Attach A PMRP PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES

PRECIOUS METALS RECOVERY

TABLE OF CONTENTS

1. INTRODUCTION

2. PROPOSAL REQUIREMENTS

3. PRE-AWARD

4. PLACE OF PERFORMANCE

5. TASKS TO BE PERFORMED

6. CONTRACTOR PROVIDED TRANSPORTATION FOR SPECIFIC PRECIOUS

METALS (PM) BEARING MATERIAL

7. SAMPLING AND TESTING

8. CONVERSION PROCEDURES

9. FEDERAL HOLIDAYS

10. GOVERNMENT FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (GFP/M/E/S)

11. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (CFP/M/E/S)

12. QUALITY ASSURANCE (QA)

13. ACCEPTABLE PERFORMANCE LEVELs (APLs)

14. ENVIRONMENT MANAGEMENT SYSTEM (EMS)

15. SPILL RESPONSE

16. INVOICING INFORMATION

17. CONTRACT MINIMUM/MAXIMUM

18. POINT OF CONTACT (POC)

1. INTRODUCTION:

a. Defense Logistics Agency Disposition Services (DLA DS) is a Major Subordinate Command (MSC) of the Defense Logistics Agency (DLA) with the responsibility of disposing and reutilizing the United States Government (USG) Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is in Battle Creek, Michigan.

b. DLA DS collects Precious Metal (PM) bearing scrap. The purpose of this contract is to acquire services to recover the maximum amount of PM from PM bearing scrap material. Additionally, services will include the recovery and conversion of non-PM bearing material (e.g., copper) from PM bearing scrap material. The DLA DS Precious Metals Recovery Program (PMRP) anticipates shipping approximately one million pounds of PM bearing scrap material per year for processing.

c. This is a firm fixed price contract which consists of a period of performance of one (1) 12-month base period and four (4) 12-month options. The total contract length shall not exceed five (5) years.

d. DLA DS utilizes Scrap Classification Listings (SCL) to manage PM bearing scrap material. For a better understanding of these codes see (Attachment 1) SCL Descriptions and (Attachment 2) How DLA Manages PM Scrap. Should the SCL descriptions or classifications change, the attachments will be updated by the Contracting Officer (KO) and provided to the Contractor.

e. The KO will designate a DLA DS Authorized POC(s) and provide the list to the Contractor. If at any time those DLA DS Authorized POC(s) shall change the updated list will be provided to the Contractor by the KO.

f. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality controls necessary to perform PM recovery for the USG.

g. The objective of this PM recovery contract is to:

1. Safeguard PM bearing scrap material

2. Maximize the return of PM and other non-PM valuable materials (e.g., copper).

h. Any reference to Contractor throughout this PWS refers to the Contractor or Subcontractor should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) this PWS.

2. PROPOSAL REQUIREMENTS:

The Contractor Shall:

a. Develop and submit a Technical Proposal. The following describes the information that must be furnished as part of the technical proposal and the format which must be presented. Technical proposals which do not provide the required information in the prescribed format at the time of initial submittal may be excluded from further consideration.

Offerors technical proposals are to provide clear and concise answers to the following questions:

1. Does the offeror have its own facility or a subcontracted facility that can be used to receive, store, and process precious metals in accordance with paragraph 4 of the PWS? If so, explain.

2. Describe how the offeror will keep government property, i.e., precious metals, properly secured and labelled as government property and not commingled with non-government property in accordance with paragraph 4 of the PWS.

3. Explain how the offeror will help facilitate Government personnel’s access to the offeror’s facility so that the Government may perform quality assurance functions outlined in paragraph 12 of the PWS.

4. Describe how the offeror will arrange for and complete transportation of PM bearing Hazardous Waste (HW), Hazardous Material (HM), and general freight with USG escort in accordance paragraph 6 of the PWS.

5. Describe how the offeror will be able to successfully perform all of the task as described in paragraph 5 of the PWS.

6. Explain how the offeror is able to convert PM into other PM in accordance with paragraph 8 of the PWS.

7. Describe how the offeror will be able to perform sampling and testing in accordance with paragraph 7 of the PWS.

8. Explain how the offeror can be successful in performance of the requirements in the PWS based on paragraphs 10 & 11 based on the limitations and/or requirements of Government furnished, and Contractor furnished property, materials, equipment, and services.

9. How will the offeror adhere to the PWS requirements of spill responses explained in paragraph 15 of the PWS?

Failure to address all of the questions in an offeror’s technical proposal may eliminate the offeror from further consideration. The evaluation of offerors submitted technical proposals will be a subjective assessment by DLA based on a consideration of all relevant facts and circumstances provided by offerors in their technical proposal.

Each question addressed by with a written response provided by the offeror will be evaluated on a pass/fail basis. An offeror must receive a pass on every question for an offeror’s technical proposal to receive an overall pass and be considered for award.

b. Complete and submit a bid schedule (See Price Schedule Attachment B).

c. Offerors shall provide the applicable CAGE code and Unique entity identifier number with their bid submission. The information located in FAR 52.212-3 (Offerors Representations and Certifications) must be current on SAM.gov at the time of quote submission.

3. PRE-AWARD:

a. Upon notification from the KO as the Lowest-Priced Technically-Acceptable (LPTA) offer, DLA will require the following to be completed before award of Contract:

1. Allow a government sponsored environmental review of processing facility(s).

This may or may not include utilizing a third-party auditor for review of the facility(s).

2. Pass Trade Security Control Office review based on information provided on the DLA Form 1822, End Use Certificate. The Trade Security Control Office may request further information during this process.

3. Provide, if applicable, all current certificates that ensure the company is maintaining a quality operation (e.g., International Organization for Standardization (ISO), Responsible Recycling (R2), etc.).

4. Complete and submit a DLA Form 2507-1, Qualified Facility List (Attachment 3) prior to contract award or at any time the USG requests an up-to-date form be filled out.

5. Complete and submit a DLA Form 1822, End Use Certificate, (Attachment 4) prior to contract award.

4. PLACE OF PERFORMANCE:

a. All PM bearing scrap will be received, stored, and processed at the Contractor’s facility.

b. All USG PM bearing material must always be stored in a designated secured storage area(s) when not being processed and labeled “Government Property Only”.

c. The secured area(s) must be enclosed on four sides with a barrier (e.g., a chain link fence within the building), accessed by authority of the Contractor and a documented access log at the entrance of the secured area(s).

d. Maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

e. Prior to award and/or throughout the performance period(s) of the awarded contract, Contractor shall allow a Government funded environmental review team to perform site visit(s) at the Contractor’s facility to assess environmental compliance.

5. TASKS TO BE PERFORMED

a. Use best industry standards and practices to identify and recover PM present in PM bearing scrap material and from other non-PM bearing scrap material.

b. Recover PM and non-PM (e.g., copper) from PM bearing scrap material and if applicable, convert PM recovered values to other PM wanted by the USG (see Section 8, Conversion Procedures for more information). Received USG property shall be processed within 365 calendar days after receipt. The Contractor may use a variety of methods to separate and process PM bearing scrap material including, but not limited to, mechanical separation without a chemical change, (e.g., hand sorting, magnetic, gravity, shearing, milling crushing, screening), stripping (e.g., chemical, enzyme, etc.), and pyro-metallurgical separation, (e.g., roasting, incineration, smelting, etc.).

c. Be solely responsible for the overall performance of the contract.

d. Return to the United States Government (USG) physical PM or perform paper pool transfer for all PM recovered.

e. Process USG PM bearing scrap by itself and not allow it to be co-mingled/co-processed with any other non-USG PM bearing scrap.

f. Clearly mark all USG recovered material as “Government Property”

g. Designate a Contract Manager and Alternate Contract Manager, who will make binding contractual decisions on behalf of the Contractor. Names and contact information must be provided within five (5) business days after contract award in writing to the DLA DS Authorized POC. They must be able to speak, read, write, and understand the English language.

h. Obtain any necessary licenses, permits, and comply with any applicable Federal, State and Local laws, codes, and regulations in connection with performing the work.

i. Comply with all applicable Federal, State, and Local safety laws and regulations.

Performing in a safe manner that includes providing all handling and Personnel Protective Equipment (PPE).

j. Disposal of any pallets, tri-walls, packaging, etc. shall be the responsibility of the

Contractor at no additional expense to the USG.

k. Notify DLA DS Authorized POC via email, within ten (10) business days, that the material has arrived at the Contractor’s facility. Attach to the email the Commercial Bill of Lading (CBL) and/or Bill of Lading (BOL) and the following tasks on the DD Form 1348-1A Issue Release/Receipt Document (Attachment 5), and RPT-RI2E Description (Attachment 6) by annotating the piece count, net, and gross weights to the nearest whole number.

l. Following shipment arrival, but prior to processing, the Contractor will count, weigh, sort, and segregate all PM bearing scrap material shipped to the Contractor.

m. Navigate any discrepancies found during the receiving process with the DLA DS

Authorized POC resolving the discrepancy with a successful outcome. By providing pictures, weight tickets (gross and net), piece count, box/container markings, shipment location and any other supporting documentation that would help rectify the discrepancy. Secure PM bearing scrap material without further processing pending DLA DS Authorized POC instructions. All discrepancies shall be reported within 24 hours of discovery by email or telephone to the DLA DS Authorized POC and could be one or the combination of the following but not limited to:

- Net weight of CLIN(s) X009-X011 is greater than or less than 5% of the net weight identified on the RPT-RI2E-1

- Net weight of CLIN(s) X001-X008, X101-X108 is greater than or less than 10% of the net weight identified on the RPT-RI2E-1.

- Sent material does not match CLIN(s) identified on MRO/RPT-RI2E-1.

- Sent material is non-conforming to contract (i.e., material/property that is not PM bearing scrap).

n. For non-conforming (non-PM bearing) material to the contract: provide documentation, pictures, gross weight, piece count, box/container markings, shipment location name, and any other information to help in identification of the non-conforming material. All discrepancies shall be reported within 24 hours of discovery by email or telephone to the DLA DS Authorized POC.

o. Request to begin processing USG PM bearing scrap material. Processing will not be started without authorization from the DLA DS Authorized POC. The Processing Approval Letter (Attachment 7) must be filled out in its entirety and submitted via email to DLA DS Authorized POC for approval.

p. Process PM bearing scrap material within forty-five (45) business days, from start to finish to include completion of all reports identified in this PWS, upon receiving the signed Process Approval Letter from the DLA DS Authorized POC.

q. Complete and send the Production Report (Attachment 10) or equivalent and the

Assay Report (Attachment 9) or equivalent to the DLA DS Authorized POC upon completion of processing USG PM scrap bearing material.

r. Report all unprocessed PM bearing scrap material that is being warehoused at the

Contractor’s site. This will be accomplished within ten (10) business days of each new month. The Monthly Inventory Report (Attachment 8) or equivalent will be emailed to the DLA DS Authorized POC and include the following information:

Disposition Turn-In Document (DTID) number, Received Date, Sending Site, Delivery Order (DO) number, CLIN, SCL, Piece Count, Gross Weight, Net Weight, and Unit of Weight (i.e., pounds or grams).

s. Not combine any on hand precious metal scrap unless accumulation levels have not reached an economical recovery level per the Contractor’s processing plan. Must be agreed upon between the DLA DS Authorized POC and the contractor before the Processing Approval letter can be signed off on.

t. Allow USG officials onto their facility to witness the destruction of certain PM bearing scrap materials due to its Demilitarization, Mutilation, or Classification level.

This will be coordinated by the DLA DS Authorized POC with the Contractor.

Contractor may be required to take Demilitarization/Mutilation training to be a signatory on Demilitarization/Mutilation certificates. Completed training certificates will be submitted to the DLA DS Authorized POC.

RELEASE OF RESIDUAL MATERIAL: Residual materials, materials generated as a result of refining precious metals (e.g., solutions, baghouse, dust and slag) which will not be used in later processing, is authorized for release to the Contractor after weighing/volume determination and sampling is completed. The POC/KO reserves the right to change management of the residual materials.

REALEASE OF RECOVERED MATERIAL: Recovered Material is the PM bearing material that has the majority of the PM (e.g., ingots, ash, solutions). The POC or KO are the only authorized personal to release the recovered material to the Contractor. A release may be authorized by utilizing below actions at the discretion of POC or KO:

1. In processing approval allowing Contractor to further process recovered material after weighing/volume determination and sampling is complete.

2. In the settlement letter for processed material going for deposit.

3. By a disposition notice after deposit of the precious metals as stated in the settlement letter.

u. Deposit the PM due within thirty (30) calendar days from the date on the signed Settlement Letter (Attachment 13) from the Contractor’s POC into the approved deposit location after PMs have been recovered.

v. Deliver PMs, or by paper (pool) transfer an equivalent quantity of PMs contained in the PM bearing scrap material to either Government accounts below (authorized accounts may change and at that time the KO will notify the Contractor):

BASF Catalysts LLC, 700 Blair Road, Carteret, NJ, 07008-1290 FideliTrade Incorporated, 3601 N Market St, Wilmington, DE, 19802

w. Delivered PMs must meet Commodity Exchange (COMEX) standards for purity of the PM.

x. Have the option to deposit ingots in lieu of paper (pool) transfer. The ingots shall be marked with a legible brand from a producing refinery whose brand is either acceptable to COMEX or otherwise acceptable to the government identified storage vendor for inclusion in their pool accounts. The ingot shall also be marked with the fineness and weight to the nearest .01 troy ounce for silver, and .001 troy ounce for gold and platinum family metals and be of the following weight and purity:

Commodity Ingot Weight Purity (%)

Gold 400 troy ounces 99.99

Silver 1000 troy ounces 99.90

Platinum 50 troy ounces 99.95

Palladium 100 troy ounces 99.95

y. Quantities less than the specified weight shall be in smaller ingots, or, with prior

Government approval, in granulation which conforms to the purity and identification requirements of this contract.

z. Be able to process or provide a means to handle all HM such as mercury, lead, beryllium etc. Hazardous substances, materials and wastes generated during the PM recovery process shall be managed and disposed of by the Contractor at the Contractor’s expense. Radioactive material shall not be processed under this contract.

6. CONTRACTOR PROVIDED TRANSPORTATION FOR SPECIFIC PRECIOUS

METALS (PM) BEARING MATERIAL:

a. Arrange for and complete transportation of PM bearing Hazardous Waste (HW), Hazardous Material (HM), and general freight with USG escort.

b. Use HM and HW transporters under this contract that are approved for use by DLA

DS. A list of DLA DS HW/HM transporters can be found on the DLA Disposition Services web site at:

http://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWaste Disposal.aspx

c. Use a HW/HM transporter appearing on the Qualified Transporter List. If the

Contractor would like to use a HW/HM transporter not appearing on the Qualified Transporter List, they must request permission with the DLA DS Authorized POC and provide the following information: name of the transporter, address, EPA identification number, a copy of the transporters hauling permit, and a completed DLA Form 2503, Transporter Qualification Review Application, (Attachment 14). No HW/HM transporters will be utilized without approval of the DLA DS Authorized

POC.

d. Ensure that personnel involved in handling and packaging of any HW/HM be trained to the level of expertise required for the proper performance of the delivery and in the particular areas of chemical incompatibility, general first aid procedures, and spill response procedures.

e. Comply with and ensure that all transporters comply with all applicable requirements of the US Department of Transportation (DOT) and US Environmental Protection Agency (EPA) regulations.

f. Provide correct DOT markings/labels for the hazardous waste containers at the

Government site and have the correct DOT placards for the conveyance.

g. Coordinate, pickup and transport PM bearing HW/HM from the following sites identified below to their facility:

1. Langley Air Force Base: 3-6 pickups annually; 1,000 pounds in 10, 55-gallon drums for each pickup (Hazardous Waste PM bearing)

2. Tyndall Air Force Base: 1 pickup annually; 12,000 pounds in 30, 55-gallon drums for each pickup (Hazardous Waste PM bearing)

3. Tobyhanna Army Depot: 2 pickups annually; 37,000 pounds on 20 to 30 stackable pallets for each pickup (Non-Hazardous PM bearing, standard freight, requires escort from GR)

4. Hill Air Force Base: 1 pickup annually; 10,000 pounds on 40 stackable pallets for each pickup (Light weight, bulky hazardous waste PM bearing).

5. Beale Air Force Base: 1-2 pickups annually; 700 pounds on 1-2 pallets for each pickup (Hazardous Waste PM bearing)

6. Nellis Air Force Base: 1 pickup annually; 1,000 pounds on 1-2 pallets each for pickup (Hazardous Waste PM bearing)

h. Pick up all PM bearing material within thirty (30) business days of notification.

Pickups must be conducted during normal installation operating hours. For a list of normal operating hours Contractor shall contact the DLA DS Authorized POC. If an extension is warranted the DLA DS Authorized POC and KO will be notified in writing by email for an extension.

i. Ensure the load is suitable for transport by blocking, bracing, and any other necessary measures.

j. Review the DLA DS Authorized POC submitted information to determine if a Uniform Hazardous Waste Manifest will be required for removal of HW/HM PM bearing material. If determined manifesting will be required, Contractor will utilize the Uniform Hazardous Waste Manifest to document transportation from the pickup site to their facility and this may include the use of e-Manifest in the future.

k. Coordinate with the generator POC’s identified by the DLA DS Authorized POC, as necessary, to complete the manifest in accordance with all Federal, State, and Local regulations. Discuss manifest requirements with the POC and provide copies of the manifest prior to the pickup date. Notify the DLA DS Authorized POC if there are any issues involving the paperwork and/or scheduling of the pickup. The designated authorized personnel from the pickup site will sign the manifest as generator, provide the generator EPA ID number, complete address, waste profile sheet(s), proper shipping names, EPA/State waste codes, etc.

l. Be responsible for the completion of the manifest and all transportation arrangements.

m. Annotate on the manifest with the contract number and delivery order number in

Block 14 “Special Handling Instructions and Additional Information”.

n. For issues preventing the pickup of manifested material from a location that caused rescheduling of a transport vehicle, have the responsibility to provide to the DLA DS Authorized POC documents (names, telephone calls, emails, dates, etc.,) showing that the fault belongs with the Government. Otherwise, all rescheduling of transport costs shall be borne by the Contractor. The KO will make the final decision regarding any rescheduling shipment costs responsibility once all documents have been received.

o. Return signed manifests to the Generator and DLA DS Authorized POC per federal manifest requirements. This shall be done by email within thirty-five (35) business days upon pickup by the initial transporter. If Manifest has not been received by business day 35 and no explanation provided, DLA DS Authorized POC will document the failure. If the manifest is not returned within forty (40) business days, the Contractor shall prepare the Exception Report and provide a copy to the DLA DS Authorized POC and Generator within forty-five (45) business days after pickup. DLA DS Authorized POC and KO will take appropriate actions if Contractor fails to meet any of the requirements provided in this Section.

7. SAMPLING AND TESTING:

a. Deliver all non-HW/HM samples, to the below address or as directed by the DLA DS

Authorized POC:

ATTN: Precious Metals Recovery Program POC Defense Logistics Agency Disposition Services, Operations 74 N. Washington Ave Battle Creek, MI 49037-3092

b. Provide all services necessary for the processing, and sampling of the PM bearing scrap material and any processing residues (e.g., slag, solutions, and flue dust) in accordance with all applicable Federal, State, Local regulations, and terms found within this PWS.

c. Identify and account for all recovered PM and non-PM (e.g., copper) utilizing an

Assay Report or equivalent.

d. Provide additional analytical date (ex. XMF) on non-PM bearing material for other recovery options upon request from the DLA DS Authorized POC.

e. Provide samples for each lot processed. A total of 3 samples will be taken: 1. For

Contractor use; 2. Umpire (contractor to hold until such a time as needed); 3. Send to DLA DS Authorized POC. The Umpire Sample will be utilized in the Umpire Process (See Attachment 11 Settlement Calculation General Umpire) in the occurrence that either party has a disagreement from the initial test results (Assay Report).

f. Keep all HW/HM samples in a secured, approved hazmat area onsite, labeled

“Government Property Only” until further instruction from DLA DS Authorized POC for any liquid and/or hazardous sample taken (e.g., corrosive solution).

8. CONVERSION PROCEDURES:

a. Convert PM and non-PM (e.g., copper) into the DLA DS Authorized POC requested

PM in troy ounces using an agreed upon commodity-based index price (Attachment 12 Alternate Settlement Calculations). The Contractor shall submit by email the conversion to the DLA DS Authorized POC for review. If DLA DS Authorized POC agrees, a Settlement Letter will be issued.

b. Provide the Assay Report to the DLA DS Authorized POC prior to the discussion phase. During the discussion phase the PM and non-PMs will be determined on what PM they will be converted to. Once agreement has been reached from the discussion phase of PM conversions, the Settlement Letter will be issued to the Contractor stating what PM is to be deposited.

c. Use the date from the Assay Report or equivalent that is signed by the DLA DS POC for conversion pricing. Use post meridian or closing prices for London Based PM prices. Fastmarkets No. 2 scrap copper prices will be used for copper recovered. Other unique PMs not covered by London Based prices will be negotiated as part of the discussion phase.

d. Provide the DLA DS Authorized POC a copy of the deposit/transfer record as proof that the PMs have been deposited/transferred into the Government’s account. The proof of transfer or deposit document shall be sent to the DLA DS Authorized POC within five (5) business days of deposit/transfer and be transmitted by e-mail.

9. FEDERAL HOLIDAYS:

a. The Contractor is not required to provide services on the 11 federal holidays observed by the DLA unless approved by the KO or DLA DS Authorized POC. The following holidays are observed:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in

November Christmas Day December 25th

b. When one of the holidays falls on a Sunday, the following Monday will be observed as the legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the legal holiday.

10. GOVERNMENT FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (GFP/M/E/S):

a. Property: The USG will not provide any property on any of its locations for the contractor.

b. Material: The USG will provide PM bearing material from its worldwide DLADS sites that will be sent to the contractor’s facility for processing. The Government will designate and or authorize various sites (e.g., DLA Disposition Sites, Military Bases/Installations, and Federal Civil Agencies) to ship/mail/transport material to the Contractor’s facility. All transportation cost to include packing, crating, and handling and shipping cost to transport PM bearing scrap material to the Contractor will be at Government expense unless otherwise specified in the PWS. In addition, material not conforming with the requirements of this contract, including PM bearing scrap material mistakenly shipped to the Contractor will be returned to the Government at the expense of the Government.

c. Equipment: The USG will not provide any equipment.

d. Services: The USG will not provide any services. Sent in containers may be tri-walls, drums, ammunition cans, plastic bags, coffee cans, cardboard boxes, etc. as well as those authorized, approved, or designated for use by special transport agencies such as Federal Express, United States Postal Service, United Parcel Service, military service base transportation offices, etc. PM bearing scrap material may be shipped to the Contractor via military transport, United States Postal Service, or by commercial transportation companies.

11. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (CFP/M/E/S):

a. The Contractor will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

1. Provide all personnel, equipment, tools, materials, supervision, insurances, permits, and all other required items/services necessary to perform PM and non- PM recovery from PM bearing scrap material identified as containing PM as defined in this PWS. This is to include, but not limited to, receiving/warehousing/processing PM bearing scrap, converting recovered PM/non-PM values to other PM, depositing recovered PM, disposing of residual materials, and providing administrative services. A warehouse/storage type facility capable of being locked and secured, sufficient size, and separated from all non- USG PM bearing material or PM recovered materials.

12. QUALITY ASSURANCE (QA):

a. The USG will evaluate the Contractor’s performance under this contract IAW the

Acceptable Performance Levels listed below. They are primarily focused on what the USG will do to ensure that the Contractor has performed IAW the performance standards as defined. They define how the performance standards will be applied, the method of surveillance, and the acceptable quality levels(s) or defect rate(s).

b. The Government requires certain Government Representatives (GRs) to perform site visits. The Government will advise Contractor in advance to coordinate site visits.

c. Allow GRs onsite to perform a variety of oversight functions that will not interfere with Contractor’s production process.

d. DLA utilizes the Defense Contract Management Agency (DCMA) to inspect

Contractor’s site to ensure adherence to contract terms and standard industry practices.

A local DCMA representative will be assigned to this contract once awarded.

Contractor will be informed of who the DCMA representative will be. The DCMA representative will coordinate with Contractor when inspections are needed. Inspection items may include (but not limited to): -Witness/verify factory scales and calibration methods -Witness/verify lab equipment use and calibration methods -Witness/verify Contractor weighing/in-taking of received Government PMs bearing scrap -Verify Government stored PMs bearing scrap.

13. ACCEPTABLE PERFORMANCE LEVELs (APLs):

Description Time Frame PWS Section

Acceptable Performance

Level

Method of Surveillance

Designate Contract Manager and Alternative Contract Manager

Within 5 business days of contract award

5.g. No more than three

(3) failures during each period of performance

DLA DS

Authorized

POC

Notify DLA DS

AUTHORIZED

POC of conveyance arrival

Within 10 business days of arrival

5.k. No more than three

(3) failures during each period of performance

DLA DS

Authorized

POC

Report discrepancies

Within 24 hours of the discrepancy

5.m. No more than three

(3) failures during each period of performance

DLA DS

Authorized

POC

Complete end to end process to include all reports (Production and Assay Reports)

Within 45 business days

5.p. No more than three

(3) failures during each period of performance

DLA DS

Authorized

POC

Report all unprocessed PM warehoused on Contractor’s site

Within 10 business days of the first new month

5.t. No more than three

(3) failures during each period of performance

DLA DS

Authorized

POC

Report all discrepancies by email or telephone for non-conforming material

Within 24 hours of discovery

5.n. No more than three

(3) failures during each period of performance

DLA DS

Authorized

POC

Pickup all PM bearing HW/HM from specified location

Within 30 business days of notification from the DLA

DS

Authorized

POC

6.h. No more than three

(3) failures during each period of performance

DLA DS

Authorized

POC

Receive a signed Manifest

Within 35 business days

6.o. No more than three

(3) failures during each period of performance

DLA DS

Authorized

POC

Provide copy of deposit/transfer of PMs into USG account

Within 5 business days

8.d. No more than three

(3) failures during each period of performance

DLA DS

Authorized

POC

14. ENVIRONMENT MANAGEMENT SYSTEM (EMS):

a. DLA Disposition Services (DLA DS) implemented an Environmental Management

System (EMS) in accordance with ISO 14001:2015(E), DOD, and DLA requirements at all appropriate DLA DS facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization. The DLA DS EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA DS mission. The DLA DS EMS program is explained in the agency EMS Core Instruction. Site supplements may detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the appropriate DLA DS tenant facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each appropriate DLA DS facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA DS facility maintains EMS awareness posters that identify the DLA DS Environmental Management Representative (EMR) and host facility EMR for specific guidance concerning an individual facility’s EMS program. Contractors may request current copies of EMS information identified in this Section by contacting the local

COR.

15. SPILL RESPONSE

a. The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occur because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the DLA DS Authorized POC and KO immediately upon discovery.

A written follow-up report shall be submitted to the DLA DS Authorized POC and KO not later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

1. Description of item spilled (including identity, quantity).

2. Whether amount spilled is EPA or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

3. Containment procedures initiated.

4. Summary of any communications Contractor has with press or USG officials other than the KO.

5. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

6. Description of item spilled (including identity, quantity).

16. INVOICING INFORMATION:

a. The Contractor shall invoice, on net weight processed for the CLIN(s) as identified on the Processing Approval Plan, only after PM is deposited, through the Department of Defense Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) 252.232-7006. Refer to https://wawf.eb.mil for additional information.

17. CONTRACT MINIMUM/MAXIMUM:

This is a firm fixed price contract which consists of a period of performance of one (1) 12-month base period and four (4) 12-month options. The total contract length shall not exceed five (5) years. The contract minimum shall be $2,500.00. The maximum shall be 150% of the estimated value of the contract. There is no contract minimum for any option period included in the contract.

18. POINT OF CONTACT (POC):

A Point of Contact will be provided by the KO upon award of the contract. The DLA DS Authorized POC(s) will be provided at the same time. If at anytime any of the POC(s) may change the updated list will be provided to the Contractor.