AddenNo01_DCF ITB 2425 005.2.pdf
PDF 179 KB Posted
- Attached to
- Event Coordination and Management
- Solicitation number
- ITB-13494
- Issued by
- Leon County, Florida
About this file
This addendum modifies the Invitation to Bid (ITB 2425 005) issued by the Florida Department of Children and Families for Event Coordination and Management services. The addendum updates the procurement timeline for the solicitation, which seeks vendors to provide comprehensive project management, registration, and pre- and post-event planning services for departmental trainings, meetings, and conferences. The revised timeline establishes written questions due by August 13, 2025, with the Department's answers posted by September 10, 2025. The response due date has been extended to September 24, 2025, at 10:00 A.M., with the public response opening scheduled for September 25, 2025, at 11:00 A.M. via GoToMeeting videoconference. The anticipated posting of the Notice of Intent to Award has been pushed back to October 20, 2025. The contract is expected to commence on August 1, 2025, with a five-year term and potential for up to three additional years of renewal based on performance and fund availability.
The solicitation targets multiple vendors to support event coordination across six Florida regions and twenty circuits, serving child welfare professionals, foster youth, and departmental staff. The contract will operate on a cost-plus-fixed-fee arrangement, where DCF reimburses actual event organization costs plus a predetermined fixed fee. The procurement actively encourages participation from woman-owned, veteran-owned, and minority-owned business enterprises. The Department will evaluate submissions based on responsible and responsive bidders offering the lowest cost proposal, with mandatory submissions including Required Certifications, Technical Response, and Cost Proposal forms. Penalties are built into the contract structure, including $100 per day for missed deadlines and 15-20% payment reductions for incomplete deliverables. Payments will be processed through MyFloridaMarketPlace (MFMP).
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Text version
Addendum No. 01
DCF ITB 2425 005
Event Coordination and Management
DCF Addendum Template (PMT-12-2122) Effective April 2022
Solicitation Number: DCF ITB 2425 005 Solicitation Title: Event Coordination and Management Response(s) Due Date: September 24, 2025 Addendum Number: 01 Addendum Date: August 27, 2025
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),
FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED
BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER
OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
DCF ITB 2425 005 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:
Change No. 1
ITB Document, Section 1.3, Timeline
ACTIVITY DATE TIME ADDRESS
Solicitation Issued 07/31/2025 N/A https://vendor.myfloridamarketplace.com/
Receipt of Written Questions Due Date
08/13/2025 10:00 A.M. See 1.4
Anticipated Date for Department’s Answers to Written Questions
08/27/2025 09/10/2025
N/A https://vendor.myfloridamarketplace.com
Response Due Date
09/10/2025 09/24/2025
10:00 A.M. See 1.4
Response Opening (Public Meeting)
09/11/2025 09/25/2025
11:00 A.M. Computer, tablet, or smartphone:
https://meet.goto.com/SolicitationAdministration
Phone:
https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://meet.goto.com/SolicitationAdministration
Addendum No. 01
DCF ITB 2425 005
Event Coordination and Management
DCF Addendum Template (PMT-12-2122) Effective April 2022
ACTIVITY DATE TIME ADDRESS
Access Code: 687-621-357
United States (Toll Free): (866) 899-4679
One-touch: tel:+18668994679, 687621357#
Video-conferencing room or system:
Meeting ID: 687-621-357
Dial in or type: 67.217.95.2
Or dial directly: 687621357@67.217.95.2 or 67.217.95.2##687621357
Anticipated Posting of Notice of Intent to Award
09/29/2025 10/20/2025
N/A https://vendor.myfloridamarketplace.com/ tel:+18668994679 https://vendor.myfloridamarketplace.com/
File details come from the government source that posted it. Updated .