Prebid_Meeting_Agenda_March_2015.doc

AG-32SC-S-14-0010

Pre-Bid Meeting Agenda Project Name: NCAUR O&M Date:

Thursday, March 19, 2015

Time:

10:00 AM CDT

Location:

USDA, ARS, NCAUR

A. INTRODUCTIONS

Location:

1. Paul Sebesta - Center Director

2. Bob Caywood - CenterAdministrative Officer

3. Wayne Myers - Center Engineer

4. Al Probyn - Center QA

5. Christine Guntermann - Center Purchasing Agent

EBSC:

6. Jeffrey Neill - Contracting Officer (Team Lead)(Telecon)

7. Mark Volk - Admin Contracting Officer

8. Kristen Turner - Team two observer

B. SIGN-IN SHEET

C. PROJECT DESCRIPTION & SCOPE OF WORK

B.1

SCOPE OF THE CONTRACT

The Contractor shall furnish all necessary personnel, materials, supplies, services, and equipment to include rental equipment to operate and perform Operations and Maintenance support at the U.S. Department of Agriculture, Agricultural Research Service, National Center for Agricultural Utilization Research Center Peoria, IL in accordance with the terms and conditions and the Performance Work Statement. The Performance Work Statement (PWS) describes the services expected to provide the full range of operational and maintenance support. The PWS is intended to describe the minimum level of facility services and preventative and predictive maintenance required to create a clean, functional, healthy, safe, comfortable, and aesthetically pleasing physical environment for staff and visitors.

D. Few Words by CD

E. DELIVERY METHOD

B.1.1 ROUTINE WORK (FIRM-FIXED PRICE)

Routine work is all work that is defined in the Performance Work Statement (PWS).

B.1.2 ADDITIONAL WORK (Indefinite Quantity Contract IQC)

Additional work is defined as work within the general scope, but not specifically described in the PWS. Additional work may also include labor hours above the workload data.

F. ALTERNATES, ALLOWANCES AND UNIT PRICES

B.2

PRICE SCHEDULE

The hours reflected in the Additional Work IQC portion are estimated quantities and will serve as the Contract maximum for the IQC.

The Government will pay the Contractor in accordance with the following: See attached Schedule B

G. QUESTIONS DURING BID

Submit questions in written format via email to Mark Volk at Mark.Volk@ARS.USDA.GOV Questions and responses will be provided to all offerors in an amendment(s) to the solicitation.

H. BID ADDENDUM

1. Acknowledge receipt on Bid Form

2. Sign each SF30 and submit with Bid

I. BID OPENING

01 April 2015

J. COMPLETION TIME & PROJECT SCHEDULE

F.2

AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1998)

Transition Period: May 1, 2015 through May 31, 2015

Base Period:

June 1, 2015 through September 30, 2015

Option Period 1:

October 1, 2015 through September 30, 2016

Option Period 2:

October 1, 2016 through September 30, 2017

Option Period 3:

October 1, 2017 through September 30, 2018

Option Period 4:

October 1, 2018 through September 30, 2019

Option Period 5:

October 1, 2019 through April 30, 2020

K. OBTAINING PLANS AND SPECIFICATIONS

Download @ FBO

L. REQUIRED BID SUBMITTALS

1. L.5 AGAR 452.215-71 INSTRUCTIONS FOR PREPARATION OF TECHNICAL AND BUSINESS PROPOSALS (SEP 1999)

2. L.6 AGAR 452.215-72 AMENDMENTS TO PROPOSALS (FEB 1988)

M. SAFETY

The Contractor must develop and implement an environmental, health and safety program for their employees. This program must include, but is not limited to, the following topics: accident prevention, affirmative procurement, asbestos awareness, asbestos site supervisor, powered industrial trucks, blood-borne pathogens, compressed gasses and compressed gas cylinders, confined spaces, electrical hazards/Arc flash, emergency eyewashes and safety showers, environmental management system, fall protection, fire extinguisher (hands-on), hazard communication, hazardous conditions, hazardous spill response and clean-up, hot work, high risk activities, job hazard analysis, lead awareness, lockout/tagout, machine guarding, materials handling (certification), obstructions, personal protective equipment, ozone depleting substances, scaffolding, storage, temporary construction barriers, and welding/cutting/burning & Proper Attire

N. DRUG FREE – SAFETY PROGRAM

Drug-Free Safety Program

O. SPECIAL CONSIDERATIONS

1. BioBased Products

a) 52.223-1

BIOBASED PRODUCT CERTIFICATION

MAY 2012

b) 52.223-2

AFFIRMATIVE PROCUREMENT OF BIOBASED

PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS SEP 2013

2. GFE

a) Attachment

3. Work Management System

a) MP2

4. Buy American

a) I.11 FAR 52.225-9 BUY AMERICAN ACT—CONSTRUCTION MATERIALS (MAY 2014)

b) FAR 52.225-10 NOTICE OF BUY AMERICAN ACT REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

5. Recycling – 50-60% Recycled materials

P. INSURANCE

1. Contractors are to provide and maintain Liability and Builders Risk coverage per H.5

AGAR 452.228-71 INSURANCE COVERAGE (NOV 1996)

Q. PREVAILING WAGE

1. This is a prevailing wage project with Contractor/Subcontractor compliance and reporting requirements.

2. 52.222-6 DAVIS-BACON ACT MAY 2014

3. 52.222-41 SERVICE CONTRACT ACT OF 1965

MAY 2014

R. SUPPLEMENTARY CONDITIONS & SUPPLEMENTARY INSTRUCTIONS

1. 52.222-99 - ESTABLISHING A MINIMUM WAGE FOR CONTRACTORS (DEVIATION 2014-O0017) (JUNE 2014)

S. GENERAL CONDITIONS & AGREEMENT FORM

1. SF 33

T. QUESTIONS

1. No Answers U. SITE TOUR Introduce Wayne Myers as Tour Director

1. Bump caps/Hard Hats

2. Safety Glasses

3. Route NCAUR O&M Pre-Bid Meeting Agenda

March 19 2015