ARVA - Cost Sheet.pdf

COST SHEET

RFP 124065 O5 – ONE RED Ag Data Bank and Grants Program

Bidder Information Organization Name: Arva Intelligence Corp.

Address: Headquarters: 4400 Post Oak Parkway, Suite 1450, Houston, TX 77027

Omaha Technology Office: 14301 FNB Parkway, Suite 100, Omaha, NE 68154

Contact Name: Denise Leleux, Chief Operating Officer Phone / Email: 337-501-8246; d.leleux@arva.com

SECTION A: TOTAL COST SUMMARY

Section A establishes the maximum not-to-exceed amounts for each Deliverable and for the Contract as a whole. Under no circumstances shall the State be obligated to pay amounts in excess of the Deliverable or total amounts listed in this Section, unless expressly authorized by a written Contract Amendment executed by the State.

Enter total not-to-exceed time and material proposed costs by Deliverable. Be sure to consider and incorporate all labor, materials, subcontracts, and other direct costs into the proposed total for each Deliverable. Totals included in each Deliverable row below shall match each respective Deliverable breakdown in Section C.

Deliverable Total

1. CI Data Bank Platform $3,990,000

2. Grant Program Interface Platform $1,710,000

3. Program Support $7,132,000 Bid TOTAL $12,832,000

SECTION B: LABOR RATE SCHEDULE

Provide fully-loaded hourly rates for each labor category. Rates must remain fixed for the contract term.

Please add additional rows as needed to include all major participating labor categories for your organization.

Labor Category Hourly Rate Estimated Category Hours

Estimated Category Cost

Management / Executive CI Data Bank $178.39 2,420 $431,695 Grant Interface $178.38 1,037 $184,978 Program Support $178.38 4,326 $771,690

Technical Staff CI Data Bank $179.73 8,800 $1,581,657 Grant Interface $179.73 3,770 $677,599 Program Support $179.73 15,730 $2,827,215

Program Staff CI Data Bank $117.64 7,920 $931,726 Grant Interface $117.64 3,394 $399,260 Program Support $117.64 14,158 $1,665,561

Support Staff CI Data Bank $83.17 2,200 $182,965 Grant Interface $83.17 943 $78,430 Program Support $83.17 3,933 $327,096 mailto:d.leleux@arva.com

Labor Category Hourly Rate Estimated Category Hours

Estimated Category Cost

Other (specify) CI Data Bank $217.10 220 $47,762 Grant Interface $217.10 94 $20,407 Program Support $217.10 393 $85,320

SECTION C: COST DETAIL

All costs proposed in this Section are for cost detail and evaluation purposes and are subject to the not-to-exceed limits established in Section A.

Provide cost breakdown for each Deliverable. Totals must match Deliverable totals in Section A.

Deliverable 1: CI Data Bank Platform

Cost Item Sub-contractor Cost (if any)

Admin Costs

Item Bid Total Notes

1.1: System Design and Development $1,596,000.00 40% 1.2: Data Security and Privacy $199,500.00 5% 1.3: Payment Processing Integration $199,500.00 5% 1.4: System Validation and Quality

Assurance $399,000.00 10% 1.5: User Training & Support $598,500.00 15% 1.6: Data Reporting and Analytics $199,500.00 5% 1.7: Maintenance and Updates $798,000.00 20%

DELIVERABLE 1 TOTALS $3,990,000.00 100%

Deliverable 2: Grant Program Interface Platform

Cost Item Sub-contractor Cost (if any)

Admin Costs

Item Bid Total Notes

2.1: System Design & Development $684,000.00 40% 2.2: Data Security and Privacy $85,500.00 5% 2.3: Payment Processing Integration $85,500.00 5% 2.4: System Validation and Quality

Assurance $171,000.00 10% 2.5: User Training & Support $256,500.00 15% 2.6: Data Reporting and Analytics $85,500.00 5% 2.7: Maintenance and Updates $342,000.00 20%

DELIVERABLE 2 TOTALS $1,710,000.00 100%

Deliverable 3: Program Support

Sub-contractor Cost (if any)

Admin Costs

Item Bid Total Notes

3.1: Program Support $2,175,260.00 31% 3.2: Communication Support See Section D $1,783,000.00 25% 3.3: Sub-Contract Management $142,640.00 2% 3.4: Data Security Management $356,600.00 5% 3.5: Grant Program Implementation $1,783,000.00 25%

Sub-contractor Cost (if any)

Admin Costs

Item Bid Total Notes

3.6: Documentation and Reporting $534,900.00 8% 3.7: Approved Service Provider Coordination (ASP) $356,600.00 5%

DELIVERABLE 3 TOTALS $7,132,000.00 100%

SECTION D: SUBCONTRACT SUMMARY

List all proposed subcontractors, their scope of work, and estimated costs. Costs should be included in the appropriate Deliverable totals above.

Subcontractor Name Deliverable Scope of Work Estimated Cost % of Total

Non-Labor Costs to be contracted with third parties included in budges above for Deliverables 1-3 above:

Financial Audit Third Party Program Financial

Audit Total Budget for 4 years $400,000.00

Data SecurityThird Party Audit Data Security Total Budget for 4 years $100,000.00

Farmer Outreach and Marketing

Farmer Outreach Marketing Support Total Budget for 4 years $1,000,000.00

TOTAL SUBCONTRACTS $1,500,000.00

SECTION E: COST PROPOSAL CERTIFICATION

By signing below, the authorized representative certifies that:

1. All costs presented in this proposal are accurate, complete, and represent the Bidder's best estimate of the resources required to perform the work described in the RFP.

2. The Total Cost in Section A includes all costs necessary to perform all work as described in the Scope of Work.

3. The Bidder acknowledges that the Deliverable totals and Bid Total identified in Section A represent firm not-to-exceed amounts for the Contract term, and that no costs in excess of those amounts shall be incurred or reimbursed without prior written authorization through a formal Contract Amendment.

4. Labor rates in Section B are fully-loaded rates that include salary, fringe benefits, overhead, general and administrative costs, and profit. These rates will be used for all deliverables including any change orders or contract modifications.

5. The Bidder understands that each Deliverable may be activated via written amendment at the State's discretion, based on program needs and available funding.

6. The Bidder has reviewed all federal requirements applicable to this EPA-funded program, including 2 CFR Part 200, and can comply with all flow-down provisions.

7. All proposed subcontractors have been identified and their costs are included in the Area totals.

8. This pricing is firm and valid for one hundred eighty (180) days from the proposal due date.

9. The Bidder has not engaged in any collusion or other anti-competitive practices in connection with this proposal.

Authorized Signature: Date:

February 23, 2026 Printed Name: Title:

Denise Leleux Chief Operating Officer Organization: Phone:

Arva Intelligence Corp. 337-501-8246