Addendum No. 1 and Questions and Answers - Posted 8.17.26.pdf

Agriculture and Lawn Equipment

Invitation to Bid (ITB)

No. 26-25101900-ITB

Questions and Answers and

Addendum No. 1

Questions and Answers

The Department has received the following questions through MFMP Sourcing, and the Department’s answers are provided in the table listed below:

No. Question Answer

1 Good morning, Can Scag & Billy Goat be added to Group 18A? Also I was informed that Stand-On Blowers would fit this Group, Is that correct?

Scag has been added to Group 18A in the Revised Attachment C, Discount Sheet (Groups 1-20). Billy Goat is included in Group 18A. Group 18A is the correct location for Stand-On Blowers.

Refer to Revised Attachment C, Discount Sheet (Groups 1- 20), Group 18, Sub-Group A.

2 Do you want all accessories listed as well as whole goods on the price sheets or just a blanket discount for all? There are so many that we cannot include all of them which may be a detriment to the buyers.

This question is unclear.

Refer to Revised Attachment C, Discount Sheet (Groups 1- 20), Instructions Tab.

Refer to the ITB Section 2.8, Basis of Award.

Additionally, refer to Attachment A, Section 3.8, Product Sheet and Product Sheet Adjustments.

3 Also is Group 18A the correct placement for ride on sprayers/spreaders?

Yes.

Refer to Revised Attachment C, Discount Sheet (Groups 1- 20), Group 18, Sub-Group A.

4 I don’t sell any of the UTV and Golf Carts listed in the excel sheet. Am I able to offer them as a write in option or will only the Brands listed be accepted?

No.

Any modifications to the Revised Attachment C, Discount Sheet (Groups 1-20) will not be considered for the Basis of Award and will not be incorporated in the Term Contract.

Refer to Revised Attachment C, Discount Sheet (Groups 1- 20), Instructions Tab.

5 I am inquiring about delivery timeframes. Per Attachment A section 3.10.1 delivery of in stack item must take place within 30 days of receipt of PO fully set up. When equipment has to be ordered from the factory the delivery is up to 180 days and then 30 days to set up. We currently have some equipment that might take up to 9 months from time of order from the factory to be delivered. As long as the delivery timeframe is communicated with the ordering agency and they agree with the wait time will this be allowed or considered not compliant?

Upon mutual agreement, the Customer may agree, but shall not be obligated in any event, to a revised delivery timeframe for a Customer’s order.

Refer to Attachment A, Scope of Work, Section 3.10.1, Delivery of In-Stock and Out-of-Stock Commodities.

6 The scope of equipment mentions non-OEM items. We do not offer a discount on items we do not manufacture. However some of dealerships do provide non-OEM items that can be added to equipment such as a sun shade. Will the contract allow the customer to add these items to the purchase order?

We would like agencies to be able to have access to these items as it will streamline the purchase process into one quote and one PO.

No.

The Bidder is required to submit a Base Equipment MSRP Discount; OEM Options, Parts, Accessories, and Implements MSRP Discount; and Non-OEM Options, Parts, Accessories, and Implements MSRP Discount in the yellow highlighted cells for each Manufacturer/Brand bid.

Refer to Revised Attachment C, Discount Sheet (Groups 1- 20), Instructions Tab.

7 Attachment A mentions a Punchout catalog. Will this be required for this contract or is this elective participation?

No. A punchout catalog is not required.

Refer to Attachment A, Scope of Work, Section 3.23, Punchout Catalog and Electronic Invoicing.

8 For Group 15, could an additional Brand Name line (Frontier) be added for products offered by Deere & Company? Frontier equipment offers more than 600 implements and attachments that are compatible and improve the capability of John Deere tractors.

Awarded Bidders will list all products offered from the Manufacturer/Brand on the Product Sheet.

Refer to Attachment A, Scope of Work, Section 3.8, Product Sheet and Product Sheet Adjustments.

Additionally, refer to Attachment K, Sample Product Sheet.

9 I saw where the term of the contract is three years. It mentions possible extensions however I did not see how many

Upon written agreement, the Department and the extensions are permitted. What is the max time of the contract with the initial term and extensions?

Contractor may renew the Term Contract in whole or in part only as set forth in the Term Contract documents, and in accordance with section 287.057(14), F.S.

Refer to Addendum 1 to Attachment D, Enterprise Standard Terms and Conditions, Section 4.1, Term, attached hereto.

In addition, refer to Section 287.057(13), F.S. regarding extensions of a contract.

Addendum No. 1

The Department hereby amends ITB No. 26-25101900-ITB as noted within this Addendum. For revisions in the Agriculture and Lawn Equipment Timeline of Events, and the Attachment D, Enterprise Standard Terms and Conditions, highlights and underlines represent additions and strikethrough represent deletions. For revisions in the Revised Attachment C, Discount Sheet (Groups 1-20), red underlined text represents additions and strikethroughs represents deletions. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information included in this addendum is hereby made part of this solicitation.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency’s decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or U.S. mail at Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, FL 32399-0950. Protests may also be filed by fax at 850-922-6312 or by email at agencyclerk@dms.fl.gov. It is the filing party’s responsibility to meet all filing deadlines.

The Procurement Officer should be copied in such filings.

Please note: This addendum does not need to be returned with the Bid.

1. Agriculture and Lawn Equipment ITB, Section 1.1 Timeline of Events is hereby amended as follows:

Timeline of Events

Event

Time (Eastern Time) Date

Solicitation posted on VIP and in the Business Network July 7, 2026

Deadline to submit questions in the Business Network 2:00 PM July 21, 2026

Anticipated date of posting Q&A on VIP and in the Business Network August 17, 2026

Deadline to submit Bid and all required documents in the Business Network 2:00 PM September 1, 2026

Public meeting: Bid Opening

In-Person Attendees:

Department of Management Services 4050 Esplanade Way Tallahassee, FL 32399-0950 Conference Room Number 101

2:30 PM September 1, 2026 mailto:agencyclerk@dms.fl.gov

Timeline of Events

Event

Time (Eastern Time) Date

Or

Virtual Attendees:

Dial in by Phone:

Conference Call Number: (305) 224-1968 Meeting ID: 829 4057 3685

Conference Call Number: (888) 585-9008 Conference Room Number: 582-904-411

Any person requiring a special accommodation due to a disability should contact the Department’s Americans with Disabilities Act (ADA) Coordinator at (850) 922-7535 or ADA.Coordinator@dms.fl.gov at least five Business Days prior to the scheduled event.

Anticipated date to post Notice of Intent to Award on VIP and in the Business Network September 15, 2026

Anticipated Term Contract start date Upon Execution

2. Attachment D, Enterprise Standard Terms and Conditions, Section 4.1 is hereby amended as follows:

4.1 Term. The initial term will begin on the date set forth in the Term Contract documents or on the date the Term Contract is signed by all parties, whichever is later.

Upon written agreement, the Department and the Contractor may renew the Term Contract in whole or in part only as set forth in the Term Contract documents, and in accordance with section 287.057(13)(14), F.S. No costs may be charged for the renewals.

3. Attachment C, Discount Sheet (Groups 1-20), has been replaced in its entirety. Please see Revised Attachment C, Discount Sheet (Groups 1-20). All references to Attachment C, Discount Sheet (Groups 1-20) contained in ITB No. 26-25101900-ITB are hereby amended to refer to Revised Attachment C, Discount Sheet (Groups 1-20). Please submit the Revised Attachment C, Discount Sheet (Groups 1-20) with your Bid.

mailto:ADA.Coordinator@dms.fl.gov