and identification plates, tags, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, or groups shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environmental test and cleaning procedures specified for the item. Legibility shall be as required for ready readability per MIL-STD-130.

https://www.dodprocurementtoolbox.com/site-pages/overview-data-submission https://acqnotes.com/wp-content/uploads/2014/09/Item-Unique-Item-Identification-IUID-Basics-May-2010.pdf https://acqnotes.com/wp-content/uploads/2014/09/Item-Unique-Item-Identification-IUID-Basics-May-2010.pdf http://www.acq.osd.mil/dpap/pdi/uid http://www.acq.osd.mil/dpap/pdi/uid http://www.acq.osd.mil/dpap/pdi/uid

d) Deleterious Effect. Marking of items shall be accomplished in a manner that shall not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used. Placement and choice of the marking shall not create hazardous conditions.

3.11.3 IUID Coding

IUID markings and readability requirements shall comply with MIL-STD-130. The human readable characters and the machine readable IUID zymology shall be marked on the hardware.

The order of priority when there are space limitations shall be IAW the MIL-STD-130. The 2D machine readable IUID is the minimum requirement when there are severe space limitations.

If the technical data has not specified the marking location, markings shall be located such that they are visible during item use, provided that sufficient space is available, and do not interfere with equipment operations.

3.11.3.1 Serial Numbers

The contractor shall meet the requirements of MIL-STD-130 to establish the IUID. The contractor shall insure that the IUID is unique for that item and distinguishable from all other items forever.

3.11.3.2 IUID List

The contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract. Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract.

3.11.4 IUID Report

The contractor shall provide and maintain an accurate, IUID Report for all manufactured items on this contract per CDRL DIN A032 for DI-MGMT-81858. Dates of manufacture, substitutions, shop changes, etc. shall be included in this report.

3.11.5 Correction of Noncompliant Equipment UID and Technical Data This contract contains configuration control requirements (see SOW paragraph 3.9); thus, the contractor shall initiate the appropriate configuration control document to correct all affected drawings/specifications which conflict with or omit the marking requirements stipulated above.

3.11.6 Government Purchase of Product/Technical Data

The contractor shall prepare IUID Plate drawings (see SOW paragraph 3.11.2) for major assemblies with a projected acquisition cost of $5,000 per unit price or more. In addition, the contractor shall prepare a UID plate drawing for reparable items for which the Government’s unit acquisition cost is less than $5,000 when they are mission essential, or controlled inventory items, or other items that the Government has identified in this contract as requiring IUID markings.

The contractor shall include IUID marking requirements on each applicable component drawing. Location shall be depicted on the pictorial and other details presented in the notes.

3.11.7 IUID Data Submittals

The contractor shall enter data submittals into the Procurement Integrated Enterprise Environment (PIEE) system. See the DoD website for the latest information https://www.acq.osd.mil/asda/dpc/ce/index.html

3.11.8 IUIDs on Embedded Items

IUID markings are required for embedded items.

3.12 Technical Data Packages (TDPs)

The contractor shall develop and deliver complete 3D Production Level TDPs with Product Drawings/Models and Associated Lists for each configuration item specified herein, IAW this SOW, MIL-STD-31000B, the TDP Selection Worksheet (Appendix A) and CDRL DIN A042 for DI-SESS-80776B, Technical Data Package (TDP). The TDPs shall depict all end item components and the assembly and integration thereof. The Product Drawings shall define the requirements of form, fit, function, and interface as required in this SOW. Product Drawings/Models and Associated Lists shall provide the design, engineering, manufacturing, and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product without additional design engineering effort or recourse to the original design activity. Product Drawings shall also contain all test procedures associated with individual components, subassemblies, and assemblies as necessary to comply with this SOW. All information, documentation, software, and firmware necessary to produce and utilize required test fixtures shall be included in the drawings. The PDs for each configuration item shall be used as the base specification for each TDP.

3.12.1 Drawing requirements.

As part of the TDP, the contractor shall develop and deliver product level drawings IAW CDRL DIN A039 for DI-SESS-81000F. In addition to DI-SESS-81000F, the drawings shall comply with:

a) ASME Y14.1 – Decimal Inch Drawing Sheet Size and Format

b) ASME Y14.1M – Metric Sheet Size and Format

c) ASME Y14.24 – Types and Applications of Engineering Drawings

d) ASME Y14.34 – Associated Lists

e) ASME Y14.35M – Revision of Engineering Drawings

f) ASME Y14.41 – Digital Product Definition Data Practices

g) ASME Y14.5 – Dimensioning and Tolerancing. Tolerances on dimensions that locate features of size shall be specified by use of the positional tolerance method. If irregular shaped features are specified, use of profile tolerancing may be used. Tolerance values https://www.acq.osd.mil/asda/dpc/ce/index.html selected shall allow the end items to be 100% interchangeable where any end item purchased shall interface properly with the mating part.

h) ASME Y14.100 – Engineering Drawing Practices

i) Drawings shall not be smaller than C (A2), nor larger than D (A1)

j) Drawings with multiple sheets shall include all sheets in a single PDF file.

3.12.1.1 Control Drawings

The contractor may provide control drawings IAW ASME Y14.100 and CDRL DIN A039 for DI…