Amendment 2.pdf

State of South Carolina

Request for Proposal Amendment 2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030026 07/31/2026 09/11/2026 9/18/2026 Jason Coleman

(803) 898-2079 jason.coleman@scdhhs.gov 1801 Main Street, Columbia, SC 29201

DESCRIPTION: Medicaid Clinical Data Exchange (MCDE)

USING GOVERNMENTAL UNIT: South Carolina Department of Health & Human Services

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov//

SUBMIT OFFER BY (Opening Date/Time): 10/30/2026 11:00 AM EST (See "Deadline for Submission of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 08/25/2026 12:00 PM EST (See "Questions from Offeror" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) online submission and One (1) Redacted Copy submitted online, (See “Submitting Redacted Offers” provision Section IV & “Submitting Confidential Information” Section II.A.)

CONFERENCE TYPE: Non-Mandatory Pre-Proposal Conference

DATE & TIME: 08/21/2026 10:00 AM EST

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Microsoft Teams

(email jason.coleman@scdhhs.gov before 3:00 PM the day before for log-on instructions)

AWARD &

AMENDMENTS

Award will be posted on 02/23/2027 03/19/2027. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(Full legal name of Business submitting the Offer)

Any award issued will be issued to, and the Contract will be formed with, the entity identified as the Offeror. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding Offer to Contract on behalf of Offeror.)

DATE SIGNED

TITLE

(Business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(Printed name of person signing above)

STATE OF INCORPORATION

(If You are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

http://www.procurement.sc.gov/ mailto:jason.coleman@scdhhs.gov

PAGE TWO (Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for Offeror's home office / principal place of Business)

NOTICE ADDRESS (Address to which all procurement and Contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension F acsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offeror acknowledges receipt of amendments by indicating Amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (MODIFIED)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

[02-2A097-1]

IMPORTANT NOTICE: In order to make the solicitation document easier to read, the State has opted to issue a complete new document. This approach has been selected in an effort to ensure the clarity of the contract documents during both the “Pre-Award” and “Post Award” phases of this procurement. Prospective Offerors should discard the original solicitation document and use this document when preparing their on-line bids.

In an effort to assist your review of the amendment, we have endeavored to highlight changes in yellow. To use this feature, offerors will need to view the electronic version of this document.

Despite our best efforts, there is a chance that a change was inadvertently left unhighlighted. Therefore, offerors are cautioned that they are responsible to review the content of the entire document and cannot rely detrimentally on highlights identifying all changes.

CONTENTS

1 SCOPE OF SOLICITATION

1.1 ACQUIRE SOLUTION AND SERVICES

1.2 MAXIMUM CONTRACT PERIOD – ESTIMATED (MODIFIED)

1.3 PROGRAM BACKGROUND AND VISION

1.3.1 BACKGROUND

1.4 SCDHHS ORGANIZATION

1.5 MEDICAID CLINICAL DATA EXCHANGE (MCDE) ARCHITECTURE

2 INSTRUCTIONS TO OFFERORS

2.1 INSTRUCTIONS TO OFFERORS – A. GENERAL INSTRUCTIONS

2.1.1 DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)

2.1.2 ADDITIONAL DEFINITIONS (SCDHHS)

2.1.3 AMENDMENTS TO SOLICITATION (JAN 2004)

2.1.4 AUTHORIZED AGENT (FEB 2015)

2.1.5 AWARD NOTIFICATION (MAR 2024)

2.1.6 BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)

2.1.7 BID ACCEPTANCE PERIOD (JAN 2004)

2.1.8 BID IN ENGLISH and DOLLARS (JAN 2004)

2.1.9 AUTHORITY AS PROCUREMENT AGENT (DEC 2015)

2.1.10 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)

2.1.11 CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)

2.1.12 CODE OF LAWS AVAILABLE (JAN 2006)

2.1.13 DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JUL 2023)

2.1.14 DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)

2.1.15 DRUG FREE WORKPLACE CERTIFICATION (JAN 2004)

2.1.16 DUTY TO INQUIRE (FEB 2015)

2.1.17 ETHICS CERTIFICATE (MAY 2008)

2.1.18 OMIT TAXES FROM PRICE (JAN 2004)

2.1.19 OPEN TRADE REPRESENTATION (JUN 2015)

2.1.20 PRICING (MAR 2024)

2.1.21 PROTESTS (MAY 2024)

2.1.22 PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015)

2.1.23 PUBLIC OPENING (JAN 2004)

2.1.24 QUESTIONS FROM OFFERORS (MODIFIED)

2.1.25 REJECTION/CANCELLATION (JAN 2004)

2.1.26 RESPONSIVENESS (MAR 2024)

2.1.27 SIGNING YOUR OFFER (JAN 2004)

2.1.28 STATE OFFICE CLOSINGS (JAN 2004)

2.1.29 DISCLOSURE OF YOUR BID / PROPOSAL & SUBMITTING CONFIDENTIAL DATA (FEB 2021)

2.1.30 SUBMITTING A PAPER OFFER OR MODIFICATION (MAR 2015)

2.1.31 VENDOR REGISTRATION MANDATORY (MAY 2024)

2.1.32 WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004)

2.1.33 MULTIPLE OFFERS (MAR 2024)

2.2 INSTRUCTIONS TO OFFERORS – B. SPECIAL INSTRUCTIONS

2.2.1 CONFERENCE – PRE-BID/PROPOSAL (MODIFIED)

2.2.2 CONTENTS OF OFFER (RFP) (MODIFIED)

2.2.3 ELECTRONIC COPIES - REQUIRED MEDIA AND FORMAT (MODIFIED)

2.2.4 ON-LINE BIDDING INSTRUCTIONS (MAR 2015)

2.2.5 OPENING PROPOSALS - INFORMATION NOT DIVULGED (FEB 2015)

2.2.6 DEMONSTRATION (MODIFIED)

2.2.7 DEMONSTRATION SCRIPT (MODIFIED)

2.2.8 PROTEST - CPO - ITMO ADDRESS (MODIFIED)

2.2.9 EXTERNAL CONTENT PROHIBITED

3 SCOPE OF WORK/SPECIFICATIONS

3.1 NARRATIVE OF PROJECT OBJECTIVES, SCOPE, AND APPROACH

3.2 SOLUTION ENVIRONMENT

3.2.1 Existing Environment or “Current State”

3.2.2 Planned Environment or “Desired Future State”

3.3 EXPLANATION OF CONTRACTOR AND SCDHHS ROLES AND RESPONSIBILITIES

3.3.1 PROJECT MANAGMENT

3.3.2 CONSOLIDATED DELIVERABLES MANAGEMENT LIST (CDML)

3.3.3 CONTRACTOR STAFFING AND KEY PERSONNEL

3.3.4 PROJECT METHODOLOGIES AND PHASE GATES

3.3.5 Project Environments

3.3.6 INVOICING AND PAYMENT

3.3.7 IV&V

3.3.8 SERVICE LEVEL AGREEMENTS (SLAs)

3.3.9 SECURITY AND PRIVACY

3.3.10 Modification Pool

4 INFORMATION FOR OFFERORS TO SUBMIT

4.1 INFORMATION FOR OFFERORS TO SUBMIT – EVALUATION

4.1.1 Administrative Submission Requirements

4.1.2 Proposal Structure

4.1.3 Section by Section Instructions

4.2 INFORMATION FOR OFFERORS TO SUBMIT -- GENERAL (MAR 2015)

4.3 SERVICE PROVIDER SECURITY ASSESSMENT QUESTIONNAIRE - REQUIRED (APR 2024) (ATTM 022(A))

5 QUALIFICATIONS

5.1 QUALIFICATIONS OF OFFEROR (MAR 2015)

5.2 QUALIFICATIONS – SPECIAL STANDARDS OF RESPONSIBILITY (MODIFIED)

5.3 QUALIFICATIONS – REQUIRED INFORMATION

5.4 CURRENT VENDORS’ STAFF INVOLVEMENT IN PROPOSALS

5.5 SUBCONTRACTOR -- IDENTIFICATION (FEB 2015)

6 AWARD CRITERIA

6.1 AWARD CRITERIA -- PROPOSALS (JAN 2006)

6.2 AWARD TO ONE OFFEROR (JAN 2006)

6.3 COMPETITION FROM PUBLIC ENTITIES (JAN 2006)

6.4 DISCUSSIONS AND NEGOTIATIONS - OPTIONAL (FEB 2015)

6.5 EVALUATION FACTORS – PROPOSALS (MODIFIED)

6.5.1 Technical Proposal evaluation factors

6.5.2 Price Proposal Evaluation Factors

6.5.3 EVALUATION PROCESS AND SCORING

7 TERMS AND CONDITIONS

7.1 TERMS AND CONDITIONS – A. GENERAL

7.1.1 ASSIGNMENT, NOVATION, AND CHANGE OF NAME, IDENTITY, OR STRUCTURE (FEB 2015)

7.1.2 BANKRUPTCY - GENERAL (FEB 2015)

7.1.3 CHOICE-OF-LAW (JAN 2006)

7.1.4 CONTRACT AWARDED PURSUANT TO CODE (MAR 2024)

7.1.5 CONTRACT DOCUMENTS and ORDER OF PRECEDENCE (MAY 2024)

7.1.6 DISCOUNT FOR PROMPT PAYMENT (JAN 2006)

7.1.7 DISPUTES (MAY 2024)

7.1.8 EFT INFORMATION (APR 2024)

7.1.9 EQUAL OPPORTUNITY (JAN 2006)

7.1.10 FALSE CLAIMS (JAN 2006)

7.1.11 FIXED PRICING REQUIRED (JAN 2006)

7.1.12 NO INDEMNITY OR DEFENSE (FEB 2015)

7.1.13 NOTICE (May 2024)

7.1.14 ORGANIZATIONAL CONFLICT OF INTEREST (JUL 2023)

7.1.15 OPEN TRADE (JUN 2015)

7.1.16 PAYMENT and INTEREST (FEB 2021)

7.1.17 PUBLICITY (JAN 2006)

7.1.18 PURCHASE ORDERS (JAN 2006)

7.1.19 SURVIVAL OF OBLIGATIONS (JAN 2006)

7.1.20 TAXES (JAN 2006)

7.1.21 TERMINATION DUE TO UNAVAILABILITY OF FUNDS (JAN 2006)

7.1.22 THIRD PARTY BENEFICIARY (JAN 2006)

7.1.23 WAIVER (JAN 2006)

7.2 TERMS AND CONDITIONS – B. SPECIAL

7.2.1 BANKRUPTCY - GOVERNMENT INFORMATION (FEB 2015)

7.2.2 CHANGES (JAN 2006)

7.2.3 COMPLIANCE WITH LAWS (MODIFIED)

7.2.4 CONTRACT LIMITATIONS (JAN 2006)

7.2.5 CONTRACTOR'S LIABILITY INSURANCE - GENERAL (MODIFIED)

7.2.6 CONTRACTOR'S LIABILITY INSURANCE - INFORMATION SECURITY AND PRIVACY (MODIFIED)

7.2.7 CONTRACTOR PERSONNEL (JAN 2006)

7.2.8 CONTRACTOR'S OBLIGATION -- GENERAL (JAN 2006)

7.2.9 CONTRACTOR'S USE OF STATE PROPERTY (JAN 2006)

7.2.10 DEFAULT (JAN 2006)

7.2.11 ILLEGAL IMMIGRATION (NOV 2008)

7.2.12 INDEMNIFICATION-THIRD PARTY CLAIMS - GENERAL (NOV 2011)

7.2.13 INDEMNIFICATION - THIRD PARTY CLAIMS - DISCLOSURE OF INFORMATION (FEB 2015)

7.2.14 INDEMNIFICATION-INTELLECTUAL PROPERTY (JAN 2006)

7.2.15 INFORMATION SECURITY - DEFINITIONS (FEB 2015)

7.2.16 INFORMATION SECURITY - SAFEGUARDING REQUIREMENTS (FEB 2015)

7.2.17 INFORMATION SECURITY - LOCATION OF DATA (FEB 2015)

7.2.18 INFORMATION USE AND DISCLOSURE (FEB 2015)

7.2.19 INFORMATION USE AND DISCLOSURE – STANDARDS (MODIFIED)

7.2.20 LICENSES AND PERMITS (JAN 2006)

7.2.21 MATERIAL AND WORKMANSHIP (JAN 2006)

7.2.22 OFFSHORE CONTRACTING PROHIBITED (FEB 2015)

7.2.23 OWNERSHIP OF DATA and MATERIALS (JAN 2006)

7.2.24 PRICE ADJUSTMENTS (JAN 2006)

7.2.25 PRICE ADJUSTMENT - LIMITED BY CIP “OTHER GOODS & SERVICES” (JAN 2006)

7.2.26 PRICING DATA -- AUDIT -- INSPECTION (JAN 2006)

7.2.27 RELATIONSHIP OF THE PARTIES (JAN 2006)

7.2.28 RESTRICTIONS ON PRESENTING TERMS OF USE OR OFFERING ADDITIONAL SERVICES (FEB 2015)

7.2.29 SERVICE PROVIDER SECURITY REPRESENTATION (FEB 2015)

7.2.30 SOFTWARE LICENSING AGREEMENTS-SINGLE SOLICITATION (FEB 2015)

7.2.31 TERM OF CONTRACT – EFFECTIVE DATE / INITIAL CONTRACT PERIOD (JAN 2006)

7.2.32 TERM OF CONTRACT -- OPTION TO RENEW (FEB 2021)

7.2.33 TERMINATION FOR CONVENIENCE (JAN 2006)

7.3 MISCELLANEOUS TERMS – C. CONDITIONS/REQUIREMENTS

7.3.1 HIPAA COMPLIANCE/CONFIDENTIALITY (SCDHHS)

7.3.2 SAFEGUARDING INFORMATION (SCDHHS)

7.3.3 LAWSUIT NOTIFICATION AND COOPERATION (SCDHHS)

7.3.4 DEBARMENT NON-PROCUREMENT/SCREENING REQUIREMENTS (SCDHHS)

7.3.5 NON-DISCLOSURE (SCDHHS)

7.3.6 RESTRICTIONS FOR LOBBYING (SCDHHS)

7.3.7 SAFETY PRECAUTIONS (SCDHHS)

7.3.8 USE AND OWNERSHIP OF INFORMATION AND DOCUMENTATION (SCDHHS)

7.3.9 OWNERSHIP OF DATA (SCDHHS)

7.3.10 NO CONTRACTOR UTILIZATION OF WORKERS OUTSIDE OF THE UNITED STATES (SCDHHS)

7.3.11 APPLICABLE LAWS AND REGULATIONS (SCDHHS)

8 BIDDING SCHEDULE / PRICE PROPOSAL

8.1 PRICE PROPOSAL (JAN 2006)

8.1.1 Price Proposal Instructions

8.1.2 Price Proposal Section E – Pricing Tables

8.1.3 Pricing Table Background

8.1.4 Prices and Costs

8.1.5 Pricing Table Instructions

9 ATTACHMENTS TO SOLICITATION

9.1 ATTACHMENTS LIST [09-9002-1]

9.2 PROCUREMENT LIBRARY LIST

1 SCOPE OF SOLICITATION

IMPORTANT NOTICE: IF THE TERMS AND CONDITIONS HEREIN ARE OBJECTED TO, QUALIFIED,

OR SUPPLEMENTED IN YOUR OFFER, YOUR OFFER MAY BE DETERMINED NON-RESPONSIVE

AND NOT CONSIDERED FURTHER. See “Responsiveness” provision in Section IIA, SC Code of Laws §11- 35-1520(13), and SC Code of Regulations Chapter 19-445.2070.

1.1 ACQUIRE SOLUTION AND SERVICES

PLEASE NOTE: Section 1, SCOPE OF SOLICITATION, is for information only. It contains background information, not requirements that necessitate a response.

Supporting the Medicaid Clinical Data Exchange (MCDE) solution selection and implementation, the South Carolina Department of Health and Human Services (SCDHHS) intends to:

• Acquire a technology solution to capture and sort admission, discharge, and transfer (ADT) events with defined patient information of Beneficiaries from acute care inpatient hospitals and other licensed facilities such as Emergency Departments, Mental Health Facilities, Psychiatric Residential Treatment Facilities, Community Residential Care Facilities, Institutional Long-Term Care (LTC) Facilities / Nursing Facilities (NFs), Intermediate Care Facilities (ICFs), and Hospital Swing Beds. The technology solution will then create event notifications to be shared with Contracted Managed Care Organizations (MCOs) and SCDHHS. There are currently five (5) MCOs. The purpose of ADT event data is to improve Beneficiary health outcomes by quickly notifying the MCO and SCDHHS when a Beneficiary leaves a healthcare setting, thus enabling faster care coordination, and closing Healthcare Effectiveness Data and Information Set (HEDIS) care gaps.

• Acquire a technology solution to capture Bed Status and available capacity in near real time from providers such as Community Residential Care Facilities, LTC Facilities / NFs, and ICFs, and transfer the Bed Status information to SCDHHS and to South Carolina Department of Public Health (SCDPH). No patient specific information will be transferred.

• Acquire the Services of an implementation vendor to onboard facilities, troubleshoot issues with onboarding and facility capacity to send ADT events, and deploy the technology solution supporting the MCDE requirements.

1.2 MAXIMUM CONTRACT PERIOD – ESTIMATED (MODIFIED)

Start date: 03/19/2027 End date: 03/18/34. This includes a four (4) year base term plus three (3) one (1) year optional renewals. SCDHHS estimates a one (1) year implementation period and a six (6) year Operations & Maintenance (O&M) period if all optional renewals were exercised. Dates provided are estimates only. Any resulting Contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract – Effective Date / Initial Contract Period."

1.3 PROGRAM BACKGROUND AND VISION

1.3.1 BACKGROUND

SCDHHS is a cabinet agency of the South Carolina Governor’s Office and serves as the single State agency to administer the South Carolina Medicaid program. Medicaid is a joint federal and State medical assistance program that helps cover health care costs for populations with limited income, resources, and/or specified medical needs which, when combined, qualify them for the service in varying capacities.

The Medicaid program is administered by states using State appropriated funds and federal matching funds within the provisions of Title XIX and Title XXI of the Social Security Act as amended. The comprehensive written commitment by SCDHHS, submitted under section 1902(a) of the Social Security Act, to administer or supervise the administration of the Medicaid Program in accordance with federal requirements is the South Carolina State Plan for Medical Assistance (State Plan).

SCDHHS' strategic plan includes three straightforward goals that the agency will strive to accomplish as a team, published online at https://www.scdhhs.gov/about/strategic-plan. Those goals are:

• Member Experience: Provide a responsive member experience.

• Services: Purchase access to needed health services.

• Operations: Properly align resources to enable success.

SCDHHS has a need to capture Beneficiary events from healthcare facilities and providers. The goal is to improve Beneficiary health outcomes, improve timeliness of care coordination, and create a near real-time, transparent view of Beneficiaries’ healthcare related events and diagnoses. The MCDE must allow for patient-authorized transfers of healthcare data to SCDHHS, and other approved MCOs. The MCDE must also allow for comprehensive Bed tracking of facilities.

1.4 SCDHHS ORGANIZATION

Figure 1: SCDHHS Organizational Chart, shows the current project organization chart, including Medicaid Enterprise Systems (MES) Modernization Program Leadership. This organization chart is accurate at the time of the release of this Solicitation. SCDHHS makes no assurances that the staff identified in the chart below or the organization structure will be as presented throughout the term of the Contract.

Figure 1: SCDHHS Organization Chart

SCDHHS Director

The Director is a cabinet-level official appointed by the Governor and serves as the State Medicaid Director.

Chief Information Officer (CIO)

The CIO serves as the Deputy Director of Systems and Technology and provides oversight to ensure the accuracy of SCDHHS programmatic specific needs related to technology.

Deputy Director of Programs

The Deputy Director of Programs provides oversight to ensure the accuracy of SCDHHS needs as related to the health programs.

Bureau Chief of Medicaid Cloud Based Systems https://www.scdhhs.gov/about/strategic-plan

The Bureau Chief serves as the manager of the SCDHHS MES Core and will ensure notifications are ingested by

SCDHHS.

DASH Program Manager

DASH (Delivery of Automated Systems for Healthcare) Program Manager manages MCDE vendor through the design, development, and deployment activities to ensure the contractual requirements are met.

Bureau Chief of Quality

The Bureau Chief provides oversight to ensure quality program requirements are met.

Bureau Chief of Managed Care

The Bureau Chief provides oversight to ensure managed care program requirements are met.

1.5 MEDICAID CLINICAL DATA EXCHANGE (MCDE) ARCHITECTURE

The MCDE solution is the event notification hub between Contributors such as providers' Electronic Health Records/Electronic Medical Records (EHRs/EMRs) and subscribing systems such as SCDHHS, MCOs, and SCDPH. Recorded events from Contributors are propagated to subscribing systems in near real-time via industry-accepted messaging standards. The solution will receive ADT events and transfer them to appropriate subscribing systems. SCDHHS will leverage internal systems to receive the notifications, enabling reporting and analytics capabilities for SCDHHS personnel.

This solution provides SCDHHS with a modern data transfer focused on ADT events and clinical data that is an integrated component of its loosely coupled enterprise systems.

2 INSTRUCTIONS TO OFFERORS

2.1 INSTRUCTIONS TO OFFERORS – A. GENERAL INSTRUCTIONS

2.1.1 DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT

BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING

DEFINITIONS APPLY TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED

OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any other legal entity. [11-35-310(3)]

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance, price, quantity, or other provisions of any Contract accomplished by mutual agreement of the parties to the Contract. [11-35-310(45)]

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the Contractor to make Changes which the clause of the Contract titled "Changes," if included herein, authorizes the Procurement Officer to order without the consent of the Contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.

Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response to this solicitation. The terms Bid and Proposal are used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the Offer. The term Bidder is used interchangeably with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal as Offer to Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an Amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

STATE means the Using Governmental Unit(s) identified on the Cover Page.

SUBCONTRACTOR means any person or entity You Contract with to perform or provide any part of the Work.

US or WE mean the using governmental unit.

USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover Page identifies the Using Governmental Unit as "Statewide Contract," either optional or mandatory, the phrase "Using Governmental Unit" means any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to You pursuant to the Contract resulting from this solicitation. Reference the clauses titled "Purchase Orders" and "Statewide Contract."

WORK means all labor, materials, equipment, Services, or property of any type, provided or to be provided by the Contractor to fulfill the Contractor's obligations under the Contract. [02-2A003-4]

2.1.2 ADDITIONAL DEFINITIONS (SCDHHS)

BED means one (1) of the total number of Beds for which a facility is approved for patient care by the State in which the facility provides services.

BED STATUS means the occupancy status of a Bed in the facility regardless of staffing capacity to fill the Bed.

BENEFICIARY(IES) means a qualified, enrolled recipient of Medicaid benefits.

CMS means Centers for Medicare and Medicaid Services.

CONTRACTED MANAGED CARE ORGANIZATION (MCO) means an entity with a comprehensive risk Contract with SCDHHS, operating in accordance with 42 CFR 438 to deliver, arrange, pay for, or provide services to Beneficiaries.

CONTRIBUTOR means the originating system or entity from which an event notification is generated and transmitted to the MCDE system to be routed. This may include provider EHRs, EMRs, or other upstream systems.

DEFECT means any aspect of performance that does not meet the requirements. A Defect is logged when actual results do not match expected results during testing. Defects may also be referred to as Bugs.

DELIVERABLE(S) means those items identified in the Contract to be delivered by the Contractor to SCDHHS including, without limitation, the acquired items, hardware, Services, software, tangibles, and intangibles required hereunder.

KEY PERSONNEL means the Account Manager, Project Manager, Operations Manager, Deployment Manager, Functional Lead, Technical Manager/Lead, and Test Manager/Lead are required to be identified by name in Contractor’s Offer, any approved successor to such named individuals and any other individual and his/her approved successor designated in Contractor’s Offer as Key Personnel.

MEDICAID ENTERPRISE means the hardware, software and Services designed to meet the demands of South Carolina’s Beneficiaries, stakeholders, and appropriate staff.

MEDICAID MEMBERS means Beneficiaries who are enrolled with a Contracted Managed Care Organization.

MILESTONE(S) mean significant specific point(s) along a project timeline. These points may be major Deliverables, signal anchors, a need for external review, or input. In many instances, Milestones do not impact project duration. Instead, they focus on major progress points that must be reached to achieve success.

SERVICES mean the Services to be delivered by Contractor pursuant to the Contract Documents.

SUBSCRIBER means an entity that receives a notification or data routed from the technology solution.

2.1.3 AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any Amendment to this solicitation (1) by signing and returning the Amendment, (2) by identifying the Amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the Amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

2.1.4 AUTHORIZED AGENT (FEB 2015)

All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard to this procurement or the resulting Contract. [02-2A007-1]

2.1.5 AWARD NOTIFICATION (MAR 2024)

Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the Contract resulting from this Solicitation have a total or potential value more than one hundred thousand dollars, such notice will be sent electronically to all Offerors responding to the Solicitation. Unless a written notice of intent to protest is timely filed pursuant to Section 11-35-4210(1)(b) or the award is otherwise suspended or canceled, the award will be effective on the calendar day (including weekends and holidays) immediately following the seventh business day after such notice is given. [02-2A010-3]

2.1.6 BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)

By submitting Your Bid or Proposal, You are offering to enter into a Contract with the Using Governmental Unit(s). Without further action by either party, a binding Contract shall result upon final award. Any award issued will be issued to, and the Contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; "joint bids" are not allowed. [02-2A015-1]

2.1.7 BID ACCEPTANCE PERIOD (JAN 2004)

To withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the Procurement Officer in writing. [02-2A020-1]

2.1.8 BID IN ENGLISH AND DOLLARS (JAN 2004)

BID IN ENGLISH & DOLLARS (JAN 2004): Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise permitted by the Solicitation. [02-2A025-1]

2.1.9 AUTHORITY AS PROCUREMENT AGENT (DEC 2015)

The Procurement Officer is an employee of the Authority acting on behalf of the Using Governmental Unit(s) pursuant to the Consolidated Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and the Using Governmental Units(s). The Authority is not a party to such contracts, unless and to the extent that the Authority is a Using Governmental Unit and bears no liability for any party's losses arising out of or relating in any way to the Contract. [02-2A030-3]

2.1.10 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)

GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY

RENDER YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA

CODE OF LAWS AND OTHER APPLICABLE LAWS.

(a) By submitting an Offer, the Offeror certifies that-

(1) The prices in this Offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other Offeror or competitor relating to-

(i) Those prices.

(ii) The intention to submit an Offer; or

(iii) The methods or factors used to calculate the prices offered.

http://www.scstatehouse.gov/code/t16c009.php

(2) The prices in this Offer have not been and will not be knowingly disclosed by the Offeror, directly or indirectly, to any other Offeror or competitor before bid opening (in the case of a sealed bid solicitation) or Contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not to submit an Offer for the purpose of restricting competition.

(b) Each signature on the Offer is a certification by the signatory that the signatory-

(1) Is the person in the Offeror’s organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; or

(2)(i) Has been authorized, in writing, to act as agent for the Offeror’s principals in certifying that those principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals" means the person(s) in the Offeror’s organization responsible for determining the prices offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification.

(c) If the Offeror deletes or modifies paragraph (a)(2) of this certification, the Offeror must furnish with its Offer a signed statement setting forth in detail the circumstances of the disclosure. [02-2A032-2]

2.1.11 CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS

(JAN 2004)

(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(i) Offeror and/or any of its Principals-

(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of Contracts by any state or federal agency.

(B) Have not, within a three-year period preceding this Offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) Contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and

(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.

(ii) Offeror has not, within a three-year period preceding this Offer, had one or more Contracts terminated for default by any public (Federal, state, or local) entity.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to Contract award, Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written explanation regarding its inability to make the certification. The certification will be considered in connection with a review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the Procurement Officer may render the Offeror non-responsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification, in addition to other remedies available to the State, the Procurement Officer may terminate the Contract resulting from this solicitation for default. [02-2A035-1]

2.1.12 CODE OF LAWS AVAILABLE (JAN 2006)

The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at:

http://www.scstatehouse.gov/code/statmast.php

The South Carolina Regulations are available at:

http://www.scstatehouse.gov/coderegs/statmast.php

[02-2A040-2]

2.1.13 DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE

(JUL 2023)

(“OCI FAQ for Contractors” is available at www.procurement.sc.gov) (a) You certify that, after reasonable inquiry, to the best of Your knowledge and belief: (1) Your Offer identifies any Services that relate to either this solicitation or the Work and that have already been performed by You, a proposed Subcontractor, or an affiliated Business or consultant of either; and (2) there are no relevant facts or circumstances that may give rise to an actual or potential organizational conflict of interest, as defined in S.C. Code Ann. Reg. 19-445.2127, or that Your Offer identifies and explains any unfair competitive advantage You may have in competing for the proposed Contract and any actual or potential conflicts of interest that may arise from Your participation in this competition or Your receipt of an award. (b) If You, a proposed Subcontractor, or an affiliated Business or consultant of either, have an unfair competitive advantage or an actual or potential conflict of interest, the State may withhold award. Before withholding award on these grounds, the State will notify You of the concerns and provide a reasonable opportunity for You to respond. The State may consider efforts to avoid or mitigate such concerns, including restrictions on future activities. (c) The certification in paragraph (a) of this provision is a material representation of fact upon which the State will rely when considering Your Offer for award. [02-2A047-3]

2.1.14 DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)

Any Offer received after the Procurement Officer of the governmental body or his designee has declared that the time set for opening has arrived, shall be rejected unless the Offer has been delivered to the designated purchasing office or the governmental body's mailroom that services that purchasing office prior to the opening. [R.19- 445.2070(G)] [02-2A050-1]

2.1.15 DRUG FREE WORKPLACE CERTIFICATION (JAN 2004)

http://www.scstatehouse.gov/code/statmast.php http://www.scstatehouse.gov/coderegs/statmast.php

By submitting an Offer, Offeror certifies that, if awarded a Contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended. [02-2A065-1]

2.1.16 DUTY TO INQUIRE (FEB 2015)

Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation shall be interpreted to require the better quality or greater quantity of Work and/or materials, unless otherwise directed by Amendment. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the State's attention. See clause entitled "Questions from Offerors." [02-2A070-2]

2.1.17 ETHICS CERTIFICATE (MAY 2008)

By submitting an Offer, the Offeror certifies that the Offeror has and will comply with, and has not, and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The following statutes require special attention: Section 8-13-700, regarding use of official position for financial gain;

Section 8-13-705, regarding gifts to influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section 8-13-775, prohibiting public official with economic interests from acting on Contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on contributions by Contractor to candidate who participated in awarding of Contract. The State may rescind any Contract and recover all amounts expended as a result of any action taken in violation of this provision. If Contractor participates, directly or indirectly, in the evaluation or award of public Contracts, including without limitation, Change Orders or task orders regarding a public Contract, Contractor shall, if required by law to file such a statement, provide the statement required by Section 8-13-1150 to the Procurement Officer at the same time the law requires the statement to be filed. [02-2A075-2]

2.1.18 OMIT TAXES FROM PRICE (JAN 2004)

Do not include any sales or use taxes in Your price that the State may be required to pay. [02-2A080-1]

2.1.19 OPEN TRADE REPRESENTATION (JUN 2015)

By submitting an Offer, Offeror represents that Offeror is not currently engaged in the boycott of a person or an entity based in or doing business with a jurisdiction with whom South Carolina can enjoy open trade, as defined in SC Code Section 11-35-5300. [02-2A083-1]

2.1.20 PRICING (MAR 2024)

a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible price to the State cannot be determined. (b) Price Reasonableness: Any Offer may be rejected if the Procurement Officer determines in writing that it is unreasonable as to price. S.C. Code Ann. Reg. 19-445.2070E. (c) Unbalanced Pricing. The State will analyze all offers with separately priced line items or subline items to determine if the prices are unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated. The responsible Procurement Officer may reject an Offer as unreasonably priced if she determines that unbalanced pricing increases performance risk (e.g., it is so http://www.scstatehouse.gov/code/t44c107.php http://www.scstatehouse.gov/code/t08c013.php http://www.scstatehouse.gov/code/t11c035.php unbalanced as to be tantamount to allowing an advance payment) or could result in payment of unreasonably high prices. S.C. Code Ann. Reg. 19-445.2122C. [02-2A082-2]

2.1.21 PROTESTS (MAY 2024)

(a) If You are aggrieved in connection with the solicitation or award of the Contract, You may be entitled to protest, but only as provided in Section 11-35-4210. To protest the solicitation or an Amendment, Your written protest must be received within fifteen Days of the date the applicable solicitation document is issued. To protest an award, (i) written notice of Your intent to protest must be received within seven Business Days of the date the award notice is posted, and (ii) Your actual written protest must be received within fifteen Days of the date the award notice is posted. Time periods are computed in accordance with Section 11-35-310(13) and the definitions for Day and Business Day. Both protests and notices of intent to protest must be received by the appropriate Chief Procurement Officer (CPO). See clause entitled "Protest-CPO." (b) Pursuant to Section 11-35-410, documents directly connected to a procurement activity may be available within five days after request. All document requests should be directed to Procurement Officer listed in the Cover Page of the Solicitation. If a protest is pending, the protestant’s lawyer may access otherwise unavailable information by applying to the CPO for the issuance of a protective order. Additional information is available at www.procurement.sc.gov/legal. [02-2A085-3]

2.1.22 PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015)

Violation of these restrictions may result in disqualification of Your Offer, suspension, or debarment, and may constitute a violation of law.

(a) During the period between publication of the solicitation and final award, You must not communicate, directly or indirectly, with the Using Governmental Unit or its employees, agents, or officials regarding any aspect of this procurement activity, unless otherwise approved in writing by the Procurement Officer. All communications must be solely with the Procurement Officer. [R. 19-445.2010]

(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a governmental entity with whom You have or seek to have a Contract. You represent that Your Offer discloses any gifts made, directly or through an intermediary, by You or Your named subcontractors to or for the benefit of the Using Governmental Unit during the period beginning eighteen months prior to the Opening Date. [R.

19-445.2165] [02-2A087-1]

2.1.23 PUBLIC OPENING (JAN 2004)

Offers will be publicly opened at the date/time and at the location identified on the Cover Page, or last Amendment, whichever is applicable. [02-2A090-1]

2.1.24 QUESTIONS FROM OFFERORS (MODIFIED)

(a) Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions regarding the original solicitation or any Amendment must be received by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any communication regarding Your questions with the name of the Procurement Officer, and the solicitation's title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an Amendment to the solicitation if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective Offerors. See clause entitled "Duty to Inquire." We will not identify You in our answer to Your question. (b) The State seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition. [See R. 19-445.2140]

All questions must be submitted in writing and received by the Procurement Officer for this solicitation no later than date and time listed on Cover Page One.

**All Offerors should use Attachment ATTM 009 – QUESTIONS TEMPLATE**

2.1.25 REJECTION/CANCELLATION (JAN 2004)

The State may cancel this solicitation in whole or in part. The State may reject any or all proposals in whole or in part. [SC Code Section 11-35-1710 & R.19-445.2065] [02-2A100-1]

2.1.26 RESPONSIVENESS (MAR 2024)

(a) Award will not be made on a nonresponsive Offer. An Offer is nonresponsive (i) if it does not constitute an unambiguous Offer to enter into a Contract with the State, or (ii) if it imposes conditions inconsistent with, or does not unambiguously agree to, the solicitation’s material requirements. (b) Bid as Specified. Offers for supplies or services other than those specified will not be considered unless authorized by the Solicitation. [02-2A105-3]

2.1.27 SIGNING YOUR OFFER (JAN 2004)

Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be submitted in the partnership name, followed by the words by its Partner, and signed by a general partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the signature and title of the person authorized to sign. (d) An Offer may be submitted by a joint venturer involving any combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted in the name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization to bind the principal. [02-2A115-1]

2.1.28 STATE OFFICE CLOSINGS (JAN 2004)

If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the government office designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first workday on which normal government processes resume. In lieu of an automatic extension, an Amendment may be issued to reschedule bid opening. If state offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be issued to reschedule the conference. Useful information may be available at the South Carolina Emergency Management Division website https://www.scemd.org/. [02- 2A120-3]

2.1.29 DISCLOSURE OF YOUR BID / PROPOSAL & SUBMITTING CONFIDENTIAL DATA (FEB

2021)

(a) According to Section 11-35-410, any person submitting a document in response or with regard to any solicitation or other request must “comply with instructions provided in the solicitation for marking information exempt from public disclosure. Information not marked as required by the applicable instructions may be disclosed to the public.” IF YOU IDENTIFY YOUR ENTIRE RESPONSE AS EXEMPT FROM PUBLIC

DISCLOSURE, OR IF YOU DO NOT SUBMIT A REDACTED COPY AS REQUIRED, THE STATE

MAY, IN ITS SOLE DISCRETION, DETERMINE YOUR BID OR PROPOSAL NONRESPONSIVE

AND INELIGIBLE FOR AWARD.

(b) By submitting a response to this solicitation or request, Offeror (1) agrees to the public disclosure of every page, or portion thereof, of every document regarding this solicitation or request that was submitted at any time prior to entering into a Contract (including, but not limited to, documents contained in a response, documents submitted to clarify a response, and documents submitted during negotiations), unless the page, or portion thereof, was redacted and conspicuously marked “Trade Secret” or “Confidential” or “Protected”, (2) agrees that any information not…