Attach D1_SOW - 20200902 FTA TI Office BuildOut.pdf

1 | P a g e

U.S. General Services Administration

Region 10

Public Buildings Service www.gsa.gov

Statement of Work

For FTA TI – Office Build-Out

Construction Contract

PROJECT IDENTIFICATION

Project Title: FTA TI – Office Build-Out

Building: Jackson FB

Building ID #: WA0101ZZ

Building Location: 915 SECOND AVE, SEATTLE

2 | P a g e

TABLE OF CONTENTS

1. Project Information

2. Scope of Work

3. Deliverable and Submittal Schedule

4. Applicable Standards

5. Acceptance Criteria

6. General Requirements

Appendix A - Security Protocol

3 | P a g e

1. Project Information

FTA is relocating to a new space that will consolidate their employees and requires a complete design of the new space layout, demolition of existing lay-out, and construction of the approved designed lay-out.

1.1. Location of Work:

1.1.1. Building Number: WA0101ZZ

1.1.2. Name: Jackson Federal Building

1.1.3. Address: 915 Second Ave, Seattle

1.1.4. Area: 31st Floor

1.2. Background:

The entire west side and about half of the south side on the 31 st floor is currently vacant.

FTA office consolidation project will take over these areas with an additional portion from their current space on the east side. Another agency, National Highway Traffic Safety

Administration (NHTSA), is currently situated at the other half of the south side and it will be in between FTAs new offices when the project is done. They had requested FTA to provide access door somewhere at the west end to allow shortened restroom trip for their personnel.

This is a Design-Build project with an expected client move-in sometime in 2021. A separate acquisition for Furniture Design will be awarded in conjunction with the construction design. Furniture design and install will not be part of this project however, collaboration with the furniture designer is required during the design process. In addition, coordination with furniture manufacturer/installer contractor and furniture project manager is required during construction.

1.2.1. Project Purpose:

1.2.1.1. Consolidation of FTAs offices to eliminate running up and down the stairs between two offices. This will also foster a more cohesive environment among office personnel.

1.2.1.2. PIV Room assignment from FTA to NHTSA.

1.2.1.3. Restroom access door for NHTSA to allow personnel a quick trip to the restroom.

1.2.2. Project Summary:

The FTA has a requirement to consolidate their offices in one area on the 31 st Floor.

They are currently split at areas East of 31 st

Floor and 32 nd

Floor. This project will house all offices in a new space within the entire West side and half of the South side on the st floor (approx. 6,418sf) with an additional space of approx. 718sf. This additional space is a portion of the current space on the East side that will be reconfigured as part of the consolidation effort. Another addition is a storage space of approx. 32sf and is located near the elevators.

4 | P a g e

Total usable area is approx. 7,168sf. Current PIV door will be switched over to

NHTSA’s side and room will be part of NHTSA’s space. NHTSA requests to have an access door at the new FTA space to allow a quick trip to the restroom for their personnel.

1.3. Period of Performance:

1.3.1. The period of performance shall be Two Hundred Eighty Two (282) calendar days from

Award to Substantial Completion and Thirty (30) calendar days from Substantial

Completion to Final Completion, for a total period of performance of Three Hundred

Twelve (312) calendar days.

1.3.1.1. The contractor shall commence all non-physical construction requirements to include, but not limited to:

1.3.1.1.1. Submission of bonds and/or insurance documents within 10 days of contract award. The acceptance of the Bonds and Insurance will set the

Post Award Meeting date

1.3.1.1.2. The commencement of background investigation documents within 10

Days of contract award.

1.3.1.1.3. Project submittal log with approvals required prior to Notice to Proceed

(NTP) and as described in Section 3, within 10 days of award.

1.3.1.1.4. Product submittals, shall be submitted within 15 days of 100% Design

Completion, unless otherwise noted.

1.3.1.2. The Contracting Officer will issue a Construction Notice to Proceed (NTP) upon acceptance by the GSA of all required documents, submittals, and approval of security clearances. Physical construction work shall only be allowed after the issuance of NTP by the Contracting Officer.

1.3.1.3. Final completion shall occur no later than "Thirty" (30) calendar days after Substantial

Completion. Final completion includes all site cleanup, demobilization, completed and accepted punch list and closeout documents.

1.3.2. Work Hours:

1.3.2.1. The Contractor shall perform all work specified for this project, per the following requirements:

1.3.2.1.1. The premises will be occupied during normal daytime working hours:

6:00 am through 5:30 pm, Monday through Friday excluding weekends and Federal holidays, for the duration of this contract.

1.3.2.1.2. All construction work shall be conducted outside of normal daytime working hours including evenings, weekends and Federal holidays.

5 | P a g e

1.3.2.1.3. However, due to several potential conditions, work that needs to be performed outside of the defined hours shall be requested in advance and in writing by the Contractor. The request shall be reviewed by the

Contracting Officer’s Representative (COR) and approved in writing by the Contracting Officer (CO).

1.3.3. Holidays and Weekends:

1.3.3.1. No work shall be planned or performed during the weekends or on federal holidays.

1.3.3.1.1. However, due to several conditions, work that is desired to be performed on the weekend or federal holiday shall be requested in advance and in writing by the Contractor. The request shall be reviewed by the Contracting Officer’s Representative (COR) and approved in writing by the Contracting Officer (CO).

2. Scope of Work

Contractor shall supply all supervision, equipment, labor and materials necessary to perform the following work:

2.1 Design Services

Develop a full set of engineered, sealed and signed construction documents, with fully developed specifications in CSI Masterformat, for the construction services addressing the demolitions, repairs and alterations required to build-out the new office spaces. The A/E’s design and specifications shall be based upon and guided by the latest versions of GSA’s PBS P-100 and PBS P-120. Final documents may be electronically signed.

Work include but not limited to:

2.1.1. Contractor shall review Exhibit 1 - JFB Building Information and include the noted requirements in the design development.

2.1.2. Contractor shall review Exhibit 2 - JFB Asbestos Re-inspection Report 2013 as reference regarding asbestos containing materials.

2.1.3. Contractor shall review Exhibit 3 - FTA Final Test Fit to assess minimum spatial requirements and client intent.

2.1.4. Contractor shall review Exhibit 4 – 31st Floor Current Lay-out Plan to familiarize with the existing space and compare with the client intent. Assess further any work required to deliver client’s expectations.

2.1.5. Contractor shall inquire further and secure more information regarding Project

Precedent – Denver and develop a design inspired by the Denver office. Any applicable materials, concept, & others shall be adopted without exceeding the construction

6 | P a g e budget. Review Exhibit 5 - FTA Final Test Fit Presentation and Exhibit 7 - 08-25-20

Meeting Minutes for initial information.

2.1.6. Contractor shall facilitate meetings with the client to understand client expectations and to evaluate in detail what the client needs prior to design development. Subsequent meetings shall be held if necessary to address and resolve client comments or concerns during the design development process.

2.1.7. Contractor shall gather required information, field verify existing conditions, and coordinate with the PM/COR, Client, Furniture Design contractor during design development.

2.1.8. Contractor shall field verify all required actual measurements and the extent of work prior to design development.

2.1.9. Contractor shall coordinate with the client on their Voice/Data and other IT Cabling requirements. Contractor shall review Exhibit 6 - IT SOW - 08-20-20 - FTA TI - Office

Build-Out for reference on IT scope requirements to incorporate in the design.

2.1.10. Contractor shall develop a cost-efficient design and use cost-efficient materials for the benefit of the client and the federal government and within the estimated construction cost.

2.1.11. Construction set drawings shall reflect at a minimum, the following requirements:

Demolition, Architectural systems, Electrical systems, Fire alarm systems, Fire protection systems, Plumbing systems, HVAC systems, and Voice/Data systems.

2.1.12. Architectural services and project specific elements integral to the design, to include but not limited to:

2.1.12.1. Chairing design charrettes, providing meetings agendas and minutes and project planning.

2.1.12.2. Phased architectural designs, plans, sections, elevations, details and schedules.

2.1.12.3. Engineering and Consultant coordination.

2.1.12.4. Design phase submittals with product options.

2.1.12.5. Design phase estimates.

2.1.12.6. Specifications.

2.1.12.6.1. Facility Specifications, Divisions 01-27, as applicable.

2.1.12.6.2. GSA Fire and Life Safety Design, Installation and Testing Policy (see SOW Attachment E).

2.1.12.7. Design deliverables in AutoCAD_2019 (minimum) and PDF documents.

7 | P a g e

2.1.13. The design services shall be derived from GSA, O&M and Client Agency interviews and on site reviews to include but not limited to:

2.1.13.1. Planning charrettes and study reviews with GSA

2.1.13.2. Selective demolition and repair

2.1.13.3. System and assembly deconstruction and repair

2.1.13.4. MEP plans, sections, elevations and details, as applicable

2.1.13.5. Engineering calculations and signed and sealed documents

2.1.14. The project work shall comply with all federal, state and local environmental laws, regulations, and standards, as well as GSA Green Construction Policy.

2.1.15. Specifications supporting the construction, to include the areas addressed in the construction drawings in CSI Masterformat or COR approved equal.

2.1.16. Estimate:

2.1.16.1. Costs shall be broken down by Shell and Tenant Improvements as defined by the GSA Pricing Policy.

2.1.16.2. Basis of Estimate and Rationale: The estimate summary shall include all assumptions made in the development of the estimate.

2.1.16.3. GSA requires work line items use unit price cost estimates unless otherwise stated. Work line item unit price cost estimates are developed by adding up the direct costs of materials and supplies, labor, and equipment for each individual task of work. The basis for these unit costs must be well documented and included in the supporting data of the estimate.

2.1.16.4. Lump sum pricing is not acceptable without description and quantification.

2.1.16.5. Lump sum pricing components summed together shall not equate to more than 10% of the total estimated cost.

2.1.16.6. All estimates will be developed and submitted in accordance with GSA P-120

Reference Table 3.1 Project Estimating Requirements. Estimates shall use markups and summary sheets (GSA Form 3473) as provided by GSA.

2.1.16.7. The construction estimate shall be from one (1) funding source and segregated by work breakdown/division.

2.2. Construction Work

Contractor shall supply all supervision, equipment, labor and materials necessary to complete the construction of tenant improvement requirements and related works per approved construction drawings. Construction work identified to include but not limited to:

2.2.1. Shell - Contractor shall supply all supervision, equipment, labor and materials necessary to complete shell related works per approved construction drawings to include but not limited to:

8 | P a g e

2.2.1.1. Demolition and Clearing – Contractor shall demo existing partition walls that will not be part of the new space lay-out per approved drawings including attached electrical rough-ins/wirings. Contractor shall clear spaces including disposal of unnecessary items/furniture to allow construction work.

2.2.1.2. New Perimeter Walls – In areas adjoining other spaces not included in this project and unless a wall already exists, Contractor shall establish new perimeter walls to allow new space separation as required in the approved drawings.

Existing perimeter walls shall be assessed and will stay as-is if there are no damages and are fully functional. Wall in-fill shall be installed in areas where doors are to be removed per new space requirements.

2.2.2. Tenant Improvement - Contractor shall supply all supervision, equipment, labor and materials necessary to complete tenant improvement requirements per approved construction drawings. In addition, coordination with the furniture manufacturer/installer and consultant is required throughout the construction process. Scopes to include but not limited to:

2.2.2.1. General Requirements – Contractor shall review SOW for compliance of Section

6 as part of this division.

2.2.2.2. Openings – Contractor shall provide and install door, hardware, locksets, and other materials required under this division per approved drawings.

2.2.2.3. GWB Assemblies – Contractor shall provide and install new partition walls per approved drawings.

2.2.2.4. Acoustical Ceilings – Contractor shall remove/reinstall and/or provide acoustical ceilings if necessary to accommodate new space lay-out per approved drawings.

2.2.2.5. Floor Finishes - Contractor shall provide and install new carpet and/or resilient flooring and base to accommodate new space lay-out per approved drawings.

2.2.2.6. Painting - Contractor shall paint new space lay-out per approved drawings to include the interior of PIV room.

2.2.2.7. Signage - Contractor shall provide and install new signage to accommodate client requirements on the new space, per approved drawings.

2.2.2.8. Lockers - Contractor shall provide lockers if necessary to accommodate client requirements on the new space, per approved drawings.

2.2.2.9. Window Treatments - Contractor shall provide window treatments if necessary, to accommodate client requirements on the new space, per approved drawings.

2.2.2.10. Casework - Contractor shall provide cabinets and other related caseworks to accommodate client requirements on the new space, per approved drawings.

2.2.2.11. Fire Suppression - Contractor shall conduct fire sprinkler assessment and revisions if necessary, to accommodate client requirements on the new space lay-out, per approved drawings.

2.2.2.12. Plumbing - Contractor shall conduct plumbing assessment and install complete system to accommodate client requirements on the new space lay-out, per approved drawings.

9 | P a g e

2.2.2.13. HVAC - Contractor shall conduct HVAC assessment and revisions if necessary, to accommodate client requirements on the new space lay-out, per approved drawings.

2.2.2.14. Electrical - Contractor shall conduct electrical assessment and install a complete system necessary to accommodate client requirements on the new space lay-out, per approved drawings.

2.2.2.15. Communications - Contractor shall conduct communication assessment and install a complete system necessary to accommodate client requirements on the new space lay-out, per approved drawings.

2.2.2.16. Miscellaneous – This scope allows contractor to specify work that is not under any of the divisions listed. Contractor shall specify all other works required to complete the construction project under this scope.

3. Deliverable and Submittal Schedule

3.1. Design

3.1.1. The days in the schedule below are calendar days. The schedule includes the project’s preparation time, security investigations, kick off meeting and charrette, site investigation and full design and government reviews as follows:

Design Activity

Activity Duration

Remarks A/E

Team GSA Team

Security investigations

A/E Team Coordination

Approx.

30 Days

Required for unescorted access to JFB (concurrent with A/E Team Prep and Design Kickoff Meeting below).

Intent is to provide the A/E team time to review the attachments and familiarize themselves with the requirements and studies.

Design Kickoff Meeting 1 Day 1 Day Review SOW and all attachments; Initial charrette, chaired by A/E.

Document review. Location to be determined or Virtual.

Investigations, demolition deconstruction and repairs

5 Days On site investigations and inspections. (Following completed security investigations)

Pre-Design meeting 1 Day Review findings from demolition/investigations; review any developed options or alternatives. Location to be determined or Virtual.

35% Concept Design

Preparation 20 Days

Shall commence after Pre-Design meeting. GSA Planning review and comments shall be incorporated once received.

35% Concept Design

Review 14 Days GSA review

35% Design Review

Meeting 1 Day

35% document submission shall include the following:

Schematic plans and options

10 | P a g e

ROM Estimate demonstrating design and options cost @ 35%.

Location to be determined or Virtual.

65% Design Development

Preparation 10 Days

65% Design Development

Review 14 Days GSA review

65% Design Review

Meeting 1 day

65% document submission shall include the following:

Development plans

Outline Specifications

ROM Estimate demonstrating design to cost @ 65%, including selected options. Location to be determined or Virtual.

95% Design Preparation 10 Days Pre-final

95% Design Review 14 Days GSA review

95% Pre-Final Design

Review Meeting 1 day

95% document submission shall include the following:

Plans

Specifications

Construction Estimate demonstrating design to cost.

Location to be determined or Virtual.

100% Construction

Design Preparation 5 Days

100% document submission shall include the following:

Stamped plans, specifications, calculations, engineered assemblies and final estimate of construction

100% Acceptance 14 Days GSA review and acceptance

3.1.2. The A/E shall submit the design documents in an electronic format. The final submission shall include all drawings in .pdf and .dwg format using AutoCad 2019 and specifications in .pdf with professional seals and signatures of registered architect(s) and engineer(s) of record.

Design

State Plans Specifications

Construction

Estimate Remarks

35 %

Electronic

Format

Acceptable to

GSA

N/A ROM Design to

Cost

The A/E shall provide pdf versions of all submittals, to include: schematic layouts, propose products and assemblies; ROM estimate – low confidence -40% +75%

65%

Electronic

Format

Acceptable to

Outline specifications in

Microsoft word;

ROM Design to

Cost

The A/E shall provide pdf versions of all submittals, to include: Developed plans outline specification and/or product proposals, Budgetary estimate – high confidence -20%

11 | P a g e

GSA CSI Divisional format

+35%

95%

Electronic

Format

Acceptable to

GSA

Specifications in

Microsoft word;

CSI Divisional format

CSI Level 3 in a spreadsheet format

The A/E shall provide pdf versions of all submittals, to include: Plans, specifications, products and construction estimate - -5%

+10%. In addition, the A/E shall provide plans in AutoCAD, 2019.

100%

Electronic

Format

Acceptable to

GSA

Specifications in

Microsoft word;

CSI Divisional format

CSI Level 3 in a spreadsheet format

The A/E shall provide pdf versions of all submittals, to include: Plans, specifications, products and construction estimate - -5%

+10%. The final submission shall include all drawings in .pdf and .dwg format using

AutoCad 2019 and specifications in .pdf.

3.1.3. Meetings

The A/E shall attend meetings per the schedule in 3.1.1 above and additionally as follows:

3.1.3.1. Upon award the A/E shall attend an onsite design kickoff meeting. The A/E team composition and attendance is at the A/E’s discretion and cost. The GSA Project

Manager will ensure:

3.1.3.1.1. The GSA Property Manager and his maintenance contractor’s foreman are available to share information and answer questions regarding the building’s infrastructure.

3.1.3.1.2. Other Government representatives the A/E requests and who are approved for travel or attendance by GSA will be available. GSA will plan and schedule the meetings using GSA meeting tools.

3.1.3.1.3. The A/E shall provide the agenda 2 calendar days prior to the meeting and provide meeting minutes no later than 3 calendar days after the meeting.

3.1.3.2. Following the design kickoff meeting the A/E shall attend and chair the Pre- Design meeting. The A/E team composition and attendance is at the A/E’s discretion and cost.

3.1.3.3. The A/E shall attend and chair all Design Review meetings to present and discuss design phase comments and facilitate progress discussions.

3.1.3.3.1. Prior to each Design Review meeting the A/E shall review the Government Review Comments, prepare a written response to those comments and be prepared to discuss each one at the Design Review Meeting.

3.1.3.4. The A/E shall generate a submittal register that lists the construction specifications by division number and submit to the COR for review as part of the 95% design review package.

12 | P a g e

3.2. Construction

3.2.1. PMP - The Contractor shall prepare and submit to the COR for approval, a Project

Management Plan within 10 calendar days following award. The Plan shall communicate the contractor management approach to the work and shall include, but is not limited to, the following:

3.2.1.1. Work Plan - the work plan shall list the procedures that will be used to complete the work. COVID-19 mitigation must be part of the work plan. Work Plan must be acknowledged by the COR prior to starting work.

3.2.1.2. Communication Plan - the communication plan shall include a list of key personnel, with contact information.

3.2.1.3. Work Schedule - the schedule shall be prepared using Gantt chart format with

Critical Path.

3.2.1.3.1. Pre-Construction: Contractor shall, within ten (10) calendar days after NTP, submit for Government review and acknowledgment a Project Schedule, meeting the following minimum requirements:

a. Schedule shall be in PDF format.

b. Schedule shall include Security Access Processing, Materials

Acquisition Lead Time, and Submittals Processing with a 15-day Government Review.

c. Identify planned start and finish dates of all work activities.

d. Work Activities shall be broken down into a Work Breakdown Structure

(WBS) format and up to Level 3 only.

e. The schedule shall be in sufficient detail for GSA to understand the intended work planned and to track progress.

3.2.1.3.2. During Construction: Any known deviations or delays shall be pointed out as soon as it is identified, to facilitate coordination with the follow-on activities. In addition:

a. Contractor shall provide a revised Construction Schedule when schedule changes are deemed as being significant by the COR.

b. Impacts of COVID-19 that are identified at this time shall be made known to the COR. Provide the COR an appropriate notice to mitigate the impact.

c. Contractor shall plan work activities in a manner that will minimize interference and inconvenience to traffic and ongoing daily operations in the facility and the specific work area(s). All work shall be scheduled and coordinated with the Building Manager and the COR.

13 | P a g e

d. The facility will be occupied by various employees during normal business hours. Contractor is responsible for ensuring that access to the facility and the work site is maintained and safe.

e. Contractor shall not block traffic, roads, access routes, and/or facility entrances/exits without prior coordination with the Building

Manager/COR.

3.2.2. Site Safety Plan - The Contractor shall prepare and submit to the COR for approval, an Accident Prevention and Site Safety Plan within 10 calendar days following award.

The Site Safety Plan is a living document and shall be updated to address emergent, current or national conditions. The Plan shall define how the contractor will protect the general public, their employees and the environment, to include, but not limited to:

3.2.2.1. Responsibilities and Lines of Authority

3.2.2.2. Prime Subcontractors and their participation in the Plan

3.2.2.3. Activity Hazard Analysis (AHA).

3.2.2.4. Accident Prevention Plan

3.2.3. Schedule of Values - The Contractor shall prepare and submit to the COR for approval, a Schedule of Values (SOV) within 10 calendar days following award. The

SOV shall be defined and expressed in CSI MasterSpec Divisional order or as otherwise agreed upon.

3.2.4. Construction Quality Control Plan (CQC) - The Contractor shall prepare a CQC plan following the Army Corps of Engineer's three phase format - preparatory, initial and follow up phases. Detail of the plan to be commensurate with the complexity and level of the project.

3.2.5. Daily Reports - The Contractor shall submit to the COR a daily report submitted weekly, starting from mobilization to Final acceptance. As a minimum, include the following in the daily report form: report number, date, work performed, numbers of workers, list of subcontractors on site, photos and test performed and results. Also include any three phase inspection performed.

3.2.6. Visual Progress Inspection - Contractor shall submit a weekly visual progress inspection (photo/video) as attachment when sending an invoice for approval. Visual progress shall properly show location of activity and the work done to substantiate billing claim.

14 | P a g e

3.2.7. Shop Drawings, Material and Product Submittals

3.2.7.1. The Contractor shall submit shop drawings and product data as stipulated in the project specifications and/or this Statement of Work. All submissions shall be made to the Contracting Officer's Representative (COR). Prior to submitting shop drawings to the COR, the Contractor shall review the shop drawings for completeness and shall establish that the shop drawings meet the contract requirements.

3.2.7.1.1. The Contractor shall provide shop drawings and product data for all systems, equipment and materials referenced within the Contract

Documents.

3.2.7.1.2. All technical drawings shall have the professional seals and signatures of the preparing Registered Professional Engineers and/or Architects, as applicable.

3.2.7.1.3. The Contractor shall utilize early submission to minimize lead time.

3.2.7.1.4. Each submittal shall be presented with a letter of transmittal or cover sheet, and provide the following file naming convention:

a. FTA Submittal “XXX.Y” “##” “Title 1” - “Product Name”

b. XXX represents the 3-digit Submittal number

c. Y represents the 1-digit Submittal Revisions

d. ## represents the 2-digit CSI Division number

e. Title 1 represents the type of submittal, i.e. Shop drawing, Product

Data, etc.

f. Product name describes the product, i.e , Paint, Carpet, etc.

g. Full example Initial submittal:

FTA Submittal 001.0 Product Data – Paint

3.2.7.1.5. Submittals shall be logged and outlined using CSI MasterSpec

Divisions.

3.2.7.1.6. Provide product sheets defining and demonstrating what and how the product meets the intent of the contract documents and complies with the Buy American Act under the contract.

3.2.7.1.7. Provide SDS as applicable, defining and demonstrating what and how the submittal conforms to PBS Key Sustainable Products Initiative PBS

1096.1.

3.2.7.1.8. The Government requires submission within (10) calendar days for product submittals and within (10) calendar days for shop drawings, after 100% Construction Drawing approval.

15 | P a g e

3.2.8. Request For Interpretation (RFI)

3.2.8.1. The Contractor must include procedures in the QC Plan for RFI process. As a minimum, all RFI must include the following:

3.2.8.1.1. Information Requested - explain in detail your request, including referencing drawings, specification, codes, etc.

3.2.8.1.2. Contractor’s Recommendation - provide a recommendation to the CO to address RFI concerns.

3.2.8.1.3. Time and Cost Impact - indicate if the RFI is for clarification only, no-cost minor field change, or if the RFI may result in a modification for additional time and/or cost.

3.2.8.2. As part of project quality control, the contractor must maintain an RFI log to keep track of RFIs. RFI log will be reviewed at QC or progress meetings to discuss

RFI status and will be made available to the COR upon request.

3.2.9. Closeout submittals

3.2.9.1. The contractor shall provide the following closeout documents in electronic format no later than "Twenty" (20) calendar days after Substantial Completion, to include but not limited to:

3.2.9.1.1. Final inspection and test results specified in this Statement of Work, Architectural/Engineer plans and specifications.

3.2.9.1.2. As-built drawing and redline documents.

3.2.9.1.3. Specifications manuals, as applicable, with changes approved during the project.

3.2.9.1.4. Product data and shop drawings:

a. The contractor shall combine all inspection and test results, As-builts and shop drawings, product data and specification changes into an electronic record, like pdf.

b. The data shall be organized in CSI divisional format and hierarchy.

3.2.9.1.5. Operations and Maintenance Manuals (O&M) in PDF format

a. O&M shall provide detailed information identifying the building, floor number, specific space, tools, procedures, equipment and parts necessary to assure satisfactory operation and maintenance per the manufacturers recommendations.

16 | P a g e

b. The contractor shall provide maintenance training, Maintenance

Training shall address cycles of replacement and use of any special tools, etc.. Include references to record documents, spare parts and material lists, warranties, maintenance agreements and similar continuing commitments.

3.2.9.1.6. Warranty Letters

a. The Contractor is required to provide the government with official copies in electronic format of all warranties. The warranty letters shall include the point of contact with current contact information and response times.

3.2.9.1.7. Attic Stock

a. The contractor shall provide the government with attic stock for paints (min. 1 gal per color) and flooring (min. 1 box per classification). If ACT is supplied, a box shall be provided as attic stock.

b. Attic stocks shall be transmitted by contractor to the Building

Property Manager. A signed transmittal of received items shall be submitted to the PM/COR.

3.2.9.1.8. Final Requesting Official Contractor Approval List (ROCAL) and

Access Credentials

a. The contractor shall provide a final ROCAL to the sponsoring GSA

Official (COR/PM), indicating the dates that all staff have been removed from the project.

b. The Contractor shall return all access credentials to the GSA issuing officials (Property Managers) and provide the COR/PM with written or email confirmation from the issuing official.

4. Applicable Standards

The Contractor shall be responsible for ensuring compliance with federal, state, and local codes and design standards, using the latest editions, including, but not limited to the following:

4.1. PBS P-100

4.2. PBS P-120

4.3. Pricing Desk Guide

4.4. 1000.8 PBS Indoor Air Quality Management

17 | P a g e

4.5. PBS Key Sustainable Products Initiative PBS 1096.1

4.6. Occupational Safety and Health Administration (OSHA)

https://www.osha.gov/Publications/OSHA3990.pdf

4.7. International Building Code (IBC)

4.8. National Electrical Code (NEC)

4.9. National Fire Protection Association (NFPA)

4.10. Painting and Decorating Contractors of America (PDCA)

4.11. Carpet and Rug Institute (CRI)

4.12. Architectural Barriers Act Accessibility Standard (ABAAS)

4.13. PBS CAD Standards

4.14. Green Building Materials: Construction/Renovation Green Building Materials Policy. Refer to

SOW Attachment B-C - GreenBuilding Policy and Form

4.15. Exhibit 1 - JFB Building Information

4.16. The Region 10 Regional Fire Protection Engineer is the Authority Having Jurisdiction for all fire and life safety issues within federally owned and operated space within GSA Region 10.

Fire Alarm Design, Installation, and Testing Policy and Acceptance of fire alarm system devices is attached. See SOW Attachment E - Fire Alarm Policy.

5. Acceptance Criteria

5.1. Design

5.1.1. Submittal Reviews

5.1.1.1. Government reviews of written submittals shall be required as specified in the Statement of Work. Each submittal will have a Government review period of 14 calendar days, during which time the Contractor will not continue development until Government comments are received.

5.1.1.2. Milestone submittal reviews will be electronic reviews, the Contractor will provide PDF versions of the submittal to the COR for distribution to the Government team. The COR will consolidate written comments from the Government team and provide them back to the Contractor.

5.1.1.3. Concluding each Government review period there will be a meeting with the

Contractor and the Government team to discuss comments and concerns in a workshop format. These meetings will be held using teleconference and screen-sharing technology, to be coordinated with the COR. See section “Meetings” in the General Requirements of this Statement of Work. The Contractor will

18 | P a g e respond to all comments provided by the Government during each meeting, to be added to the overall written Government comments for that phase of the study.

5.1.1.4. Approvals of submittals shall not be considered valid until the submittals are approved in writing by the Contracting Officer or his/her representative.

5.1.1.5. The Contractor shall formally respond to all written review comments from GSA within 5 business days of receipt. This response, directed to the COR, should indicate agreement/disagreement, how the concern will be addressed within the next submission or resubmission and identify any post meeting follow up that may be required.

5.1.2. Construction Documents

5.1.2.1. Each sheet of the construction documents (100% CDs) must bear the seal and signature of the responsible design professional.

5.1.2.2. The specification and calculations shall be sealed and signed on the cover page only.

5.1.2.3. Each design professional must comply with any seal, stamp, and/or signature requirements in accordance with State law. Electronic plans may have digital signatures and seals (reference P-100).

5.2. Construction

5.2.1. The Contractor shall prepare and submit to the Government a Construction Quality

Control Plan (CQC) for review, modification and/or acceptance.

5.2.2. The CQC shall follow the standard format defined by Army Corps of Engineering and as follows:

5.2.2.1. The Preparatory Phase shall be performed prior to beginning work on each definable feature of work and after all required documents and submittal materials are approved and/or accepted. Document in the contractor's daily report the results of the preparatory phase action.

5.2.2.2. The Initial Phase shall be performed at the start of the definable features of work and soon after a reasonable sample of work is completed to establish basic workmanship acceptance standards. Document in the contractor's daily report the results of the initial phase inspection performed.

5.2.2.3. The Follow Up Phase shall be performed daily or routinely to assure acceptable workmanship standards are maintained and control activities, including testing and safety, are providing continued compliance with contract requirements.

19 | P a g e

5.2.3. Visual inspections

5.2.4. Visual inspections shall be performed for all work elements prior to closing the assembly from vision or upon completion of the installation and shall be recorded on

GSA form 220 by the Contracting Officer's Representative (COR) or Construction

Manager (CM).

5.2.4.1. Inspections shall verify that the assembly or work product meets applicable standards and CQC plans.

5.2.4.2. Inspection Criteria for visual inspections of completed installations shall be conducted with “normal” lighting, “normal” viewing angles, without magnifications:

a. Normal lighting conditions - Normal lighting conditions are described as those in place when the project is finished. This includes, but not limited to, design lighting (e.g. wall washers, spots and floods, etc) and natural lighting.

b. Normal viewing position - The normal viewing position shall be established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.2.4.2.1. Inspection lighting shall be representative of normal lighting conditions in intensity and location. Consideration shall be given to window treatment and/or any other decorative finishes that could affect lighting and viewing.

5.2.4.2.2. A normal viewing position shall be used. Visual evaluation for acceptance can be determined from a normal viewing position, at any angle, provided it is established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.2.4.2.3. When viewed without magnification under occupancy conditions with normal lighting conditions and from a normal viewing position, a level of visual appearance is achieved as established by the approved job site standard.

6. General Requirements

6.1. Contract Performance

During the performance of this contract the Contractor shall maintain close communication with the PM/COR who will coordinate the work with other concerned parties and subject matter experts. The Contractor shall:

6.1.1. Contact the COR prior to starting the field investigation and coordinate subsequent visits to the facility with the appropriate facility personnel.

6.1.2. Furnish to the PM/COR copies of all written communications, pertaining to the project, received from other customer agencies.

20 | P a g e

6.1.3. Not react to any instructions from the facility or customer agency that will affect the scope of the project or deviate from GSA, customer agency or industry standards, without first seeking and obtaining direction from the PM/COR. The Contractor shall not perform any additional services without prior written authorization of the Contracting

Officer.

6.2. Post Award Meeting

6.2.1. The contractor and teams shall attend the Post Award Meeting. GSA will host an administrative Post Award meeting within Ten (10) calendar days from the contract award date to review contractual and technical issues, objectives of the project and communication protocols. This meeting will include the discussion of schedules, submittal dates, site conditions and requirements and establish points of contact prior to the commencement of work. At the meeting, the contractor shall provide evidence that all employees and subs are in the process of being badged and provide for approval any revisions in the Project Schedule or PMP. As a minimum, the following items shall be discussed:

6.2.1.1. Confirm all preliminary documentation and badging is in process

6.2.1.2. Clarify outstanding questions

6.2.1.3. Review security and safety issues

6.2.1.4. Review the Initial RO List and identify POC 1

6.2.1.5. Schedule, phasing, integration, and coordination

6.2.1.6. Schedule site visits and additional discussions

6.2.1.7. Site conditions and rules

6.2.1.8. Submittals

6.3. Design Kick-off Meeting

6.3.1. The Contractor shall attend Design Kick-off Meeting and present or discuss initial charrette. This shall be conducted on site or virtually and coordinated by GSA. This meeting is also required to discuss all expectations of each stakeholder associated with this contract.

6.3.1.1. Agenda - will be provided by GSA NLT 2 days prior to meeting.

6.3.1.2. Meeting Minutes - will be captured by GSA and distributed to stakeholders NLT one business day after meeting.

21 | P a g e

6.4. Construction Kick-off Meeting

6.4.1. The Contractor shall conduct a Construction Kick-off Meeting within Five (5) days after

100% Construction Drawing is approved. This maybe held on site or virtually and coordinated with GSA.

6.4.2. Contractor shall discuss the approved plans, submittal status, materials delivery, and construction schedule.

6.4.2.1. Agenda - shall be provided by Contractor NLT 2 days prior to meeting.

6.4.2.2. Meeting Minutes - shall be captured by Contractor and distributed to stakeholders NLT one business day after meeting.

6.5. Progress Meetings

6.5.1. The Contractor shall be available to meet with the GSA Project Manager upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

6.5.2. The Contractor shall keep GSA informed, through meetings or reports, onsite discussions or emails of progress and potential problems with the project.

6.5.3. The Contractor shall Chair Construction progress meetings once every two weeks until

Substantial completion.

6.5.4. The contractor shall prepare an agenda addressing the schedule and progress, scope, deliverables and action items.

6.5.4.1.1. Daily reports with photos and CQC shall be reviewed, if there is an issue that needs a solution.

6.6. Building Requirements

6.6.1. The building will be occupied by federal staff and potentially the public during the construction phase. The Contractor shall minimize disruptions and ensure the safety of building tenants and the public is maintained at all times, to include, but not limited to:

6.6.1.1. Keep supplies and materials in their staging areas and provide safety features such as cones, fencing or locked doors.

6.6.1.2. Provide dust and odor containment, meeting GSA Indoor Air Quality standards.

6.6.1.3. Plan noisy or vibrating work to ensure disruptions to the Government operations and work are minimal. Provide planning documents like “Sequence of

Operations” or “Look-ahead Schedules” to inform stakeholders.

6.6.1.4. Erect safety barriers (passive and/or active) and provide warning signs.

22 | P a g e

6.6.2. Material Storage: Do not store materials and equipment anywhere in the building or surrounding areas other than assigned areas.

6.6.3. Vehicle Access and Parking: Paid parking is available to the Contractor at the

Contractor’s expense within the surrounding area.

6.6.3.1. Contractor parking and vehicle access to the building will be as directed by the

Property Manager. No contractor parking is authorized in federal building parking areas or loading docks unless approved by the property manager.

Submit requests for parking access to the COR or the Property Manager.

6.6.3.2. Access to the loading dock for drop off and pick up of tools, material and debris, as well as extenuating circumstances will be authorized at the discretion of the property manager. Immediately after drop off/pick up, vehicles are required to leave the loading dock.

6.7. Daily Cleanup

6.7.1. The contractor shall keep all areas open to the public or the tenant free from hazards, dirt and debris.

6.7.2. Remove all waste and debris from the worksite and building, by the end of each day.

6.7.3. The building disposal system may not be used for construction waste.

6.7.4. The contractor shall provide waste removal for construction debris and a dumpster or roll-off bin with a lockable lid.

6.8. Utilities

6.8.1. Water and electric service will be provided to the Contractor at no cost.

6.8.2. The Contractor may use building utilities and bathroom facilities subject to the approval of the Property Manager.

6.9. Protection

6.9.1. The Contractor shall provide all labor, material, and equipment necessary to protect personnel, furnishings, equipment or the building structure from damage.

6.9.2. The Contractor shall provide all engineering controls to protect all areas being worked on from the migration of dirt, dust, oils and spray.

6.9.3. The Contractor shall replace or repair to the original condition any items damaged due to work performed under this contract, at no additional cost to the Government.

6.10. Work Site Access

6.10.1. The Contractor shall ensure access to the site maintains the following protocols:

23 | P a g e

6.10.1.1. Entrance to the worksite shall be through employee entries or roll up doors for the dock access.

6.10.1.2. Coordinate all deliveries with the Property Manager.

6.10.1.3. Use rubber-tired vehicles for conveying material inside the building and provide temporary covering to protect floors.

6.10.1.4. Provide and/or coordinate elevator wall protections.

6.10.1.5. Provide safety barriers per the site safety plan.

6.11. Safeguard of Equipment, Supplies, and Materials

6.11.1. The Contractor shall safeguard all equipment, supplies and materials. The Government will not be responsible for any loss or damage to materials, supplies, tools, or equipment on the site, including materials in which salvage value may have been reflected in bid.

6.12. Site Closeout Requirements

6.12.1. Inspection

6.12.1.1. Refer to FAR 52.246-12, Inspection of Construction.

6.12.1.2. Substantial Completion: At least five (5) calendar days prior to substantial completion of construction, the Contractor shall request a pre-final walk-through inspection with the GSA Project Manager / COR.

a. The Contractor shall inspect their quality of work and rectify discrepancies prior to requesting an inspection with the COR. The Government will perform the pre-final inspection to identify any "punch list" items, items requiring repairs, or alterations necessary to meet the quality required under the contract.

b. If any "punch list" items are identified, the contractor shall submit a plan and schedule of corrections to the COR.

6.12.1.3. Final Inspection: Contractor shall request a Final Inspection with the GSA Project

Manager/COR when all punch list items have been corrected. The contractor shall confirm that all punch list items have been duly corrected and all remaining works have been completed.

24 | P a g e

6.12.2. Tests

6.12.2.1. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre tested.

6.12.2.2. All related components of a system shall be functioning when any system component is tested. Tests shall be completed within a reasonable period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

6.12.3. Final Invoice

The Contractor shall complete all tasks listed below prior to submitting the final invoice for payment:

6.12.3.1. Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Ensure that cleaning covers the pathways to the work site as well as inside the work site. Ensure cleaning materials comply with all manufacturer’s written instructions and meet GSA PBS Key Sustainable

Products Initiative PBS 1096.1 and 1000.8 PBS Indoor Air Quality Management.

6.12.3.2. Remove all debris, tools, equipment and materials from the job site.

6.12.3.3. Warranty

a. Refer to FAR 52.246-21, Warranty of Construction.

b. The contractor shall be responsible for installing all material and equipment in accordance with original manufacturer specifications and requirements.

c. The Contractor shall warrant the work performed under this contract, conforms to the contract requirements and is free of any defect in material or workmanship performed by the Contractor or any subcontractor or supplier at any tier. This warranty shall continue for a period of 1 year from the date of final acceptance of the work. The Contractor shall remedy at the Contractor's expense any failure to conform, or any defect.

d. Electronic copies of all duly Completed Warranty Documents showing expiration date shall be submitted to the COR. Warranty shall commence from Final

Acceptance. Final payment shall not be approved prior to receipt of the following warranties:

i. Workmanship Warranty

ii. Materials Warranty

25 | P a g e

6.12.3.4. Operations and Maintenance - Contractor shall submit an electronic copy of

Operations and Maintenance documentation for each separate piece of equipment or product installed that requires maintenance.

6.12.3.5. As-Built Drawings

a. Contractor shall provide as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

b. Contractor shall deliver approved completed sets of as-built drawings compatible with AutoCAD to the COR.

c. Final payment shall not be approved prior to receipt of as-built documents.

6.13. Security and Access

6.13.1. The Contractor shall ensure all workers pass a background investigation prior to the start of the work, per GSA Office of Mission Assurance (OMA), ZoneD Policy, described in Appendix A and as outlined below.

6.13.1.1. The GSA Project Manager will provide the successful Offeror a Requesting

Official Contractor Approval List (ROCAL) for completion by the contractor for all personnel to be employed at the work site. This list shall be returned to the

Project Manager/COR within 10 days of contract award. The Contractor shall provide all information on this list for approval, per ZoneD Policy:

6.13.1.2. The ROCAL is a living document and the Contractor shall be responsible for updating the list as needed.

6.13.2. Following review and approval of the ROCAL, the Project Manager/COR will prepare a

Contractor Information Worksheet (CIW) template and send along with the approved

ROCAL to ZoneD to initiate the security clearance process.

6.13.3. All workers shall have a photo ID and a copy of their OPM adjudication email with them at all times when they are on the work site.

6.13.4. All workers shall confine operations to areas permitted.

6.13.5. The Contractor shall not perform work on the jobsite until the investigation process is complete.

6.13.6. The Contractor shall maintain building security at all times. Provide temporary closures, barricades and signage to prevent unauthorized entry during non-working hours.

26 | P a g e

7. Attachment List

7.1. Exhibit 1 - JFB Building Information

7.2. Exhibit 2 - JFB Asbestos Reinspection Report 2013

7.3. Exhibit 3 - FTA Final Test Fit

7.4. Exhibit 4 – 31

st Floor Current Lay-out Plan

7.5. Exhibit 5 - FTA Final Test Fit Presentation

7.6. Exhibit 6 - IT SOW - 08-20-20 - FTA TI - Office Build-Out

7.7. Exhibit 7 - 08-25-20 Meeting Minutes

7.8. SOW Attachment A - Personnel Security Access

7.9. SOW Attachment B-C - GreenBuilding Policy and Form

7.10. SOW Attachment E - Fire Alarm Policy

27 | P a g e

Appendix A - Security Protocol

Security and Access

I. The Contractor shall ensure all workers pass a background investigation prior to the start of…