Atch 8 Mobile Sensors Sec L.docx

Section L - Instructions, Conditions, and Notices to Offerors

L.1 GENERAL INSTRUCTIONS

L.1.1 Non Compliance with Instructions. Non-compliance with these instructions may render your proposal unacceptable. These instructions prescribe the format of proposals and presentation of proposal data. Carefully review this section prior to commencing preparation of the proposal. The instructions contained herein are intended to serve as guidelines for the preparation of the proposal and are not intended to be all-inclusive. All information you provide in the proposal must be UNCLASSIFIED. Specific instructions for each of the Volumes required by these instructions are contained in paragraphs L.3.1 through L.9.0. Proposals will be evaluated up to the page limits listed in the format instructions listed in paragraph 3.1 below. Material exceeding the page limits will not be evaluated, and the excess material will be returned to the offeror.

L.1.2 Clarity of Proposal. The proposal shall be clear, concise, and shall include sufficient detail to permit effective evaluation and to substantiate the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

L.1.3 Unnecessary Elaboration and Formatting. Elaborate brochures or documentation, bindings, detailed artwork, or other embellishments are unnecessary and are not desired.

L.1.4 Retention of Proposals. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L.2 GENERAL INFORMATION

L2.1 Point of Contact. The Contracting Officer (CO)/Contract Specialist (CS) are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO/CS. Written requests for clarification and questions regarding this RFP are encouraged to be submitted as soon as possible but no later than 19 February 2021 and shall be submitted to the CO/CS at:

AMIC DET-2 OL/PKA (Patrick SFB, FL) Attn: Ms. Dawn Melchione/Ms. Tanya Turner-Fells 1020 South Patrick Drive Patrick Air Force Base, Florida 32925-3516 Email: dawn.melchione@us.af.mil Email: tanya.turner-fells@us.af.mil Note: When proprietary information is included, add the following: “TO BE OPENED BY THE ADDRESSED ONLY”

L.2.2 Electronic Reference Documents. All unclassified referenced documents for this solicitation are available on the beta.SAM.gov Data Bank website at https://beta.sam.gov/reports/opp/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.2.3 Special Instructions

L.2.3.1 The Mobile Sensors, also known as GRAY STAR and COBRA KING, are currently active and all references to these systems in the PWS and sections of the solicitation are based on historical data. During the period of performance, the Government may introduce a third ship and choose to activate new radar systems and/or deactivate one or both of the existing radar systems.

L.2.3.2 Transition is a critical part of this effort. Successfully bidding this portion of the effort requires a proposal that credibly transitions (or retains) key, critical personnel.

L.2.3.3 Major Sustainment: Several major sustainment efforts have been completed on both GRAY STAR and COBRA KING prior to this solicitation. Some additional major and minor sustainment projects are planned for both systems. If further major sustainment efforts are required, these projects will be coordinated between AFTAC/SDBB and the contractor. In general, these efforts will be funded by AFTAC/SDBB and led by the successful offeror. Periodic Mobile Sensor engineering sustainment studies are performed by the MSPO TSRS contractor to outline necessary sustainment projects.

L.2.3.4 The medical requirements specified in the corresponding section of the PWS shall be provided at no cost to the Government.

L.2.3.5 The Government contemplates award of a single award Indefinite Delivery Indefinite Quantity (IDIQ) Contract, with firm fixed price labor. Travel and Material CLINS are cost reimbursable. Task orders will be periodically issued.

L.2.3.6 This single award IDIQ contract will consist of a ten year ordering period and will start on the 01 Nov 2021. The transition period, if awarded to other than the incumbent, will begin 31 Oct 2021 through 30 Nov 2021 and performance will start on 01 Dec 2021.

L.2.4 Debriefings. The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L.2.5 Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. Questions from prospective offerors must be submitted no later than five (5) calendar days before the posted closing date of the solicitation. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

L.2.6 The proposal acceptance period is specified in Section A of the model contract/solicitation. In compliance with FAR Subpart 4.8 (Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals 20 days after award. All volumes shall be UNCLASSIFIED. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

L.2.7 Communications. Exchanges of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104 - CUI” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors may use the Trusted End Node Security (TENS) Encryption Wizard or the DoD SAFE file transfer site [NOTE: These sites are for UNCLASSIFIED documents only]. When using DoD SAFE, offerors must first send an unencrypted email to the Buyer/Contracting Officer, indicated on the face page of the solicitation, to request a DoD SAFE drop-off. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

L.2.8 Notice to Offerors. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The government reserves the right to cancel this solicitation, either before or after the closing date. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs.

L.3.0 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

L.3.1 Submittal instructions – To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to submit all documentation/information detailed herein, including terms and conditions, representations and certifications and technical requirements. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in this Request for Proposal (RFP). Offerors shall submit one (1) electronic exact copy as described below. Submissions of proposals will be sent via DoD SAFE Site – Please send email request to dawn.melchione@us.af.mil AND tanya.turner-fells@us.af.mil no later than 1600PM EST on 26 February 2021 to receive code for submission. Include First Name, Last Name, Email and Phone Number of individual who will be submitting the proposal.

All pages of the electronic version will be submitted as indicated in the instructions found below. Facsimiles (FAX) proposals will not be considered. The RFP response shall consist of five (5) separate files as indicated in Table 3.1.

Table 3.1 Proposal Organization

Factor 1: Technical Capability to Perform Mission Sub-factor 1 – Staffing Plan Sub-factor 2 – Contractor Configuration Management Plan Sub-factor 3 – Integrated Logistics Support Plan Sub-factor 4 – Quality Control Plan Sub-factor 5 – Transition/Mobilization

Electronic: 1 (Requested 10 days prior to proposal due date) .pdf format

L.3.2 Page Limitations. All material must be contained within the page limit identified for each volume or appendix. The page limitations specified in Table 3.1 above shall be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the printed proposal submission. Each page shall be counted toward the above page limits except for cover pages; tables of contents; tabs; resumes; glossaries; list of key terms; Common Master Cross Reference List/Cross Reference Matrix (CRM); appendices to technical volume such as tables, charts, graphs, and figures; consent letters; and client authorization letters; company financial statements; and model contract. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L.3.3 Cost Data. The source selection will be conducted with the expectation of adequate price competition per FAR 15.403-1(c)(1)(i); therefore, certified cost and pricing data is not required. However, the offeror may be required to submit data other than certified cost or pricing data to the extent necessary for the Contracting Officer to determine price reasonableness IAW one or more of the proposal analysis techniques described in FAR 15.404. If adequate competition is not achieved an offeror will be required to submit certified cost and pricing data IAW FAR 15.403-4 and 15.403-4 and 15,403-5 and submit and submit a revised cost/price proposal which complies with FAR 15.408 Table 15-2.

L.3.4 Cross Referencing. Each volume shall be written to the greatest extent possible on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Each volume shall contain a common master cross reference matrix defining where the offeror’s proposal has addressed the requirements of the PWS, as well as the associated Section L and M paragraphs.

L.3.5 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.3.6 Page Format and Size

L.3.6.1 Standard Page Format. Page size shall be 8.5 x 11 inches. Proposal pages shall be printed in either a double or single sided format in a font size not less than 10 pitch (CPI) in width and 12 points in height, single-spaced. The typeface should be a common medium condensed typeface (i.e., Courier, Times Roman, etc.). Margins shall be no smaller than one inch around the perimeter of each sheet of paper. For easy reference in correspondence, meetings, etc., each volume shall use a consistent page numbering system. These page format restrictions shall also apply to responses to Evaluation Notices (ENs).

L.3.6.2 Format for Oversize Table, Charts, Schematics, Etc. Legible charts and graphs should be used where practical to depict organization and layout. These charts and graphs should be uncomplicated to preserve clarity. They shall not exceed 11 by 17 inches in size, and shall be no less than 10 font. The size 10 font requirement includes the caption of the figures, charts, tables, and graphs. It shall also include callout/focus boxes. Fold out pages must fold entirely within the volume. Each 8.5 X 11 page of the fold-out section will be counted as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; they shall not be used for pages of text. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation.

L.3.6.3 Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104 CUI

L.3.6.4 Government Electronic Formats. To facilitate electronic commerce, Offerors are requested to provide all documents in Adobe Acrobat (.pdf). Offerors are requested to provide their pricing spreadsheets in Excel (.xls) format.

PROPOSAL CONTENT

L.4.0 VOLUME I COMPLETED RFP

L.4.1 Narrative – Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

L.4.2 Other Information Required

L.4.2.1 Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and the name, title, and telephone number of the CEO, Division President, or Vice President of the offeror.

L.4.2.2 Government Offices. Provide the mailing address, telephone; fax number, e-mail address (if known), and facility codes for the cognizant Contract Administration Office and DCAA for the prime contractor and major subcontractors. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

L.4.2.3 Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). Provide the same information for your major subcontractors. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

L.4.2.4 Model Contract/Representations and Certifications. The offeror's proposal shall include a digitally signed copy of the offer and Sections A through K. This includes:

L.4.2.4.1 Section A – Solicitation/Contract Form. Complete blocks 12 through 18 of the SF 33. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K, which constitute the model contract. Note: An official having the authority to bind the offeror contractually must sign the SF 33. One copy of SF 33 must bear an original signature.

L.4.2.4.1.1 Proposal Validity. Block 12 of the SF33 is hereby superseded with the following proposal Acceptance terms: Offeror's proposal shall be valid for a period through 1 November 2021.

L.4.2.4.2 Section B – Supplies or Service and Prices. The Offeror shall propose CLIN unit prices, rounded to the nearest whole number, for each FFP CLIN for the 10 year Ordering Period per paragraph L.8.1.1 below for Volume IV. The extended amount must equal the unit price multiplied by the quantity of units. Note: The completed Section B shall be completed in Volume IV. The Government has provided plug numbers for all Cost-Reimbursement (CR) CLINs in this solicitation as Not-to-Exceed (NTE) amounts.

L.4.2.4.3 Section F – Deliveries or Performance. Acknowledge content of Section F.

L.4.2.4.4 Section G - Contract Administrative Data. Complete the "fill-in" required in Contractor’s Contract Administration, in Section G. If not applicable, state so.

L.4.2.4.5 Section H – Special Contract Requirements. Acknowledge or address content of Section H as applicable.

L.4.2.4.6 Section I – Contract Clauses. Complete fill-ins as applicable;

L.4.2.4.7 Section K - Representations, Certifications, and other Statements of Offerors Completed representations, certifications, acknowledgments, and statements. (Note: Offerors must also comply with the Online Representations and Certifications Application (ORCA) requirements of FAR 52.204-8);

L.4.2.4.8 SF30 - Acknowledgment of all solicitation amendments issued (if applicable)

L.4.2.5 Status of 8(a). If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

L.4.2.6 Associated Contractor Agreements (ACAs). Include Associated Contractor Agreements, if applicable. (Note: ACAs for existing AFTAC contractors which are not part of the offeror’s teaming partners may be accomplished after contract award.)

L.4.2.7 Facility Clearances. Statement/documentation of current facility clearance and key personnel clearances in place.

L.4.2.8 Organizational Financial Information. Submit copies of your latest available financial statement covering the organization(s), which will perform the contract. Include any information, which may have a bearing on your ability to handle the financial management of the contract. If you are proposing a joint venture, describe how you will handle financial matters.

L.4.2.9 Government Furnished Property and/or Base Support Requirements. If the offeror requires the use of Government furnished items other than those specified in the Mobile Sensor PWS, the offeror shall provide a list including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to Price volume paragraphs which pertain to GFP and/or base support. The offeror shall also provide the written authorization from the cognizant ACO, as applicable. The offeror shall supply this information in the format shown in Table 4.0 below.

Table 4.0 Required Information for Using GFP/Base Support

Quantity

Federal Stock #

Nomenclature

Duration of Need

Rental Value

Reason for Need

Cross Ref. to Cost Prop

L.5.0 VOLUME II – WRITTEN TECHNICAL CAPABILITY

L.5.1 General. This volume should be specific and complete. Legibility, clarity and coherence are very important. Your proposal to the PWS will be evaluated against the Assessment Criteria defined in Section M, Basis for Award. Using the instructions provided below and in consideration of the Assessment Criteria, provide as specifically as possible the actual methodology you would use to satisfy the requirements. All the requirements specified in the solicitation are mandatory. By your proposal submission you are representing that your firm will perform all the requirements specified in the solicitation.

L.5.2 Format and Specific Content

L.5.2.1 Technical Capability. The following information shall be provided in the written technical proposal and will be evaluated as described for the Technical Capability to Perform Mission sub-factors in Section M, Evaluation Factors for Award. The Technical Capability Volume will be the primary basis for evaluating your ability to comply with the performance requirements of the Performance Work Statement (PWS). Therefore, this volume must address the requirements of the PWS, the method or approach to the task, and the technical discipline(s) that will be applied. Your proposal shall demonstrate a thorough understanding of the requirements. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. The Technical Capability Volume will address the offerors proposed approach to complying with the requirements of the solicitation and mitigating risks associated with the implementation of the PWS.

L.5.2.1.1 Technical Risk. Address all Risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased cost, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk in accordance with DoD Source Selection Procedures Table 2B, Technical Risk Rating. Provide the rationale for each risk and its rating at the subfactor level, including quantitative estimates for the impact on cost, schedule, and performance. Describe the potential of each identified risk to interfere with or prevent the successful accomplishment of other contract requirements. Suggest a realistic "workaround" or risk mitigator for identified risks that will eliminate the risk or reduce it to an acceptable level. Identify and discuss any new risks introduced by each risk mitigator.

L.5.2.2 Volume Organization. The Technical Capability Volume II shall be organized according to the following general outline:

· Table of Contents

· List of Table and Drawings

· Glossary

· Cross Reference Matrix

· Sub-Factor One, Staffing Plan

· Sub-Factor Two, Contractor Configuration Management Plan

· Sub-Factor Three, Integrated Logistics Support Plan

· Sub-Factor Four, Quality Control Plan

· Sub-Factor Five, Transition/Mobilization

L.5.2.3 All offerors shall specify and discuss in the Technical Capability to Perform Mission sub-factors the numbers, types, qualifications, duties and security clearance level for all proposed key personnel required by the offeror to perform tasks associated with the PWS.

L.5.2.4 Technical Capability to Perform Mission Sub-factor 1, Staffing Plan

L.5.2.4.1 Element 1: Recruit, qualify, hire and retain qualified and experienced personnel to operate and maintain the systems in a harsh marine environment; Element 2: Ensure qualified personnel at contract award; Element 3: Demonstrate staffing subject matter expertise in mission operations; Element 5: Demonstrate staffing understanding of the importance of relationships with our Mission Partners (MSC, Planners, Analysts, DLA, Riverside Research Institute, etc.) for Radar manning/O&M:

The proposal shall provide insight into the offeror’s capability to provide radar operations and maintenance support as described in the PWS, 24 hours a day, 7 days a week to include:

L.5.2.4.1.1 The proposal shall provide insight into the offeror’s mechanisms and incentives applied to attract and retain high quality skillsets required to fulfill the radar requirements of the Performance Work Statement (PWS). Details regarding incentives used to hire, retain, maintain in a harsh marine environment.

L.5.2.4.1.2 The proposal shall provide insight into the offeror’s approach to provide subject matter experts at each remote location.

L.5.2.4.2 Element 1: Recruit, qualify, hire and retain qualified and experienced personnel to operate and maintain the systems in a harsh marine environment; Element 2: Ensure qualified personnel at contract award; Element 3: Demonstrate staffing subject matter expertise in mission operations; Element 5: Demonstrate staffing understanding of the importance of relationships with our Mission Partners (MSC, Planners, Analysts, DLA, Riverside Research Institute, etc.) for Communication manning/O&M:

The proposal shall provide insight into the offeror’s capability in operating and maintaining all Mobile Sensors communications equipment located aboard all platforms, along with certain equipment located within the MSMO/SMMF described in PWS, 24 hours a day, 7 days a week to include: (PWS 2.7)

L.5.2.4.2.1 The proposal shall provide insight into the offeror’s mechanisms and incentives applied to attract and retain high quality skillsets required to fulfill the communications requirements of the Performance Work Statement (PWS). Details regarding incentives used to hire, retain, maintain in a harsh marine environment.

L.5.2.4.3 Element 4 (Training/Reach-back with MSMO and management/key positions):

The proposal shall provide insight into the offeror’s capability to train, have reach-back capability, management office, and key personnel to provide operations and maintenance support as described in the PWS, 24 hours a day, 7 days a week to include:

L.5.2.4.3.1 The proposal shall provide insight into the offeror’s management structure within the contractor’s management office and its extended management structure at the Mobile Sensors sites and how this supports contract responsibilities 24 hours per day. Additional duties at the MSMO office include managing the SMMF.

L.5.2.4.3.2 The proposal shall provide insight into the offeror’s organization by presenting a graphical organizational structure, including charts, with descriptions of proposed roles, responsibilities, and relationships for all organizational elements. Address mission coverage for all contract periods and provide a coverage plan for all positions.

L.5.2.4.3.3 The proposal shall provide insight into the offeror’s effective cross-utilization of personnel. The proposal must detail percentage of workforce that will be cross-utilized, while maintaining required skill mix and staffing levels.

L.5.2.4.3.4 The proposal shall provide insight into the offeror’s identification of “one-deep” positions on the organizational chart and explain the plan for backing up these positions.

L.5.2.4.3.5 The proposal shall provide insight into the offeror’s initial and continual training plan, mitigating, managing or eliminating performance risks and ensuring personnel, including alternatives/backups, are qualified for collection of 100% of operational events with no loss of effectiveness. (PWS para 2.1.)

L.5.2.4.4 Element 6 Minor and Sustaining Engineering Tasks:

The proposal shall provide insight into the offeror’s ability to prioritize resources and workload in an effort to support minor and sustaining engineering tasks that include: (PWS 2.8.2/2.8.4)

L.5.2.4.4.1 The proposal shall provide insight into the offeror’s capability in accomplishing the required repair, replacement or modification to correct deficiencies of system hardware and software.

L.5.2.4.4.2 The proposal shall provide insight into the offeror’s capability of making recommendations for improvements.

L.5.2.4.4.3 The proposal shall provide insight into the offeror’s ability to accomplish a rapid turnaround of mission critical discrepancies (system or equipment malfunction, incongruity, divergence, etc. which could cause mission failure).

L.5.2.5 Technical Capability to Perform Mission Sub-factor 2, Contractor Configuration Management Plan (Initial configuration management plan (CMP) guidance will be provided by MSPO (Government))

The proposal shall provide insight into the offeror’s capability to provide configuration management as described in the PWS to include:

L.5.2.5.1 The proposal shall provide insight into the offeror’s ability to perform adequate software and hardware configuration control.

L.5.2.5.2 The proposal shall provide insight into the offeror’s ability to track all mobile sensor radar and communication systems.

L.5.2.5.3 The proposal shall provide insight into the offeror’s ability in implementing feedback and recommendations for improvement of the CMP process.

L.5.2.6 Technical Capability to Perform Mission Subfactor 3, Integrated Logistics Support Plan

The proposal shall provide insight into the offeror’s ability to provide logistical support to highly technical seaborne mobile assets and operate worldwide, also include: (PWS 2.8)

L.5.2.6.1 The proposal shall provide insight into the offeror’s ability to ensure all people, parts and pieces are where they should be when required to meet operational schedules.

L.5.2.6.2 The proposal shall provide insight into how the offeror plans to address remote overseas shipping, storage, and procurement of radar components as well as how to provide capability to repair systems to meet operational schedules.

L.5.2.6.3 The proposal shall provide insight into the offeror’s risks associated with the management of personnel and resources required for maintaining and sustaining radar, communications, software, hardware and support equipment and impact on mission operations, to include shipyard.

L.5.2.7 Technical Capability to Perform Mission Subfactor 4, Quality Control Plan (The technically acceptable Quality Control Plan will become an attachment to the awarded contract).

L.5.2.7.1 The proposal shall provide insight into the offeror’s expertise in Quality Control for your organization, including lines of authority, and provide a proposal that will successfully evaluate compliance, find and document problems, and monitor corrective actions ensuring successful and timely problem resolution. Explain how recurring problems will be prevented.

L.5.2.7.2 The proposal shall provide insight into the offeror’s system for recording, computing/assessing performance measurement data, and monitoring corrective actions to ensure successful and timely problem resolution.

L.5.2.7.3 The proposal shall provide insight into the offeror’s documents and records your company will develop, maintain, and utilize as part of the Quality Control Plan.

L.5.2.7.4 The proposal shall provide insight into the offeror’s method for gathering information, evaluating performance based on the requirements of the PWS, and reporting the results to the Government Contracting Officer Representative.

L.5.2.7.5 The proposal shall present examples of how the Offeror has successfully implemented quality control and/or inspection procedures to meet contract requirements.

L.5.2.8 Technical Capability to Perform Mission Sub-factor 5, Transition/Mobilization

L.5.2.8.1 The proposal shall provide insight into the offeror’s identification of risks and associated mitigations in transition planning.

L.5.2.8.2 The proposal shall provide insight into the offeror’s mobilization plan that addresses recruiting, training, certifying, and qualifying personnel during the one-month mobilization period that results in sufficient numbers of fully qualified employees. Provide a graphical time-line schedule that addresses start and completion of each event (e.g., interviewing, hiring, human resource actions, training, maritime medical checks and start work dates).

L.5.2.8.3 The proposal shall provide insight into the offeror’s process for ensuring all employees performing on this contract possess a current clearance level, as required by the position, prior to performing services and the contractor possesses a current industrial clearance IAW PWS.

L.6.0 VOLUME III - RELEVANT PAST PERFORMANCE (Factor 2)

L.6.1 General Instructions – The offeror shall submit Past Performance Information for itself and any joint venture member, as well as each proposed critical subcontractor in accordance with the format contained in the “Past Performance Information” (See RFP Attachment 3– Past Performance Information) and the following paragraphs. A critical subcontractor is defined as an entity (subcontractor and/or teaming contractor), other than the offeror itself that will perform fifteen percent (15%) or more of the proposed effort based on the total proposed price; or that will perform aspects of the effort the offeror considers critical to overall successful performance.

L.6.2 Past Performance Content – The following shall be included in Volume III – Past Performance:

L.6.2.1 RFP Attachment 3 – Past Performance Information Sheet – Each offeror/joint venture member/critical subcontractor shall complete a separate RFP Attachment 3 – Past Performance Information Sheet for up to three (3) active or completed contracts in the past five (5) years from the issuance date of the RFP, that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. Further, the offeror will send RFP Attachment 4 – Past Performance Questionnaire to each identified Agency’s POC from RFP Attachment 3 – Past Performance Information Sheet. The offeror's/joint venture member’s or critical subcontractor’s past performance information may include data on efforts performed by other predecessor companies, affiliates, other divisions or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the instant proposed effort. The Past Performance Information shall clearly indicate the division or corporate organization that performed or is presently performing the contract. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers. If no past performance is reportable, include RFP Attachment 3 –Past Performance Information Sheet within the packet and indicate “No Recent or Relevant Past Performance Information Available”. For less than three (3) entries, the offeror will place N/A in the associated fields of RFP Attachment 3 – Past Performance Information Sheet. The offeror’s proposal shall not include any completed questionnaires, as the respondent(s) to the PPQ will submit their completed forms directly to the CO/CS: dawn.melchione@us.af.mil / tanya.turner-fells@us.af.mil.

If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include in the Past Performance Information Sheet (Attachment 3) a description of programs or actions taken to resolve those causes. Problems not addressed in the Past Performance Information Sheet (Attachment 3), but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/ circumstances have not changed, DO NOT repeat them here.

L.6.2.2 Key Personnel: Offerors, joint venture members, or critical subcontractors, as defined above (paragraph L.6.1), who either have no prior contracts or do not possess relevant corporate past performance, but have key personnel with relevant performance while employed by another company, may demonstrate the performance of such key personnel by submitting Past Performance Information Sheet (Attachment 3) for three (3) of their most recent and relevant contracts under which such key personnel performed the same role currently being proposed on the instant acquisition and this performance occurred during the past five (5) years from the issuance date of this solicitation. Note however, that the quality of the key personnel’s performance under the submitted contract must be able to be verified by the Past Performance Team in order to be considered in the assessment of confidence. Any such key personnel must already be employed by the offeror/joint venture member, or in the case of a critical subcontractor, must already be employed by the critical subcontractor; a letter of intent to hire does not constitute employment.

L.6.2.3 Subcontractor/Teaming Member Consent Form – In addition to the information provided in the Past Performance Information for each entity as required above, the offeror must submit a consent letter (Attachment 13) executed by each of its proposed teaming member(s) and/or critical subcontractors authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. The consent form shall be completed by the team member(s) and/or critical subcontractors identified in your proposal. The completed consent forms shall be submitted as part of your Past Performance Volume III.

L.6.2.4 On the (up to) three (3) contracts submitted in Volume III, Past Performance, include relevant information concerning the offeror’s/joint venture member’s and major subcontractor’s compliance with the requirements of FAR 52.219-8, Utilization of Small Business Concerns or FAR 52.219-9, Small Business Subcontracting Plan, if these clauses were included in the past performance example contract. Copies of contractual reports may be submitted to validate compliance with requirements of FAR 52.219-8/52.219-9. Explanation of efforts where minimum quantitative requirements and/or goals were not met should be provided. (Please note that FAR 52.219-8 does apply to ALL businesses, whereas FAR 52.219-9 only applies to large businesses.)

L.6.2.5 Follow-up Discussions – The Government may conduct follow-up discussions with any of the people/entities identified in the Past Performance Information or in the offeror’s Past Performance Volume. Pursuant to FAR 15.305(a)(2)(ii), the Government may obtain other information by sending out additional questionnaires and through other sources, other than those listed within the Past Performance Information.

L.7.0 VOLUME IV – COST/PRICE (Factor 3)

L.7.1 General Instructions.

L.7.1.1 Contract Line Item Number (CLIN) Structure Offeror’s will propose on ten Contract Line Item Numbers (CLINS). Three CLINS are Cost Reimbursement (CR) type, five CLINS are FFP, one CLIN will be negotiated if the third ship is activated and one CLIN that is not separately priced.

• FFP CLINS 0001 through 0003 will be priced as a fully burdened daily rate (including, but not limited to, danger pay, hazard pay, rate of pay, G&A, profit, medical, incentives, general organization for social insurance, and end of service, etc.).

• CR CLIN 0004 Travel. This is a CR line item, the Government will provide an estimated CLIN value.

• CR CLIN 0005 Material/Equipment. This is a CR line item, the Government will provide an estimated CLIN value.

• CR CLIN 0006 Spares. This is a CR line item, the Government will provide an estimated CLIN value.

• NSP CLIN 0007 Data Deliverables. This CLIN is NOT SEPARATELY PRICED

• FFP CLIN 0008 (Third Ship) The Government will provide an estimated CLIN value. The negotiated fully burdened labor rates in the basic IDIQ will apply, however, the level of effort required to maintain the system will be negotiated if, and when, the third ship is activated. This will result in an appropriate daily rate.

• FFP CLIN 0009 Phase In (30 Days) unit price will include all mobilization cost for the time period specified including any employee cost (including, but not limited to, danger pay, hazard pay, rate of pay, G&A, profit, medical, incentives, general organization for social insurance, and end of service, etc.).

• FFP CLIN 0010 Phase Out (30 Days) unit price will include all mobilization cost for the time period specified including any employee cost (including, but not limited to, danger pay, hazard pay, rate of pay, G&A, profit, medical, incentives, general organization for social insurance, and end of service, etc.).

L.7.1.2 Completeness. A proposal is complete when all pricing data required under this solicitation is provided in the format prescribed and the offeror has complied with all pricing requirements of the solicitation.

L.7.1.3 Price will be evaluated for reasonableness. It is expected that adequate price competition (See 15.403-1(c)(1)(i)) will be the basis for establishing price reasonableness, and comparison of the proposed prices will satisfy the requirement to perform a price analysis per FAR 15.305(a)(1). Upon examination of the initial proposals, the PCO will review this determination. If in the PCO’s opinion, adequate competition exists, certification under FAR 15.406-2 will not be required. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5 if the PCO determines that there is insufficient information available to determine price reasonableness, and none of the exceptions in FAR 15.403-1 apply. The burden of proof for price reasonableness rests with the offeror.

L.7.1.4 Price will be evaluated for balance. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of price analysis techniques. Per FAR 15.404-1(g), the greatest risks associated with unbalanced pricing occur when startup work or mobilization (transition period in this effort) is a separate line item, and the evaluated price is the aggregate of estimated quantities to be ordered under separate line items of an indefinite-delivery contract. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

L.7.1.5 Professional Employee Compensation Realism is a separate evaluation from the TEP evaluation. Professional Employee Compensation that is unrealistically low or not in a reasonable relationship to the various job categories, since it may impair the offeror’s ability to attract and retain competent professional service employees, may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

L.7.1.6 Price Data. Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L.7.1.7 Rounding. All unit prices shall be rounded to the nearest dollar and total dollar amounts provided shall be rounded to the nearest dollar.

L.7.1.8 RFP Attachment Legend: RFP Price Information shall include the following legend at the top and bottom of the page:

L.7.2 Volume Organization.

The Cost Volume shall include:

SECTION 1 - Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement. Small Businesses shall provide either CAS Disclosure Statements or evidence of an acceptable accounting system as described in DFARS 252.242-7006(a)(1) and System Criteria described in 252.242-7006(c).

SECTION 2 -

(a) Section B – Supplies or Service and Prices. The Offeror shall propose CLIN unit prices, and total prices rounded to the nearest whole dollar, for each FFP CLIN for the 10 year Ordering Period. The Offerors shall use the Government provided Not-to-exceed (NTE) plug numbers for all Cost-Reimbursement (CR) CLINs.

(b) Solicitation Total Evaluated Price. Offerors shall fill in and return Attachment 12. Offerors shall ensure the CLIN values submitted in Section B of the Model Contract/RFP comport with the totals provided in Attachment 12.

If, at any time during this source selection, the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness.

(c) Mobile Sensor Operations and Maintenance Pricing and Professional Comp Matrix

The Government has developed a Mobile Sensors Pricing and Professional Comp Matrix. The Mobile Sensors Pricing and Professional Comp Matrix shall be completed in accordance with the following instructions. Offerors shall fill in the “Green” shaded cells as appropriate to fulfill the requirements specified in the PWS.

The Mobile Sensors Operations and Maintenance Pricing and Professional Comp Matrix shall be in Excel Format and the spreadsheet shall be unlocked. Offerors shall not alter any formulas in the Mobile Sensors Operations and Maintenance Pricing or Professional Comp Matrix.

Professional Compensation Plan

The offeror shall submit a Professional Compensation Plan consisting of both a narrative and a completed Professional Comp Matrix, of “Atch 14 Professional Comp Matrix”. IAW FAR Subpart 22.11 and FAR 52.222-46, Evaluation of Compensation for Professional Employees (Feb 1993), offerors shall submit a Total Compensation Plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the task order.

The Compensation Plan Narrative shall identify the total professional employee fringe benefits package.

Offeror shall complete the “Green” shaded cells of the tab Professional Comp Matrix. Completed cells shall identify hourly salaries (base (raw) rates) and fringe rates by labor category, and provide mapping of the offerors’ labor categories to the Government’s anticipated labor categories, if they are different than Government labor categories.

The prime offeror’s Compensation Plan (Narrative and Professional Comp Matrix) shall be included in the prime contractor’s proposal.

The prime may instruct subcontractors/teaming partners to electronically submit their Compensation Plans (Narrative and Professional Comp Matrix) directly to the Contracting Officer.

Offerors may propose one (1) Compensation Plan Narrative and one (1) Professional Comp Matrix for the entire team, however salary support data must clearly link to proposed rates in the Professional Comp Matrix (Attachment 14).

Offerors proposing one (1) Compensation Plan Narrative and one (1) Professional Comp Matrix for the entire team shall include the Compensation Plan (Narrative and Professional Comp Matrix) in the prime contractor’s proposal.

The Compensation Plan(s) submitted in the proposal will not become part of the awarded contract.

Compensation Plan Narrative

Provide a narrative of planned compensation for all professional employee labor categories proposed to perform the effort. Fringe benefit data shall include a description of the benefits offered, and to which professional employee category(ies) the fringe benefits apply.

Professional Comp Matrix

Offerors shall complete all “Green” shaded cells and shall not alter any formulas in the Professional Comp Matrix. Offeror shall enter the Prime/Subcontractor(s) names in Column B. In Column C, the offeror shall enter the corresponding Offeror's labor category, as applicable, if they are different from the Government labor categories identified in Column A. In Column D, the offeror shall enter the quantity of FTEs being proposed for each labor category. Additionally, offerors shall provide the base (raw) hourly rates in Column E, exclusive of all cost factors (e.g., fringe, indirect labor, G&A, profit, and etc); do not enter fully burdened labor rates or any other markups. Offerors shall also enter in fringe percentage rates (not dollars), Column F. “Yellow” shaded cells are lock and will automatically calculate when Columns E and F are completed correctly by offeror.

Offerors shall map proposed offeror labor categories (to include Subcontractors) to the corresponding Government labor category if they are different from the Government’s labor category, and also map salary support documentation to each proposed labor category.

Map all offeror's (including Subcontractors) labor categories to the Government labor categories and to Offerors salary support data in the “Labor Rate Support Data” (Column H), “Atch14 Professional Comp Matrix”.

If an offeror has more than one (1) labor category nomenclature that corresponds to a Government labor category, use the “Labor Rate Support…