Appendix III Technical Response.docx
DOCX document 52 KB Posted
- Attached to
- Event Coordination and Management
- Solicitation number
- ITB-13494
- Issued by
- Leon County, Florida
About this file
Appendix III Technical Response Summary
This is a technical response template for the Florida Department of Children and Families (DCF) Invitation to Bid (ITB 2425 005) for Event Coordination and Management services. Respondents must provide comprehensive project management, registration, and pre- and post-event planning services for the Department's trainings, meetings, and conferences across six Florida regions and twenty circuits. The solicitation establishes a five-year contract term beginning August 1, 2025, with potential renewal for up to three additional years based on performance and fund availability. Written questions were due by August 13, 2025, with Department responses provided by September 10, 2025. A Notice of Intent to Award was posted on November 17, 2025. Key events to be managed include the Annual Child Protection Summit, Office of Child and Family Well-Being Leadership Meetings, Step Into Success Workforce Education Training Event, Workforce Internship, and Pillars Conferences. The procurement emphasizes selection of responsible and responsive respondents submitting the lowest bid.
The contract structure operates on a cost-plus-fixed-fee arrangement, wherein DCF reimburses actual event organization costs plus a predetermined fixed fee for services. Respondents must disclose related parties, conflicts of interest, and any terminated contracts within the last five years. The technical response requires vendors to provide organizational details including years in business, experience providing similar services, three references from comparable engagements, proposed subcontractor information, and professional qualifications documentation. The solicitation actively encourages participation from woman-owned, veteran-owned, and minority-owned business enterprises. Financial penalties include $100 per day for missed deadlines and 15-20% payment reductions for incomplete deliverables. All payments will be processed through MyFloridaMarketPlace (MFMP). Vendors must maintain specific staffing levels and demonstrate compliance with various Florida Statutes requirements.
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Text version
APPENDIX III
TECHNICAL RESPONSE
DCF ITB 2425 005
EVENT COORDINATION & MANAGEMENT
1. DISCLOSURES
1.1. RELATED PARTIES
Complete the following table for all affiliates (§287.133(1)(a), Florida Statutes (F.S.)), related parties (§409.987(7)(a)3., F.S.), entities, partnerships, or associations.
☐ Select the checkbox if related parties, as described above, do not exist.
RELATED PARTY
| Name |
| Click or tap here to enter text. |
| Relation to Respondent |
| ☐ Affiliate ☐ Related Party ☐ Entity ☐ Partnership ☐ Association |
| Address |
| Click or tap here to enter text. |
| City, State, Zip |
| Click or tap here to enter text. |
| Phone Number |
| Click or tap here to enter text. |
Duplicate table as necessary for additional related parties.
1.2. CONFLICT OF INTEREST
Complete the following table to disclose the name of any officer, director, employee or other agent who is also an employee of the State. Respondents shall also disclose the name of any State employee who owns, directly or indirectly, an interest of five percent or more in the Respondent or its affiliates, related companies, partnerships, or associations.
☐ Select the checkbox if conflicts of interest, as described above, do not exist.
EMPLOYEE OF BOTH RESPONDENT AND STATE OF FLORIDA
| Name |
| Click or tap here to enter text. |
| Title with Responding Organization |
| ☐ Officer ☐ Director ☐ Employee ☐ Other Agent |
| State Agency |
| Click or tap here to enter text. |
| Does this employee have an interest of five percent or more in Respondent or its affiliates, related companies, partnerships, or associations? |
| ☐ Yes |
☐ No
Duplicate table as necessary for additional conflicts of interest.
1.3. LIST OF TERMINATED CONTRACTS
Complete the following table for any State or Federal government Contract terminated for cause or terminated by the Respondent prior to Contract end within the last five years; provide the terminated Contracts in chronological order. The Department may use information provided on this list or other information about terminated contracts in its assessment of a Respondent’s responsibility.
☐ Select the checkbox if terminated contracts do not exist.
TERMINATED CONTRACT
| Respondent Name: |
| Click or tap here to enter text. |
| Client’s Name: |
| Click or tap here to enter text. |
| Term of Terminated Contract: |
| Click or tap here to enter text. |
| Description of Services: |
| Click or tap here to enter text. |
| Termination Party and Brief Summary of Termination Reason(s): |
| Click or tap here to enter text. |
Duplicate table as necessary for additional terminated contracts.
2. QUALIFICATIONS
2.1. CAPABILITY TO PERFORM THE WORK
2.1.1. Provide a description of the Respondent’s organization, including number of years in business, subsidiaries, and details concerning the number of available locations, if applicable.
Click or tap here to enter text.
2.1.2. Provide the number of years of experience providing similar services.
Click or tap here to enter text.
2.1.3. Provide information for three entities that the Respondent has provided services of a similar size and nature of those requested in this Solicitation.
| 1 |
| Click or tap here to enter text. |
| 2 |
| Click or tap here to enter text. |
| 3 |
| Click or tap here to enter text. |
2.1.4. Provide a statement on the Respondent’s and subcontractor(s)' ability to successfully complete the work described in this Solicitation and its appendices, attachments, exhibits and referenced supporting documentation. The Respondent’s and any proposed subcontractor(s)’ information shall be shown separately.
Respondent:
Click or tap here to enter text.
2.2. PROPOSED SUBCONTRACTOR LIST
Complete the following table for any proposed subcontractors to perform work under the Contract(s) resulting from this Solicitation.
☐ Select the checkbox if subcontractors will not be utilized.
PROPOSED SUBCONTRACTOR
| Subcontractor Name |
| Click or tap here to enter text. |
| Subcontracted Services |
| Click or tap here to enter text. |
| Address |
| Click or tap here to enter text. |
| City, State, Zip |
| Click or tap here to enter text. |
| Phone Number |
| Click or tap here to enter text. |
| FEIN |
| Click or tap here to enter text. |
Duplicate table as necessary for additional subcontractors.
2.3. Professional Qualifications
Respondents must provide details regarding meeting the requirements of Section 5.4.1.4, Professional Qualifications of Purchase Order, Scope of Work.
| PMT-59 | 2 | Effective June 14, 2024 |
| PMT-59 | 1 | Effective June 14, 2024 |
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