Exhibit 3 - Permit for Transit or Cremation

This exhibit is a supporting document for the Nebraska Department of Health and Human Services' cloud-based Vital Records Management System procurement. The exhibit provides a permit template for transit or cremation, which serves as a critical supporting document type within the vital records management system. This permit documentation is relevant to the broader RFP Number 120277 O3 REBID, which seeks a comprehensive software solution to manage vital records across multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and migrate approximately 10,000,000 existing records. Proposals were due on November 21, 2025, at 2:00 pm CST, with a targeted go-live date within 15 months of project kick-off.

The contract term is five years with an option to renew for an additional five years. The evaluation will assess vendor responses across Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. The selected vendor must provide a fully hosted cloud environment located within the United States and demonstrate compliance with federal and state regulations including HIPAA, Section 508, and NIST guidelines. The system must support integration with state and federal systems such as STEVE, Social Security Administration, and Electronic Verification of Vital Events (EVVE), with high availability requirements of 99.9% uptime and stringent security protocols. The cost structure includes provisions for project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates for roles such as Software Engineers, IT Business Analysts, and Project Managers.