Section_J_Atch_11-Host_Base_Agreement.pdf

Solicitation FA8617-17-R-6219 Section J – Attachment 11

Host Base Support Agreement

ADVANCED PILOT TRAINING PROGRAM ACAT ID

HOST BASE SUPPORT DOCUMENT

for

Edwards Air Force Base, California

Columbus Air Force Base, Mississippi

Joint Base San Antonio-Randolph, Texas

Laughlin Air Force Base, Texas

Sheppard Air Force Base, Texas

Vance Air Force Base, Oklahoma

30 December 2016

Prepared by

Air Force Life Cycle Management Center (AFLCMC) Training Aircraft Division (WLZ) Advanced Pilot Training Branch (WLZG)

Host Base Support Document

1.0 Introduction – Purpose

This document identifies and defines the facilities (also referred to as “Government property” or “real property”), services, and support provided to the Contractor as well as the Contractor’s responsibilities for use of these Government facilities, services, and support. The facilities, services, and support identified within this document apply to each Advanced Pilot Training (APT) Program’s operating installation.

1. Base support includes Government-controlled work space, furniture, material, equipment, services, or other support that the Government determines will be made available to the Contractor in performance of the APT contract(s). This document is intended to inform the Contractor of the facilities, services, and support a tenant on each installation can expect to receive. Standard administrative and other expendable supplies required to fulfill contractual obligations are the responsibility of the Contractor.

2. The Contractor shall report inadequate support to the host base project officer and/or Contracting Officer's Representative (COR) on the date discovered. Host base personnel will determine the appropriate method to address deficiencies and inadequate support.

Facilities will not be purchased under this agreement. The Contractor (or authorized representative) shall not purchase or otherwise furnish any base support equipment or services provided by this agreement nor will they authorize others to do so without the Contracting Officer’s written approval.

2.0 Government Facilities, Services, and Support

This section identifies services to be provided and identifies the Contractor responsibilities for use of these Government facilities, services, and support.

2.1 Communications

The host base will do the following:

1. Provide Government-owned Automated Data Processing Equipment (ADPE) consisting of one computer and one printer with United States Air Force (USAF) Standard Desktop Configuration at each contract base location for internet/email access for the purpose of electronic publications and official communications with the Government only. The Contractor will not add software to the Government-provided computer without prior approval. Subsequent to the provision of Government ADPE to the Contractor, a three-month ADPE evaluation will be conducted by the ADPE control officer / account custodian, base data manager, and the Contractor to determine if the ADPE and software furnished are adequate.

2. Provide access to the Integrated Maintenance Data Systems and the Reliability and Maintainability Management Information System to aid data collection/reporting.

3. Conduct security test and evaluation at the required intervals to ensure compliance in these areas.

4. Provide required ADPE training.

2.2 Documents

The host base will

1. Provide all required Department of Defense, USAF, and local installation forms.

2. Provide all operating memoranda, regulations, and methods/procedures as well as non-APT technical orders that the Government determines are required for operations at the host base location.

3. Provide necessary customer account representative and Technical Order Distribution Office Representative Training.

2.3 Government Facilities

The host base will

1. Provide electricity, heating, water, lighting, restrooms, telephones, and air conditioning in office/administrative areas. This provision does not include long distance telephone service.

2. Ensure the Contractor returns facilities to the Government in the same condition as received. Normal wear, tear, and approved modifications are excepted.

3. Ensure all space assigned must comply with Air Force Instruction (AFI) 32-1024, Air Force Manual (AFMAN) 32-1084, and Title 10 United States Code (U.S.C.) 2667.

The Contractor shall comply with the following standards:d

1. Keep all assigned work and office spaces free of oil, grease, and other work hazards that contribute to unclean or unsafe working conditions in accordance with (IAW) host/satellite standard operating procedures and regulations.

2. Dispose of all refuse (to include, but not limited to trash, oily rags, shredded paper) in a Government-approved container at the end of each shift, and remove all Contractor area refuse to the appropriate central collection point daily.

3. Clean up spills immediately, using only noncombustible absorbents.

4. Prepare and submit work requests for required facility maintenance or modifications to the on-site building custodian / COR.

5. Report broken or damaged Government facilities/property to the Government (including the COR / Administrative Contracting Officer (ACO)) on the day discovered to determine the extent of repairs/replacement.

6. Establish emergency procedures consistent with base inclement weather instructions, which include, but are not limited to, removing or securing Contractor items.

7. Support the Energy Management Program:

a. Instruct employees in utilities conservation practices to preclude the waste of utilities.

8. Ensure facilities have been inspected for compliance with the Air Force Occupational Safety and Health standards, to include the following:

a. Correct any hazards IAW base-wide, USAF-developed plans of abatement taking into account safety and health priorities. A higher priority will not be assigned to the facilities provided hereunder merely because of this contract.

2.4 Government Support Services

The host base will provide the following support services:

1. Ground Safety: Assistance with integrating a safety program applicable to contract personnel, to include assisting in the investigation and reporting of Contractor mishaps/incidents involving Air Force personnel, facilities, or Government-Furnished Property (if applicable) when requested by the Contractor through the ACO.

2. Administration: On-site official mail pickup and delivery through the normal base distribution system; reception, processing, dispatching, or delivery of materials; access to the base publication library, Air Force publications, blank forms, and, as required, specialized administrative supplies as well as binders for mandatory technical orders, regulations, and manuals.

3. Weather Forecasting: Advisement to the Contractor when unusual weather disturbances are predicted (e.g., electrical storms, high winds, hail, extreme temperatures, heavy snowfall, and other climate disturbances that could have adverse effects).

4. Ground Communications / Electronic Operations: On-base and local area off-base telephone service, including Defense Switched Network capability to make official telephone calls.

5. On base transportation: Access to existing on-base bus and taxi service available for other civilian base personnel. The host base will also provide base and local area vehicle operation safety training.

6. Information Security: Base information and industrial security oversight.

7. Installation Patrol: Normal base security patrols.

8. Lock and Key: Locks and keys for all office and storage areas. Replacement keys or rekeyed locks when required. The Contractor shall replace or make restitution to the Government for lost locks and keys. The Contractor shall NOT duplicate any Government-issued keys nor rekey any locks on Government facilities.

9. Insect and Rodent Control: Insect and rodent control for Contractor-utilized, Government-provided facilities.

10. Fire Operation: Information, through the base fire marshal, about the policies and procedures necessary to ensure adequate fire protection. The host base will also provide and operate aerospace and structural firefighting equipment and accomplish appropriate fire inspection and firefighting measures.

11. Fire Technical Service: Fire protection systems and equipment in the Contractor-occupied facilities as well as inspection and maintenance of portable fire extinguishers.

12. Operations and Maintenance: All maintenance, repair, and modification to utilities and real properties occupied by the Contractor.

13. Pavement and Grounds: All roads and grounds maintenance and repair, including snow removal, mowing, and all other activities related to the performance of grounds maintenance and repairs.

14. Disaster preparedness: Full disaster preparedness support to the Contractor (Air Education Training Command locations only).

15. Emergency Management: Emergency Management support to Contractor (Edwards Air Force Base, 412th Test Wing only)

16. Audiovisual Support / Presentation Services: Production of slides for briefings, pictures of damaged aircraft/equipment, printing/duplication/audiovisual photo support for official Government reproduction, and other appropriate support as determined in the Primary APT contract requirements.

17. Emergency Service: Emergency first aid and ambulance services on a reimbursable basis at the current inpatient/outpatient treatment rate to Contractor personnel within the installation perimeter of the contract location. The Government medical service will provide an annual evaluation of Government facilities that could produce adverse health effects.

18. Security Clearances: Processing of the necessary security clearances and/or background checks for Contractor employees who require Common Access Cards for Government computer access.

19. Base Access: Reception and processing of base access (passes) for contract personnel.

ACRONYM LIST

ACO Administrative Contracting Officer

ADPE Automated Data Processing Equipment

APT Advanced Pilot Training

COR Contracting Officer’s Representative

IAW In Accordance With

USAF United States Air Force