Notice of Intent to Award DCF ITB 2425 005.pdf

This is a Notice of Intent to Award issued by the Florida Department of Children and Families (DCF) for solicitation DCF ITB 2425 005, which sought comprehensive Event Coordination and Management services. The Department selected multiple vendors to provide project management, registration, and pre- and post-event planning services for departmental trainings, meetings, and conferences. The awarded vendors include 305 Communications, AK Consulting, Boss Talk Expo, Direct Marketing dba EventPower, Five12 Events, Fletcher & Company, House of Lonzie, The Huskey Group, Rose Gold, Swanki Marketing, Team Dynamics, Upscale Events, and Mosaic. The solicitation process included multiple addenda addressing timeline updates and vendor questions, with responses to vendor inquiries posted on September 15, 2025, and the final timeline update posted on October 29, 2025. The Notice of Intent to Award was issued on November 17, 2025, indicating the culmination of the competitive bidding process.

The contract structure utilizes a cost-plus-fixed-fee arrangement, whereby DCF reimburses actual event organization costs plus a predetermined fixed fee for services. The contract term spans five years with potential renewal for up to three additional years based on performance and fund availability. Vendors are required to demonstrate compliance with Florida Statutes and maintain specific staffing levels across six Florida regions and twenty circuits. Performance penalties are incorporated into the contract terms, including $100 per day for missed deadlines and 15-20% payment reductions for incomplete deliverables. Protesting parties must file within the time prescribed under Florida Statute 120.57(3) and post required bonds or security within the allowed timeframe, with failure to do so constituting a waiver of proceedings under Chapter 120, F.S.