Amendment 3.pdf
PDF 139 KB Posted
- Attached to
- MEDICAID CLINICAL DATA EXCHANGE
- Solicitation number
- 5400030026
- Issued by
- Richland County, South Carolina
About this file
This is Amendment 3 to a Request for Proposal issued by the South Carolina Department of Health and Human Services for the Medicaid Clinical Data Exchange (MCDE) system. The amendment modifies key deadlines and contract dates from the original solicitation. The revised offer submission deadline is December 10, 2026 at 11:00 AM EST, with the award posting scheduled for April 9, 2027. The non-mandatory pre-proposal conference remains scheduled for August 21, 2026 at 10:00 AM EST via Microsoft Teams, and the deadline for submitting questions is August 25, 2026 at 12:00 PM EST. The maximum contract period is estimated to begin on April 21, 2027 and end on April 20, 2034, encompassing a four-year base term plus three optional one-year renewals. SCDHHS estimates a one-year implementation period followed by a six-year operations and maintenance period if all optional renewals are exercised. Offers must be submitted online at www.procurement.sc.gov with one standard submission and one redacted copy, and offerors must acknowledge receipt of amendments by identifying the amendment number and date on Page Two of their response.
The amendment modifies the contract performance period and award timeline but does not alter other terms, conditions, bidding instructions, or specifications of the original solicitation. All work must be performed within the United States with no offshore contracting permitted. Pricing is structured as fixed-price with separate cost components for implementation, ADT operations calculated per member monthly plus onboarding costs, Bed Status operations with fixed monthly costs, and a modification pool capped at $2.5 million for SCDHHS-approved scope changes. Vendors must submit a rate card identifying hourly rates for various roles to support potential scope changes. Offerors are required to obtain a South Carolina vendor number, complete a Service Provider Security Assessment Questionnaire, comply with mandatory certifications including debarment and drug-free workplace attestations, and disclose organizational conflicts of interest. The procurement officer is Jason Coleman, reachable at (803) 898-2079 or jason.coleman@scdhhs.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Amendment 1.pdf | ||
| Amendment 2.pdf | ||
| PL 001.pdf | ||
| ATTM 013.xlsx | XLSX spreadsheet | |
| ATTM 004.pdf | ||
| PL 005.pdf | ||
| ATTM 005.pdf | ||
| ATTM 003.pdf | ||
| ATTM 025.pdf | ||
| ATTM 019.pdf | ||
| ATTM 002.pdf | ||
| PL 004.pdf | ||
| PL 002.pdf | ||
| ATTM 010.pdf | ||
| ATTM 021.pdf | ||
| ATTM 016.pdf | ||
| ATTM 008.xlsx | XLSX spreadsheet | |
| ATTM 014.pdf | ||
| ATTM 012.xlsx | XLSX spreadsheet | |
| ATTM 001.pdf | ||
| ATTM 017.pdf | ||
| ATTM 023.pdf | ||
| ATTM 020.pdf | ||
| ATTM 018.pdf | ||
| ATTM 007.pdf | ||
| ATTM 022(b).xlsx | XLSX spreadsheet | |
| ATTM 011.pdf | ||
| _MCDE RFP.pdf | ||
| ATTM 024.pdf | ||
| ATTM 022(a).pdf | ||
| ATTM 015.pdf | ||
| PL 003.pdf | ||
| ATTM 006.pdf | ||
| ATTM 009.xlsx | XLSX spreadsheet |
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Text version
State of South Carolina
Request for Proposal Amendment 3
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
Mailing Address:
5400030026 10/16/2026 Jason Coleman
(803) 898-2079 jason.coleman@scdhhs.gov 1801 Main Street, Columbia, SC 29201
DESCRIPTION: Medicaid Clinical Data Exchange (MCDE)
USING GOVERNMENTAL UNIT: South Carolina Department of Health & Human Services
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov//
SUBMIT OFFER BY (Opening Date/Time): 10/30/2026 11:00 AM EST (See "Deadline for Submission of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 08/25/2026 12:00 PM EST (See "Questions from Offeror" provision)
NUMBER OF COPIES TO BE SUBMITTED: One (1) online submission and One (1) Redacted Copy submitted online, (See “Submitting Redacted Offers” provision Section IV & “Submitting Confidential Information” Section II.A.)
CONFERENCE TYPE: Non-Mandatory Pre-Proposal Conference
DATE & TIME: 08/21/2026 10:00 AM EST
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
LOCATION: Microsoft Teams
(email jason.coleman@scdhhs.gov before 3:00 PM the day before for log-on instructions)
AWARD &
AMENDMENTS
Award will be posted on 03/19/2027. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)
NAME OF OFFEROR
(Full legal name of Business submitting the Offer)
Any award issued will be issued to, and the Contract will be formed with, the entity identified as the Offeror. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding Offer to Contract on behalf of Offeror.)
DATE SIGNED
TITLE
(Business title of person signing above)
STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME
(Printed name of person signing above)
STATE OF INCORPORATION
(If You are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)
SAP
http://www.procurement.sc.gov/ mailto:jason.coleman@scdhhs.gov
PAGE TWO (Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for Offeror's home office / principal place of Business)
NOTICE ADDRESS (Address to which all procurement and Contract related notices should be sent.) (See "Notice" clause)
Area Code - Number - Extension F acsimile
E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.)
(See "Payment" clause)
____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)
ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)
____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offeror acknowledges receipt of amendments by indicating Amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No.
Amendment Issue Date
Amendment No.
Amendment Issue Date
Amendment No.
Amendment Issue Date
Amendment No.
Amendment Issue Date
DISCOUNT FOR
PROMPT PAYMENT
(See "Discount for Prompt Payment" clause)
10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PAGE TWO (SEP 2009) End of PAGE TWO
AMENDMENTS TO SOLICITATION (JAN 2004)
The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]
The following changes are hereby incorporated:
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov//
SUBMIT OFFER BY (Opening Date/Time): 12/10/2026 11:00 AM EST (See "Deadline for Submission of Offer" provision)
AWARD &
AMENDMENTS
Award will be posted on 04/09/2027. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov
1.2 MAXIMUM CONTRACT PERIOD – ESTIMATED (MODIFIED)
Start date: 04/21/27 End date: 04/20/2034. This includes a four (4) year base term plus three (3) one (1) year optional renewals. SCDHHS estimates a one (1) year implementation period and a six (6) year Operations & Maintenance (O&M) period if all optional renewals were exercised. Dates provided are estimates only. Any resulting Contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract – Effective Date / Initial Contract Period."
ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED.
IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN
THE ORIGINAL REQUEST FOR PROPOSAL.
1.2 MAXIMUM CONTRACT PERIOD – ESTIMATED (Modified)
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